July 16, 2019 - Agenda - BUS OPERATIONS SUBCOMMITTEE...

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Tuesday, July 16, 2019

Agenda

Los Angeles County Metropolitan Transportation Authority

BUS OPERATIONS SU BCOMMITTEE thMulholland Conference Room - 15 Floor

9:30am

1. Call to Order (1 minute)

2. Approval of June 18, 2019 Minutes (1 minute)

3. Chair's Report (5 minutes)

4. Metro Report (5 minutes)

5. SB1 Presentation (10 minutes)

6. FTA Update (10 minutes)

7. LAD OT Projects Presentation (10 minutes)

8. Access Update (1 O minutes)

9. Legislative Report (10 minutes)

10. Transit Industry Debriefing/Updates (10 minutes)

Los Angeles County Mel............................,

� Metro

Action James Lee

Action BOS

Information James Lee

Information Mercedes Meneses

Information Rufus Cayetano

Information Arianna Valle/Adam Stephenson/ Stacy Alameida

Information Martha D'Andrea/Brian Lee

Information Matthew Avancena

Information Raffi Hamparian/ Michael Turner

Information All

11. New Business Information (5 minutes) All

12. Adjournment

Information Items:

A. 90-day Rolling Agenda B. FY19 Subsidy Tracking Matrix C. FY19 Summary of TOA & STA Capital Claims D. FY19 TDA/STA/SB1 Claim Summary E. FY19 Summary of Invoices F. FY19 State of Good Repair Program Guidelines (Formal Draft Update)

BOS Agenda Packages can be accessed online at: https://www.metro.net/about/bas/

Please call MERCEDES MENESES at 213-922-2880 if you have questions regarding the agenda or meeting. The next BOS meeting will be held on Tuesday, September 17, 2019, at 9:30 am in the William Mulholland Conference Room, 15th Floor of the Metro Headquarters Building.

https://www.metro.net/about/bas

Bus Operations Subcommittee

Tuesday, June 18, 2019 Meeting Minutes

Agenda Item

1. Call to Order

2. Approval of Minutes

3. Chair's Report

(James Lee)

I Action/ Information

I Action I

I Action I

I Information I

I Major Discussion Points

James Lee (Torrance Transit) called the meeting to order at 9:35 a.m. A quorum was present.

Joyce Rooney (Beach Cities Transit) motioned with a second by Viviana Castillo (Norwalk Transit) to approve the April 16, 2019 minutes. Michelle Caldwell (Foothill Transit) and Tracy Beidleman (Long Beach Transit) abstained. The minutes were approved as submitted.

James Lee provided an overview from the June 5, 2019 TAC meeting:

• Transit Fund Allocation - FV2020 Formula Allocation Procedure (FAP) • Call for Projects Deobligation Appeals

Next Meeting: Wednesday, July 3th

There was no GM meeting due to Art Ida's Retirement Celebration.

Next Meeting: Wednesday, July 10th

James Lee requested clarification on the California Air Resources Board (CARB) Zero Emission Fleet compliance regulation deadline. Joya Beebe (AVTA) noted that CARB's requirements are contingent on replacement vehicle acquisitions and fleet size.

4. Metro Report

(Mercedes Meneses) Information I The following item, from the May 2J111 Board meeting, was presented:

• Item #44- North Hollywood to Pasadena Bus Rapid Transit (BRT) Corridor-Approve Recommendation

5. LCTOP Fund

Exchange

(Manijeh Ahmadi)

Information I At the May BOS meeting, a request was made to exchange Low Carbon Transit Operations Program (LCTOP) with Transportation Development Act (TOA) funds. The Grants and Finance department agreed with the request. The allocation release date is January 31, 2020.

1

Agenda Item Major Discussion Points

Information

Action/

For agencies wishing to participate, a written request is required. Submit requests to Manijeh Ahmadi and Nalini Ahuja, Chief Financial Officer. For agencies not receiving TOA, other funding source options are available.

Next Steps: • Staff will provide further details and instructions. • December 15th

- Preliminary requests are due. • January 31st-State Controller's Office releases LCTOP allocation. • February (first week)e- Official request, with dollar amount, is due to 0MB.

6. FTA Update Information I Due to scheduling conflicts, there was no FTA update. Subcommittee members were reminded to submit their draft TrAMS applications by June 21st

•

7. Access Update Information I On July 1st, Access will be expanding to eight transfer points in the Northern County. In anticipation, staff (Matthew Avancena) has proactively changed reservation hold messages and advised customers, specifically those who have

taken transfer trips in the last 18 months. In the event of freeway closures, a traffic mitigation plan is being prepared. Other updates included:

• Where's My Ride - The application is now available in the Santa Clarita region. • Access Board Elections - The new term will begin on July 1st with the following members:

► Martin Gombert (Palos Verdes Peninsula Transit Authority) ► Valeria Gibson (City of Pasadena) ► Lee Burner (Long Beach Transit)

There was a discussion on Access Services participation in the upcoming Triannual Review. Access will provide supporting documentation and, if needed, will be available to attend.

8. Transit Industry Information I The following announcements were made: Debriefing/Updates

• Torrance Transit is recruiting for a Transit Operations Manager. (All)

• FT A's final rule for the Public Transportation Agency Safety Plan (PT ASP) requiring agencies to develop safety plans is due on July 20, 2020.

• The next PTASP Bus Workshop is being held in San Francisco on A1.1_g_ust 20, 2019.

2

Agenda Item Action/

Information

Major Discussion Points

A discussion on the farebox upgrades ensued on mobile wireless carriers and installation integration work in progress with Foothill Transit, Metro and Cubic Transportation Systems.

• Michelle Caldwell recommended Los Angeles Department of Transportation (LADOT) present on their current programs for the July BOS meeting.

• Martha D' Andrea (LADOT) provided information on the Student's Ride Free Program. The program is a one-year pilot project using LCTOP funding.

• Martha D' Andrea recommended Caltrans provide a Community Engagement Framework Presentation for a future meeting. The consultant work is based on a prior Transit and Intercity Rail Capital Program (TIRCP) grant.

9. New Business Information James Lee, with concurrence from the subcommittee, reinstated the Legislative Update on the agenda (All) for future BOS meetings.

The following items were requested for future presentations:

• SB 1 Allocation and Guidelines • LADOT Projects Presentation (to include Students Ride Free Pilot Program) • Caltrans Presentation on Community Engagement

Reminder: It is time to start considering BOS Officer nominations for the new term beginning in September.

10. Adjournment The meeting adjourned at 10:41 a.m.

3

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Bus Operations Subcommittee Sign-In Roster· )11rie !ti 2019

AGENCY REPRESENTATIVE SIGNATURE TELEPHONE FAX E-Mail

Antelope Valley Judy Fry 661-729-2234 661-726-2615 [email protected] Transit

Joya Beebe /"'I 661-729-2231 661-726-2615 [email protected]/

Arcadia Transit Linda Hui � 626-57 4-5435 626-44 7 -3309 [email protected]

Beach Cities Joyce !Rooney cv, I �i<lhJ-:�y 310-318-0610 X2670 310-937-6621 [email protected]

Diane Amaya 310-318-0610 X2032 310-937-6621(J� -- [email protected] -\ .k\r:�� -0

Claremont Dial-A George Sparks 909-596-7664 909-596-7399 [email protected] Ride �Wl1Vllf'Nicole . mpo A� 909-596-7664 909-596-7399 [email protected]

323-887-4419 Ext. Commerce Alyssa Mendez 323-724-27762207 [email protected] Bus V (323) 887-4419 Ext. Lines Claude McFerguson

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2235 323-724-2776 [email protected]

Leonard 310-253-6523 310-253-6513Culver City Bus Jane [email protected]

Michelle !Caldwell 626-931-7254 626-931-7332 [email protected] Transit -- � fl�-� John 1Xie (626) 931-7261 (626) 931-7361 [email protected]� Jennifer Abra 310-965-8807 310-539-1989 [email protected] Trans

.,IDana Pynn 310-976-8811 31 0-538-1989 [email protected]

Martha D'Andrea 213-928-9769 213-928-9768'h'\� [email protected] Brian Lee 213-928-9745 213-928-9768 [email protected]

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Bus Operations Subcommittee Sign-In Roster JL11tc, /8, 2019

AGENCY REPRESENTATIVE SIGNATURE

Judith QuinonezLa Mirada Transit

Lisa Montoya

Tracy Beidleman C t?\- ....... ;2._ ---....,/{

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TELEPHONE

5 6 2 -943-0131

562-943-0131 x.3125

562-599-8571

562-599-8534

323-558-1625

(323) 558-1625 Ext. 105

213-922-1217

213 922-6903

562-929-5660

(562) 929-5601

n 661-295-6302

\ 661-295-6306

310-458-2296 .,,

310-458-1975 X. 5848 -'rP47 )/ IA /

IC>---- 310-781-6924

310-618-3029

FAX

562-902-2980

562-943-9618

562-218-1994

323-887-4643

(323) 887-4643

213-922-4325

213-922-1313

562-929-5572

(562) 929-4013

661-295-6393

661-295-6393

310-395-5460

310-450-484 7

310-618-6229

310-618-6229

E-Mail

[email protected]

lmontoya@cityoflam irada.org

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

Long Beach Transit

Montebello Bus Lines

MT A Operations

Norwalk Transit

Santa Clarita Transit

Santa Monica's Big Blue Bus

Torrance Transit

Sara

Robert

Martin

Nancy

Israel

Viviana

Theresa

Susan

Corie

Enny

David

James

Mark

Baumann

Portillo

Gombert

[saravia

Marin

Castillo

Clark

Lipman

,Zamora

Chung

Feinberg

Lee

MacDougall

l.\06 OUTREACH GAOUPS\07 BOS\Acendu\2019 A11nd�s\06_June\20190507 _8O S _MeetlnLSli!n•l"l_Aoster 2 Room: Mulholland, 15th Floor
















