LEA Planning Cycle

LEA Planning Cycle

March 4, 2010

Office of Educational Improvement and Innovation and Office of Field Services

2

Purpose of the Day

• Share Process and Timelines for LEA Planning Cycle and School Improvement

• Become familiar with new AdvancEd’s Goals Management and District Improvement Plan tools

• Review the LEA Planning Cycle Requirements

• Become acquainted with the new LEA tool

• Provide time to use the online system

Current School Requirements

Time line Who

SPR (90) or Education YES! Subset (40)

or

NCA SAR or SA

March 12, 2010 All MDE schools

or

All NCA schools

School Improvement Plan(including Title I Schoolwide or Targeted components)

Due September 1 All schools in any district receiving Title I funds

School time lines

3

NEW!

School level online requirements

4

MDE Schools NCA Schools

School Process Rubrics 90 SPR(90)

Or

Education YES! Subset 40

Standards Assessment Report

(SAR)

Or

Self Assessment (SA)

School Improvement Plan Schoolwide or Targeted Assistance Components

School Process Profile

Upcoming District Requirements

Time line Who

DPR Due: April 1, 2010All MDE districts and

districts not involved in district accreditation

NCA District AccreditationSAR

6 months to 6 weeks prior to QAR visit

or April 1, 2010 whichever comes first

All NCA districts in district accreditation.

District Improvement Plan Due: June 30, 2010 All districts

LEA Planning Cycle Application (LEAPC)

Due: June 30, 2010All districts that complete a Consolidated Application

District time lines

5

NEW!

NEW!

NEW!

District level online requirements

6

MDE Districts NCA Districts

District Process Rubrics (DPR)

District Standards Assessment Report

(SAR)

District Improvement Plan

LEA Planning Cycle Application

District Process Profile

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One Voice

One Plan

8

Michigan Continuous School ImprovementStages and Steps

DoImplement Plan Monitor Plan

Evaluate Plan

PlanDevelop Action Plan

StudentAchievement

GatherGetting Ready

Collect School DataBuild School Profile

StudyAnalyze Data

Set Goals Set Measurable Objectives

Research Best Practice

9

While the School Improvement Framework provides the vision for school

improvement, a comprehensive needs assessment provides the process to support two of the four stages of the

School/District Improvement Process:

Gather and Study.

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Continuous improvement model

• Getting Ready• Collect Data • Build Profile

• Data Profile• Process Profile Analyze Data • Data Analysis• Process Analysis• Summary Report

• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan

A comprehensive needs assessment

Improvement Plan

Gather

Study

Plan

Do

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What is the Process???

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District conducts a comprehensive

needs assessment to identify strengths

and challenges District determines Goals and

Measurable Objectives for the

identified need areas Enter the identified Goals and

Measurable Objectives in Goals

Management

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Continue to complete each Goal. Districts will have to complete a minimum

of 3 Goals After the Goals are completed, district

personnel must “Approve” the Goals for inclusion in the District Improvement Plan and

the LEAPC

Exit Goals Management and re-enter through the

District Improvement Plan to complete the other

required components of the District Plan

14

Submit the District Improvement Plan

for Approval to central office staff

Make modifications, if

requested by your district

After modifications are completed, activate

your LEAPC and select the Goals for inclusion

in that document

15

Districts and schools must collaborate to develop school/district improvement plans to support initiatives based on needs at

both levels

16

ESEA & PA 25OEII

Ed YES! ExternalNCA

DistrictImprovement

Process

Coherent Plan for Improvement

• Common vision• Common language

Continuous Improvement

OSE-EISOFS

Common vision

Alignment

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http://www.flickr.com/photos/dave_mcmt/281995496/ http://www.flickr.com/photos/dave_mcmt/280013272/ http://www.flickr.com/photos/travelinlibrarian/2497572953/

School A

School C

School B

District Office

CooperationCollaboration

Communication

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MDE Plan

ISD/RESA Plan

District Plan

School Plan

Classroom

A vertically aligned system for..

