July 2 2012 Complete Agenda

7/31/2019 July 2 2012 Complete Agenda

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AGENDA

MAYOR AND CITY COUNCIL REGULAR SESSION

MONDAY, JULY 2, 2012 5:30 P.M.

Closed Session Monday, July 2, 2012 5:30 p.m. 6:00 p.m. Legal, Contractual and

Personnel Matter

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT ON CLOSED SESSION Monday, July 2, 2012 Legal, Contractual and PersonnelMatters

4. REPORT FROM CITY MANAGER ON UPCOMING WORK SESSION

5. APPROVAL OF MINUTES

A. Work Session dated June 12, 2012B. Regular Session #12 dated June 18, 2012

6. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

Presentation of GFOA Certificate of Achievement for Excellence in Financial Reporting

7. PRIVATE EVENT PERMIT REQUESTS

A. Dreams Studio of Dance Show Troupe - Saturday & Sunday, July 7 - 8, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Tara Anderson, DreamsStudio of Dance

B. Holy Savior Blessing of the Water Wednesday, August 15, 2012Presented by: Lisa Mitchell, Private Events Coordinator and Rev. Stanislao Esposito, St.

Mary Star of the Sea Parrish

C. Surfers Healing Thursday, August 16, 2012

Presented by: Lisa Mitchell, Private Events Coordinator and Katherine OBrien, Surfers

Healing

8. PUBLIC HEARINGS

9. UNFINISHED BUSINESS


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10. NEW BUSINESS

A. Overview of Delmarva Power Reliability Improvement ProjectsPresented by: Jim Smith, Senior Public Affairs Manager, Delmarva Power

B. Update from Surfrider FoundationPresented by: Terry Steimer, Chair of the Please Leave Only Your Footprints Campaign

C. Discussion to Change Municipal Election Date to Coincide with General Election Date

Presented by: Kelly Allmond, City Clerk

11. REPORTS AND RECOMMENDATIONS FROM THE DEPARTMENT OF PLANNING

AND COMMUNITY DEVELOPMENT

12. APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER CITY ORGANIZATIONS

13. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Charter Amendment Resolution 2012-1 to Change the Date of Regular MunicipalElections (to be held on the Tuesday following the first Monday in November)

B. Approval of OCPD General Order 500 A-3, Specialty Unit Assignment and Specialized

Training Selection, and General Order 500 A-4, Probationary Employment Period forPolice Employees

C. Ratification of Traffic Regulation 2012-002 Grants Permission for the White Marlin

Open to Use 30-Feet of Parking Along Jacqueline Avenue Between 14th and 15th Streets

from the Fire Hydrant south of the Corner from Friday, August 3 through Saturday,August 11

14. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER

Dew Tour Request to Sell Pepsi Water within the Confines of the Event

15. COMMENTS FROM CITIZENS 5 MINUTE TIME LIMIT

16. COMMENTS FROM THE MAYOR AND CITY COUNCIL


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REGULAR SESSION -MAYOR AND CITY COUNCIL

MONDAY, JULY 2, 2012

3 Report on Closed Session Monday, July 2, 2012 Legal,

Contractual and Personnel Matters


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NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY

AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland

DATE AND TIME: Monday, July 2, 2012 5:30 p.m.

PLACE:

SUBJECT: Legal, Contractual and Personnel Matters

VOTE: UNANIMOUS

OTHER: FOR:

AGAINST:

ABSTAIN:

ABSENTfor Vote:

PURPOSES:

X

1. To discuss:

(i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation ofappointees, employees or officials over whom it has jurisdiction; or(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is

not related to public business

3. To consider the acquisition of real property for the public purpose and matters

directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrialorganization to locate, expand or locate in the state;

5. Consider the investment of public funds;

6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;8. Consult with staff, consultants or other individuals about pending or potential

litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to thenegotiations;

10. Discuss public security if the public body determines that public discussionwould constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and

b) the development and implementation of emergency plans

11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal

conduct;13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or

matter; or

X

14. Before a contract is awarded or bids are opened, discuss a matter directly relatedto a negotiation strategy or the contents of a bid or proposal, if public discussion

or disclosure would adversely impact the ability of the public body to participate

in the competitive bidding or proposal process


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Monday,

July 2, 2012, a closed session was held on Monday, July 2, 2012 at 5:30 p.m. The

following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal, Contractual and Personnel Matters