Bus Operations Subcommittee Sign-In Roster �U\ Jf;J, 2019

AGENCY REPRESENTATIVE SIGNATURE TELEPHONE FAX E-Mail

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l:\06 OUTREACH GROUPS\07 BOS\Aaendu\2019 AaondH\06Juno\20190507_sos_Meotl"LSiln-tn_Rostor 3 Room: Mulholland, 15th Floor

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• BOS Attendance Chart - January-December 2019

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Rep: Judy Fry ;; ;;-Antelope Valley

Alt: Joya Beebe ;; ;; ;; ;; Arcadia Transit Rep: Linda Hui ;; ;; ;; Beach Cities Transit Rep: Joyce Rooney ;; ,; ;; ;; ;;

Alt: Diane Amaya ;; ;; -

;; ;; ;; ;; Claremont Dial-A- Rep: George Sparks ;; ;; ;; Ride Alt: Nicole Carranza ;; ;; Commerce Municipal Rep: Alyssa Mendez ;; ;; ;; ;; ,; ;; Bus Lines Alt: Claude McFerguson

Rep: Jane Leonard ,; ;; ;; ;; ;; Culver City Bus

Alt:

Foothill Transit Rep: Michelle Caldwell ;; -

,; -

;; Alt: John Xie ;;

- - - ---- -- --;;

G Trans Rep: Dana Pynn ;; ;; ,; Alt: Jennifer Abro ;;

- -

,; -

LADOT Rep: Brian Lee ;; ;; ;; ,; Alt: Martha D'Andrea ;; -11 ;; ;;

La Mirada Transit Rep: Judith Quinonez ;; ;; ;; Alt: Lisa Montoya

VC: Tracy Beidleman ;; ;; ;; - -

Long Beach Transit Alt: Sara Baumann ;; ;; ;; ;; ;;

Montebello Bus Rep: Robert Portillo ;; ;; ;; ;; ;; Lines Alt: Martin Gombert ;; ;; ;; ;; ;; ;; MTA .Rep: Nancy Saravia ;; ;; ;; ;; ;;

Alt: Israel Marin ;; ;; Norwalk Transit SEC: Viviana Castillo ;; ;; g; ;; ;; ;;

Alt: Theresa Clark

Santa Clarita Transit Rep: Susan Lipman ;; ;; ;; ;; Alt: Corie Zamora

Santa Monica's Big Rep: David Feinberg &ii &ii &ii ;; ;; Blue Bus

- -

Alt: Enny Chung ;; ;; ;; ;; Torrance Transit Chair: James Lee ;; ;; ;; ,;

Alt: Mark MacDougall ;; ;; ;; ;; Quorum?

;; ;; ;;(9 Members or more) ;; ;; ;;

BOS Attendance Chan - 2018 Rev: 7/8/2019

B.

Los Angeles County Metro Metropolitan Transportation

Authority

One Gateway Plaza

Upcoming Agenda Items 3rd Floor Board Room

Los Angees, CA l® Metro

Ad Hoc Congestion, Highway and Roads Committee

Wednesday, September 18, 2019

2019-0245 Adopt the _______ Program/Policy/Plan/Agreement

[(Memorandum of Understanding (MOU)] (if appropriate include copy as

Attachment A).

[List style below:]

A. List Level 1, List item 1

1. Level 2, List item 1

i. Level 3, List item 1

ii. Level 3, List item 2


List Level 1, List item 2





C. Level 1, List item 3





Status: Draft

2019-0484 CONSIDER:

A. APPROVING $XXXX in additional programming within the capacity of

the 1-405, 1-110, 1-105 and SR-91 Ramp and Interchange Improvements

(South Bay) Subfund; and

B. AUTHORIZE the CEO or his designee to negotiate and execute all

necessary agreements for approved projects.

Status: Draft

Page 1 Printed on 71112019

Monday, July 01, 2019

Board of Directors - Regular Board Meeting

Thursday, July 25, 2019

2019-0477

2019-0487

CONSIDER:

A. HOLDING a public hearing on the proposed Resolution of Necessity;

and

B. ADOPTING a Resolution of Necessity (Attachment B) authorizing the

commencement of an eminent domain action to acquire a Temporary

Construction Easement (TCE) and site improvements within the TCE area

from the property identified as 3128 Gale Avenue, Long Beach, CA 90810,

CPN-80964 (APN: 7312-021-009).

(REQUIRES TWO-THIRDS VOTE OF THE BOARD)

Status: Approval Review

CONSIDER:

A. HOLDING a public hearing on the proposed Resolutions of Necessity;

and

B. ADOPTING Resolutions of Necessity (Attachment B) authorizing the

commencement of an eminent domain action to acquire a Temporary

Construction Easement (TCE) from the properties identified as Parcels:

CPN 80856-1 (APN: 2861-071-009); CPN 80862-1 (APN: 2826-005-028),

CPN 80863-1 (APN: 2826-005-029); CPN 80864-1 (APN: 2826-005-030);

CPN 80866-1 (APN: 2866-034-014), CPN 81093-1 (APN: 2826-006-009),

CPN 81095-1 (APN: 2866-007-062, 079); CPN 8 1 196-1 (APN: 2861 -071-

008).

(REQUIRES TWO-THIRDS VOTES OF THE BOARD)


Page 2 Pn'nted on 71112019

Monday, July 01 , 2019

Construction Committee


2019-0376 AUTHORIZE Contract Modification No. 106 (CCO 106) by the California

Department of Transportation (Caltrans) for the construction contract of

Segment 2 (Valley View) of the 1-5 South Capacity Enhancements Project

from 1-605 to Orange County Line (Project) under Funding Agreement No.

MOU.P0004292, Amendment No. 3, in the amount of up to $983,655 within

the overall corridor Life of Project (LOP) budget.


2019-0494 RECEIVE AND FILE status report on Program Management Quarterly

Change Report.


2019-0495 RECEIVE AND FILE Office of the Inspector General Change

Order/Modification Construction Spot Check Report.


2019-0434 RECEIVE AND FILE financial forecast and constructability analysis to

deliver the Twenty-Eight by '28 Initiative.


2019-0493 RECEIVE oral report on the Major Project Status by the Chief Program

Management Officer.


2019-0528 DIRECT the Chief Executive Officer to:

A. Finalize negotiations with the Gold Line Foothill Extension Construction

Authority (Construction Authority) for Metro to commit $126 million in order

to ensure the extension of the Foothill Alignment to Pomona station; and

B. Apply the San Gabriel Valley Subregional Equity funds to offset the

Gold Line to Pomona shortfall.


Thursday. September 19, 2019

2016-0959 ESTABLISH a Life-of-Project (LOP) budget in the amount of $156,437,550

for the Rosecrans/Marquardt Grade Separation Project.

Status: Approval Paused



Executive Management Committee


2019-0500

2019-0511

2019-0504

2019-0510

2019-0489

2019-0529

APPOINT the Conference Of Minority Transportation Officials (COMTO)

SoCal to the Transportation Business Advisory Council.


ADOPT staff recommended position:

A. House Resolution 2723 (Lowenthal) - Economy in Motion: The National

Multimodal and Sustainable Freight Infrastructure Act SUPPORT

Status: CEO Draft Meeting Ready

RECEIVE AND FILE Office of the Inspector General Climate Change

Report, "Is LA Metro Ready for Climate Change?"


RECEIVE AND FILE State and Federal Legislative Report.

Status: Draft

ADOPT the Metro Climate Action and Adaptation Plan.


RECEIVE oral update on P3 Program.


Page 4 Printed on 7/f/'2019


Finance, Budget and Audit Committee

Wednesday, July 17, 2019

2019-0385 RECEIVE AND FILE the Consolidated Audit financial and compliance

audit reports completed by Vasquez and Company (Vasquez) and

Simpson and Simpson, CPA's (Simpson & Simpson) for the Fiscal Year

ending June 30, 2018.


2019-0492 RECEIVE AND FILE TAP Multi-modal integration and mobile app update.


Wednesday, September 1 8, 2019

2019-0482 CONSIDER AUTHORIZING the Chief Executive Officer (CEO) to:

1. Set Just Compensation for acquisition of properties within Life of

Project (LOP) budget; and

2. Approve administrative or litigated settlements (including goodwill,

furniture, fixtures, and equipment, and other acquisition costs) of up to

$1,000,000 or 20% over Just Compensation, whichever is greater, as long

as it is within the LOP budget.


Pege 5 Printed on 7/112019


Operations, Safety, and Customer Experience Committee

Thursday, July 1 8, 2019

2019-0442

2019-0151

2019-0458

2019-0460

2019-0481

2019-0496

2019-0474

APPROVE Diane Velez for membership on Metro's San Gabriel Valley

Service Council.


AUTHORIZE the Chief Executive Officer to:

A. INCREASE the Life-of-Project (LOP) budget to Contract No. A650-

2015, for the Heavy Rail Vehicle OverhaulModernization and Critical

Component Replacement Program (OMCCRP), by $6,438,092 increasing

the total Life-of-Project (LOP) budget from $99,061,908 to $105,500,000.

