April 21 2014 Complete Agenda

MAYOR AND CITY COUNCIL

REGULAR SESSION Monday, April 21, 2014 – 6:00 P.M.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. APPROVAL OF MINUTES A. Regular Session #4 dated March 24, 2014 B. Work Session dated April 1, 2014 C. Regular Session #5 dated April 7, 2014 D. Work Session dated April 15, 2014

4. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Proclamation Recognizing the Week of May 1 – May 7, 2014, as Youth Week B. Standing Committee Reports

5. CONSENT AGENDA A. Private Event Approval Request for Seaside Christian Academy Bike‐a‐thon – May 6, 2014 B. Private Event Approval Request for Showell Elementary 1st Grade Boardwalk Walk – May 8, 2014 C. Private Event Approval Request for OC Cruzers – June through September Dates D. Private Event Approval for ACS Making Strides 5K Walk and Run – October 18, 2014 E. 3‐Year Private Event Approval for MD Kite Expo – April 29 – May 1, 2016 F. 3‐Year Private Event Approval for White Marlin Festival and Crab Soup Cook‐off – May 7, 2016 G. 3‐Year Private Event Approval for Knights of Columbus Procession – May 14, 2016 H. Request to Sole Source Purchase Fire Hose for Engine Tanker

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Request to Approve Addendum to Ravens Roosts Convention and Parade on May 30, 2014

presented by Special Event Superintendent B. Atlantic General Hospital Annual Report presented by Michael Franklin, President/CEO

7. PUBLIC HEARINGS

8. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Discussion of FEMA Flood Insurance Rate Map Appeal Process presented by Planning and

Community Development Director

9. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading – Ordinance 2014‐08 Authorizing the Mayor and Council to Enter into a

Memorandum of Understanding and to Exchange Certain Properties with the Ocean City Development Corporation

B. Second Reading – Ordinance 2014‐09 Authorizing the Purchase of Real Property Known as Tax Parcels #2563 and #2564 in Ocean City, Maryland (Hall properties)

Mayor and City Council – Regular Session Agenda April 21, 2014

C. Second Reading ‐ Ordinance 2014‐10 Authorizing the Mayor and Council to Issue a General Obligation Bond not to Exceed Six Hundred Thousand Dollars (tax exempt bond to finance purchase of Hall properties)

D. First reading – Ordinance to Establish Additional Pay for Parking Areas (Public Safety Building and City Hall parking lots)

E. Resolution Establishing Inlet Parking Lot Rates (in‐season Friday rate change and modifications to July 4 all‐day parking fee)

10. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject

on which he or she wishes to speak.

11. COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for April 29, 2014

12. COMMENTS FROM THE MAYOR AND CITY COUNCIL

13. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, APRIL 21, 2014

3 – APPROVAL OF MINUTES

A. Regular Session #4 dated March 24, 2014 B. Work Session dated April 1, 2014 C. Regular Session #5 dated April 7, 2014 D. Work Session dated April 15, 2014


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

A. Proclamation Recognizing the Week of May 1 – May 7,

2014, as Youth Week

YOUTH WEEK The Benevolent and Protective Order of Elks has designated the week of May 1st to 7th, 2014 as Youth Week to honor America’s Junior Citizens for their accomplishments, and to give fitting recognition of their services to community, state and nation; and WHEREAS, Ocean City Lodge #2645 will sponsor an observance during that week in tribute to the Junior Citizens of this community; and WHEREAS, No event could be more deserving of our support and participation than one dedicated to these young people who represent the nation’s greatest resource, and who in the years ahead will assume the responsibility for the advancement of our free society; and WHEREAS, Our youth need the guidance, inspiration and encouragement which we alone can give in order to help develop those qualities of character essential for future leadership and go forth to serve America; and WHEREAS, To achieve this worthy objective we should demonstrate our partnership with youth, our understanding of their hopes and aspirations and a sincere willingness to help prepare them in every way for the responsibilities and opportunities of citizenship; and NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, do hereby proclaim the week of May 1st to 7th, 2014 as YOUTH WEEK, and urge all departments of government, civic, fraternal and patriotic groups, and our citizens generally, to participate wholeheartedly in its observance. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Town of Ocean City, Maryland to be affixed this 21st day of April, in the year of our Lord two thousand and fourteen. ___________________________________ RICHARD W. MEEHAN Mayor


4 – ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

B. Standing Committee Reports

Tourism Commission Meeting Minutes April 14, 2014

The following individuals were in attendance: Commission Members – Tourism Commission Chair and Council Secretary Mary Knight, Council Member Dennis Dare, Council Member Joe Mitrecic and Todd Ferrante, OCDC. Staff members present were City Manager David Recor, Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Frank Miller, Special Events; Lisa Osman, Tourism. Also present were Melanie Pursel, Chamber; and Susan Jones, HMRA; Andy Malis and Alison Fiorelli, MGH. Media representatives present were Zach Hoopes, Ocean City Today; and Joanne Shriner, Maryland Coast Dispatch. Council Secretary and Tourism Commission Chair Mary Knight called the meeting to order at 1 p.m. Approval of Minutes Todd Ferrante made a motion to approve the minutes from the March 13 meeting, seconded by Councilmember Dennis Dare. The vote was unanimous. Rocket Launch Viewing Area at Inlet Rebecca Hudson from NASA’s Wallops Island Flight Facility spoke about designating a specific area on the boardwalk to view rocket launches from Wallops Island. The Wallops facility has limited public viewing area space during launches and Ocean City’s Inlet area could be promoted as a viewing area. The area on the boardwalk would be near the Life-Saving Station Museum. NASA can provide a speaker system, possibly an inflatable screen, and a trained docent who can provide information when a launch is scheduled. Rebecca can also provide a mission information fact sheet about the launch for visitors. The next launch is tentatively scheduled for May, although it may be rescheduled for June. She will know for sure later this week and provide updated information to the Tourism Director. New Website & Outdoor Creative Alison Fiorelli presented the newly updated www.ococean.com website now under construction. The updated website will allow businesses to add more photos and videos to showcase their properties. The new website will be launched the week of May 19 along with the new mobile site. Alison also presented the new Vacation Days commercials and the new outdoor advertising boards proposed. MGH has also updated the Boardtalk e-newsletter template to make it brighter and easier to read. Tourism Strategic Plan Update Council Secretary Mary Knight announced that she, City Manager David Recor and Tourism Director Donna Abbott had a conference call last week with Lyle Sumek to discuss the upcoming tourism strategic plan process. Mary explained that it was decided to have a tourist survey to compile data throughout the summer. An iPad will be located in the Visitor Center in the Convention Center, at the Chamber of Commerce Visitor

Center, and at the Boardwalk Cottage among other locations for people to take the survey. Mary distributed a copy of a draft survey and received feedback from the attendees. The proposed survey seeks zip code information, length of stay, reason for visiting Ocean City, and lodging choice among other items. A survey at Springfest will will be completed to test the process. Also hotels will be asked for occupancy numbers on select dates throughout the season along with room rate ranges. Interviews with members of the Tourism Commission and other key industry stakeholders will be conducted by phone with Mr. Sumek in May and June as part of the process. Updates from other Departments & Organizations: Tourism Donna Abbott reported that the Ocean City Insiders group was in town this past weekend for their annual visit. Donna and MGH reps met with them on Saturday to review the new campaign. Chamber of Commerce Melanie Pursel distributed The Source, a local publication that the Chamber does. They will be inserted into local papers that are distributed in the area. Melanie attended the Seasonal Workforce Employer Conference with Susan Jones at the Carousel last week. It was very well attended. The OC Job Fair will be held this weekend, April 19, at the Convention Center. The Legislative EDC meeting will be held on May 2 at the Carousel. The Chamber is almost finished selling advertisements on their OC map, which will be ready by Memorial Day weekend. Melanie said the Chamber has many ribbon-cutting ceremonies coming up for new businesses. HMRA Susan Jones shared a copy of the 3rd edition of Inside Ocean City, which is HMRA’s in-room hotel book. The book will be located in 8,800 rooms throughout Ocean City, and the book will be exclusive in approximately 4,400 rooms. It is a fundraiser for the HMRA. Sandy Phillips is the local sales representative and she donates a portion of the advertising back to the HMRA. HMRA’s installation of officers will be held on April 24 at the Harborwatch and G. Hale Harrison will be the incoming president. A seminar will be held about online travel agencies. The goal is to teach the hotels how to increase their direct bookings. Donna Abbott will also show a presentation on the new advertising campaign for those hotels/motels that did not attend the season kick-off meeting. Restaurant Week is May 4-18; there are currently 15 restaurants participating. OCDC Todd Ferrante reported that the OCDC has completed 148 façade projects. The OCDC has finalized the special events for Sunset Park. There will be a kick-off concert on June 26 and 98.1 radio station will be the sponsor. OCDC just got approval from the town on a dolphin sculpture on 60th street. Their annual meeting will be held on April 30 at Shenanigan’s and is always well attended.

Special Events Frank Miller reported that the Komen Race went very smoothly this weekend. They start setting up for Springfest next Monday. Merle Haggard is sold out. Loverboy is about 60 percent sold out. They are finalizing their schedules for Sundaes in the Park and Concerts on the Beach and should have those out soon. Frank announced that there will be two vessels coming this year for the Tall Ship Event from August 1 to September 1. They are looking into a possible Pirate’s Festival to be held during that timeframe. There will be vendors dockside the entire time that the vessels are docked. This year’s event will be more organized than last year’s pilot effort. Convention Center Larry reported that the Convention Center floor removal is 25 percent complete and will be removed 100 percent by April 28. Larry is presently working on bringing three new shows to the Convention Center, one in 2014, one in 2015, and one in 2016. The 2016 show is a ping pong tournament. Larry also reported that they had record-breaking numbers at the Convention Center last weekend with the Reach the Beach Cheerleaders. Council Member Dennis Dare announced that the St. Patrick’s Day parade went very well with over 130 floats. Mary announced that the next meeting will be held on Monday, May 12, at 3 p.m. Council Member Dare made a motion to adjourn the meeting, seconded by Council Member Joe Mitrecic. The meeting adjourned at 2:45 p.m.

Recreation and Parks Commission April 15, 2014

1. Call to Order: The meeting was called to order at 4:05 P.M. at Northside Park. Present were Joe Mitrecic, Lloyd Martin, Dennis Dare, David Recor, Susan Petito, Kate Gaddis, Frank Miller, Lisa Mitchell, Dave Messick Guests included Debbie Cook, Jim Solomon, Mike Pabich, Zack Hoopes and Joanne Shriner.

2. Approval of Minutes: The minutes of March 11, 2014 were approved as

presented. 3. Skate Park Update: Susan Petito presented a written update report on the Skate

Park showing data through March 31, 2014. The Commission members expressed their satisfaction with the results and their support to keep the Skate Park operating year ‘round. Skate Committee member Debbie Cook thanked the Council for their support of keeping the park open.

Upon Jim Solomon’s inquiry regarding the status of the Skate Park expansion project, the Council explained that there was not resolution on the property lease at this time, but confirmed that discussions with the County are in process. Dave Messick, Debbie Cook, Jim Solomon and Mike Pabich left the meeting.