(b) Persons present:

Mayor Richard Meehan

City Manager David Recor

Council President Jim Hall,

Council Secretary Lloyd MartinCouncil Members Doug Cymek; Joe Hall, Mary Knight, Margaret Pillas and

Brent AshleyCity Solicitor Guy Ayres

Fire Chief Chris Larmore

Human Resource Director Wayne EvansTourism Director Donna Abbott

Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


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4 REPORT FROM CITY MANAGER ON UPCOMING

WORK SESSION


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5 APPROVAL OF MINUTES

A. Work Session dated June 12, 2012

B. Regular Session #12 dated June 18, 2012


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6 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

Presentation of GFOA Certificate of Achievement for

Excellence in Financial Reporting


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News Release

For immediate release Media contact: Donna AbbottJune 27, 2012 Tourism Director/Communications Manager

410-289-2800

Ocean City receives recognition for financial reporting

Ocean City, MD The Certificate of Achievement for Excellence in Financial

Reporting has been awarded to the Town of Ocean City by the Government Finance

Officers Association of the United States and Canada (GFOA) for its comprehensiveannual financial report (CAFR). The certificate of achievement is the highest form of

recognition in the area of governmental accounting and financial reporting, and its

attainment represents a significant accomplishment by a government and its management.

An Award of Financial Reporting Achievement has been presented to Martha

Bennett, Ocean City Finance Administrator, as the individual designated by the town as

primarily responsible for preparing the award-winning CAFR. This is the 24th yearBennett has received the award.

The CAFR has been judged by an impartial panel to meet the high standards ofthe program including demonstrating a constructive spirit of full disclosure to clearly

communicate its financial story and motivate potential users and user groups to read the

CAFR.

The GFOA is a nonprofit professional association serving approximately 17,500

government finance professionals with offices in Chicago and Washington D.C.


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7 PRIVATE EVENT PERMIT REQUESTS

A. Dreams Studio of Dance Show Troupe Saturday &

Sunday, July 7-8, 2012

Presented by: Lisa Mitchell, Private EventsCoordinator and Tara Anderson, Dreams Studio of

Dance


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Sun Mon Tue Wed Thu Fri

1

PE - Summer of

Thanks Beach

Lights

2

PE Lagond School

Honors Band

3

PE Lagond School

Honors Band

4

July 4th Concerts and

Fireworks

5

Sunset Park Party

Nights

6

PE

Volle

8

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE OC Cruzers

PE Delaware

Volleyball Beach Fest

Rain Date

PE- Dreams Studio of

Dance - TENTATIVE

9 10

PE -Summer of

Thanks Beach

Fireworks

11

Concerts on the

Beach

12

Sunset Park Party

Nights

13

15

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

16 17

PE - Summer of

Thanks Beach

Fireworks

18

Concerts on the

Beach

19

Sunset Park Party

Nights

20

22

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE - OC CruzersPE - ESA Surf Event

23 24

PE - Summer of

Thanks Beach

Fireworks

25

Concerts on the

Beach

26

Sunset Park Party

Nights

27

29

PE - Summer of

Thanks Beach

Lights

Sundaes in the Park

PE - ESA Surf Event

30

PE - Jesus at the

Beach

31

PE - Summer of

Thanks Beach

Fireworks

PE - Jesus at the

Beach

July


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Ocean City Special Events Private Events

Name of Event: Dream Studio of Dance Show Troupe New Event: No

Date of Event: Sat. & Sun., July 7 & 8, 2012

Date Application Received: May 31, 2012 Application Fee Paid: No

Date Insurance Certificate Received: May 31, 2012

Beach Franchisee Notified: N/A

Date Routed: May 31, 2012

Date Returned from All Departments: June 18, 2012

Total Cost to Town: Minimal

Things to Note:

This proposed event is a Show Troupe of 18 girls ranging in age from 5 to 16, performing a variety of

dance routines for one hour. Types of dancing performed would be tap, ballet, Broadway jazz, and age-

appropriate hip-hop.

Event would take place nightly from 6-7 pm. Set-up would take place nightly beginning at 5 pm

Clean up would take place at the conclusion of each show and be completed by 8 pm.