A. EXECUTE Contract Modification No. 4 to Contract No. A650-2015,

with Taiga Inc., for the Heavy Rail Vehicle OverhaulModernization and

Critical Component Replacement Program (OMCCRP), for the truck frame

inspection and repair services in the firm-fixed price amount of

$5,054,0305, 136,811.95. The inclusion of this scope of work into the

OMCCRP will extend the period of performance by 2 months5 weeks.

B.

C. EXECUTE Contract Modifications under this Contract for up to

$1,000,000 per Contract Modification.


Receive and file status report on the Zero Emission Bus Program and Bus

Fleet Management Plan (BFMP) which summarizes Metro's directly

operated and purchased transportation bus vehicle requirements over the

next ten years.

Status: Draft

Approve the NextGen Regional Service Concept that will guide the

redesign of Metro bus routes and schedules

Status: Draft

RECEIVE AND FILE OIG report on Metro Security Performance Review

Fiscal Year 2018.


RECEIVE AND FILE Transit Safety and Security Report.


Operations Employees of the Month

Status: Draft

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https://136,811.95

A.

1.


2019-0475 RECEIVE oral report on New Blue Phase 2.

Status: Draft

Thursday, September 1 91

2019

2019-0433 Establish a life-of-project budget for [PROJECT NAME AND NUMBER] by

[ESTABLISH AMOUNT].

[List style below:]

List Level 1, List item 1

Level 2, List item 1




B. List Level 1, List item 2





C. Level 1, List item 3





Status: Draft

Page 7 Printed on 711/2019


Planning and Programming Committee

Wednesday, July 17, 2019

2019-0218

2019-0490

2019-0507

CONSIDER: A. AUTHORIZING the Chief Executive Officer to:

1. EXECUTE Modification No. 7 to Contract No. AE5999300 with WSP

USA Inc. for additional environmental technical work to be included in the

Draft Environmental Impact StatemenUEnvironmental Impact Report

(EIS/EIR) in the amount of $6,476,982, increasing the total contract value

from $21,529,734 to $28,006,716;

2. INCREASE Contract Modification Authority (CMA) specific to Contract

No. AE5999300 in the amount of $647,698, increasing the total authorized

CMA amount from $1,828,422 to $2,476,120 to support additional

environmental assessment work.

8. RECEIVING AND FILING Project Status Update on:

1 . Preview of funding strategy approach;

2. Minimum Operating Segments (MOS) Analysis;

3. Planning process and delivery schedule overview;

4. Public-private partnership (P3) delivery procurement;

5. Freight (Union Pacific Railroad, Port of Los Angeles and Port of Long

Beach) coordination; and

6. First-last mile walking/rolling connectivity approach.


CONSIDER:

A. FINDING that use of a Pre Development Agreement (PDA) approach

pursuant to Public Utilities Code Section 130242(a) will achieve certain

private sector efficiencies in the integration of the planning, and design,

and construction of the Sepulveda Transit Corridor Project (Project); and

(REQUIRES 2/3 VOTE)

B. APPROVING the solicitation of PDA contract(s) with up to two

responsible proposer(s), pursuant to Public Utilities Code Section

130242(e), with the proposer(s) chosen by utilizing a competitive process

that employs objective selection criteria (in addition to price).APPROVING

the solicitation and award of up to two (2) PDA contracts to responsible

proposer(s) whose proposals are determined to be the best-value to Metro

pursuant to Public Utilities Code Section 130242(e).

Status: 0MB Review Complete

RECEIVE AND FILE status report on California High Speed Rail Southern

California Segments.




2019-0509 RECEIVE AND FILE on Item #9 at the October 2016 Board Meeting

regarding the Los Angeles - Glendale - Burbank Feasibility Study.


2019-0429 RECEIVE AND FILE status report on Motion 47 from the July 201 7 Board

of Director's meeting regarding the Metrolink Antelope Valley Line study

(Refer to Attachment A).


2019-0451 RECEIVE AND FILE status report on Motion 6. 1 from the April 25, 201 9

Board of Directors meeting regarding the South Bay SMART-Net project.


2019-0506 RECEIVE AND FILE response to Motion 16 .1 (File #: 201 9-0259,

Attachment A). regarding the Vermont Transit Corridor.


2019-0463 RECEIVE AND FILE Value Capture Strategy (Attachment A).


2019-0466 APPROVING:

A. $ 10,91 0,051 in Congestion Mitigation and Air Quality Improvement

Program (CMAQ) Funds savings in the 1-1 O High Occupancy Vehicle

(HOV) Lanes Project from 1-605 to Puente Avenue (Segment 1 ) to be

programmed to pay for the cost increase in the 1-1 0 HOV Lanes Project

from Puente Avenue to Citrus Avenue (Segment 2); and

B. an additional $836,000 in CMAQ Funds for the cost increase in

Segment 2.


2019-0461 CONSIDER:

A. RECERTIFYING $75.2 million in existing Fiscal Year (FY) 201 9-20

commitments from previously approved Countywide Call for Projects (Call)

and AUTHORIZING the expenditure of funds to meet these commitments as

shown in Attachment A;

B. DEOBLIGATING $12.3 million of previously approved Call funding, as

shown in Attachment B, ALLOCATING $1 1 million to fulfill the countywide

light rail yard cost allocation commitment and hold the remaining $ 1 .3

million in RESERVE;

C. AUTHORIZING the CEO to:


1.


1. Negotiate and execute all necessary agreements and/or amendments

for previously awarded projects; and

2. Amend the FY 2019-20 budget, as necessary, to include the 2019

Countywide Call Recertification and Extension funding in the Subsidies

budget;

D. APPROVING changes to the scope of work for:

City of Burbank - San Fernando Bikeway (#F1502);

2. City of Los Angeles - LADOT Streets for People: Parklets and Plazas

(#F7814);

3. City of Long Beach - 1st Street Pedestrian Gallery (#F9628);

4. City of San Fernando - San Fernando Pacoima Wash Bike Path

(#F1505);

5. City of South El Monte - Civic Center and lnterjurisdictional Bicycle

Lanes (#F5516); and

E. RECEIVING AND FILING:

1. Time extensions for 63 projects shown in Attachment D;

2. Reprogramming for eight projects shown in Attachment E; and

3. Update on future countywide Call considerations


2019-0085 CONSIDER:

A. ADOPTING the 2-year Micro Mobility Vehicles Pilot Program at Metro

stations; and

B. AMENDING Metro's Parking Ordinance (Attachment A) and Parking

Rates and Permit Fee Resolution (Attachment B) in support of the

implementation of the Micro Mobility Vehicles Pilot Program.


Wednesday, September 1 8, 2019

2019-0125 RECEIVE AND FILE the Regional Rail Annual Report from April 2018

through April 2019.


2019-0431 Adopt the East San Fernando Valley FirsULast Mile Plan.

Status: Draft

2019-0462 CONSIDER:

A. APPROVING:

1. Programming of $30,126,975 in Measure M Multi-Year Subregional

Page 10 Pnnted on 71112019


2019-0443

2019-0525

Program (MSP) - Transportation System and Mobility Improvements Program (Expenditure Line 50);

2. Programming of $30,374,502 in Measure M MSPe- Transportation System and Mobility Improvements Program (Expenditure Line 66); and

B. AUTHORIZING the Chief Executive Officer (CEO) or his designee to negotiate and execute all necessary agreements for approved projects.

Status: CEO Draft Meeting Ready

CONSIDER:

A. Receiving and filing the Conceptual Design Report; and B. Authorizing the Chief Executive Officer to: 1 ) Initiate Environmental Clearance 2) Adopt Project Definition

Status: Draft

CONSIDER:

A. RECEIVING AND FILING the North San Fernando Valley BRT Corridor Alternatives Analysis Study Report; and

B. AUTHORIZING the CEO to initiate the Environmental Study based on the recommended project with design variations.

Status: Draft

Page 1 1 Printed on 71112019

LOS ANGELES COUNTY MUNICIPAL OPERATORS

Subsidy Tracking Matrix Fiscal Year 201 9

As of July 8, 201 9

NAME

Prop A

40%

Prop A

40%

MOSIP

MOU

MOSIP

SIP

MOSIP

Invoice Prop C 40% Discretionary • Invoices Prop C

CDu

� i C

Foothill

Transit

Transit

Service Disc. Base

MOU Invoice Ill E .!!a, - a. Mitigation Expansion Restruct. BSIP 40% MOU

Antelope Valley Transit X X X X X X X N/A X X

Arcadia Transit X X X X X X NIA N/A X X

Claremont Dial - A - Ride X X NIA N/A N/A X

Commerce Municipal Bus Lines X X X X X X N/A X N/A X

Culver City Municipal Bus Lines X X X X X X X NIA X X

Foothill Transit X X X NIA X X X X

Gardena Municipal Bus Lines X X X X X N/A X X

La Mirada Transit X X X X X X N/A N/A N/A X

L.A.D.O.T X X X X X X X N/A X X

City of Lynwood N/A N/A N/A NIA N/A N/A N/A NIA X

Long Beach Public Transportation Co. X X X X X NIA X X

Metro NIA NIA NIA NIA NIA NIA NIA NIA NIA NIA

Montebello Bus Lines X X X X X X NIA X X X

Norwalk Transit System X X X X X X NIA NIA X X

Redondo Beach • Beach Cities Transit X X X X X X NIA NIA X X

Santa Clarita Transit X X X X X X NIA X X

Santa Monica Big Blue Line X X X X NIA N/A X X

Torrance Transit System X X X X X X X X X X

X = DOCUMENT RECEIVED

Prop C

5 % MOU

X

X

X

X

X

X

X

X

X

NIA

X

p

X

X

X

X

X

X

Prop C

5% Invoice

X

X

X

X

X

X

NIA

X

NIA

X

X

X

X

X

X

TOA/STA

Claim

X

X

X

X

X

X

NIA

X

X

X

X

X

X

X

X

P = Partnership with relevant law enforcement agency(les).

