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Learning and Culture IT - 2006 Planning and Sustainability (Total Cost of Ownership) Andy Pyper...
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Learning and Culture IT - 2006
Planning and Sustainability(Total Cost of Ownership)
Andy PypereSolutions
Learning and Culture IT - 2006
Links …
www.bgfl.org/tco
Learning and Culture IT - 2006
Investment so far ..
Primary £3,600 in 1998 £14,800 in 2004
Secondary £40,100 in 1998 £88,600 in 2004
• Capital investment and earmarked funding• - Becta figures
Learning and Culture IT - 2006
Why ….
– The ICT Mark• 1b A strategy to
achieve the ICT vision– Whole school planning
for ICT – Sustainability
• 1c Implementation and management of the strategy – Budgetary effectiveness
for ICT
• 6b The deployment, availability and access to ICT resources
• 6c Management and evaluation of the use of ICT resources
Learning and Culture IT - 2006
Sustainability
• Finite life for all equipment– E.g. laptops for teachers
• Need a budget just to stand still• Moving on needs additional funding
Learning and Culture IT - 2006
Sustainability (cont)
• Its not just about the boxes• Need sustainability for Staff
Learning and Culture IT - 2006
desktops and laptops
whiteboards and projectors
cameras
cabling
servers
broadband connections
network
software
The kit and wires
staff salaries
training
service levels
what users do for themselves
Technical support services
training and experience
usage
Users
=Total costs
Defining TCO
Learning and Culture IT - 2006
Total annual expenditure on ICT
User self-support
Formal support Training
Consumables Network Software
Hardware
How big should
each slice be?
How big should
each slice be?
Learning and Culture IT - 2006
Average percentage ICT expenditure
Primary schools Secondary schools
Software5%
Network5%
Hardware24%
Consumables4%
User self-support
24%Formal Support
34%
User training
4%
Software7%
User self-support
27%
Network5%
Hardware22%
Formal Support35%
Consumables3%
User training
1%
Learning and Culture IT - 2006
Average annual TCO per PC
0
200
400
600
800
1,000
1,200
1,400
Primary School Secondary School All Schools
TC
O p
er P
C (
£ p
er y
ear)
User Self Support
Formal Support
User Training
Consumables
Network
Software
Hardware
Learning and Culture IT - 2006
Average annual TCO per student
0
50
100
150
200
250
300
Primary School Secondary School All Schools
TC
O p
er s
tud
ent
(£ p
er y
ear)
User Self Support
Formal Support
User Training
Consumables
Network
Software
Hardware
Learning and Culture IT - 2006
Identifying total costs helps to…..
• Clarify the ICT position• Assess budgetary needs• Inform strategic investment plan• Enable value for money decisions• Achieve budget profile over time• Support
– vision for ICT in the school– whole school improvement programme– curriculum and management– training needs
• Identify usage issues
Learning and Culture IT - 2006
Sustainability plan (1)Consider
• Percentage budget allocation for ICT
• Proportion allocated to each pie chart area
• Audit to review age and stage of equipment
• Self-assess technical services against FITS processes
• Understand all service levels, any overlap
• Survey users
– estimate time spent on user self-support
– canvas user needs
• Review procurements processes and benefits of frameworks
Learning and Culture IT - 2006
TCO lite estimator
Getting started:• Simple spreadsheet• Hour to complete• Simple audit : value of equipment and services now• Plan replacement costs to “stand still”• Plan budget for enhanced provision this year and next
• Intended to use and develop with primaries and some secondaries
• Becta to continue to develop support materials/tools
TCO Estimator