19

DoImplement Plan

Monitor PlanEvaluate Plan


StudentAchievement

GatherGetting Ready

Collect District DataBuild District Profile

StudyAnalyze Data



Process cycle for continuous improvement

Setting the context

2020

It’s easier when we all

pull TOGETHER

http://www.flickr.com/photos/steveweaver/2915792034/

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DoImplement Plan

Monitor PlanEvaluate Plan


StudentAchievement

GatherGetting Ready

Collect District DataBuild District Profile

StudyAnalyze Data



Process cycle for continuous improvement

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Continuous district improvement

• Getting Ready• Collect Data • Build Profile

• District Data Profile• District Process Profile Analyze Data • District Data Analysis• District Process Analysis• Summary Report

• Set Goals • Set Measurable Objectives• Research Best Practice• Develop Action Plans• Implement Plan• Monitor Plan• Evaluate Plan


District Improvement

Plan

Gather

Study

Plan

Do

1. District Data Profile

2. District Data Analysis

3. District Process Profile

4. District Process Analysis

5. Summary Report

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District comprehensive needs assessment

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District data profile and analysis

District Data ProfileAchievement Demographic

ProcessPerception

Collect & analyze this data set

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District data profile and analysis

* These reports are recommended, but not required and they are not all encompassing.

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Comprehensive needs assessment





5. Summary Report

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MDE Districts

District Process Rubrics (DPR)

District process profile

Identifies strengths and challenges in system processes and protocols of practice.

NCA Districts

District Standards Assessment Report (SAR)

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Handout # 2 District Performance Indicators

MDE district level 19 performance indicators


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NCA Districts will complete SAR template


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District process rubrics & SAR template

Download the District

Process Rubrics or SAR

Word Template for help

preparing your report

offline. You must complete

the District Process Rubrics

or the SAR online.

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District process profile online

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Comprehensive needs assessment





5. Summary Report

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Data Profile and Analysis

Process Profile and Analysis

Summary Report

Goals

StrengthsChallenges


School Comprehensive Needs Assessment

District Comprehensive Needs Assessment

District Comprehensive NeedsAssessment

School Improvement Plans

District Improvement Plans

ISD/RESA Improvement Plans

ISD/RESA Comprehensive Needs Assessment

ISD/RESA Comprehensive NeedsAssessment

SchoolData

Profile

SchoolProcess Profile

DistrictProcessProfile

DataProfile

ProcessProfileData

ProfileProcessProfile

District Process Profile

DistrictData

Profile

Ed YES!Report

40 or 90Indicators

SelfAssessment

Or SAR

MDE NCA

ConsolidatedApplication

Student Achievement

19Indicators

DistrictData

Profile

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DistrictSAR

System/ESASAR

School Comprehensive Needs AssessmentSchool

ProcessProfile

School Data

Profile

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It’s all about Goals

School Improvement Plan

LEA Planning Cycle Application

District Improvement Plan

School Process Rubrics (90)/ SAREducation Yes! Subset (40)/ SA

District Process Rubrics/ District SAR

G O A L S MANAGEMENT

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http://www.advanc-ed.org/mde/school_improvement_tasks/?m2m

Goals management template

Download the Goals

Management

Template for help

preparing your goals

offline. You must

enter your goals in

the online Goals

Management

system.

Student focused goal

Gap & cause for gap

Measurable objective

Strategy

Activities

Fiscal resources

District goals management

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Goal statement

All students will be proficient in reading.

Goals

student focused

stated broadly

based on data analysis

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Student goal

Gap and cause for gap


Strategy

Activities

Fiscal resources

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District Goals management

When considering the percent of students proficient,

there is a 21% difference between students without

disabilities and students with disabilities as measured by the MEAP; additional data

analysis identifies informational reading as the

primary cause for gap.

Consider

multiple data

sources

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Gap

Cause

Student goal



Strategy

Activities

Fiscal resources

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Specific Measurable Attainable Realistic Time-bound

It is critical to

determine how you

will monitor and

measure your

progress as you

begin to plan.

Important!

42


All students will increase skills in the area of informational reading: the percentage of non-disabled

students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010

school year.

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specific

measurable

time boundattainable &realistic


Student goal



Strategy

Activities

Fiscal resources

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Student goal



Strategy

Activities

Fiscal resources

45



It is critical to

determine how you

will monitor and

measure your

progress as you

begin to plan.