The event coordinators would like to utilize a sound system.

Comments from Department Representatives:

Staff suggests this event take place on the South Division Street pad, east of the Boardwalks and south of

Dumsers, just as last year.

PUBLIC WORKS Will post the area where the event is to take place.

TRANSPORTATION Event may not conflict with Boardwalk Tram operations.

RISK MANAGEMENT, POLICE, FIRE MARSHAL, TRANSPORTATION, OCBP, EMERGENCY

SERVICES, OCCC, and REC & PARKS No comments, concerns or costs.

Date on Council Agenda: July 2, 2012

Date Applicant Notified of Meeting:

Event Approved or Denied:

Date Fees Received: Amount:

Date Permit Issued:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________Dreams Studio of Dance Show Troupe

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________July 7 and 8. 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________6-7 m

5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________5:00 pm both nights

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6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

______________________________________________________________________At end of show 7 m

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ _____________________________________________________________________

We would like to reserve the stage on North Division St. if at all possible. If not, anylocation on the Boardwalk would do for our group.

_______________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Tara Anderson

9. ORGANIZATION REPRESENTING: _______________________________________________________________________________________________________________________________________________________________________________

Dreams Studio of Dance

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________27710 Mechanicsville Rd., Mechanicsville, MD 20659

11. WORK PHONE: _____________________ HOME PHONE: __________________301-884-8842

FAX: _________________________ E:MAIL: _____________________________

301-752-9523

[email protected]

12. IS ORGANIZATION NONPROFIT?IF SO, PLEASE SUBMIT PROOF OF NONPROFIT STATUS. N/A

13. ON-SITE EVENT COORDINATOR: ______________________________________Tara Anderson

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

__________________________________________________________________________________________________________________________________________Rideau Motel

15. COORDINATORS CONTACT INFORMATION: Same as aboveHOME: ___________________________WORK: ________________________301-884-4001 301-884-8842

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

dreamsstudioofdance@ ahoo.com

301-752-9523

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

We are a dance show troupe. Girls aged 5-16 years. To perform tap, ballet, hip hop for anhour show.

___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________No H

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______ IF SO, WHERE? ___________________________________________________________________________________________

Yes

________________________________________________________________________________________________________________________________________We just need to carry equipment from the road to stage or dance area.

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): _______________________________________________________________________________________________________________________________________________________________________________________________________

Removing sound system from truck and carrying it to the dance area.

____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________

We do not foresee any crowd control issues, but we will make sure thecrowds stay under control or we will ask them to leave the area.

________________________________________________________________________________________________________________________________________

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

none

____________________________________________________________________

________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________If rain, cancel

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will clean the area after we leave each ni ht.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

Will use public restrooms

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS: _______________________________________________________________________________________________________________________________________________________________________

N/A

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

____________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? ______________________________________________________________________________________________

No

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved Gaming/Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

No

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

No

Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeNo

beverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________18

38. EXPECTED NUMBER OF SPECTATORS: ________________________________50-75

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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________

N/A

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We would love to reserve the sta e

________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________ PLEASE DESCRIBE:____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

none

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

2011 Show on the east side of the Boardwalk on S. Division St. (Next to Dumsers)

2010 show on Somerset St. Plaza

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________

none

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45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

none

________________________________________________________________________________________________________________________________________.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NOXX

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Towns Risk Manager beforeapplicant engages in the activity.

INSURANCE CERTIFICATE AND ADDENDUM:

____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

XX

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PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with the PepsiCola Company of Salisbury as it pertains to the distribution or sales of beverages by theapplicant on Town property. The applicant agrees to sell, dispense or serve only PepsiCola beverages on Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks and bottled waters. The permittedbeverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, LiptonBrisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and otherproducts which Pepsi Cola may provide.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 4/15/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply withallprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 4/15/12

HOLD HARMLESS CLAUSE:Permitted (organization/applicant) shall assume all risks incident to or in connection withthe permitted activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitted activity or the conduct of Permitteds operation. Permitted herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitted activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitted or its officers, agent and employees.


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair fees

may be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.

I have read and will copy with all special event application requirements.