LOS ANGELES COUNTY MUNICIPAL OPERATORS

Subsidy Tracking Matrix Fiscal Year 201 9

As of July 8, 2019

NAME Measure R Funds• FY 19 Measure M Funds FY 19 Prop C 40% Discretionary Funds • Prop 18 Bridge FY 15

20% Clean Clean Clean

20% Ops. Fuel Fuel Fuel 20% 20% 20% Ops. *Qtr Prop 1 8 Prop 18 Caltrans Prop 18 Prop 18 OHS

20% Ops. Ops. Service Bus Bus Bus Ops. Ops. Service Reports 1 PTMISEA PTMISEA Approval Security Security Approval

MOU Invoice Plan MOU Invoice Plan MOU Invoice Plan 2 3 4 MOU Invoice Letter MOU Invoice Letter

Antelope Valley Transit X X X X NIA N/A X X X xx X X X X

City of Arcadia X X X X NIA NIA X X X NIA NIA NIA NIA NIA NIA

City of Claremont X X X X NIA NIA X X X X X

City of Commerce X X X X NIA NIA X X X xx NIA NIA NIA NIA NIA NIA

City of Culver City X X X X NIA NIA X X X X X

Foothill Transit X X X X N/A N/A X X X X X

City of Gardena X X X X NIA NIA X X X XXX X X

City of La Mirada X X X X NIA NIA X X X xxxx NIA N/A NIA NIA NIA NIA

L.A.D.O.T X X X X NIA N/A X X X X X NIA X NIA

Long Beach Transit X X X X NIA NIA X X X xxxx X X

City of Montebello X X X X NIA NIA X X X X X

City of Norwalk X X X X NIA NIA X X X xx X X

City of Redondo Beach X X X X NIA N/A X X X xx X X

City of Santa Clarita X X X X N/A NIA X X X xx X NIA X NIA

City of Santa Monica X X X X NIA NIA X X X XXX X X X X X X

City of Torrance X X X X NIA NIA X X X X X

X = Document received

*1st Qtr. • November 15, 2 Qtr. • February 15, 3rd Qtr. • May 15 & 4th Qtr. • August 15.

SUMMARY OF TOA & STA (SB1 SGRJ Capital Claims for FY 2019

As of July B. 2019

CITY OFARCADIA DESCRIPTION FUND SOURCE INVOICED AMOUNT

Total $0

CITY OF CLAREMONT DESCRIPTION

Total

FUND SOURCE

TDA Caoital STA Caoital

INVOICED AMOUNT

$0

CITY OF COMMERCE DESCRIPTION

Preventive Maintenance Preventive Maintenance

Total

FUND SOURCE

SB1 STA SGR SB1 STA SGR

AMOUNT

$17,202 $19,253 $36,455

CITY OF CULVER CITY DESCRIPTION FUND SOURCE

STA Caoital AMOUNT

Total $0

FOOTHILL TRANSIT DESCRIPTION

Bus Heavv & Preventive Maintenance


Bus Heavy & Preventive Maintenance







Total

FUND SOURCE

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

SB1 STA SGR

AMOUNT

$302,277 $420, 158 $213, 783 $211,252 $186,745 $1 14,065 $218,094 $283,815 $102,322

$2,052,510

GARDENA MUNICIPAL

BUS LINES DESCRIPTION

Total

FUND SOURCE

TDA Caoital STA Caoital STA Caoital

AMOUNT

$25,603 $116,361 $127,947 $269,910

CITY OF LA MIRADA DESCRIPTION FUND SOURCE AMOUNT

Total $0

LACMTA DESCRIPTION FUND SOURCE

TDA Caoital TDA Caoital TDA Csoital TDA Csoital TDA Csoital TDA Caoital TDA Caoital TDA Caoital TDA Caoital

STA Pooulation Share caoital SB1 STA SGR - Bus Rev Base Share

SB1 STA SGR - Rail Pooulation Share

SB1 STA SGR - Bus Rev Base Share

SB1 STA SGR - Rail Pooulatlon Share

Total

AMOUNT

$4,678,617 $10,815,829 $2,577,272 $9,909,683 $4,568,722 $1 1, 779,874 $1,936,826 $433,404

$2,922,433 $1,638,334

$17,250,447 $19,343,323 $6, 100,000 $5,800,000

$99,754,763

$0

759-C

790-C

CITY OF MONTEBELLO DESCRIPTION

Total

FUND SOURCE

TDA capital STA Capital

AMOUNT

$1,095,280 $373, 187

$1,095,280

CITY OF NORWALK DESCRIPnON

AC Inverter & On-road Heavy Duty Engines project

FUND SOURCE

S81 STA SGR

AMOUNT

$15,182

Total $15,182

REDONDO BEACH WAVE INVOICE NUMBER FUND SOURCE AMOUNT

Total

SANTA MONICA BIG

BLUE BUS DESCRIPTION FUND SOURCE AMOUNT

756-C TDA caoital $2, 177,021 TDA capital $1,221,277

777-C TDA caoital $997,092 780-C TDA capital $1,293,210 789-C TDA caoital $1,836,781

TDA caoital $1, 723,855 Total $7,412,455

CITY OF TORRANCE DESCRIPnON FUND SOURCE AMOUNT

TDA caoital Total $0

2

$0

I

I

ANTELOPE VALLEY TRANSIT AUTHORITY SUBJECT

SB1 STA OPERATING CAPITAL RESERVE* TOTAL

$0 Subtotal $0 so so so

TDA/STAISB1 STA and SB1 STA SGR CLAIM SUMMARY FOR FY 2019

As of July 8, 2019 - all claims received for FY19 funds.

I

I OPERATING CAPITAL RESERVE* TOTALCITY OF ARCADIA SUBJECT TDA $343,383 $343,383 STA $55,882 $55,882

SB1 STA $0 Subtotal $399,265 $0 $0 $399,265

CITY OF CLAREMONT I SUBJECT OPERATING CAPITAL RESERVE* TOTAL $1 36,047 TDA $1 36,047

STA $22,140 $22,140 SB1 STA Subtotal $158, 187

$0 $0 $0 $0 $158,187

Subtotal $579,203 $0 $579,203

I CITY OF CUL VER CITY SUBJECT TDA

OPERATING $4,273,279

CAPITAL $1, 180,000

RESERVE* TOTAL $5.453,279

STA $887,468 $0 $887.468 SB1 STA -19 $522,507 $522,507 SB1 STA -18 $361,260 $361,260

Subtotal $6,044,514 $1, 180,000 $0 $7, 224,514

I GARDENA MUNICIPAL BUS LINES SUBJECT TDA STA

SB1 STA

OPERATING $5,473,405 $890,743 $524.435

CAPITAL RESERVE*

$102,232

TOTAL $5.473.405 $992,975 $524.435

Subtotal SG,888,583 $0 $102,232 $6,990, 815

I CITY OF LA MIRADA SUBJECT

TDA STA

SB1 STA Subtotal

OPERATING

$0

CAPITAL

$0

RESERVE*

$0

TOTAL

so

$0 so

$0

I LADOT SUBJECT OPERATING CAPITAL RESERVE• TOTAL SB1 STA $0 Subtotal $0 $0 $0 $0

CITY OF COMMERCE SUBJECT TDA STA

SB1 STA -18 SB1 STA -19

OPERATING CAPITAL $437,119 $0 $71,137 $0 $29,065 $0 $41,882 $0

RESERVE* TOTAL $0 $437,119 $0 $71,137 $0 $29,065 $0 $41,882

FOOTHILL TRANSIT SUBJECT TDA STA

SB1 STA SB1 STA BSCP

Subtotal

OPERATING S25,099,082 $4,084,632 $2.404,874 $263,081

$31,851,669

CAPITAL

$0

RESERVE* TOTAL $25,099,082 $4,084,632 $2.404,874 $263,081

so $31,851,669

LONG BEACH TRANSIT SUBJECT

TDA STA

SB1 STA SCRTTC TDA

Subtotal

OPERATING

$23,425,942 $3,812,344 $3,809,132 $300,000

$31,347,418

CAPITAL RESERVE* TOTAL

$23.425,942 $3,812,344 $3,809,132

$0 $0 $300,000

S31,347,418

I

CITY OF TORRANCE SUBJECT OPERATING CAPITAL RESERVE* TOTAL TOA $6,375, 596 $6,375,596 STA $1,037,566 $43,797 $1 ,081,363

SB1 STA so

Subtotal $7,413,162 $0 $43,797 $7,456, 959

TDAISTAISB1 STA and SB1 STA SGR CLAIM SUMMARY FOR FY 2019

As of July 8, 2019 - all claims received for FY19 funds.