Important!

46


All students will increase skills in the area of informational reading: the percentage of non-disabled

students proficient on the MEAP will increase from 56% (2007-08) to 65% and the percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the 2009-2010

school year.

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specific

measurable

time boundattainable &realistic


Student goal



Strategy

Activities

Fiscal resources

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Criteria for Strategy StatementBegin each statement with “District staff will...” (and/or which specific group of teachers).Use an action verb of observable behavior which must be done.Write clear, concise statements that describe what you intend to accomplish. (Be specific.)

• Make sure each strategy addresses the issue and connects back to the measurable objective.

• Research and evidence based

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Strategy

Strategy

District staff will implement effective, research based strategies for informational reading

instruction as a result of district level training.

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Strategy

Student goal



Strategy

Activities

Fiscal resources

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Criteria for ActivitiesDescribes an adult activity/action (what adults will do to assist students in meeting the measurable objective).

Linked to the strategy statement.

Includes specific steps that include: activity staff responsible timeline for implementation, resources needed funding source and amount monitoring plan and evidence of success.

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Activities and

Fiscal Resources

are not included

in the LEA

Planning Cycle

Application

Activities and fiscal resources

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What might be an appropriate activity for this strategy?

Activities and fiscal resources

Strategy: District staff will implement effective, research based strategies for informational reading

instruction as a result of district level training

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MDE-AdvancED online tool

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Goals management

Take a

break!

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Login to your account

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The LEA Planning Cycle….Using the AdvanceEd Website

.

Let’s Begin The Process

Definition of the LEAPC

• The LEA Planning Cycle (LEAPC) is the subset of Federally-funded Goals (with embedded Needs), Objectives and Strategies derived from a comprehensive needs assessment

• It is based on the identified needs of the District after assessing achievement trends at the District level and in the schools

The LEAPC Application is…• Required for districts seeking/receiving Federal funds

• Located on the AdvancED site (moved from MEGS)

• Available March 15, 2010

• Due June 30, 2010 along with the Consolidated Application and Title I School Selection application which still reside in MEGS (for a July 1 obligation date)

Overview of the LEAPC

A complete LEAPC Application…

• Must contain 3-5 approved Goals

• Must include a minimum of one corresponding Objective and Strategy for each Goal

• Should only include the Strategies that are budgeted within the Consolidated Application

Overview of the LEAPC

1. Enter Goals Management to create and approve3-5 Goals, Objectives and Strategies

2. Activate the LEAPC online

3. Enter to work on Application

4. Select 3-5 approved Goals, Objectives, and Strategies

5. Add a Comment (optional)

6. Save to continue working at another time

OR

Save and Submit to notify the District’s Field Services Consultant that the LEAPC is ready for review

LEAPC Process

LEAPC Steps

Activate LEAPC

Enter LEAPC

Select Approved Goals

Add a Comment

Save

Save and Submit

Activate LEAPC

LEAPC Steps

Activate LEAPC

Enter LEAPC


Add a Comment

Save

Save and Submit

Enter LEAPC

LEAPC Steps

Activate LEAPC

Enter LEAPC


Add a Comment

Save

Save and Submit

Select Goals/Objectives/Strategies

LEAPC Steps

Activate LEAPC

Enter LEAPC


Add a Comment

Save

Save and Submit

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Goals Management

Student Goal Statement

Gap & Cause for the Gap

Measurable Objective Statement

Strategy Statement

Activities

Fiscal Resources

A district must enter goals / objectives /

strategies into Goals Management and

approve them in order for them to be available

for the LEAPC

Important!