4. St. Patrick’s Indoor Soccer Tournament Report: Kate Gaddis presented the 2014

report on the Department’s St. Patrick’s Indoor Soccer Tournament series, held over four weekends from February 21 through March 16. A record 177 teams participated in the tournament series with a revenue increase of 5.5% over the previous year. Additional efforts will be made next year to collect more complete economic data from the participants. Councilman Dare acknowledged the value of youth sports events to the Town.

Kate left the meeting. 5. New Private Event Requests: Lisa Mitchell presented two event requests, the first

being the Tall Ship visit. Discussion ensued regarding scope of event and infrastructure. Parking concerns and suggestions were offered as well as discussion of the helicopter landing area. Additional clarification of space and use requests from the promoter is necessary to be able to move forward with coordination and approval. The event is scheduled to be presented at the April 21 Council Meeting. The second event presented was the Summerslam Pro Volleyball and Beach Festival, scheduled for July 9 - 13. There was no concern expressed by the Council and the event will be scheduled for a future meeting.

Lisa left the meeting. 6. Other Business: Frank Miller distributed an updated draft of the proposed

“Guidelines for Town-Owned Equipment & Labor Usage by Outside Entities.” He requested the Commission members review the document and provide

feedback so that he can prepare a discussion-ready document for the May 13 meeting. Frank also noted that he would be presenting a Banner Policy to Council and also hopes to bring a Private Event Fee Structure proposal to the Commission in May.

Dennis Dare produced a copy of the Wine in the Park event’s layout and

expressed concern over their large queue area for arriving patrons. The amount of parking noted to be displaced would require approval from the Traffic Commission. It was suggested that Lisa Mitchell work with the promoter to move the queue area onto the sidewalk or into the field.

Susan Petito mentioned that the new Kayak Rental concession is scheduled to

open May 1st at Northside Park. 7. The meeting adjourned at 4:45 P.M. Susan/Word/Rec & Parks Commission/ Minutes April 15, 2014


5. CONSENT AGENDA A. Private Event Approval Request for Seaside Christian

Academy Bike-a-thon – May 6, 2014

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Seaside Christian Academy Bike-a-thon DATE: April 15, 2014

ISSUE(S): Gwen Cordner for Seaside Christian Academy requests approval of the 2014 Seaside Christian Academy Bike-a-thon.

SUMMARY: This annual event is a fundraiser for the Seaside Christian

Academy. Participating students ride their bikes from 27th Street to 19th Street and back as many times as they can within a given amount of time.

FISCAL IMPACT: Potential positive economic impact from food and beverage,

recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve event. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated specifically with Public Works. ATTACHMENT(S): 1) May 2014 Calendar

2) Application 3) Cover Sheet

Agenda Item # 5A

Council Meeting April 21, 2014

Sun Mon Tue Wed Thu Fri Sat

1

Springfest 2 Springfest

3

Springfest

PE – KofC Procession

4

Springfest

Knights of Columbus

Procession

5 6

PE – Bike-A-Thon -

TENTATIVE

7 8

PE – Showell 1st

Grade Boardwalk

Walk - TENTATIVE

9 10

PE - Crab Soup Cook-

off

PE – Walk MS –

Tentative

PE – Fehr/Knott

Wedding

PE – Ride for the

Feast 11 12 13

PE – Showell 1st

Grade Boardwalk

Walk Rain Date -

TENTATIVE

14 15

PE - Cruisin OC 16

PE - Cruisin OC 17

PE - Cruisin OC

18

PE - Cruisin OC 19 20 21 22 23 24

25 26 27 28 29

PE – Ravens’ Beach

Bash - TENTATIVE

30


Bash - TENTATIVE

31

PE - Ravens’ Roosts’

Parade


Bash - TENTATIVE

2014

May

Ocean City Special Events – Private Events Name of Event: Seaside Christian Academy Bike-A-Thon New Event: No

Date of Event: Wednesday, May 6, 2014, Rain Date of Thursday, May 7, 2014

Date Application Received: January 24, 2014 Application Fee Paid: yes/$25

Date Returned from All Departments: February 28, 2014 Total Cost to Town: $196.91

Revenue from permit process: $50.00

Things to Note:

This annual event is a student bike ride fundraiser on the Boardwalk from 27th

to 19th

Streets. Participants

ride back and forth, as many times as they can, in a given amount of time.

The busses would unload and load at the 27th

Street parking lot next to the Boardwalk.

The event coordinators would set-up from 12 noon-1 pm.

The event would take place from 1-2 pm.

Cleanup would take place directly after the event is finished, and would be completed by 3 pm.

Water and sunscreen would be provided.

Prizes would be awarded for most laps and most donations.

Number of participants would be 40, with 15 adults supervising.

Comments from Department Representatives:

RISK MANAGEMENT – Insurance Certificate needs to be obtained prior to the event. Hold harmless

clause signed and on file. Participants should sign a waiver with the sponsor of the event.

PUBLIC WORKS – Ongoing event for many years without incident. No issues with the approval of the

event. Will post the south side of 27th

St., Oceanside, for discharge and pickup of students. Estimated cost

to department is $196.91

REC. & PARKS, OCPD, OCBP, TOURISM, EMERGENCY SERVICES, FIRE MARSHAL, OCCC,

AND TRANSPORTATION – No comments, concerns or costs.

Date on Council Agenda: April 21, 2014

Event Approved or Denied:

Other:


5. CONSENT AGENDA

B. Private Event Approval Request for Showell Elementary 1st Grade Boardwalk Walk – May 8, 2014

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Showell Elementary School 1st Grade Boardwalk Walk DATE: April 15, 2013

ISSUE(S): Alyson Brabitz for Showell Elementary School, requests approval of the 2014 Showell Elementary School 1st Grade Boardwalk Walk on Thursday, May 8, 2014 with a rain date of Tuesday, May 13, 2014.

SUMMARY: This event consists of Showell Elementary School 1st Grade

Students walking the entire length of the Boardwalk, beginning in the Inlet Lot and finishing at 27th Street. Upon completion of the walk, the students eat lunch on the beach and participate in a beach safety program presented by the Ocean City Beach Patrol.

FISCAL IMPACT: Potential positive economic impact from food and beverage,


RECOMMENDATION: Approve event as requested. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed and the event

has been coordinated with Public Works and Beach Patrol ATTACHMENT(S): 1) May 2014 Calendar

2) Cover Sheet 3) Application

Agenda Item # 5B



1

Springfest 2 Springfest

3

Springfest

PE – KofC Procession

4

Springfest

Knights of Columbus

Procession

5 6

PE – Bike-A-Thon -

TENTATIVE

7 8

PE – Showell 1st

Grade Boardwalk

Walk - TENTATIVE

9 10

PE - Crab Soup Cook-

off

PE – Walk MS –

Tentative

PE – Fehr/Knott

Wedding

PE – Ride for the

Feast 11 12 13

PE – Showell 1st

Grade Boardwalk

Walk Rain Date -

TENTATIVE

14 15

PE - Cruisin OC 16

PE - Cruisin OC 17

PE - Cruisin OC

18

PE - Cruisin OC 19 20 21 22 23 24

25 26 27 28 29


Bash - TENTATIVE

30


Bash - TENTATIVE

31

PE - Ravens’ Roosts’

Parade


Bash - TENTATIVE

2014

May

Ocean City Special Events – Private Events Name of Event: Showell Elementary School 1

st Grade Boardwalk Walk New Event: No

Date of Event: Thursday, May 8, 2014 with a Rain Date of Tuesday, May 13, 2014

Date Application Received: March 7, 2014 Application Fee Paid: Exempt

Date Returned from All Departments: April 3, 2014 Total Cost to Town: $189.51

Revenue from Permitting

Process: Applicant is exempt from

fee costs.

Things to Note:

This event is the culminating activity of a four (4) week walking wellness unit. The students will walk 10

miles – the distance from Showell to the O.C. Boardwalk – during recess and Physical Ed. Classes to earn

the ability to compete in the Boardwalk Walk.

The participants will begin at the Inlet and then proceed to 27th

Street. At the 27th

Street beach they will eat

a brown bag lunch, and then participate in a beach safety program presented by the OCBP.

The event coordinators request permission for the school buses to unload participants in the Inlet Parking

Lot then park on 27th

Street close to the Boardwalk, where they will stay until the event is completed.

The event coordinators request permission to use the public restrooms at 28th

Street.


PUBLIC WORKS – Will inform the Inlet Lot personnel to allow the buses to enter and exit the lot free of

charge. Will post 27th

Street for school buses to load children. After event, all equipment used will be

removed and returned to storage. Estimated cost to the department is $189.51.

OCPD – Notify shifts of event. Will facilitate the parking of the buses on or near 27th

Street, as we have

done in the past without issue.

RISK MANAGEMENT – Annual event without any incidences to report. Hold harmless agreement is

signed. Insurance to be provided before event is held.

OCBP – Will do a safety presentation, as done each year on the beach at 27th

Street.

TRANSPORTATION, FIRE MARSHAL, TOURISM, EMERGENCY SERVICES, OCCC, and REC &

PARKS – No comments, concerns or costs.


Date Applicant Notified of Meeting:


Date Fees Received: Amount:

Date Permit Issued:

Other:


5. CONSENT AGENDA C. Private Event Approval Request for OC Cruzers

June – September Dates

TOWN OF

The White Marlin Capital of the WorldTOWN OF

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: OC Cruzers DATE: April 15, 2014

ISSUE(S): Ron Lausten of the OC Cruzers and Glenn Irwin of the OCDC are requesting approval of events proposed for June 8 and 15; July 13 and 27; August 10 and 24; and September 21, 2014.

SUMMARY: OC Cruzers is an annual event that takes place on Somerset

Street Plaza, between Baltimore Avenue and the Boardwalk. Approximately 15 participants will display their classic cars in the area, and educate spectators about vintage vehicles.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve event. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departments have reviewed, and the event has been coordinated with staff.

