Workshop on Knowledge Management Capacity in Africa

Harnessing Tools for Development and Innovation4 – 7 January 2012

The Friendship HallKhartoum, Sudan

Closure Event: Evaluation, Awards & Way Forward25 February 2012

National Information CentreKhartoum, Sudan

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A Thank You Note

To: Prof. Izzeldin Kamil Amin Eng. Mubarak Mohamed Ahmed Hamad Uz. Salma Mamoun Conference Room and Data Centre Staff

For giving us (for free) a venue and equipments to hold this event.

To: Baderldin, Rana, Abdelhameed , Rofaida Moh., Ahmed Elsir, Hanaa, Fatin,

Iram, Isra, Yahia, Rayan, Fatima, Nada, Dalia, Iman, Rofaida Ismail, Hamdi, ...

For organising today.

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Today’s Programme

11:00 – 11:05 Welcome and Introduction 11:05 – 11:35 Presentation of Evaluation Report Summary/Discussion (Gada Kadoda

– Workshop Chairperson) 11:35 – 12:00 Speeches from Workshop Community Members

Elfatih Wadidi (Sudapet)Ihab Shoully (Orange Technologies)Marwan Adam (Zain - Sudan)Suhaila Eltayeb (Student Committee)Eram Oshari (Software Demonstrations Team)Abdelkareem Omer (Indigenous Knowledge Systems Exhibition Team)Alzubeer Hassan (Kassala University)Hussien Lahada (Future University)

12:00 – 1:00 Certificates Award Ceremony 1:00 – 1:30 Snacks Break/Slide Show 1:30 – 2:30 Discussion and Recommendations on Way Forward 2:30 – 3:00 Wrap Up – Closing Remarks

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Back to the beginning:What we set out to do?

Questions:o What are the enabling policies, infrastructures, mechanisms and strategies

for performing KM in the African context? o Which techniques, methodologies, technologies and networks can add value

to our KM initiatives? o How can KM act a catalyst for development and innovation in Africa?

People:o Local, regional and internationalo Interdisciplinary, applied and theoretical mindso Researchers, practitioners, private and public institutions, and civil society

organizations Target Attendance:

1000 at Opening Session 350 Rest of workshop Sessions

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Organisation

25 February 2012

Timeline2010 2011 2012

Nov Jan Apr Jul Oct Jan Feb

• Need for regional events at 4th ICAT• KMCA idea formation

• Establish local co-organisers (GCCST, FMS-UofK, with INAT)• Stakeholders• Small scale community-building• Keynote speakers• Blog

• 1st Call out, and 1st Planning Meeting• Scientific programme building• Communication Campaign• Website• Budget estimate• Funding

• Venue booking• Budget updated• Main sponsors• Keynotes established• Scientific reviews• Face book• Visa• Options for Accommodation

• Programme finalisation• Epilab co-organiser• Editing Proceedings• Hotel bookings• Invitations• Lots of Problem Solving!

• KMCA • Collection of memories, website• Follow ups• Budget gaps• Closure Event• Report• Way forward ?

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Activities

April – December 2011o Social Media:

Blog, Face book, Websiteo Communication Activities:

7 General Planning meetings, 11 Local University Visits, 2 Announcements at International Events, 20 Meetings with Stakeholders, 7 Local Public Forums/Workshops

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o Media Coverage4 TV and 10 Radio Interviews, 3 Newspaper (Article or Advert), 1 Press Conference, 7 Websites links

o Community Building:220 awards today

1 1056

99

220

Nov. 2010Feb. 2011Apr. 2011Jul. 2011Jan. 2012

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The Workshop

Days Pre-workshop: 2nd & 3rd

January Workshop: 4-7th Post-workshop: 8th ... End of

January Venue

Friendship Hall International, Eltayeb Saleh,

Omdurman, Khartoum, Sudan Halls

Participationo 230 Full Registrationo 163 Student Registrationo 970 at Opening Session

Organisations (presenters)o 21 Universityo 10 Businesso 3 Government Sectoro 12 NGO/CBOo 5 Groups

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International Participation (33)

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2

17

2

101

1

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Scientific Programme

Varied areas of KM applications, multidisciplinaryBusiness, Development, Education, Environment, Governance, Health, IKS

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Diverse components, few cancellations

Item Course Poster Demo IKS Exhibit

Paper Discussion Session

Number 3 26 14 10 33 14Missing 0 2 0 0 4 1% 100 92 100 100 88 93

Theme Bus. Dev. Edu. Env. Gov. Hea. IKSPaper 6 4 5 3 2 4 3Round-table 1 3 2 1 2 2 3

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Pre Workshop Courses

25 February 2012

Course CKP ITIL Writing ResearchInstructor Mr. Douglas Weidner

Knowledge Management Institute (www.kminstitute.org)

Eng. Eltayeb ElgaaliSudanese Centre for Engineering and Environmental Studies (www.scees.org)

Collaborative activity between local and international participants (see proceedings)