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B. Holy Savior Blessing of the Waters Wednesday,

August 15, 2012

Presented by: Lisa Mitchell, Private Events Coordinatorand Rev. Stanislao Esposito, St. Mary Star of the Sea

Parrish


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Sun Mon Tue Wed Thu Fri

August

1

Jesus at the Beach2 3

5

SIP

OC Cruzers

Summer of Thanks

Beach Lights

6 7

Summer of Thanks

Beach Fireworks

8

COB9 10

12

SIP

Summer of Thanks

Beach Lights

13 14

Summer of Thanks

Beach Fireworks

15

COB

PE Holy Savior

Blessing of the Waters

- TENTATIVE

16

DEW Tour

PE Surfers Healing

- TENTATIVE

17

DEW

19

SIP

DEW Tour

OC Cruzers

Summer of Thanks

Beach Lights

20 21

Summer of Thanks

Beach Fireworks

22

COB23 24

Jeep

Beac

26

SIP

Summer of Thanks

Beach Lights

27 28

Summer of Thanks

Beach Fireworks

29

COB30 31


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Name of Event: Holy Saviors Blessing of the Waters New Event: Yes

Date of Event: Wednesday, Aug. 15, 2012

Date Application Received: May 17, 2012 Application Fee Paid: Yes/$25.00


Date Returned from All Departments: June 18, 2012 Total Cost to Town: Minimal

Things to Note:

This event would consist of a procession from Holy Savior Church to the Boardwalk and beach at 17thStreet. There would be a small ceremony with prayers being said and songs being sung.

The event would take place from 11:00 am until 12:00 noon.

There would be no set-up or breakdown for this event.

The event is rain or shine.

Expected number of participants is 50 with a possibility of 10-20 spectators.


OCPD Assign to shift. Ask officers to be present at 10:45 am to assist the congregation crossingPhiladelphia and Baltimore Avenues at 17th Street.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

BEACH PATROL, FIRE MARSHAL, PUBLIC WORKS, REC & PARKS, EMERGENCY SERVICES,OCCC, TOURISM and TRANSPORTATION No comments, concerns or costs.


Date Insurance Certificate Received:

Beach Franchisee Notified:Date Applicant Notified of Meeting:



Date Permit Issued:

Other:


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RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]


This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.


All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ____________________________________________________Blessin of the Water

2. IS THIS A NEW EVENT? ______________________________________________Yes

3. DATE(S) OF EVENT ____August 15_____________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________11:00 am 12 noon

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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________No set-u needed

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________An necessar clean u will be done immediatel followin the event7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _______________________________________________________________________________________________________________________________________________________________________________________

Small area of beach and Boardwalk at 17th Street

_____________________________________________________________________ _______________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Rev. Stanislao Esposito

9. ORGANIZATION REPRESENTING: _____________________________________

__________________________________________________________________________________________________________________________________________

St. Mar Star of the Sea Parrish

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________1705 Philadel hia Ave. OCMD

11. WORK PHONE #_____________________HOME PHONE #__________________410-289-0652

FAX:__410-289-1026______________EMAIL: [email protected]___

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: ____________________________________________________________yes see attached____________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Rev. Stanislao Es osito


_____________________________________________________________________Same as above

_____________________________________________________________________

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-289-0652

FAX:_410-289-1026________________CELL: __________________________E-MAIL ADDRESS: [email protected]_____________________OTHER: __________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The parishioners and guests process from Holy Savior Church to the Boardwalk and sand.few songs are said and the Bishop and congregation pray for those who protect us in

nd around the water. This is done in celebration of the Feast of the Assumption.Aa

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________St. Mar s Star of the Sea

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? __No_IF SO, WHERE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________


No su lies or e ui ment needed

____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________N/A

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Persons ather to ra a roximatel 50 eo le

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

Generally the police as a courtesey control traffic at hiladlphia and Baltimore Ave. asthe congregation crosses.

____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

None re uired

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________

____________________________________________________________________Rain or shine

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

None we will be there less than 1 hour

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? _____________________________________________________________________________________________________________ None we will be there less than 1 hour _______________________________________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

None

________________________________________________________________________________________________________________________________________

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29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

No

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________No

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _No________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.