ATTACHMENT (S): 1) June – September 2014 Calendars

2) Cover Sheet 3) Application 4) Layout

Agenda Item # 5C



1

PE – Ravens’ Beach Bash

PE – PIS Karaoke

2 3

PE – PIS Karaoke &

Volleyball

4

PE – PIS Basketball 5

PE – PIS Dodge Ball 6

PE - Longboard Challenge

– TENTATIVE PE-PIS Tennis

7

PE - Longboard Challenge

- TENTATIVE

8

PE - Longboard Challenge – TENTATIVE

PE – OC Cruzers –

TENTATIVE PE – PIS Karaoke

9 10

PE – PIS Karaoke & Volleyball

11

PE – PIS Basketball 12

PE – PIS Dodge Ball 13

PE – Sun Run – TENTATIVE

PE – Wine in the Park

PE-PIS Tennis

14

PE – Wine in the Park Arts Alive

PE - Air Show –

TENTATIVE PE – Sand Duels Beach

Soccer – TENTATIVE

PE – DE Volleyball Beach Bash

15

PE – Wine in the Park

Arts Alive PE - Air Show –

TENTATIVE

PE – Beach 5 Sand Soccer PE – OC Cruzers –

TENTATIVE

PE – DE Volleyball Beach Bash

PE – PIS Karaoke

16 17

PE – Firemen’s Pipe &

Drum PE – PIS Karaoke &

Volleyball

18

PE - Firemen’s Parade 19 20 21

PE – Beach 5 Sand Soccer

22

PE – Beach 5 Sand Soccer

- TENTATIVE

23 24 25 26

PE – Dew Tour 27

PE – Dew Tour 28

PE – Dew Tour

29

PE – Dew Tour 30

2014

June


1 2 3 4 5

PE – DE Volleyball

Beach Bash

6


Beach Bash Rain

Date

7 8 9

COB 10 11 12

13

PE – Showell 1st

Grade Boardwalk

Walk – TENTATIVE

SIP

14 15 16

COB 17 18 19

PE – Swim OC

20

SIP 21 22 23

COB 24 25 26

27


TENTATIVE

SIP

28

Jesus at the Beach 29



2014

July


1 2


Summer Heat

3

SIP


Summer Heat Rain

Date

4 5 6

COB 7 8 9

PE – OC Beach

Classic

10

SIP


TENTATIVE

PE – OC Beach

Classic

11 12 13

COB 14 15 16

17

SIP 18 19 20

COB 21 22

PE – OC Jeep Parade

- TENTATIVE

23

PE – OC Beach Blitz

Soccer

24

SIP

PE – OC Beach Blitz

Soccer

PE – OC Cruzers -

TENTATIVE

25 26 27

COB 28 29 30

31

2014

August


1 2 3 4 5 6

PE – Miata Parade -

TENTATIVE

7 8 9 10 11

PE – 911/Parade of

Brothers

PE – BikeFest

12

PE – BikeFest 13

PE – BikeFest

14

PE – BikeFest 15 16 17 18

Sunfest

PE – Sunfest Kite

Fest

19

Sunfest

PE – Sunfest Kite

Fest

20

Sunfest

PE – Sunfest Kite

Fest

21

Sunfest

PE – Sunfest Kite

Fest

PE – OC Cruzers -

TENTATIVE

22 23 24 25 26

PE - Winefest on the

Beach

27

PE - Winefest on the

Beach

PE – Pigs on the

Beach - TENTATIVE

28 29 30

2014

September

Ocean City Special Events – Private Events Name of Event: Ocean City Cruzers New Event: No

Date of Event: Sundays: June 8, 15, July 13, 27, August 10, 24 and September 21, 2014

Date Application Received: January 28, 2013 Application Fee Paid: Yes/25.00

Date Returned from All Departments: February 26, 2013 Total Cost to Town: no foreseeable costs

Revenue to the Town for permit: $200.00

Things to Note:

This proposed event is for an annual display of approximately 15 vehicles along Somerset Street Plaza,

between the Boardwalk and Baltimore Avenue. The owners of the vehicles will supervise and educate the

public spectators about their older cars.

Permit owners along Somerset Street Plaza will be informed of the street closures for these events.

Live music or a DJ will provide musical entertainment.

The event would take place from 2 pm until 7 pm.

Request use of a pop-up tent during the event.

Set-up would take place for one half hour before the event.

Clean up would take place for one half hour after the event.

Event coordinators will need to move several of the public street benches on Somerset Street Plaza, but will

return once the event is over.


RISK MANAGEMENT – Individual car owners need to have current auto insurance. Insurance certificate

need to be submitted prior to event. Hold harmless clause signed.

PUBLIC WORKS – Event has been ongoing for many years at the same location without incident. Only

involvement is to provide five (5) traffic cones for street end closure. Last year the event organizers kept

procession of the cones and returned after last event. No issues with the approval of this event.

FIRE MARSHAL – If tents are to be used, the event coordinator must obtain a tent permit from the Office

of the Fire Marshal. Access to the fire hydrants must be maintained on Somerset Street.

OCPD, EMERGENCY SERVICES, TOURISM, OCBP, OCCC, TRANSPORTATION, and REC &

PARKS – No comments, concerns or costs.



Other:


5. CONSENT AGENDA

D. Private Event Approval Request for ACS Making Strides 5K Walk and Run – October 18, 2014

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: American Cancer Society Making Strides Event DATE: April 17, 2014 ISSUE(S): Beverly Furst for the American Cancer Society is requesting the

Making Strides 5K Run/Walk be approved for Saturday, October 18, 2014 from 6 am until 12 noon.

SUMMARY: This annual fundraiser is a 5K Run/Walk, which takes place in the

Inlet Lot and on the Boardwalk, increases awareness of cancer and raises money for cancer research.

FISCAL IMPACT: Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve event. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:


COORDINATED WITH: All appropriate staff has reviewed, and the event has been coordinated with OCPD and Public Works.

ATTACHMENT(S): 1) October 2014 Calendar

2) Cover Sheet 3) Application 4) Layout

Agenda Item # 5D



1 2

PE – Surf Fishing

Tournament

3

PE – Surf Fishing

Tournament

4

PE – Surf Fishing

Tournament

PE – Corvette

Weekend

5 6 7 8 9

PE – Endless Summer

Cruisin

10


Cruisin

11


Cruisin

12


Cruisin

13 14 15 16 17 18

PE – ACS Run/Walk –

TENTATIVE

PE – OCtoberfest –

TENTATIVE

PE – ESA -

TENTATIVE 19

PE – OCtoberfest -

TENTATIVE

20 21 22 23 24 25

PE – Seaside 10


TENTATIVE

26


TENTATIVE

27 28 29 30 31

2014

October

Ocean City Private Events

Name of Event: ACS – Making Strides Against Breast Cancer Pink Ribbon 5K Run/Walk New Event: No

Date of Event: Saturday, Oct. 18, 2014

Date Application Received: February 7, 2014 Application Fee Paid: Yes/$25.00

Date Returned from All Departments: March 7, 2014 Total Cost to Town: $2,139.92

Revenue to the Town from Permitting Process: $50.00

Things to Note:

This event would be a fundraiser for the American Cancer Society. There would be a competitive run and non-

competitive walk.

The event would take place on the Boardwalk with the staging area in the southwest corner of the Inlet Lot, east of the

Tram Station.

The run/walk will start on the Boardwalk, go around the pier, head north on the concrete area, continue on the

Boardwalk to 15th

Street, then turn around and head south back to the Inlet Lot to the finish, located at the staging

area.

The event coordinator requests to use the town’s band stand, 75 traffic cones, trashcans in the staging area, the staging

area to be barricaded, and the city’s public bathroom facilities located on the Boardwalk.

The event coordinator requests to have tents set-up in the Inlet Lot.

The event coordinator requests the OCPD start the race.

The event coordinator requests free parking for volunteers and participants from 6:00 am until 12 noon within

designated parking areas (Inlet Lot and street parking downtown).


PUBLIC WORKS – Will provide judge’s stand, 75 cones, special event fencing and trash bags. Will remove the

dumpsters from the Tram Station. Will also provide free parking for the Inlet and streets. The event coordinator will

have to contact Public Works-Maintenance to obtain free parking passes. Estimated cost to the division is $2,139.92.

RISK MANAGEMENT- Insurance certificate to be obtained and submitted prior to the event. Hold harmless

agreement signed and on-file. Participants should also sign a waiver.

FIRE MARSHAL – Coordinator must obtain a tent permit from the Office of the Fire Marshal. Site cannot obstruct

access to fire hydrants or for emergency vehicles.

REC & PARKS – Tents may not be staked in the Inlet Lot.

TOURISM, OCBP, TRANSPORTATION, OCCC and EMERGENCY SERVICES – No comments, concerns or

costs.


Event Approved of Denied:

Other:


5. CONSENT AGENDA

E. 3-Year Private Event Approval for MD Kite Expo April 29 – May 1, 2016

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Maryland International Kite Expo DATE: April 15, 2014

ISSUE(S): Jay Knerr, for the Maryland International Kite Expo, Inc., is requesting the 3-year event approval be extended to include a Maryland International Kite Expo on April 29-May 1, 2016.

SUMMARY: This is an annual kite exposition consisting of multi-level,

precision kite flying competitions using dual and quad line kites. Single line as well as giant kites will be on the beach from 2nd to 6th Streets with more than 300 kites flying at any one time. Music will be played from the 5th Street location and the 1st Street sound tent. A live band will play at the 5th Street location.



RECOMMENDATION: Approve request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator.

COORDINATED WITH: All appropriate departmental staff has reviewed and the event has been coordinated with Public Works.

ATTACHMENT(S): 1) April 2016 Calendar

2) May 2016 Calendar 3) MD Int’l Kite Expo Cover Sheet 4) MD Int’l Kite Expo Layout

Agenda Item # 5E



1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29

PE – MD Kite Expo -

TENTATIVE

30

PE - Boardwalkin’ for

Pets

PE – MD Kite Expo -

TENTATIVE

2016

April


1

PE – MD Kuite Expo

- TENTATIVE

2 3 4

5

SPRINGFEST 6

SPRINGFEST 7

SPRINGFEST

PE – Crab Soup

Cookoff -

TENTATIVE

8

SPRINGFEST 9 10 11 12 13 14

PE – Knights of

Columbus Procession

- TENTATIVE

15 16 17 18 19

PE – Cruisin OC 20


PE – Cruisin OC

22

PE – Cruisin OC 23 24 25 26 27 28

29 30 31

2016

May

Ocean City Private Events 3-Year Approval

Name of Event: Maryland International Kite Fest

Date of Event: Requesting event approval for April 29 - May 1, 2016

Cost to the Town of Ocean City to support event: No foreseeable costs

Revenue to the Town of Ocean City from permitting process: $250.00

Things to Note:

Beginning in 2011, Jay Knerr, for the Maryland International Kite Expo., Inc. has been granted a 3-year event approval annually for the Maryland International Kite Expo event.

Jay Knerr, for the Maryland International Kite Expo., Inc., would like to continue this provision, and requests Council approves this event for the dates of April 29-May 1, 2016.

All appropriate documents have been supplied and fees have been invoiced. Comments from Department Representatives:

Public Works – Will remove sand fence from the event area and reinstall after event. Risk – Insurance Certificate to be submitted prior to the event. This has been an annual event for a number of years

without incidences. Rec. & Parks – Volleyball Courts will remain in place at the 3rd Street location. Fire Marshal, OCPD, OCBP, Transportation, Emergency Services, OCCC, Tourism – No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________


5. CONSENT AGENDA

F. 3-Year Private Event Approval for White Marlin Festival and Crab Soup Cook-off – May 7, 2016

TOWN OF

The White Marlin Capital of the WorldTOWN OF

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: White Marlin Festival and Crab Soup Cook-off DATE: April 15, 2014

ISSUE(S): Requesting that the White Marlin Festival and Crab Soup Cook-off 3-year event approval be continued to include an event date of May 7, 2016.

SUMMARY: The White Marlin Festival and Crab Soup Cook-off is an annual

fundraiser sponsored by the Ocean City Downtown Association. Taking place on Somerset Street Plaza, certified chefs provide 2-ounce crab soup samples from tented locations for the public to taste and then vote for their favorite. Trophies are awarded. Soda, water and draft beer is available for sale. The event shall keep an area open on the south east corner of the plaza, shall not obstruct access to the ramp on the south side of the plaza, and shall not hinder the bike vendor located adjacent from marketing or conducting business.



RECOMMENDATION: Approve request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:


COORDINATED WITH: All appropriate departmental staff has reviewed and the event has been coordinated with Public Works.