) METRO SUBJECT OPERATING CAPITAL RESERVE' TOTAL

TOA $207,706,125 $64,618,698 $272,324,823 STA $58,354,461 $58,354,461

SB1 STA $45,451,300 $45,451,300 STA Pop. Share $23,838,655 $18,447,199 $42,285,854

SB1 STA Pop. Share $49,616,361 $49,616,361 Subtotal $384,966,902 $83,065,897 $0 $468,032,799

CITY OF MONTEBELLO I SUBJECT OPERATING CAPITAL RESERVE'

$1,720,329 TOTAL

$9,978,545TOA $8,258,216 STA $1 ,343,944 $707,534 $2,051,478

SB1 STA Subtotal $9,602,160 $2,427,863

$0 $12,030,023so

I OPERATING CITY OF NORWALK SUBJECT CAPITAL RESERVE• TOTAL

TOA $3,188,784 $3,188,784 STA $518,944 $518,944

$506,907S81 STA $506,907 Subtotal $4,214,635 so $0 $4,214,635

I REDONDO BEACH - CITIES TRANSIT SUBJECT TOTALOPERATING CAPITAL RESERVE•

TOA $747,604 $747,604 STA $120,239 $2,016 $122,255

SB1 STA $71,632 $71 ,632 Subtotal $0 $0 $941,491$939,475

I CITY OF SANTA CLARITA SUBJECT OPERATING CAPITAL RESERVE* TOTAL

SB1 STA FY18 $416,117 $416, 1 1 7 SB1 STA FY19 $564,801 $564,801

Subtotal $980,918 $0 $0 $980,918

•includes prior year reserves. Actual balance may be different due to capital claims that were recently processed.

• Amounts include total monthly deposits from funds reserved for future capital expenditures.

I SANTA MONICA BIG BLUE BUS SUBJECT

TOA STA - 18

STA SB1 STA Subtotal

I

OPERATING

$20,141 ,926 $928,423

$3,277,903 $1 ,929,903

$26,278,155

CAPITAL

$4,163,219

so

RESERVE* TOTAL

$24,305,145 $928,423

$3,277.903 $1,929,903

$0 $30,441,374

2

SUMMARY OF INVOICES FOR FY 2019

As of July B. 2019

CITYOFARCADIA INVOICE NUMBER SUBJECT INVOICED AMOUNT ARC19-PA40-DIS Proo A 40% Disc $222,051 ARC19-PC5-SEC Proo C 5% Transit Sec $4,975

ARC19-PC40-BSIP Proo C 40% BSIP $22,406 ARC19-PC40-FMP Proo C 40% FTM $12,312

ARC19-PC40-MOSIP Proo C 40% MOSIP $67.249 ARC19-MR20-BO Measure R 20% Bus Oos $139,2554 ARC19-MM20-TO Measure M 20% Transit O�<i $140,895

Total $609,442

ANTELOPE VALLEY TRANSIT AUTHORITY INVOICE NUMBER SUBJECT AMOUNT

PROPADISCGROWTH Prop A 40% Disc $4,944,2229 PROPC5% TRANSIT Proo C 5% Transit Sec $197,823

PROPCBSIP Proo C 40% BSIP $49,2116 PROPCTRANSITSVC Proo C 40% TSE $387,379

PROPCFOOTHILL Proo C 40% FTM $28,596 MEASURER20% Measure R 20% Bus Oos $2,484,564 PROPCMOSIP Proo C 40% MOS/P $1.2196,310

MEASUREMFY19 Measure M 20% Transit Ops $2,506,428 PTMISEA1 719 Proo 18 PTMISEA Bridge Funds (FY17, 18, & 19J $839,2033

Total $12,633,478

CITY OF CLAREMONT INVOICE NUMBER SUBJECT AMOUNT Proo A 40% Discretlonarv IProo C 5% Trans Sec Proo C 40% FTM !Proo C 40% MOSIP

CLRMR2019 Measure R 20% Bus O�<i $55,291 CLRMM2019 Measure M 20% Transit OflS $55,822

Total $111,113

CITY OF COMMERCE INVOICE NUMBER SUBJECT AMOUNT MIS000124 Proo A 40% Dlscretlonarv $282,665 M/S000122 Proo C 5% Trans Sec $39,645 MIS000127 Prop C 40% FTM $15,673 M/S000123 Proo C 40% Disc Base Restruct $256,434 MJS000125 Proo C 40% Zero-Fare Comp $790,2921 MJS000121 Proo C 40% MOS/P $85,606 MJS000126 Measure R 20% Bus Oos $177,2649 M/S000128 Measure M 20% Transit Oos $179,357

Total $1,827,950


CITY OF CULVER CITY

FOOTHILL TRANSIT

GARDENA MUNICIPAL BUS LINES

INVOICE NUMBER 19-01PADISC

19-03PCSECURITY 19-07BSIPOVER 19-0BPCTREXP 19-05FOOTMIT

19-04PCMOSIPOP 19-0BMEASMOP 19-02MEASROP

INVOICE NUMBER OPB9-2019-1 OP67-2019-2 OPB2-2019-3 OP74-2019-5 OP76-2019-6 OP72-2019-4 OP105-2019-9 OP105-2019-9

S1005951 S/005893 S/006004 S/006074 S/006143 S/006231 S/006275 S1006339 S/006405 S/006475 S/006564

S/006663-Revised OP122-2019-11 OP123-2019-12

S/005889 S/005890 S/006407

OP69-2018-1

INVOICE NUMBER ProDA40

FY2019ProoCSec FY19ProoC-3 FY19ProDC-2 FY19ProDC-1

FY19MeasureR FY19MeasureM

GMBLMOSIP18-03 GMBLMOSIP18-02 GMBLMOSIP19-01

SUBJECT AMOUNT Prop A 40% Disc $3,526,392 Proo C 5% Trans Sec $375,272 Proo C 40% BSIP $172,2727 Prop C 40% TSE $247,2175 Proo C 40% FTM $195,526 Prop C 40% MOSIP - Ooeratlna $500,000 Measure M 20% Transit Ops $2,237,563 Measure R 20% Bus Oas $2,216,259 Total $9,470,914

SUBJECT AMOUNT Proo A 40% Discretionary $16,230,456 Proo A 40% Discretionarv-BSCP $4,968,084 Prop C 5% Transit Security $1,003,576 Prop C 40% BSIP $955,809 Proo C 40% TSE $342,21 12 Prop C 40% Base Restruct $2,052,977

Measure R 20% Bus Ops BSCP $1,21215,882 Measure R 20% Bus Oas $10,200,480 Prop C 40% MOSIP $1,2135,954 Proo C 40% MOSIP $165,214 Proo C 40% MOSIP $9,2109 Proo C 40% MOSIP $130,520 Prop C 40% MOSIP $174,655 t-'fOD C 40% MOSIP $238,474 PrOP C 40% MOSIP $247,064

lt-'fOIJ C 40% MOSIP $279,212 Proo C 40% MOSIP $840,853 Proo C 40% MOSIP $653,975

Proo C 40% MOSIP $1,089,469 Proo C 40% MOSIP $282,2815 Measure M 20% Transit ODS $10,298,533 Measure M 20% Transit Ot>.,; • BSCP $1,2126,608 Measure R Clean Fuel Bus $357,539 Proo 18 Transit Security Bridge Funds $1,2101 Proo 18 Transit Security Bridae Funds $408,2193 Prop A 40% Discrelionarv $36,292 Total $54,344,955

SUBJECT AMOUNT Prop A 40% Discretionary $3,539,407 Proo C 5% Transit Security $227,2162 Prop C 40% BSIP $180,313 Prop C 40% TSE $710,471 Proo C 40% FTM $196,248 Measure R 20% Bus ODS $2,224,438 Measure M 20% Transit Oos $2,245,821 Prop C 40% MOSIP OperatlnQ $405,905 Proo C 40% MOSIP - Caoilal $145,030 Prop C 40% MOSIP - Caoile/ $205,683 Total $10,094,527

2


CITY OF LA MIRADA

LADOT

LONG BEACH TRANSIT

INVOICE NUMBER 3594 3596 3595

3597

3599

3598

INVOICE NUMBER 94PAG19000061 94PAG19000056 94PAG19000059 94PAG19000058 94PAG19000067

94PAG19000057 94PAG19000043

INVOICE NUMBER FY19-PA40 FY19-TSF FY19-BSIP

FY-2019 TSE FY2019-FMIT

Jul-Auo-Seot18MOS16 Anr.Jun18MOS17 Aor.Jun18FY18 Aor.Jun18MOS8

Jan-Mar18MOS15 Jan-Mar1BMOS16

Jul-SeoFY19 UCl·NOV•Uec u••·�- 'U

Ju1...:.eot1BMOS19 UCI-USC2CJ/-1'19

MU�,,- Lt 'I::)

Jan-Mar ;J1J1-r19 .,,, ...r19 Jan-Mart-r 111 MSv.,,.J•r J!J

ADI', ·rn APf2U1! _4(. rr111 Mav.cu, 4( 11- r I ll

4\ J-FYH Mav2019 r , ·� ' e

June2rr1!J June LU1!J 4ut-n!J FY19MeasureROns

FY19-MeasureM FY19 1BBridaePTMISEA

SUBJECT AMOUNT Proo A 40% Disc $682565 Proo C 5% Trans Sec $3,363 Prop C 40% FTM $3,802 Prop C 40% MOSIP $20 765 Measure M 20% Transit Ons $43,506 Measure R 20% Bus Or,s $43,092 Total $183,093

SUBJECT AMOUNT Proo A 40% Discrelionarv $22,907, 103 Prop C 40% BSIP $154,2155 Prop C 40% TSE $2, 783,033 Proo C 40% FTM $423,440 Measure R 20% Bus Ops $5,2145,2166 Prop C 5% Transit Security Prop C 40% MOSIP $2,479,377 Measure M 20% Transit Oos $5, 194,625 Total $39,086,899