Fees $1200 to KMI SDG 400 to KMCA Free

Professional Certification

Yes Issued by KMI upon fulfilment of requirements (payment of fees, passing exam)

NoCourse Attendance Certificate is issued by SCEES

NoCourse Attendance Certificate is issued by KMCA

Participants 11 8 81

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Proceedings

Pages 326 Edited by Gada Kadoda,

Rofaida Elzubair, Suhaila Eltayeb and Fatin Azhari

Publication Year 2011 ISBN 978-1-4675-0988-6 Printed by ReproSudan at

New Life Printing House, Sudan

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Social Programme

4th January Workshop Dinner at National Information Centre

Restaurant (80) 6th January

Nile Cruise (50) Dinner at University of Khartoum Guest House (100)

7th January Trip to Nagaa and Al-Musawarat (103)

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Social Programme

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Post Workshop Meetings

Paul Corney NIC, NTC, Sayga, Sudapet, Epilab

John Tharakan, Tom Dalgety, Sondra Hale, Yashika Lopez, Hattie Carwell Asmaa, ASFG, FKCDD, GAFYW

Tom Dalgety Ministry of Minerals

Mathew Nindi, Simiso Dube Gezera University, National Laboratory

Peter Woods Future University

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Follow ups

Possibilities of collaborations Project initiatives Local KM training by KMI

KM4DEV, Diploma, ... Internships or Postgraduate opportunities Further publications from proceedings Participation in 5th ICAT (20 – 24 November 2012,

Pretoria, South Africa) Look into the future ...

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Finance

Expenses: Pre-workshop expenses (co-organisers) Programme (venue, proceedings, entertainment, ...) Participant expenses:

Full expenses of keynote speakers Travel expenses for 2 students Travel assistance for 2 full participants Accommodation, Meals, Transport for 33 international + 13 from Kassala

Budget gap 30% Platinum sponsor pulling out in December 2011 We are hoping that another 2 major sponsors will fulfil their obligations Registration fees (less than 50%) ...

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Achievement, Gaps, Future Plans

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Achievements Gaps Future Plans Meeting new people, learning

about other cultures Learning about KM concepts

and application areas Engaging a multidiscipline and

diverse crowd Building relationships for

possible collaborations Building of students capacity

and encouraging their engagement in international events

Having a free and empowering atmosphere

Portraying good image about Sudan

Schedule too tight and little chance for informal networking

Poor timekeeping and following of schedule

Poor information on session allocation to halls

Absence of documentation Need to address more general

topics (e.g. processes) and context specific questions (e.g. information culture) and viewpoints (e.g. academic training)

Poor publicity for workshop Challenges in language, dealing

with police

Establish body to spread culture of knowledge sharing

Build a standard framework for KM utilisation

Learn more about KM techniques, use in own life

Increase community involvement, Spread KM in own community and follow-up more KM people

Developing relationships formed

Publish KM experiences and practices

Develop social network or interactive website

Evaluation at Closing Session on 7th January

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Kassala University Group:Achievement, Gaps, Future Plans

25 February 2012

Achievements Gaps Future Plans• Had a large number of

presentations that were well received

• Presented a good image for our University, as equal in stature to other Sudanese universities, and built relationships

• Fostered a competitive and capacity development among our participants

• Published abstracts in the workshop proceedings

• Problems with English language (workshop language)

• Appraisal of participants by the administration of Kassala University

• Organising scientific workshops to spread this culture among students and staff

• Promoting and supporting for students to participate in such events to reflect our true image

• Seeking twinning possibilities with other universities (locally or internationally)

• Stimulating a competitive environment among our students

Evaluation after their return to Kassala (13 participants, 6 posters)

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Lessons Learned Student engagement creates a lively and hopeful environment Secure seed money for start of planning activities Communication visits were an effective and low-cost tool for community building Regular planning meetings help building the workshop community and in keeping

the momentum going and fresh ideas coming Announcements at international events help attract young international

participants Capacity building should be a core activity of event planning Face book as an effective tool to coordinate team tasks Plan for emergency medical assistance at event Utilising expertise of event participants Set teams for session time management and allow for error in schedule Collective ownership, small organisations , volunteer values, ... Perseverance matters! ...

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On a Positive Note ... KMCA2012 Pros

Local KM community building Collaboration of a diverse set of organising and sponsoring bodies Significant regional and international participation Capacity development in event planning as well as about KM

concepts and utilisation Publication of proceedings providing a reference for authors and a

resource for the research community Portrayal of a worthy image for Sudan Potential collaborative activities for follow up ... Efforts at continuity and vision!

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Awards Ceremony

Heads/Representatives of Co-Organising Institutions Directors/Representative of Sponsoring Bodies Media Coverage Representatives from Participating Institutions Student Presenters Special Contributions Arch Media Group Course Participants Organising Committee

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Way Forward

Group Brainstorming and Consensus on:o The “Body” and its structureoMission and Visiono Goals and Objectiveso Stakeholderso Funding

Group Reports Wrap up

25 February 2012