ATTACHMENT(S): 1) May 2016 Calendar

2) Cover Sheet 3) Layout

Agenda Item # 5F



1


- TENTATIVE

2 3 4

5

SPRINGFEST 6

SPRINGFEST 7

SPRINGFEST

PE – Crab Soup

Cookoff -

TENTATIVE

8

SPRINGFEST 9 10 11 12 13 14

PE – Knights of

Columbus Procession

- TENTATIVE

15 16 17 18 19



PE – Cruisin OC

22

PE – Cruisin OC 23 24 25 26 27 28

29 30 31

2016

May


Name of Event: White Marlin Festival and Crab Soup Cook-off

Date of Event: Requesting event approval for May 7, 2016

Cost to the Town of Ocean City to support event:

Revenue to the Town of Ocean City from permitting process:

Things to Note:

Lisa Parks Aydelotte for the Downtown Association was granted a 3-year event approval for the White Marlin

Festival and Crab Soup Cook-off, and would like to continue this provision, requesting Council approves this event

for the date of May 7, 2016.

All appropriate documents have been supplied and fees have been invoiced.


OCPD – Will notify shift of the event, and request periodic checks on the event be conducted.

FIRE MARSHAL – Must obtain a permit for the use of tents from the Office of the Fire Marshal. Cannot obstruct or

restrict access to the fire hydrants located on Somerset Street. Access of the street from Baltimore Avenue to the

Boardwalk shall be maintained for the use of emergency vehicles. Vendors that are cooking shall provide a fire

extinguisher.

RISK MANAGEMENT –Insurance Certificate to be submitted prior to the event. Hold harmless agreement signed

and on file.

PUBLIC WORKS – No issues with the approval of this event. Will post ten spaces at Somerset Street. Will also

deliver picnic benches, special event fencing, trash bags, barricades and cones. The items will be picked up and

returned to storage the following day. Estimated cost to the department is $706.82.

TOURISM – Believes this event is a great enhancement to the May calendar.

REC & PARKS, BEACH PATROL, OCCC, EMERGENCY SERVICES and TRANSPORTATION – No comments

or concerns.


Council Ruling: ________________________________________________



5. CONSENT AGENDA

G. 3-Year Private Event Approval for Knights of Columbus Procession – May 14, 2016

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Knights of Columbus Procession DATE: April 15, 2014

ISSUE(S): John Trainor, for the Knights of Columbus, requests the 3-year event approval for the Knights of Columbus Procession be extended to include the date of May 14, 2016.

SUMMARY: This event consists of a procession of 500-600 people from the

Princess Royale Hotel on 90th Street to St. Luke’s Catholic Church.

FISCAL IMPACT: Potential positive economic impact from lodging, food beverage,


RECOMMENDATION: Approve request. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator COORDINATED WITH: All appropriate departmental staff has reviewed and the event

has been coordinated with Public Works and the Police. ATTACHMENT(S): 1) May 2016 Calendar

2) Cover Sheet

Agenda Item # 5G



1


- TENTATIVE

2 3 4

5

SPRINGFEST 6

SPRINGFEST 7

SPRINGFEST

PE – Crab Soup

Cookoff -

TENTATIVE

8

SPRINGFEST 9 10 11 12 13 14

PE – Knights of

Columbus Procession

- TENTATIVE

15 16 17 18 19



PE – Cruisin OC

22

PE – Cruisin OC 23 24 25 26 27 28

29 30 31

2016

May


Name of Event: Knights of Columbus Procession

Date of Event: Requesting event approval for May 14, 2016

Cost to the Town of Ocean City to support event: $347.45

Revenue to the Town from permitting process: $50.00

Things to Note:

John Trainor for the MD State Council of the Knights of Columbus is requesting a continuation of the 3-year event

approval for the Knights of Columbus Procession, to include the event held on May 14, 2016.

All appropriate documents have been supplied and fees have been invoiced.


Public Works – Provides arrow board and coning off the northbound bus lane from 90th

Street to 100th

Street, creating

the walking lane for participants. Estimated cost to the department to support this event is $347.45

OCPD – Will notify appropriate shift and request resources be deployed to provide assistance with the procession.

The event will be staffed with on-duty personnel, so no additional costs to the department.

Risk – Insurance Certificate to be submitted prior to the event. Hard harmless agreement signed and on file. Since

this is on the State Highway, needs to be approved for any shutdown of lanes, etc. Annual event without any incident.

Rec. & Parks – The event takes place over Springfest, but there is no apparent conflict.

Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.


Council Ruling: ________________________________________________



5. CONSENT AGENDA

H. Request to Sole Source Purchase Fire Hose for Engine Tanker

25166

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Chris Larmore- Fire Chief RE: Sole Source Purchase of Fire Hose for Engine Tanker DATE: April 14, 2014

ISSUE(S): Purchase of fire hose for the new engine tanker SUMMARY: The Ocean City Fire Department is requesting approval to sole

source purchase replacement fire attack and supply hose for the new engine tanker. Various lengths and sizes are needed: 1200’ of 5” supply line: $ 11,040 500’ of 1.75” attack line: 1,870 35’ of 5” supply line: 640 15’ of 3” supply line 300 This is an approved equipment line item in the current budget.

FISCAL IMPACT: Total cost for the replacement hose is $ 13,850.00 This is an

approved line item in the current budget. RECOMMENDATION: Approve sole purchase to match the existing hose color, style,

and material currently in use on apparatus. ALTERNATIVES: Do not purchase. RESPONSIBLE STAFF:

Chris Shaffer, Assistant Fire Chief

COORDINATED WITH: David Recor, ICMA-CM, City Manager Jennie Knapp, Budget Manager

ATTACHMENT(S): 1) Sole Source letter

2) Vendor Quote

Agenda Item # 5H


April 10, 2014

Ocean City Volunteer Fire Company 1409 Philadelphia Ave. Ocean City, MD 21842Attention: Mr. Chris Shaffer

Please be advised that Mercedes Textiles Limited currently has no

“authorized”, resident Distributor in the State of Maryland for structural

fire-fighting hose products. In this case, we sell through authorized

Mercedes Textiles Limited Distributors from other locations on a case by

case basis. Witmer Associates “The Fire Store”, based in Coatesville,

Pennsylvania, is currently exclusively authorized to sell our products to

Ocean City Fire Company in Ocean City Maryland.

Yours Truly,

Jamie Emblem

Mercedes Textiles Ltd.

North East Sales Region

877-937-9660 x 231

AmountUnitDescriptionItem IDQuantity

Fax: (410) 289-8421

Phone: (410) 289-4346

Ocean City, MD 21842

Sales Person Kevin GP.O. Box 27

4/14/20141409 Philadelphia Ave

144870Ocean City Vol. Fire Dept.

Date

Proposal ID

Proposal To:

Quotation Page 1 of 1

144870Quote ID:

Date: 4/14/2014

Sales Person: Kevin G

Witmer Public Safety Group

104 Independence Way

Coatesville, PA 19320

Phone: (800) 852-6088

Fax: (888) 335-9800

Mercedes Hose

1.00 23150100ATY SPO Mercedes Megaflo+ Hose, 5" X 100', Permatek

Coated Yellow coupled 5" storz GoldIR

736.00 736.00

1.00 26030050ATB SPO Mercedes MTFS-800-DP Hose, 3" x 50', Permatek

Blue, coupled 2.5" NH aluminum

209.00 209.00

1.00 12525050ATC SPO Mercedes Kraken EXO Fire Hose, Permatek

2.5" X 50', Clear (White) coupled 2.5" NST aluminum

227.00 227.00

1.00 12520050ATC SPO Mercedes Kraken Exo Fire Hose, 2" x 50'

Permatek Color Treated Clear (White) coupled 1.5" NST

aluminum

207.00 207.00

1.00 12517050ATB SPO Mercedes Kraken EXO Fire Hose, Permatek

coated (specify color) , 1.75" x 50', coupled 1.5" NH gold

Way-Out couplings

187.00 187.00

1.00 160101001TY SPO Mercedes Fire Boss 1" X 100' Forestry Hose

Single Jacket, Permatek Treated, No Coupling

TAN in COLOR (163101001T)

127.49 127.49

Stencil all hose "OCEAN CITY FIRE DEPT"

Note: Price quoted delivered!

Thank you,

Kevin A. Greenlee

1,693.49Total

Tax 0.00

1,693.49Subtotal

Proposal is valid until May 14, 2014

ACCEPTANCE OF PROPOSAL

The above prices, specifications, and conditions

are satisfactory and are hereby accepted.

Signature

Date

Proposal is Valid until May 14, 2014Created by Eagle Business Management Systems


6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Request to Approve Addendum to Ravens' Roosts

Convention and Parade on May 30, 2014 presented by Special Events Superintendent

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Request to Approve Addendum to Ravens Roosts Event DATE: April 17, 2014

ISSUE(S): Request to allow a fireworks display on the beach SUMMARY: Sue Draper, for the Council of Baltimore Ravens’ Roosts,

requests permission for a fireworks display to take place on the beach at 37th Street, in front of the Castle in the Sand Hotel for Friday, June 30, 2014, to honor the organization’s 50th year anniversary. Ms. Draper also requests permission to have two (2) vehicles on the beach for production of said display and additional trash receptacles within the vicinity for the duration of the weekend. The rain date for the fireworks display is Saturday, May 31, 2014. A meeting took place with representatives from the Council of Baltimore Ravens’ Roosts, TOC Special Events, Image Engineering, and the TOC Office of the Fire Marshal. It was decided that, because of the ever shifting beach and unknown wind and weather conditions, no final decision can be made at this time regarding approval of the fireworks display. However, if approved by Council, the Office of the Fire Marshal will be authorized to make the final decision. Representatives from Ravens’ Roost and Image Engineering agreed to abide by the Fire Marshal’s direction. Public Works will provide adequate trash cans on the public beach in front of the Castle in the Sand but not on the Castle’s private property. Police will staff this event from shift.



RECOMMENDATION: Approve addendum as presented. ALTERNATIVES: No staff alternatives suggested. RESPONSIBLE STAFF:


Agenda Item # 6A


P.O. BOX 158 ● OCEAN CITY, MARYLAND ● 21843-0158 City Hall – (410) 289-8221 ● FAX – (410) 289-8703

COORDINATED WITH: Staff reviewed and the event has been coordinated with Fire Marshal, OCPD, Public Works and Beach Patrol.

ATTACHMENT(S): 1) May 2014 Calendar

2) June 2014 Calendar 3) Ravens’ Parade Addendum 4) Email from Sue Draper, Council of Baltimore Ravens’ Roosts

Representative 5) Site Operations Schedule and Cancellation Plan 6) Timeline and Security Plan 7) Site Plan 8) Product Schedule


6. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Atlantic General Hospital Annual Report presented by

Michael Franklin, President/CEO

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Atlantic General Hospital Annual Update DATE: April 14, 2014

ISSUE(S): Atlantic General Hospital annual update SUMMARY: Michael Franklin, President and CEO of Atlantic General Hospital,

will provide an update on Fiscal Year 2013 finances and strategic initiatives.

FISCAL IMPACT: None RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH: Not applicable ATTACHMENT(S): PowerPoint presentation

Agenda Item # 6B


Atlantic General Hospital & Health System

To create a coordinated care delivery system that will provide access to quality care, personalized service and education to improve individual and community health.