SUBJECT AMOUNT Proo A 40% Disc $15,148,511 Prop C 5% Trans Sec $1,869,584 Proo C 40% BSIP $846,663 Proo C 40% TSE $2,345,612 Prop C 40% FTM $839,931 Proo C 40% MOSIP $62,2133 Prop C 40% MOSIP $11,407 Proo C 40% MOSIP $54,865 Proo C 40% MOSIP $301,581 Proo C 40% MOSIP $52,491 Proo C 40% MOSIP $73,208 Proo C 40% MOSIP $135,390 t'roD c; 4U,& IIIILJ_,,,,.. .a�::J, IU'I Proo 1.i 4U,& MOS/P llD:>,no:::,

IProo C 4U7o MUS/P .i1(j(j, 104' t'roD 4 o2M• .,,.. ,nn,,.::,n t'roO ; q v M• .,,.. 113,041 Proo ., ,, t> M• .,,.. iJl,LJf

IProo ., ,,, f> Ml};,,,.. 100,0 f 4' t'roD c; 4u,& nnu:s,,-, D0,014

Proo 1.i 4U7o MU:SI,.. OJ, 896

Proo C 'IU'n> MOS/P i2, JIIII ,-,-up c; 4U-/4 1111u:s,,-, i;J, ,.u,

r-ruu 1.i 4U,& MU:SI,.. �il0,547 ,-,op G 4lnl> MOS/P S241,U10 ,-,oo (; 4u,& IIIILJ_,,I,,_ "'"n,UJ!J r-ruu c; 4lnll MOS/P S5,unL Measure R 20% Bus Or,s $9,520,502 Measure M 20% Transit Qn.q $9,612,018

IProO 18 PTMISEA $1,088,2123 Total $43,016,138

3


LYNWOOD TROLLEY

CITY OFMONTEBELLO

CITY OF NORWALK

REDONDO BEACH WAVE

CITY OF SANTA CLARITA

INVOICE NUMBER

INVOICE NUMBER PAD4010.40 PCD4010.55 PCD4010.45 PCD4010.30 PCD4010.50 PCD4010.60 MRD4010.65 MMD4010.90

INVOICE NUMBER NTS19-4082 NTS19-4081 NTS19-4088 NTS19-4086 NTS19-4087 NTS19-4451 NTS19-4452

INVOICE NUMBER 566093 566095 566091 566096 566094 566092 566097

INVOICE NUMBER FY19PA40 FY19FMIT FY19TSE

FY19-BSIP SACMM20 SACPR20 F19PC5

MOSIPFY17Revlsed MOSIPFY18 MOSIP-FY19

SUBJECT AMOUNT Proo C 40% TSE

Total

SUBJECT AMOUNT Proo A 40% Disc $5,340,219 Proo C 5% Trans Sec $461,2723 Proo C 40% FTM $296,096 Proo C 40% Base Restruct $1,21271,089 Prop C 40% BSIP $223,492 Proo C 40% MOSIP $1,617,306

Measure R 20% Bus Oos $3,356,209 Measure M 20% Transit Ops $3,388,471

Total $15,854,605

SUBJECT AMOUNT Proo A 40% Disc $2,062,044 Proo C 5% Trans Sec $113,955 Proo C 40% BSIP $57,825 Proo C 40% FTM $114,333 Proo C 40% MOSIP $624,498 Measure R 20% Bus On..� $1,295.949 Measure M 20% Transit Oos $1,308.406

Total $5,577,010

SUBJECT AMOUNT Proo A 40% Disc $483,442 Proo C 40% Disc FTM $26,805 Proo C 40% Disc BSIP $4,2105 Measure R 20% Bus Oos $303,832 Proo C 5% Trans Sec $28,2182 Proo C 40% MOSIP $146,412

Measure M 20% Transit Oos $306,2753 Total $1,299,531

SUBJECT AMOUNT Proo A 40% Disc $4,2771,2135 Proo C 40% Disc FTM $27,2595 Proo C 40% Disc TSE $202,611 Proo C 40% Disc BSIP $52,591 Measure M 20% Transn Oos $2,2418,679 Measure R 20% Bus Ops $2,395,651 Proo C 5% Trans Sec $204,480 l"f'OD C 40% MOS/P $584,2181 Proo C 40% MOSIP $106,603 Proo C 40% MOSIP $2,575.564 Total $13,339,091

4

https://MMD4010.90

https://MRD4010.65

https://PCD4010.60

https://PCD4010.50

https://PCD4010.30

https://PCD4010.45

https://PCD4010.55

https://PAD4010.40

$30

$31

$29


SANTA MONICA BIG BLUE BUS INVOICE NUMBER SUBJECT AMOUNT

769-C Proo A 40% Disc $13,024 884 773-C Proo C 5% Trans Sec $986,2768 771-C Prop C 40% BSIP $819,2150 770-C Proo C 40% FTM $722,2184 772-C Measure R 20% Bus Oos $8,2185,850 755-C Prop C 40% MOSIP • Capital $275 611 776-C Measure M 20% Transit Ops $8,264,537 754-C Proo C 40% Caoital: Sec.5307 Fund Exchanae $47 757-C Prop C 40% Caoital: Sec.5307 Fund Exchanae 758-C Prop C 40% MOSIP • Capital $119,583 761-C Prop 1B PTMISEA Bridge Funds $1,558,334 763-C t-TOD 1B PTMISEA Bridae Funds $1,209,442 762-C Prop 1B PTMISEA Bridae Funds $1,209,442 765-C Prop 1B Transit Security Bridae Funds $276,080 766-C Proo 1B Transit Securily Bridge Funds $274,556 767-C Proo 1 B Transit Securitv Bridae Funds $274,556 778-C Prop C 40% MOSIP • Capital $278,658 779-C Proo C 40% Caoital: Sec.5307 Fund Exchange 781-C Prop C 40% MOSIP • Caoital $249,509 782-C Prop C 40% Capital: Sec.5307 Fund Exchange $29 788-C Prop C 40% MOSIP • Caoital $90,270 791-C Prop C 40% MOSIP • Capital $98,896 787-C Proo C 40% Caoital: Sec.5307 Fund Exchanae

Total $37,918,476

CITY OF TORRANCE INVOICE NUMBER SUBJECT AMOUNT 2019-00150377 Prop A 40% Disc $4,2122.813 2019-00150386 Proo C 40% Disc FTM $228,595 2019-00150387 Prop C 40% Disc TSE $831,885 2019-00150388 Proo C 40% Disc Base Restruct $745,2165 2019-00150389 Proo C 40% Disc BSIP $247,327 2019-00150378 Prop C 5% Trans Sec $285,655 2019-00150385 ,-,,nr, C 2MOSIP $1,248.610 2019-00150380 Measure R 20% Bus Oos $2,591,096 2019-00150379 Measure M 20% Transit ODS $2,616,003

Total $12,917,149

5

C a l i fo rn i a D e p a rt m e n t of T ra n s p o rta t i o n

201 9

State of Good Repair Program

Guidelines

Formal Draft Update

May 201 9

Guidelines for the State of Good Repair Program

Table of Contents

Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

I. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

1 . Program Background and Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

2. Program Objectives and Statutory Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

3. Program Roles and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

4. Program Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

I I . Eligibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

1 . Eligible Recipient Agencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

2. Eligible Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

3. SGR and Federal Transit Asset Management Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

I l l . Project List Submittal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

1 . Project List Submittal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

2. Required Documents from Potential Recipient Agencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

3. Content and Format of Project List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 0

4 . Fund Accruals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1

IV. Project List Approval , Allocation, and Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1

1 . Project List Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

2 . Allocation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

3 . Project Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2

V. Project Status and Expenditure Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

1 . Annual Project Status/Expenditure Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

2 . Performance Measures and Quantitative Benefits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

3 . Final Delivery Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5

4 . Financial Audit Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 5

5 . Senate Bill 1 Accountability Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

VI. Spot Audits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Executive Summary

On April 28, 2017, Governor Edmund G. Brown Jr. signed Senate Bill 1 (Chapter 5, Statutes of 201 7), known as the Road Repair and Accountability Act of 201 7. Senate Bill 1 provides over $5 billion in new transportation funding each year to repair highways, bridges and local roads, to make strategic investments in congested commute and freight corridors, and to improve transit service. These guidelines address the portion of Senate Bill 1 providing approximately $105 million annually to

transit operators in California for eligible transit maintenance, rehabilitation, and capital projects. This investment in public transit is referred to as the State of Good Repair Program.

The State of Good Repair Program is funded from a portion of the new Transportation Improvement Fee on vehicle registrations due on or after January 1 , 201 8. A portion of

this fee will be transferred to the State Controller's Office for the State of Good Repair

Program. Pursuant to Public Utilities Code Section 99312.1 , these funds will be distributed to eligible agencies using the State Transit Assistance Program formula . This formula distributes half of the State of Good Repair funds according to population and half of the State of Good Repair funds according to transit operator revenues.

The California Department of Transportation (Caltrans) is tasked with the management and administration of the State of Good Repair Program. While Senate Bill 1 addresses a variety of transportation needs, this program has the specific goal of keeping transit systems in a state of good repair. This can include both the purchase of new transit

vehicles and maintenance and rehabilitation of existing vehicles and transit facilities. These new investments will lead to cleaner transit vehicle fleets, increased reliability and safety, and reduced greenhouse gas emissions and other pollutants.