No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

No

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ____No____ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________50


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39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________No one

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _____N/A_______DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: ______________________________________________________________________________________________________________________________

____________________________________________________________________Every August 14 since 2007________________________________________________________________________________________________________________________________________

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read andcomply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

N

one

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________This is a small gathering for prayer for approximately 30 minutes.

________________________________________________________________________________________________________________________________________.

____________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX

An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.



______X_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.


APPLICANTS SIGNATURE____________________________DATE______________Si nature on File 5/15/2012


I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on File 5/15/2012



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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.



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C. Surfers Healing Thursday, August 16, 2012

Presented by: Lisa Mitchell, Private Events Coordinator

and Katherine OBrien, Surfers Healing


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Name of Event: Surfers Healing New Event: Yes

Date of Event: Thursday, Aug. 16, 2012

Date Application Received: May 22, 2012 Application Fee Paid: Yes/$25.00


Date Returned from All Departments: June 18, 2012 Total Cost to Town:

Things to Note:

This event is a daylong surf camp for children with autism. It is free to participants.

The event organizer is requesting this event take place on the beach and in the ocean at 37th Street from9:00 a.m. until 5:00 p.m.

Set up would take place on the morning of the event, beginning at 7 am.

Breakdown would take place directly following the event.

The event organizer requests permission to sell t-shirts. Monies made from the sales will go to Surfers

Healing for future camps. The event organizer requests 37th Street from the alleyway to the dune line to be closed for pedestrian use.


Request came in after application was submitted for vehicular access to the beach for loading/unloadingsupplies. Staff has no problems with this as long as the vehicle is off the beach by 8am and does notreenter the back until 6 pm or later.

FIRE MARSHAL The applicant must obtain a tent permit from the Office of the Fire Marshal.

BEACH PATROL Beach Patrol would also like to participate in any way possible. Will schedule staff tobe on-site to work with the children, and will work with the event organizer to make sure BP emergencyvehicles can get through the area. Previous years this was not a problem.

RISK MANAGEMENT Insurance Certificate to be submitted prior to the event.

OCPD Notify shift to make periodic checks on event.

PUBLIC WORKS - Post the street end utilizing cones or barricades. Total cost to the department isestimated at $130.00

REC & PARKS Dew Tour starts that same day, but events should not impact each other.

EMERGENCY SERVICES, OCCC, TOURISM and TRANSPORTATION No comments, concerns orcosts.


Date Insurance Certificate Received:

Beach Franchisee Notified:

Date Applicant Notified of Meeting:



Date Permit Issued:

Other:


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RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD 21842


This application should be completed and forwarded to the Ocean City Special EventsDepartment at least 90 days prior to the requested event for City Council consideration.


All questions on the application must be fully answered. Same as last year or similarcomments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.

$35.00 For-Profit Applicants and $15 Non-Profit Applicants(If a Date Hold was approved for this event last year, please submit the remainder of balance.)

The minimum fee for City property usage is $150 per day for For-Profit Applicants and$15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject tothis fee assessment.

1. TITLE OF EVENT: ____________________________________________________Surfers Healing

2. IS THIS A NEW EVENT? ______________________________________________No

3. DATE(S) OF EVENT: __________________________________________________August 16, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________9:00 a.m. to 5:00 .m.

5. PROJECTED SET-UP DATE (S) & TIMES: ____Aug 16, 7:00 a.m.______________6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________

Aug. 16, 5:00 p.m._____________________________________________________

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7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Approximately 500 yards of 37th Ave. Beach (Castle in the Sand)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Katherine OBrien.

9. ORGANIZATION REPRESENTING: _____________________________________Surfers Healin

__________________________________________________________________________________________________________________________________________

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________3910 Dresden St., Kensin ton, MD 20895

11. WORK PHONE #_____________________HOME PHONE #__________________

FAX: _________________________ E:MAIL: _____________________________

301-915-6100

[email protected]

12. IF ORGANIZATION IS NONPROFIT, LIST NONPROFIT CLASSIFICATIONAND IDENTIFICATION NUMBER: ______________________________________________________________________________________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Katherine OBrien


__________________________________________________________________________________________________________________________________________

3910 Dresden St., Bethesda, MD 20895

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________OTHER: __________________________________________________________

katherinetrammell@ ahoo.com

301-925-6100

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We provide the one day surf camp to children with Autism. On this day Surfers Healinghas professional surfers take the children out to surf. We have arts and crafts along with

ther activities for the families. We provide lunch for the entire family.o

_____________________________________________________________________

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_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

_____________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________37th St. beach on da of event

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ____________________________________________________________________________________________

es 37th St.