Our Mission:

Year over Year ComparisonFY12

We Billed: $111,639,530We Received: $86,680,899

Cost of Care: $87,083,904

Operating Margin: $410,024

Community Support: $1,046,095

Total Margin: $1,456,119

(State Assessment: $4,179,000)

FY13

We Billed: $119,611,769We Received: $95,207,833

Cost of Care: $94,139,531

Operating Margin: $1,068,302

CommunitySupport: $1,657,710

Total Margin: $2,726,012

(State Assessment: $4,432,310)

State AssessmentsFY 12 FY13

• MHIP $764,926 $760,828

Maryland Health Insurance Plan

• HCCF $828,174 $1,068,142

Healthcare Coverage Fund

• BPW (HSCRC) $2,142,700 $2,150,804

Board of Public Works (HSCRC)

• BPW $357,300 $364,388

Board of Public Works

• NSP II $85,900 $88,148

Nurse Support Program II

Medicare Waiver & the HSCRC• Existing waiver 36 years oldRate regulation of inpatient hospital care

• New Waiver Proposedo Global payment system, rather than fee‐for‐serviceo Shift away from payment per admission and toward model based on payment per Medicare beneficiaryo Increased focus on quality

New Waiver + State Assessments + Increasing Costs = need to be more efficient and innovative in care delivery

Efficiency & Innovation

Invited Associates to be our partners in increasing efficiency so we can continue with strategic initiatives and ensure our mission to the community

• Partnered with Premier to realize cost savings for supplies and contracted services

o Will save an estimated $1 million in FY14

• Contracted with McLeod & Associates to analyze staffing

Our Focus on Quality

MHAC Scaling for FY14

HSCRC increased rates for AGH due to low incidence of potentially preventable conditions (PPCs) among inpatients during FY12 and FY 13

o resulted in $438,422 in additional revenue in FY 12

o will result in $168,549 in additional revenue in FY 13

• AGH had lowest percentage of PPCs of all hospitals in state of Maryland

Community Impact

AGH/HS

Community Impact

Patient Centered Medical Home

Recipient of the Maryland Rural Health Association’s 2013 Outstanding Rural Health Program

• PCMH has provided services to over 400 patients since program launch in January 2013.• Readmission rates for program patients is <10% (nat. average is ~19%)

UrologyJames P. Cherry, MDBerlin, MD

New AGHS Service Lines Dermatology

Curtis D. Asbury, MDSelbyville, DE

BariatricsAlae Zarif, MDBerlin, MD

Additional Primary Care Physicians & Nurse Practitioners being recruited for• Selbyville• Ocean City• West Fenwick

Hospital Go‐Live occurred February 2012

Achieved CMS Stage 1A Meaningful Use – October 2012• Resulted in $2 million in incentives to re‐invest in IT initiatives • External communications earned Silver Award from Aster

Achieved CMS Stage 1B Meaningful Use – October, 2013• Will result in over $1 million in additional incentives (Nov. 2013)

Next Phase of CMS Stage 2 Meaningful Use – 2014• Includes Patient Portal allowing patients a single access point for inpatient & outpatient health information

Meaningful Use Milestones

E‐Strategy 2011 ‐ 2015

Orth

opedics

Women’s H

ealth

Can

cer C

are

Card

iac/Vascu

lar

Pulm

onary M

edicin

e

Diab

etes

Inpatient Care Delivery

Emergency Care Delivery

Outpatient Care Delivery

Physician /Practitioner Network

Wound Care

PATIENTFamily/Care Giver

Efficiency

EMR In

tegration

Excellence

Economic Stability

Error Free

Ethical

2013 Strategic Initiatives• Improving Access for Southern Delaware

o Strategic Marketing /Communications to Southeastern Sussex County ‐ To inform/educate

• earned A Gold Award from Astero Joined Delaware Health Information Network (DHIN) ‐ First hospital in the country to join another state’s health information exchange (HIE)o 20 percent increase in patient volume from this region over FY12.

AGHS moving forward with opening another physician office in west Fenwick for both specialty and primary care in FY14

2013 Strategic Initiatives• Vascular Access

o Trained members of nursing team to specialize in the insertion of IV catheters at bedside to expedite initiation of care o Purchased a VeinViewer Vision to aid in IV/needle insertion for hard‐to‐find veins

o Improved the equipment in OR to facilitate IV access for dialysis patients and cancer patients

2013 Strategic Initiatives• Maryland BroadbandInvested in ultra‐fast, digital connectivity to improve access to care

o Benefited eCare, ICU telemedicine program through University of Maryland

o Innovative developmental health telemedicine care partnership with Kennedy Krieger Institute

o Will allow for primary care access in remote areas of our region through telemedicine

2014 Strategic Initiatives

• Health Literacy ProgramGoal: to introduce health literacy concepts into school curriculum

o Working w/WCPS and University of Maryland School of Public Health to draft & implement the first health literacy standards for public schools in the nation

• Provider Relationship ManagementGoal: To understand physician preferences and patterns, so we can identify where we need to invest time and resources to meet the needs of our community.

2014 Strategic Initiatives• West Ocean City ExpansionGoal: to provide additional specialty and primary care services where the community needs them.

• Ancillary PharmacyGoal: To improve patient compliance with medication orders by providing convenient prescription fills upon discharge

o Will help to decrease hospital readmissions• Added convenience & prescription assistance services for indigent

o Will reduce prescription drug costs for associates

2014 Strategic Initiatives

• Clinical Affiliations & Vertical Integration

Goal: to identify how the organization can align with appropriate healthcare partners to improve the healthcare delivery system in our community

o telemedicineo partnership with rehabilitation centers, home health agencies, long‐term nursing facilities

Creating Healthy Communities(Community Health Needs Assessment)

1. Collecting data regarding health needs of the community• Conducting community surveys• Analyzing census and demographic data• Collaborating with community partners

2. Sharing this data with community partners and residents: www.atlanticgeneral.org/creatinghealthycommunities

3. Developing plans to address these needs and implementing them

Conducted a perception survey this fall – awaiting results

Community Needs Assessment

• This assessment incorporates components of primary data collection and secondary data analysis that focus on the health and social needs of our service area.

• The Community Benefit Plan outlines how the hospital will give back to the community in the form of health care and other community services.

CHNA Needs Identified

• Obesity

• Access to Care

• Heart Disease

• Cancer

• Diabetes

• High Blood Pressure

• Dental Health

• Communicable Disease

• Mental Health

Prioritized NeedsThe identified needs were prioritized based on the following criteria:

• size and severity of the problem• health system’s ability to impact• availability of resources that exist

Several areas were chosen to be the most important for the hospital to focus on:

• Obesity• Diabetes• Access to Care• Cancer• Cardiovascular• Mental Health

Planning Committee MeasuresHow do we measure progress in our community in Population Health Management ?

• Decline in Type II Diabetes• Obesity Rate• Acute Care Hospital Admission Rate• Tobacco Use Rate• Incidence of Heart Disease• Self‐Reported “Well‐Being”• Suicide Rate• Screening Rate for Key Conditions

(Mammography, Colonoscopy, etc…)• Patient Portal Use

Building upon our previous Strategic Plans, we will focus on:

• Continued collaboration with local, state and community partners;

• Prioritizing capital investment in areas of IT that will overall improve coordination of care, quality of care, and efficiency for the patient;

• Creating a collaborative care model for the delivery of care within the hospital and with pre‐ and post‐acute care providers, in an electronic environment;

• Measuring patient care outcomes throughout the system by establishing optimal health and wellness goals for patients;

• Reducing unnecessary steps throughout our system to optimize the patient experience, reduce opportunity for errors, and enhance economic stability.

Future

The Population Health Management Challenge

The Challenge

$44$38 $37

$34 $33$27 $26

$23 $20 $18

$47

$34

$23

$33

$23$18 $21 $22

$14$21

HeartDisease

Cancer MentalDisorders

Trauma‐relatedDisorders

Osteo‐arthritis

COPD,Asthma

Hyper‐tension

Diabetes BackProblems

Hyper‐lipidemia

Billions

Female

Male

Top 10 Most Costly Conditions ‐ Adults

$0

$1,000

$2,000

$3,000

$4,000

$5,000

80 90 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22

Billions

National Health Expenditures

Patient Centered Medical Home

Achievement of this collaborative care delivery model for those in our community with chronic illnesses will:

• increase the capacity of our primary care network,

• reduce unnecessary visits to our ED and unnecessary admissions,

• provide a continuous virtual connection between AGH/HS and individuals

Atlantic General Hospital & Health System

To be the leader in caring for people and advancing health for the residents of and visitors to our community.

Our Vision:


8 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

A. Discussion of FEMA Flood Map Appeal Process

presented by Planning and Community Development Director

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Matthew G. Margotta, AICP, Director of Planning & Community Development RE: Preliminary Flood Insurance Rate Map Appeal Period DATE: April 16, 2014 ISSUE: Informational Presentation about the impacts of the FEMA

established 90-day Appeal period for the Preliminary Flood Insurance Rate Map (pre-FIRM) affecting Ocean City.

SUMMARY: FEMA created an update to the FIRM affecting Ocean City and

has completed their public review process for the proposed updated maps and advertised that an official appeal period is open until June 12, 2014.

Town of Ocean City receives Appeal applications from Ocean

City property owners and sends them to FEMA Region III for review.

Town of Ocean City can choose to endorse pre-FIRM Appeal

applications from Ocean City property owners. Town of Ocean City does not have staff certified to evaluate

any pre-FIRM Appeal applications. FISCAL IMPACT: None RECOMMENDATION: Do not endorse pre-FIRM Appeal Applications. ALTERNATIVE RECOMMENDATION:

Hire an Engineering Consultant Firm to evaluate and endorse pre-FIRM Appeal applications.

RESPONSIBLE STAFF: Matthew G. Margotta, AICP, Director of Planning & Community

Development COORDINATED WITH: Terry McGean, P.E., Engineer ATTACHMENT(S): FEMA Notification Letter

Agenda Item # 8A



9 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2014-08 Authorizing the

Mayor and Council to Enter into a Memorandum of Understanding and to Exchange Certain Properties with the Ocean City Development Corporation

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second reading of ordinance authorizing a memorandum of understanding and

property exchange DATE: April 14, 2014 ISSUE(S): Memorandum of understanding and property exchange SUMMARY: This ordinance authorizes the Mayor and City Council to enter

into a memorandum of understanding with the Ocean City Development Corporation (OCDC) and to exchange certain properties with the OCDC. OCDC lots in the Dorchester Street/Talbot Street block will be exchanged for Town owned lots in the Dorchester Street/Somerset Street block. This exchange supports the need for a new Ocean City Beach Patrol building in the downtown area and assists in the revitalization efforts of downtown Ocean City.

FISCAL IMPACT: Potential positive economic impact when properties are

redeveloped. RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not pass ordinance. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Ocean City Development Corporation ATTACHMENT(S): 1) Ordinance

2) Parcel map

Agenda Item # 9A




B. Second Reading - Ordinance 2014-09 Authorizing the

Purchase of Real Property Known as Parcels #2563 and #2564 in Ocean City, Maryland (Hall properties)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Second reading of ordinance authorizing purchase of real property DATE: April 16, 2014 ISSUE(S): Real property purchase SUMMARY: As authorized by Town Code §C-414(49), Powers of Council

enumerated, this ordinance allows the Mayor and Council to purchase real property known as Parcel #2563 and Parcel #2564 in downtown Ocean City owned by Joseph and Maria Hall.