These State of Good Repair Program Guidelines will describe the policies and

procedures to determine the list of projects eligible to receive allocation of State of Good Repair funding each year, allocating such projects, reporting on project status and expenditures, and project closeout and audit {if needed) . In carrying out the reporting requirements and other statutory objectives of the Road Repair and Accountability Act of 2017, Senate Bill 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs. Therefore, eligible agencies receiving State of Good Repair funds will need to comply with all reporting requirements.

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I. Introduction

1 . Program Background and Purpose

The State of Good Repair Program provides approximately $ 105 million annually to transit operators in California for eligible transit maintenance, rehabilitation , and capital projects. The State of Good Repair Program will benefrt the public by improving transportation services in providing public transportation agencies a consistent and dependable revenue source to invest in the upgrade, repair, and improvement of their agency's transportation infrastructure.

Public Utilities Code Section 9931 2.1 continuously appropriates revenues received from the State Transit Assistance Program to the State Controller's Office. The State of Good Repair Program is funded from the Transportation Improvement Fee portion of

this revenue.

The State Controller's Office publishes annually estimated State of Good Repair funding levels per Public Utilities Code Section 9931 3 and Public Utilities Code Section 99314 according to population and farebox revenues. Per Public Utilities Code Section 9931 2.2 (c}, only Regional Entities-transportation planning agencies, county transportation commissions, and the San Diego Metropolitan Transit System-shall be

eligible to receive direct allocations from the State Controller's Office. Funds allocated per Public Utilities Code Section 99314 shall then be sub-allocated by the Regional Entities to those public transit operators in their purview which have submitted the required project information to their respective Regional Entities for review and have been evaluated to be eligible to receive State of Good Repair funding and determined to best meet local transportation needs.

Senate Bill 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs. To be eligible for State of Good Repair funding, statute requires all potential recipient agencies to provide basic State of Good Repair project reporting to Caltrans. These guidelines outline the process to request and report on the State of Good Repair Program funding. Caltrans may revise these guidelines in future years.

2. Program Objectives and Statutory Requirements

The goal of the State of Good Repair Program is to provide funding for capital assistance in rehabilitating and modernizing California's existing local transit systems.

Each Fiscal Year, regional entities, working in conjunction with their local transit operators, will compile and forward to Caltrans a list of project submittals proposed to

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be funded with an apportionment of State of Good Repair funds. The project submittals must include:

• Project scope and description • Project overall funding plan • Project schedulee· • Estimated benefits provided by the project • Estimated useful life of the project

Caltrans will provide the State Controller's Office the list of eligible recipients after having determined all required information was provided and the projects listed are eligible to receive an apportionment of funds.

Each recipient agency is required to submit an Annual Status and Expenditure Report on all activities completed for each project having received State of Good Repair funds Caltrans.

Each recipient agency must also report the State of Good Repair revenues and expenditures in their annual Transportation Development Act Audit or Comprehensive

Annual Financial Report.

3. Program Roles and Responsibilities

In collaboration with the State Controller's Office, Caltrans is tasked with the management and administration of the State of Good Repair Program.

Caltrans shall:

• Report to the State Controller's Office the list of eligible recipients the regional Entities have submitted and are eligible to receive an apportionment of funds for the applicable fiscal year.

• Report project status, progress, and expenditures as supplied by recipient agencies through the California State Multi-Modal Accountability Reporting Toole.

• Perform audit of project expenditures and outcomes. • Develop, maintain, and revise these program guidelines as necessary.

The State Controller's Office shall:

• Establish a uniform system of accounts and records and reporting mechanism, as required.

• Calculate and publish the State of Good Repair allocation amounts per Public Utilities Code Section 9931 3 and Public Utilities Code Section 99314.

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• Upon receipt of the list of approved recipients from Caltrans, the State Controller's Office shall allocate funds on a quarterly basis to the regional entities (unless determined otherwise).

Eligible Regional Entities shall:

• Receive project submittals from eligible transit operators and review to ensure the proposed project(s) meets the following criteria:

o The project meets the State of Good Repair eligibility requirements. o Contains Board Resolution or equivalent from the operator's governing

body approving the project or operator has enclosed a copy of a publicly adopted document (for example the Short-Range Transit Plan) that lists the project.

o Confirm that the project is appropriate for overall transit plan designed for the region.

o Verify estimated amount of State of Good Repair funds to be made available to the project/operator based on the State Controller's Office's State of Good Repair Allocation Estimate letter.

o Include any requirements the regional entity determines best to suit their respective regions and transit/transportation needs.

• Provide Caltrans with the list of projects proposed to be funded with State of Good Repair apportionment:

o Made available to the region per Public Utilities Code Section 99313.

This list should include all proposed sub-allocations.

o The list of projects submitted by the transit operators within their regional jurisdiction to be funded with the State of Good Repair apportionment made available to the operators per Public Utilities Code Section 99314.

o This list is to be submitted to Caltrans by September 1 .

• Receive and allocate State of Good Repair funds to projects in their region

based on their local transit/transportation needs (Public Utilities Code Section 9931 3).

• Receive and sub-allocate State of Good Repair funds to the transit operators under their jurisdiction according to the amounts published by the State Controller's Office (Public Utilities Code Section 99314).

• Submit annually the region's State of Good Repair project status and expenditures to Caltrans, ensuring funds have been expended on State of Good Repair eligible activities.

• Comply with all relevant federal and State laws, regulations, and funding policies.

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Eligible Transit Operators shall:

• Provide to the respective regional entity the proposed list of projects to be funded with State of Good Repair apportionment made available per Public Utilities Code Section 99314 and/or on a regional basis per Public Utilities Code Section 9931 3, by the deadline set by the respective regional entity.

• Submit annually to Caltrans and the respective regional entity all pertinent information on projects and expenditures each fiscal year, ensuring funds have been expended on State of Good Repair eligible activities

• Comply with all relevant federal and State laws, regulations, guidelines, and funding policies.

4. Program Schedule

The following schedule lists the annual timeline for the State of Good Repair Program:

. . . .. . . . . . . ,. . • . · � -� ' - . • " . . . . . - - - ~ . '-· ·

' ' '

1ArtttJ�1::$&1t:,:�tGood, ;ReP-itTirii--U�e < · . .. .• . . . . · · . .,·, ' ' :_: , _ - � The State Controller's Office releases estimated No later than January 31 amounts for each potential recipient agency for the upcoming Fiscal Year

Proiect lists due to regional entities TBD by Regional Entities* The State Controller's Office releases revised estimate August 1 for the current Fiscal Year Project Lists submitted by Regional Entities to Caltrans September 1 through the California State Multi-Modal Accountability Reporting Tool List of Agencies with approved projects due from October 1 Caltrans to the State Controller's Office Quarterly Payments made

Recipient agencies to report project status, progress, and expenditures through California State Multi-Modal Accountability ReoortinQ Tool Annual Financial Audit Report and/or Comprehensive Annual Financial Report {CAFR) Due from each Eligible Agency (pursuant to PUC 99245)

1 st Quarter - November 2nd Quarter - February 3rd Quarter- May 4th Quarter- AuQust December 31 st

December 31 st

*Each regional entity shall establish their own deadline for transit operators to submit project lists to meet the September 1 deadline to Catrans.

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II. Eligibility

1 . Eligible Recipient Agencies

Pursuant to Public Utilities Code Section 9931 2.2(c), the only entities eligible to receive a direct allocation of State of Good Repair funds from the State Controller's Office are:

• A transportation planning agency, county transportation commission, and

Metropolitan Transit System.

Pursuant to Public Utilities Code Section 99314, the regional entities listed above shall then sub-allocate funds to:

• Transit operators listed on the State of Controller's Office's State of Good Repair

Allocation Estimate letter. (For purposes of these guidelines, these transit operators are also eligible recipient agencies.)

• In addition, pursuant to Public Utilities Code Section 9931e3, any entity defined as

eligible to receive State Transit A Program funds pursuant to Public Utilities Code Section 9931 3 is eligible to participate in the regional process, as determined by the applicable regional entity, and may therefore also be an eligible recipient agency of Public Utilities Code Section 99313 funding.

All eligible recipient agencies for funding pursuant to Public Util ities Code Section 99313 and Public Utilities Code Section 99314 and included in the State Controller's Office's annual State of Good Repair Allocation Estimate letter, must prepare and submit a project list to qualify for funding. Eligible recipients should prepare and submit their project list to their respective regional entity.

The regional entity shall collect and compile all project lists from the eligible recipient agencies in their region and submit one master list-that includes all Public Utilities Code Section 99313 and Public Utilities Code Section 99314 projects for the region-to Caltrans for review.

Eligible recipients assume responsibility and accountability for the use and expenditure of State of Good Repair Program funds and must comply with all relevant federal and State laws, regulations, policies and procedures.

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2. Eligible Projects

State of Good Repair funds are made available for capital projects that maintain the public transit system in a state of good repair. PUC Section 9921 2.1 (c) lists the projects eligible for State of Good Repair funding, which are:

• Transit capital projects or services to maintain or repair a transit operator's existing transit vehicle fleet or transit facilities, including the rehabilitation and/or modernization of the existing vehicles or facilities.

• The design, acquisition , and construction of new vehicles or facilities that improve existing transit services.

• Transit services that complement local efforts for repair and improvement of local transportation infrastructure.