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Approval

A district must approve

goals/objectives/strategies

within Goals Management

in order for them to be

available for the LEA

Planning Cycle Application

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Goal Statement Example:

All students will be proficient in reading

Goals Management – Goal

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Goals ManagementStudent Goal Statement



Strategy Statement

Activities

Fiscal Resources

Important!


strategies into Goals Management and approve them in

order for them to be available for the

LEAPC

75

Gap/Cause for Gap Example:

There is a 21% difference between all students and students with disabilities as measured by

the MEAP; GLCE analysis identifies informational reading as the primary cause for

gap

CONSIDER MULTIPLE DATA SOURCESFO

RM

ER

LY

“NE

ED

”Goals Management – Gap/Cause for Gap

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Neither the process nor the expectation has changed even though the language has changed:

– Needs must always be established first using data

– Goals must always be based on an identified Need (“Gap/Cause for Gap”)

Goals Management – Goal

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Strategy Statement

Activities

Fiscal Resources

Important!




for the LEAPC

Goals Management

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SMART Objective

It is critical at this point in the process to It is critical at this point in the process to discuss how you will monitor and measure discuss how you will monitor and measure

your progressyour progress

Goals Management – Objective

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Measurable Objective Statement Example:The percentage of non-disabled students proficient on the MEAP will increase from

56% (2007-08) to 65%

The percentage of students with disabilities proficient on the MEAP will increase from 35% (2007-08) to 52% by the end of the

2009-2010 school year

Goals Management – Objective

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Strategy Statement

Activities

Fiscal Resources

Important!




for the LEAPC

Goals Management

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Strategy Statement Example:

Begin each statement with“Teachers/Staff will...”

Use an action verb for an observable behavior“…engage in…”

Address the issue and connect back to the measurable objective

“…professional development related to informational reading and differentiated

instruction.”

Goals Management – Strategy

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Strategy Statement

Activities

Fiscal Resources

Activities and Fiscal Resources are not

included in the LEAPC

Goals Management

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• Approval of the LEAPC is not approval of any activities or fiscal resources within Goals Management

• Your federally-funded activities and fiscal resources are included in the Consolidated Application for approval

Activities and Fiscal Resources

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LEA Planning Cycle

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LEA Planning Cycle – Selecting Goals

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LEA Planning Cycle – Selecting Goals

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• Once an LEAPC is submitted and is under review by MDE, goals / objectives / strategies can not be edited

• When the application is back to the District, edits can be made as necessary

• Final approved application is archived in a PDF

Editing Goals/Objectives/Strategies

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• All goals information edited within Goals Management will affect the LEAPC

• If you log-in later to amend your LEAPC, the system to alert you to which goals / objectives / strategies have been edited; you will need to determine what exactly has been changed


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Approved Goals

A District Superintendent or

designee must approve

Goals/Objectives/Strategies

within Goals Management in

order for them to be available

in the LEA Planning Cycle

(LEAPC)

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Add a Comment

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LEAPC Steps

Activate LEAPC

Enter LEAPC


Add a Comment

Save

Save and Submit

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LEAPC

Save frequentlyto prevent

losing District work!!!

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Save Application

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Re-enter Application

Locate the LEAPC (Application in Progress) line and click Continue

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LEAPC Steps

Activate LEAPC

Enter LEAPC


Add a Comment

Save

Save and Submit

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Save and Submit

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Submitted for Review

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Goals Management Lock

When an Application is in a “Submitted” or “Review if Progress” status, the District will

not be able to edit LEAPC Goals information within Goals Management

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Approval/Modifications

Approved ApplicationA submitted application that does not require any modifications is returned as ApprovedModifications RequiredA submitted application that needs changes before approval is returned to the District Official with specific comments that will describe what is needed for each modification required

Applicants will

receive an e-mail

notification for

every change in

status.

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Modifications Required

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Review Comments

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Examples of Comments

1. Goals must address what ALL students should be able to know and do

2. Objectives must meet the SMART criteria

3. The budget in the Consolidation Application includes computers but the Objectives/Strategies don’t align

4. The gap analysis does not identify specific achievement data

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Modifying a Goal

1

2

3

4

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Resubmit for Review

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• After an LEAPC Application is approved, the District may need to amend the Application and make changes

• Example: The District receives additional funding and needs to add new Strategies

Amending the Application

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Updates in Goals Management

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Advanc-ed.org

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Questions

Clinton: Cheryl Wyatt [email protected] Eaton: Cheryl Poole [email protected]: Tamara Bashore Berg [email protected]: Sue Stephens [email protected] Questions Reni Araoz [email protected] Improvement Questions: Kathy Miller

[email protected]

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LEA Questions

Leah Breen

[email protected]

517-373-4004

LEA Planning Cycle

Documents

Transcript of LEA Planning Cycle