FISCAL IMPACT: Funding source for purchase is from revenues generated by the

Inlet Lot facility. Selling price is $816,000. RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not pass. RESPONSIBLE STAFF: Terence McGean, City Engineer COORDINATED WITH: Guy Ayres, City Solicitor

Ocean City Development Corporation ATTACHMENT(S): 1) Ordinance

2) Parcel map 3) Town Code §C-414

Agenda Item # 9B


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§ C-414. Powers of Council enumerated. (181)

The Council shall have the power to pass all such ordinances not contrary to the Constitution and laws of the State of Maryland or this charter as it may deem necessary for the good government of the town; for the protection and preservation of the town's property, rights and privileges; for the preservation of peace and good order; for securing persons and property from violence, danger or destruction; and for the protection and promotion of the health, safety, comfort, convenience, welfare and happiness of the residents of the town and visitors thereto and sojourners therein.

The Council shall have, in addition, the power to pass ordinances not contrary to the laws and Constitution of this State, for the following specific purposes:

Advertising—To provide for advertising for the purposes of the town, for printing and publishing statements as to the business of the town. Agreement or contracts—To enter into agreements with the United States Corps of Engineers of [or] any other governmental body or agency or any other body politic or political subdivisions for the maintenance of dune lines or any other purpose. Aisles—To regulate and prevent the obstruction of aisles in public halls, churches and places of amusements, and to regulate the construction and operation of the doors and means of egress therefrom. Amusements—To provide in the interest of the public welfare for licensing, regulating or restraining theatrical or other public amusements. Appropriations—To appropriate municipal monies for any purpose within the powers of the Council. Auctioneers—To regulate the sale of all kinds of property at auction within the town and to license auctioneers. Band—To establish a municipal band, symphony orchestra or other musical organization, and to regulate by ordinance the conduct and policies thereof. Beaches—To license, tax and regulate all activities whatsoever on, or from, the public beaches, and, at its discretion, to permit buildings of public accommodation to be erected thereon, including the right to build rest rooms thereon. Billboards—To license, tax and regulate, restrain or prohibit the erection or maintenance of billboards within the City, the placing of signs, bills and posters of every kind and description on any building, fence, post, billboard, pole, or other place within the town, and to phase out, within a reasonable time, nonconforming signs. Bridges—To erect and maintain bridges. Buildings—To make reasonable regulations in regard to buildings and signs to be erected, constructed or reconstructed in the town, and to grant building permits for the same; to formulate a building code, a plumbing code and an electrical code and to appoint a building inspector, a plumbing inspector and an electrical inspector, and to require reasonable charges for permits and inspections; to authorize and require the inspection of all buildings and structures and to authorize the condemnation thereof in whole or in part when dangerous or insecure, and to require that such buildings and structures be made safe or be taken down.

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Cemeteries—To regulate or prohibit the interment of bodies within the municipality and to regulate cemeteries. Codification—To provide for the codification of all ordinances which have been or may hereafter be passed. Community services—To provide, maintain and operate community and social services for the preservation and promotion of the health, recreation, welfare and enlightenment of the inhabitants of the town. Cooperative activities—To make agreements with other municipalities, counties, districts, bureaus, commissions and governmental authorities for the joint performance of or for cooperation in the performance of any governmental functions. Curfew—To prohibit the youth of the town from being in the streets, lanes, alleys or public places at unreasonable hours of the night. Dangerous conditions—To compel persons about to undertake dangerous improvements to execute bonds with sufficient sureties conditioned that the owner or contractor will pay all damages resulting from such work which may be sustained by any persons or property. Departments—To create, change and abolish offices, departments or agencies, other than the offices, departments and agencies established by this charter; to assign additional functions or duties to offices, departments or agencies established by this charter, but not including the power to discontinue or assign to any other office, department or agency any function or duty assigned by this charter to a particular office, department or agency. Disorderly houses—To suppress bawdy houses, disorderly houses and houses of ill fame. Dogs—To regulate the keeping of dogs in the town and to provide, wherever the county does not license or tax dogs, for the licensing and taxing of the same; to provide for the disposition of homeless dogs and dogs on which no license fee or taxes are paid. Elevators—To require the inspection and licensing of elevators and to prohibit their use when unsafe or dangerous or without a license. Explosives—To regulate or prevent the storage of gunpowder, oil or any other explosive or combustible matter; to regulate or prevent the use of firearms, fireworks, bonfires, explosives, or any other similar things which may endanger persons or property. Filth—To compel the occupant of any premises, building or outhouse situated in the town, when the same has become filthy or unwholesome, to abate or cleanse the condition; and after reasonable notice to the owners or occupants thereof, to authorize such work to be done by the proper officers and to assess the expense thereof against such property, making it collectible by taxes or against the occupant or occupants. Finances—To levy, assess and collect ad valorem property taxes, and general fund, real and personal property taxes and metered flow and/or front footage water and/or sewage benefit charges, or per fixture charges for water and/or sewage; to expend municipal funds for any public purpose; to have general management and control of the finances of the town. Fire—To suppress fires and prevent the dangers thereof and to establish and maintain a fire department; to contribute funds to volunteer fire companies serving the town; to inspect buildings for the purpose of reducing fire hazards; to issue regulations

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concerning fire hazards, and to forbid and prohibit the use of fire-hazardous buildings and structures permanently or until the conditions of the town fire-hazard regulations are met; to install and maintain fire plugs where and as necessary, and to regulate their use; and to take all other measures necessary to control and prevent fires in the town. Food—To inspect and to require the condemnation of, if unwholesome, and to regulate the sale of, any food products. Franchises—To grant and regulate franchises to water companies, electric light companies, gas companies, telegraph and telephone companies, transit companies, taxicab companies, public or privately owned convention halls, and any others which may be deemed advantageous and beneficial to the town, subject, however, to the limitations and provisions of Ann. Code of Md. art. 23. No franchise shall be granted for a longer period than fifty (50) years. Gambling—To restrain and prohibit gambling. Garbage—To prevent the deposit of any unwholesome substance either on private or public property, and to compel its removal to designated points; to require slops, garbage, ashes and other waste or other unwholesome materials to be removed to designated points, or to require the occupants of the premises to place them conveniently for removal. Grants-in-aid—To accept gifts and grants of federal or of State funds from the Federal or State governments or any agency thereof, and to expend the same for any lawful public purpose, agreeable to the conditions under which the gifts or grants were made. Hawkers—To license, tax, regulate, suppress and prohibit hawkers and itinerant dealers, peddlers, pawnbrokers and all other persons selling any articles on the streets of the town, and to revoke such licenses for cause. Health—To protect and preserve the health of the town and its inhabitants; to appoint a public health officer and to define and regulate his powers and duties; to prevent the introduction of contagious diseases into the town; to establish quarantine regulations, and to authorize the removal and confinement of persons having contagious or infectious diseases; to prevent and remove all nuisances; to inspect, regulate, and abate any buildings, structures, or places which cause or may cause unsanitary conditions or conditions detrimental to health provided, that nothing herein shall be construed to affect in any manner any of the powers and duties of the State Board of Health, the County Board of Health, or any public general or local law relating to the subject of health. House numbers—To regulate the numbering of houses and lots and to compel owners to renumber the same or in default thereof to authorize and require the same to be done by the town at the owner's expense, such expense to constitute a lien upon the property collectible as tax monies. Jail—To establish and regulate a station house or lock-up for temporary confinement of violators of the laws and ordinances of the town or to use the county jail for such purpose. Licenses—Subject to any restrictions imposed by the public general laws of the State, to license and regulate all persons beginning or conducting transient or permanent business in the town or on property owned by the town for the sale of any goods, wares, merchandise or services; to license and regulate any business, occupations, trade, calling or place of amusement or business; to establish and collect fees and

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charges for all licenses and permits issued under the authority of this chapter, and, in the discretion of said Council, to refuse to grant any such licenses and to revoke any such licenses when granted. Liens—To provide that any valid charges, taxes or assessments made against any real property within the town shall be liens upon such property, to be collected as municipal taxes are collected. Lights—To provide for the lighting of the town. Livestock—To regulate and prohibit the running at large of cattle, horses, swine, fowl, sheep, goats, dogs or other animals; to authorize the impounding, keeping, sale and redemption of such animals when found in violation of the ordinance in such cases provided. Markets—To obtain by lease or rent, own, construct, purchase, operate and maintain public markets within the town. Minor privileges—To regulate or prevent the use of public ways, sidewalks and public places for signs, awnings, posts, steps, railings, entrances, racks, posting handbills and advertisements, and display of goods, wares and merchandise. Noise—To regulate or prohibit unreasonable ringing of bells, crying of goods or sounding of whistles and horns and noises of any sort which constitute a public nuisance or disturb the public peace. Nuisances—To prevent or abate by appropriate ordinance all nuisances in the town which are so defined at common law, by this charter, or by the laws of the State of Maryland, whether the same be herein specifically named or not; to regulate, to prohibit, to control the location of, or to require the removal from the town of all trading in, handling of or manufacture of any commodity which is or may become offensive, obnoxious or injurious to the public comfort or health. In this connection the town may regulate, prohibit, control the location of, or require the removal from the town of such things as, stockyards, slaughterhouses, cattle or hog pens, tanneries and renderies. This listing is by way of enumeration, not limitation. Obstructions—To remove all nuisances and obstructions from the streets, lanes and alleys and from any lots adjoining thereto, or any other places within the limits of the town. Parking facilities—To license and regulate and to establish, obtain by purchase, by lease or by rent, own, construct, operate, and maintain parking lots and other facilities for off-street parking. Parking meters—To install parking meters on the streets and public places of the town in such places as they shall by ordinance determine, and by ordinance to prescribe rates and provisions for the use thereof, except that the installation of parking meters on any street or road maintained by the State must first be approved by the State. Parks and recreation—To establish and maintain public parks, gardens, playgrounds and other recreational facilities, including park structures in streets dead ending at public parks or beaches, and programs to promote the health, welfare and enjoyment of the inhabitants of the town. Police force—To establish, operate and maintain a police force. All town policemen shall, within the municipality, have the powers and authority of constables in this State. Police powers—To prohibit, suppress and punish within the town all vice, gambling and games of chance, prostitution and solicitation therefor and the keeping of bawdy

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houses and houses of ill fame; all tramps and vagrants; all disorder, disturbances, annoyances, disorderly conduct, obscenity, public profanity and drunkenness. Port Wardens—To establish a Board of Port Wardens to regulate the dredging or maintenance and the placement, erection construction of structures or other barriers within or on the waters of the municipality, including but not limited to the issuing of licenses to create or build wharves or piers and the issuing of permits for dredging or maintenance, bulkheads, docks, mooring piles, floating wharves, buoys or anchors, taking into account the present and proposed uses and the effect of present and proposed uses on marine life, wildlife, conservation, water pollution, erosion, navigational hazards, the effect on other riparian property owners and the present and projected needs for any proposed commercial or industrial use. The Port Wardens shall have the power to regulate the materials and construction for the aforesaid improvements and to make certain that any improvements in the waters within the municipality do not render the navigation too close and confined and to provide for enforcement of said regulations and to provide for penalties for violation of said regulations established hereunder. Property—To acquire by conveyances, purchase or gift, real or leasable property for any public purposes; to erect buildings and structures thereon for the benefit of the town and its inhabitants; and to convey any real or leasehold property when no longer needed for the public use, after having given at least twenty (20) days' public notice of the proposed conveyance; to control, protect and maintain public buildings, grounds and property of the town. Surf—To regulate all activities in the surf and in the ocean, bays and other waterways within the town, including but not necessarily limited to swimming, surfing, boating, fishing, crabbing, clamming, etc. Regulations—To adopt by ordinance and enforce within the corporate limits police, health, sanitary, fire, building, plumbing, electrical, traffic, speed, parking and other similar regulations not in conflict with the laws of the State of Maryland or with this charter. Sidewalks—To require sidewalks and to regulate the use of sidewalks and all structures in, under or above the same, to require the owner or occupant of the premises to keep the sidewalks in front thereof free from snow or other obstructions and to prescribe hours for cleaning sidewalks. Streets—To regulate the use of streets, boardwalks and alleys by vehicles and to designate the kind of conveyances and vehicles which may not use designated streets, boardwalks and alleys which have been improved, together with hours for the use of such streets by certain specified types of vehicles; and to cause the streets, lanes and alleys to be sidewalked, paved, graded, repaired, repaved, regraded, drained or sewered, or to close streets, or parts of streets, lanes or alleys and to permit the construction of public structures at the point where said streets dead end at parks, at the beach or at natural bodies of water. Sweepings—To regulate or prevent the throwing or depositing of sweepings, dust, ashes, offal, garbage, paper, handbills, dirty liquids or other unwholesome materials into any public way or onto any public or private property in the town. Taxicabs—To license, tax and regulate public hackmen, taxicab men, draymen, drivers, cabmen, porters and expressmen, and all other persons pursuing like occupations.