________________________________________________________________________________________________________________________________________


Unloading surfboards, crates, tents and chairs for set-up of camp.

____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________No

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________

Volunteers for surfers healing and beach patrol are there to control thecrowd and make sure that everyone is safe.

________________________________________________________________________________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):________________________________________________________________________________________________________________________________________

End of 37th St needs to be blocked off 8/15 7:00 am until 8/17 12:00 noon

________________________________________________________________________________________________________________________________________

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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? __YesIF SO, WHAT TYPE? ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________AGH

24. WHAT IS YOUR RAIN POLICY? ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________None

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?____________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

We will have volunteers take care of this.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT(TOILETS, HAND WASHING, ETC.)? __________________________________________________________________________________________________________________________________________________________________________

We will provide port-o-lets

________________________________________________________________________________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________We sell some merchandise at this event, all roceeds benefit future cam s.

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________N/A

____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________No

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30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Alcohol Permit, to the Private Events

no

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________Please forward a copy of the approved Tent Permit, to the Private Events Coordinator.

es

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES ATYOUR EVENT? _________________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the

no

Private Events Coordinator.


no

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved Fireworks Permit, to the Private Events Coordinator.

no

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (includeno

beverage type, quantities, drink sizes, location, etc.):__________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: __230_________________________100


39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _____________________________________________________________________________Not et

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40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTOWN PERSONNEL (Be aware that additional charges may be assessed andapplicants must take full responsibility for the protection and security of borrowed/rented city property): ______________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________None

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYNo

TO THE BACK OF THIS APPLICATION.If you have not yet obtained this permit, please forward a copy of the approved HighwayPermit, to the Private Events Coordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________________________________________________________________________________________________________________________________________________37 Ave. Castle in the Sand Beach on 8/23/2010 and 8/18/2011

________________________________________________________________________________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

Quiet Storm, Pathfinders

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED INTHIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

We will need end of 37th St. blocked off for loading and unloading on 8/15-8/17

.

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____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO______XX

An event layout MUST be included for an event to be considered.

INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, occurrence form comprehensive general liabilityinsurance coverage, which insurance coverage shall include coverage for personal injurywhich said insurance coverall shall be at least in the amount of one million dollars($1,000,000) single limit. Said insurance coverage shall name the Mayor and CityCouncil as additional insureds, with the address on the certificate listed as 301 BaltimoreAvenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum,showing the addition of the Mayor and City Council as additional insured, is also to beprovided. The certificate of insurance evidencing such coverage and the addendum shallbe furnished to the Special Events Coordinator, Private Events on behalf of the Mayorand City Council by the applicant and be approved by the Towns Risk Manager beforeapplicant engages in the activity.



XX TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30)DAYS PRIOR TO THE EVENT

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COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottledwaters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra,Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde,Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola mayprovide in accordance with its agreement with the Town of Ocean City.


APPLICANTS

SIGNATURE____________________________DATE___5/8/12__________

Si nature on File


I have read this disclosure and will comply withallprovisions of the local ordinancesincluding Chapter 62 of the Town Code.

APPLICANTS SIGNATURE___________________________DATE_______________5/8/12Si nature on File



Page 8 of 9


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MANDATED CHANGES/CANCELLATIONApplicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with Public

Works project(s) or any other necessary governmental function. Such action may bedirected at any time.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for a private event permit agrees to follow guidelines provided and submita complete application including all required submission of materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the permit granted by the Town andagrees to pay all fees and costs assigned to the permit. The applicant further agrees tocomply with all conditions of the use permit which may be required by the Mayor andCity Council of the Town.


APPLICANTS SIGNATURE___________________________DATE_______________5/8/12

Si nature on File

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10 NEW BUSINESS

A. Overview of Delmarva Power Reliability Improvement

Projects

Presented by: Jim Smith, Senior Public Affairs Manager,Delmarva Power


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Overview of Delmarva Power

reli

July 2 2012 Complete Agenda

Documents

Transcript of July 2 2012 Complete Agenda