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Vehicles—To regulate and license wagons and other vehicles not subject to the licensing powers of the State of Maryland. Voting machines—To purchase, lease, borrow, install and maintain voting machines for use in town elections. Zoning—To exercise the powers as to planning and zoning conferred upon municipal corporations generally in Ann. Code of Md. art. 66B, subject, however, to the limitations and provisions of said article. Saving clause—The enumeration of powers in this section is not to be construed as limiting the powers of the town to the several subjects mentioned.

(Res. No. 1976-16, 1-5-1976; Res. No. 1976-17, 1-5-1976; Res. No. 1976-18, 1-5-1976; Res. No. 1976-19, 1-5-1976; Res. No. 1976-20, 1-5-1976; Res. No. 1976-21, 1-5-1976; Res. No. 1976-22, 1-5-1976; Res. No. 1976-28, 1-5-1976; Res. No. 1983-5, 6-6-1983; Res. No. 1984-1, 3-19-1984; Res. No. 1986-2, 9-1-1986) State law reference— General powers of municipalities, Ann. Code of Md. art. 23A, § 2.

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C. Second Reading – Ordinance 2014-10 Authorizing the

Mayor and Council to Issue a General Obligation Bond not to Exceed Six Hundred Thousand Dollars (tax exempt bond to finance purchase of Hall properties)

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Martha J. Bennett, Finance Administrator RE: Second reading of ordinance to issue tax exempt bond DATE: March 25, 2014

ISSUE(S): Tax exempt bond to finance purchase of two properties. SUMMARY: Second reading of ordinance authorizing the Mayor and Council

to issue and sell a general obligation bond. This tax exempt bond will be issued to finance the purchase of the Hall properties, tax parcel #2563 and #2564. A $600,000 bond for six years at 2% will be held by the seller.

FISCAL IMPACT: Debt service paid from OCDC Inlet Parking Lot proceeds. RECOMMENDATION: Ratify ordinance. ALTERNATIVES: Do not approve. RESPONSIBLE STAFF: Cheryl Guth, McGuire Woods, Bond Counsel

Guy Ayres, City Solicitor COORDINATED WITH: Martha J. Bennett, CPA, Finance Administrator ATTACHMENT(S): Ordinance

Agenda Item # 9C


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FIRST READING: 04/07/2014 SECOND READING: 04/21/2014

MAYOR AND CITY COUNCIL OF OCEAN CITY

ORDINANCE NO. 2014-10

AN ORDINANCE to authorize and empower Mayor and City Council of Ocean City to issue and sell, upon its full faith and credit, its general obligation bond in an aggregate principal amount not to exceed Six Hundred Thousand Dollars ($600,000), pursuant to the authority of Sections 19-301 through 19-309, inclusive, of the Local Government Article of the Annotated Code of Maryland (2013 Volume) and Section C-719 of the Charter of Mayor and City Council of Ocean City, as amended, to be designated as “General Obligation Bond, Series 2014B”, said bond to be issued for the public purpose of financing a portion of the costs of purchasing certain parcels of real property being Lots 58 and 71, part of Lots 57 and 72 and part of Lots 83 and 84 on the original plat of the Town of Ocean City recorded in the Land Records of Worcester County, Maryland at Liber I.T.M. No. 4, folio 538, said property being tax parcel nos. 2564 and 2563, Ocean City Maryland; providing for the issuance of said bond to the seller of such real property in partial payment of the purchase price thereof; prescribing the form and tenor of said bond; determining other matters relating to the issuance of said bond; covenanting to levy and collect all taxes necessary to provide for the payment of the principal of and interest on said bond; and generally relating to the issuance, sale and delivery of said bond.

RECITALS

The authority for the powers herein exercised is contained in Section C-719 of the

Charter (the “Charter”) of Mayor and City Council of Ocean City (the “City”) and in Sections

19-301 through 19-309, inclusive, of the Local Government Article of the Annotated Code of

Maryland (2013 Volume) (the “Enabling Act”, and together with the Charter, the “Authorizing

Legislation”).

The Authorizing Legislation authorizes and empowers the City to borrow money for

certain public purposes and to evidence such borrowing by the issuance of its general obligation

bonds in accordance with the procedure prescribed by the Authorizing Legislation, subject to the

limitation that no bond shall be issued by the City pursuant to the authority of the Authorizing

Legislation if, by the issuance thereof, the total bonded indebtedness of the City represented by

its bonds payable from its general tax revenues then would exceed the amount permitted

pursuant to the Authorizing Legislation.

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The City proposes to issue the Bond (as defined below) to finance a portion of the costs

of purchasing certain parcels of real property being Lots 58 and 71, part of Lots 57 and 72 and

part of Lots 83 and 84 on the original plat of the Town of Ocean City recorded in the Land

Records of Worcester County, Maryland at Liber I.T.M. No. 4, folio 538, said property being tax

parcel nos. 2564 and 2563, Ocean City Maryland.

The Charter contains no limitations upon the rate at which ad valorem taxes may be

levied by the City for the payment of the principal of and interest on said bonded indebtedness.

Since the adoption of Article XI-E as an amendment of the Constitution of Maryland, the

General Assembly has passed no law proposing a limitation upon the rate at which taxes may be

levied by the City, or a limitation upon the amount of bonded indebtedness which may be

incurred by the City.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL

OF OCEAN CITY, that:

Section 1: Acting pursuant to the authority of the Authorizing Legislation, the City

hereby determines that the issuance of its General Obligation Bond, Series 2014B, authorized to

be issued by this Ordinance, for the public purpose of acquiring certain parcels of real property

being Lots 58 and 71, part of Lots 57 and 72 and part of Lots 83 and 84 on the original plat of the

Town of Ocean City recorded in the Land Records of Worcester County, Maryland at Liber

I.T.M. No. 4, folio 538, said property being tax parcel nos. 2564 and 2563, Ocean City Maryland

(the “Property”) is in the best interests of the City.

Section 2: Acting pursuant to the authority of the Authorizing Legislation, the City

shall issue upon its full faith and credit, its general obligation bond in an aggregate principal

amount not to exceed Six Hundred Thousand Dollars ($600,000), said bond to be designated as

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“General Obligation Bond, Series 2014B” (the “Bond”). The Bond shall mature on the date that

is six years from its date of issuance and shall bear interest at the rate of two percent (2.00%) per

annum. Principal and interest on the Bond shall be payable on such dates and in such amounts as

provided in the form of the Bond set forth in Exhibit A.

Section 3: The Bond shall be issued in part payment of the purchase price of the

Property and registered in the name of the seller or his designee (the “Seller”).

Section 4: The Bond shall be executed in the name of the City and on its behalf by

the Mayor. Such signature of the Mayor shall be manual or shall be imprinted on such Bond by

facsimile; an imprint of the corporate seal of the City (or a facsimile thereof) shall also be affixed

thereon, attested by the manual or facsimile signature of the City Clerk of the City (the “City

Clerk”); all in accordance with and pursuant to the authority of the Maryland Uniform Facsimile

Signature of Public Officials Act. In the event any official whose signature shall appear on the

Bond shall cease to be such official prior to the delivery of the Bond, or in the event any such

official whose signature shall appear on the Bond shall have become such after the date of issue

thereof, the Bond shall nevertheless be a valid and legally binding obligation of the City in

accordance with its terms.

Section 5: Except as provided hereinafter or in resolutions or ordinances of the City

adopted prior to the issuance and delivery of the Bond, the Bond shall be substantially in the

form set forth in Exhibit A. Appropriate variations and insertions may be made to provide dates,

numbers and amounts, and modifications not altering its substance may be made by the Mayor to

carry into effect the purposes of this Ordinance or to comply with the recommendations of legal

counsel. Such form and all of the covenants therein contained are hereby adopted by the City as

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and for the form of obligation to be incurred by the City, and such covenants are hereby made

binding upon the City, including the promise to pay therein contained.

Section 6: The Mayor is expressly authorized and empowered to take any and all

action necessary to complete and close the issuance and delivery of the Bond to the Seller,

including, without limitation, making such changes or modifications in the form of the Bond

approved hereby as may be necessary or appropriate to comply with the Contract of Sale.

Section 7: In order to provide for the payment of the principal of and interest on the

Bond when due, there shall be appropriated in the next ensuing fiscal year of the City and in each

fiscal year thereafter, so long as the Bond is outstanding and unpaid, or until a sufficient fund has

been accumulated and irrevocably set aside for such purpose, an amount sufficient to meet the

debt service on the Bond coming due in such fiscal year. Funds on deposit in the Inlet Parking

Lot Fund are expected to be available and sufficient to pay such principal and interest. To the

extent such funds are not sufficient to pay such principal and interest, there shall be levied ad

valorem taxes upon all property within the corporate limits of the City subject to assessment for

full City taxes, in rate and amount sufficient in each such fiscal year to provide, to the extent

necessary, for the payment when due of the principal of and interest on the Bond maturing in

each such fiscal year. In the event the proceeds from the taxes so levied in each such fiscal year

shall prove inadequate for the above purposes, additional taxes shall be levied in the subsequent

fiscal year to make up any deficiency.

To assure the performance by the City of the provisions of this Section, the full faith and

credit and unlimited taxing power of the City are hereby irrevocably pledged to the payment to

maturity of the principal of and interest on the Bond as and when the same matures and becomes

payable and to the levy and collection of the taxes hereinabove described as and when such taxes

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may become necessary in order to provide sufficient funds to meet the debt service requirements

of the Bond; this pledge is made hereby for the benefit of the holder, from time to time, of the

Bond.

The City hereby solemnly covenants and agrees with the holder of the Bond to levy and

collect the taxes hereinabove described and to take any other action that may be appropriate from

time to time during the period that the Bond remains outstanding and unpaid to provide the funds

necessary to make principal and interest payments thereon when due.

Section 8: The Mayor and the Finance Administrator shall be the officers of the City

responsible for the issuance of the Bond within the meaning of the Arbitrage Regulations

(defined below). If deemed necessary and appropriate by the Mayor, the Mayor and the Finance

Administrator shall also be the officers of the City responsible for the execution and delivery (on

the date of issuance of the Bond) of a certificate of the City (the “Tax and Section 148

Certificate”) which complies with the requirements of Section 148 of the Internal Revenue Code

of 1986, as amended (“Section 148”), and the applicable regulations thereunder (the “Arbitrage

Regulations”), and such officials are hereby authorized to execute the Tax and Section 148

Certificate and to deliver the same on the date of the issuance of the Bond.

The City covenants with the registered owner of the Bond that it will not make, or (to the

extent that it exercises control or direction) permit to be made, any use of the Bond Proceeds

which would cause the Bond to be an “arbitrage bond” within the meaning of Section 148 and

the Arbitrage Regulations. The City further covenants that it will comply with Section 148 and

the Arbitrage Regulations which are applicable to the Bond on the date of issuance of the Bond

and which may subsequently lawfully be made applicable to the Bond as long as the Bond

remains outstanding and unpaid. The Mayor and the Finance Administrator are hereby

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authorized to prepare or cause to be prepared and to execute, respectively, any certification,

opinion or other document, including, without limitation, the Tax and Section 148 Certificate,

which may be required to assure that the Bond will not be deemed to be an “arbitrage bond”

within the meaning of Section 148 and the Arbitrage Regulations. All officers, employees and

agents of the City are hereby authorized and directed to take such actions, and to provide such

certifications of facts and estimates regarding the amount and use of the proceeds of the Bond as

may be necessary or appropriate from time to time to comply with, or to evidence the City’s

compliance with, the covenants set forth in this Section.

The City further covenants with the registered owner of the Bond that it shall make such

use of the proceeds of the Bond, regulate the investment thereof, and take such other and further

actions as may be required to maintain the excludability from gross income for federal income

tax purposes of interest on the Bond.

The Mayor may make such covenants and agreements in connection with the issuance of

the Bond as he shall deem advisable in order to assure the registered owner of the Bond that

interest thereon shall be and remain excludable from gross income for federal income tax

purposes, and such covenants and agreements shall be binding on the City so long as the

observance by the City of any such covenants or agreements is necessary in connection with the

maintenance of the exclusion of the interest on the Bond from gross income for federal income

tax purposes, including (without limitation) covenants or agreements relating to the investment

of Bond Proceeds, the payment of certain earnings resulting from such investment to the United

States, limitations on the times within which, and the purposes for which, Bond Proceeds may be

expended, or the use of specified procedures for accounting for and segregating Bond Proceeds.

Any covenant or agreement made by the Mayor or the Finance Administrator pursuant to this

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paragraph may be set forth in or authorized by the Tax and Section 148 Certificate or an order

executed by the Mayor.

Section 9: Pursuant to the authority of this Ordinance, all officers, employees and

agents of the City may take such actions and execute and deliver such documents as are

necessary or appropriate from time to time to provide for the issuance and delivery of the Bond.

Section 10: This Ordinance shall take effect from the date of its approval by the

Mayor, on or following the date of its final passage.

[signatures appear on next page]

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THIS ORDINANCE was introduced and read at a meeting of the Mayor and City

Council held on the __ day of _________________, 2014, and thereafter, a statement of the

substance of the Ordinance having been published as required by law, was finally passed by the

Mayor and City Council on the ___ day of ___________________, 2014.

Lloyd Martin, President of the City Council

Approved by me this ____ day of __________________, 2014.

Kelly L. Allmond, City Clerk Richard W. Meehan, Mayor Approved as to form by: Guy R. Ayres, III, Town Attorney Mary Knight, Secretary of the City Council

A-1

EXHIBIT A

Form of Bond

No. R-1 $_______

UNITED STATES OF AMERICA

STATE OF MARYLAND

MAYOR AND CITY COUNCIL OF OCEAN CITY

GENERAL OBLIGATION BOND, SERIES 2014B

Interest Rate Per Annum Maturity Date Date of Original Issue

_____%

____________, 2020

______________, 2014

REGISTERED OWNER: PRINCIPAL AMOUNT DOLLARS Mayor and City Council of Ocean City (the “City”), a municipal corporation created and existing under the laws of the State of Maryland, hereby acknowledges itself indebted, and, for value received, promises to pay to the Registered Owner shown above or registered assigns or legal representatives, the principal amount hereof, together with interest on the outstanding principal amount hereof at the Interest Rate per annum shown above, in installments on the dates and in the amounts set forth herein, to the person in whose name this Bond is registered (the “Registered Owner”) on the Bond Register (hereinafter defined) on the business day immediately prior to such payment date. Both principal of and interest on this Bond are payable in lawful money of the United States of America. The principal of and interest on this Bond are payable by check or by wire transfer mailed or sent to the Registered Owner hereof without presentation and surrender except for the final payment of principal and interest which shall be payable upon presentation and surrender hereof at the office of the Finance Administrator of the City (the “Finance Administrator”). If any payment is due hereunder on a day on which the City or banks in the State of Maryland and/or the state in which the holder of this Bond is located are closed, the City will not be required to make payment until the next succeeding business day, and no interest will accrue on such payment in the intervening period. This Bond is issued pursuant to and in full conformity with the provisions of Section C-719 of the Charter (the “Charter”) of the City and Sections 19-301 through 309, inclusive, of the Local Government Article of the Annotated Code of Maryland (2013 Volume) (the “Enabling Act”, and together with the Charter, the “Authorizing Legislation”) and by virtue of due proceedings

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had and taken by the Council of the City, particularly Ordinance No. 2014-___ adopted on the ___ day of _______, 2014 (the “Ordinance”). The principal of and interest on this Bond shall be payable as follows:

Payment Date Principal Amount

Interest Amount Total

June __, 2015 $95,115.49 $12,000.00 $107,115.49 June __, 2016 97,017.80 10,097.69 107,115.49 June __, 2017 98,958.16 8,157.33 107,115.49 June __, 2018 100,937.32 6,178.17 107,115.49 June __, 2019 102,956.07 4,159.42 107,115.49 June __, 2020 105,015.16 2,100.30 107,115.49

This Bond may be transferred only by an assignment duly executed by the Registered Owner hereof or such owner’s attorney or legal representative in the form attached hereto or such other form satisfactory to the Finance Administrator, acting as bond registrar (the “Bond Registrar”). Such transfer shall be made in the registration books kept by the Bond Registrar upon presentation and surrender hereof and the City shall execute, and the Bond Registrar shall deliver in exchange, a new Bond having an equal aggregate principal amount, of the same form and maturity, bearing interest at the same rate, and registered in such name as requested by the then Registered Owner hereof or such owner’s attorney or legal representative. Any such exchange shall be at the expense of the City, except that the Bond Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto. The City shall treat the Registered Owner as the person exclusively entitled to payment of principal and interest and the exercise of all other rights and powers of the owner hereof. The full faith and credit and unlimited taxing power of the City are hereby irrevocably pledged to the prompt payment of the principal of and interest on this Bond according to its terms, and the City does hereby covenant and agree to pay the principal of this Bond and the interest thereon, at the dates and in the manner mentioned herein, according to the true intent and meaning thereof. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of Maryland, the Charter of the City and the Ordinance to exist, to have happened or to have been performed precedent to or in the issuance of this bond, exist, have happened and have been performed, and that this bond, together with all other indebtedness of the City, is within every debt and other limit prescribed by said Constitution or statutes or Charter, and that due provision has been made for the levy and collection of an ad valorem tax or taxes, to the extent necessary, upon all legally assessable property within the corporate limits of the City in rate and amount sufficient to provide for the payment, when due, of the principal of and interest on this bond.

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IN WITNESS WHEREOF, this bond has been executed by the manual or facsimile signature of the Mayor of the City, which signature, if by facsimile, has been imprinted hereon, the corporate seal of the City (or a facsimile thereof) has been imprinted hereon, attested by the manual or facsimile signature of the City Clerk of the City all as of the Date of Original Issue set forth above.

[SEAL] ATTEST:

MAYOR AND CITY COUNCIL OF OCEAN CITY By: (manual or facsimile signature) Mayor

(manual or facsimile signature) City Clerk

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(Form of Assignment)

FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto _________________ the within bond and all rights thereunder, and does hereby constitute and appoint _______________________ to transfer the within bond on the books kept for the registration thereof, with full power of substitution in the premises.

Dated: __________________________

Notice: The signature to this assignment must correspond with the name as it appears upon the face of the within bond in every particular, without alteration or enlargement or any change whatever.

Signature Guarantee: Note: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Bond Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Bond Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended.

___________________________________ (Please insert social security or other identifying number of assignee) ______________________________________________________________________________

The following abbreviations, when used in this bond, shall be construed as though they were written out in full according to applicable laws or regulations:

UNIF TRANS MIN ACT TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT Ten - as join tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used though not in the above list.

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I hereby certify that this is a true and exact copy of Ordinance 2014-___ Kelly L. Allmond, City Clerk Town of Ocean City 55206586_3.DOCX



D. First Reading – Ordinance to Establish Additional Pay for

Parking Areas (at Public Safety Building and City Hall lot locations)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to establish additional paid parking DATE: April 15, 2014 ISSUE(S): Additional paid parking areas SUMMARY: At the budget meeting on Thursday, April 10, the Mayor and

Council voted to establish paid parking at the Public Safety Building and City Hall lot locations. This ordinance authorizes the additional paid parking.

FISCAL IMPACT: Approximate revenue increase of $ 22,500. RECOMMENDATION: Pass ordinance for second reading. ALTERNATIVES: Do not pass. RESPONSIBLE STAFF: Hal Adkins, Public Works Director COORDINATED WITH: Guy R. Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 9D




E. Resolution Establishing Inlet Parking Lot Rates (in-season

Friday rate change and modifications to July 4 all-day parking fee)

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Resolution establishing Inlet Lot parking rates DATE: April 15, 2014 ISSUE(S): Inlet Lot parking rate changes SUMMARY: At the budget meeting on Thursday, April 10, the Mayor and

Council voted to establish the following Inlet Lot parking rate changes: Increase hourly rate from $2.50 to $3.00 on Fridays beginning

Friday of Memorial Day weekend and ending on the Friday before Labor Day;

July 4 all-day parking rate of $50 now applies before 3:00 p.m. and decreases to a $30 all-day fee from 3:00 p.m. on.

FISCAL IMPACT: Estimated revenue increase for:

Fridays: $ 38,415 July 4th: $ 9,000

RECOMMENDATION: Ratify resolution. ALTERNATIVES: Do not change rates. RESPONSIBLE STAFF: Hal Adkins, Public Works Director COORDINATED WITH: Guy Ayres, City Solicitor ATTACHMENT(S): Resolution

Agenda Item # 9E



10 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of five (5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


11 – COMMENTS FROM THE CITY MANAGER

A. Review of tentative work session agenda for April 29, 2014


12 – COMMENTS FROM MAYOR AND CITY COUNCIL

April 21 2014 Complete Agenda

Documents

Transcript of April 21 2014 Complete Agenda