Examples include, but are not limited to, the following:

• Replacement or rehabilitation of: o Rolling stock o Passenger stations and terminals o Security equipment and systems o Maintenance facilities and equipment o Ferry vessels o Rail

• Transit Preventative Maintenance o Public and Staff Safety

• New transit facilities or equipment needed to maintain existing transit service(s)

To the extent possible and cost effective, and where feasible, the State of Good Repair Program encourages eligible recipients to promote ''fix-it-first" transit capital projects that reduce greenhouse gases and help achieve the state's environmental goals. Examples of such projects may include replacement of vehicles with partial and/or zero emission vehicles, green technology equipment enhancements, or transit facility upgrades to improve energy efficiency.

Caltrans may approve other appropriate replacement and rehabilitation projects not listed here. Projects that solely expand capacity or service are not eligible projects. However, the expansion of capacity within a replacement project to address current or projected short-term service needs-replacing a maintenance facility with a larger facility or replacing a bus with a larger bus -are eligible.

7

The State of Good Repair Program is a transit capital program. Transit operations (except for preventative maintenance) , transit agency administration, and program management are not allowable. Also, the following project construction development phases are not allowable as a stand-alone project:

• Pre-planning • Planning • Environmental

However, expenditures on these project construction development phases are allowable when included as part of a capital project. Project development costs should not exceed 20 percent of the total estimated project cost.

Eligible recipients must have the financial means to maintain and operate project services and the ability to accept their legal liabilities and fulfill financial obligations for the project's useful life.

3. State of Good Repair and Federal Transit Asset Management Plans

Wrth the national mandate to implement transit asset management plans and systems, in the future, the State of Good Repair Program envisions its projects should be included in a prioritized listing and/or a program of transportation projects consistent with the regional transportation plans within each region.

Ill. Project List Submittal

Pursuant to Public Utilities Code Section 9931 2.1 (d)(1 ) , prior to receiving an apportionment of the State of Good Repair funding from the State Controller's Office in a given Fiscal Year, a potential recipient must submit a list of projects proposed to be funded with State of Good Repair funds.

1 . Project List Submittal Information

To be eligible for funding, all agencies listed on the State Controller's Office Allocation Estimate letter must submit a project l ist with all supporting documentation each year.

Each regional entity shall collect and compile all project lists from the operators within their region and submit one project list including the anticipated use of Public Utilities Code Section 99313 and Section 99314 funds to Caltrans. In anticipation of the State of Good Repair Program's September 1 deadline, the regional entity shall establish its own timelines in its efforts to collect project lists from transit providers within their

region. The regional entity is responsible for submitting the combined project list to Caltrans by September 1 .

8

Fiscal Year 201 9-20 project lists and all supporting documentation may be submitted through California State Multi-Modal Accountability Reporting Tool or electronically via:

SB 1 [email protected].

Please note, for all future years (Fiscal Year 2020-21 and beyond), Caltrans will require all information and reporting to be submitted electronically through California State Multi-Modal Accountability Reporting Tool

If a potential recipient misses the deadline for submittal, or submits

incomplete/inaccurate project information, the potential recipient may submit a project list to be eligible for inclusion in the allocation of funds, or revise/correct project information, the following quarter by submitting the information electronically through California State Multi-Modal Accountability Reporting Tool

Note: The State Controller's Office will allocate all the revenue each quarter only to those potential recipients that have submitted timely and complete information. Funds will not be held for allocation to agencies who have submitted late project lists.

2. Required Documents from Potential Recipients

All potential recipients listed in the State Controller's Office Allocation Estimate letter must submit the following two documents to Caltrans prior to receiving their initial State of Good Repair allocation. This is a one-time requirement. However, a re-submittal of an amended Authorized Agent form is required should the local agency have a

personnel change.

• Authorized Agent Form

The executive authority of the potential recipient must submit a signed and dated Authorized Agent Form identifying the agent who has the authority to act on behalf the Agency.

• Certifications and Assurances

Each potential recipient must submit a signed, dated, and Board Approved Certifications and Assurances document.

All regional entities and transit operators who expect to receive State of Good Repair funds are required to submit both the Authorized Agent and Certifications and

Assurances documents to Caltrans prior to receiving State of Good Repair funding. A Board Resolution or equivalent verifying approval should accompany the Certifications and Assurances.

9


Original signed documents should be mailed to:

The State of Good Repair Program The California Department of Transportation

Division of Rail and Mass Transportation, MS 39 P.O. Box 942874

Sacramento, CA 94274-0001

3. Content and Format of Project List

Each potential recipient as listed in the State Controller's Office Allocation Estimate

letter shall submit a list of projects to their respective regional entity including the following:

• A proposed list of projects to utilize, at a minimum, the estimated amount of State of Good Repair funding programmed for the recipient for the upcoming Fiscal Year. The recipient may include project information for future fiscal years but are expected to update the project list as needed each Fiscal Year and submit each year to Caltrans This l ist must include the following information:

1 . Project Title 2. Proposed Project Description (Scope of Work)

a. Vehicle or rolling stock projects should indicate the number of vehicles, size, passenger count, accessibility, and fuel type

3. Proposed Project Schedule (Start to Completion) 4. Project Location 5. Estimated Project Cost by Fiscal Year 6. Estimated Useful Life of the Improvement 7. Additional Project information required on the Project List template.

An eligible recipient may choose to contribute its funding apportionment (partial or whole) to another qualifying eligible recipient to carry out a project consistent with the State of Good Repair Program's goals and objectives. The contributing agency must notify the regional entity of their intention indicating the operator the funding will be transferred to. The regional entity would incorporate the contribution into their own project list. Funds can only be allocated from the State Controller's Office to the contributing agency's designated regional entity. The local agency must make arrangements for the transfer of funds to the alternate agency. Caltrans is not responsible for tracking funding agreements (borrowing, loaning, delegating, relinquishing funds, etc.) between the contributing and recipient agencies. A passthrough arrangement to another recipient does not relieve the contributing agency of its responsibilities to carry out the terms and conditions of the Program. The contributing agency is responsible for ensuring the project is completed as described on the project

list and in compliance with all items in the Certifications and Assurances document.

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Each regional entity shall collect and compile all project lists from the transit operators in their region and submit one project list on their behalf. For Fiscal Year 201 9-20, should the online California State Multi-Modal Accountability Reporting Tool reporting tool be

unavailable, Caltrans will require one cover letter and one approving Board Resolution

or equivalent from the regional entity. Please note, however, that for all future years (Fiscal Year 2020-21 and beyond), Caltrans will require all information and reporting to

be submitted electronically through California State Multi-Modal Accountability

Reporting Tool .

The regional entities are expected to verify the local operator's approval of their

individual project lists. This could include requiring a signed cover letter on agency letterhead, with original signature authorizing and approving the list of projects for

funding, a signed and dated Board Resolution, or equivalent, authorizing the list of

projects for State of Good Repair funding commitment, or a copy of a publicly adopted

document listing the applicable projects (for example the Short-Range Transit Plan).

Each regional entity shall establish their own requirements for supporting documentation.

4. Fund Accruals

Potential recipients must submit a project list every year. Failure to submit an annual

project list may result in loss of the year's State of Good Repair apportionment. The State Controller's Office will allocate each year's funding according to the regular

quarterly payment schedule allowing the agency to accrue the needed funds and then begin on the project. If a potential recipient is not prepared to initiate a project in the

current fiscal year, it may submit a project list that includes a project scheduled to begin

later and may accrue funding for up to four years to be used for a future project.

Eligible agencies wh� do not submit an annual project list may risk losing their apportionment for that specific fiscal year to other operators within the State.

IV. Project List Approval, Allocation, and Delivery

1 . Project List Approval

Caltrans will review the proposed project list to ensure compliance with the

requirements and objectives of the State of Good Repair Program. Once the proposed

project list is approved, Caltrans will provide the list of eligible recipients to the State

Controller's Office. This list of approved recipient agencies and projects will be posted on Caltrans' State of Good Repair website: https://dot.ca.gov/programs/rail-and-mass

transportation/state-transit-assistance-state-of-good-repair

11

https://dot.ca.gov/programs/rail-and-mass

2. Allocation

After receiving the approved list of eligible recipients from Caltrans, the State Controller's Office will apply the formula pursuant to Public Utilities Code Section 99313 and Public Utilities Code Section 99314 to those recipient agencies eligible to receive an apportionment of State of Good Repair funds for that applicable Fiscal Year. The State Controller's Office will issue and release payments to the eligible recipient's County Treasurer's Office on a quarterly basis. The regional entities are responsible to sub-allocate the funding pursuant to Public Utilities Code Section 99314 to the applicable transit operators according to the amounts provided by the State Controller's Office.

Upon the receipt of funds, eligible recipient agencies should deposit their State of Good Repair funds into a bank account dedicated only to State of Good Repair funds for transparency of fund receipt. If a separate account is not possible, the recipient agency must provide documentation, or a subaccount dedicated to State of Good Repair funds. All recipient agencies will be asked to report the amount of accrued interest on allocated State of Good Repair funds. Earned interest on State of Good Repair funds can only be

encumbered and liquidated on approved State of Good Repair projects.

3. Project Revisions

Each region's project list shall not limit its flexibility to fund listed projects in accordance with local needs and priorities. If a recipient agency determines it wants to spend an allocation on a different project that was not included on an approved project list, it shall submit a modified project list and supporting documentation to the regional entity for approval. The regional entity must notify Caltrans of the project change and provide an updated project list. Caltrans shall respond within 30 days to the region and recipient agency, and once approved by Caltrans, the recipient agency may expend funds on the substitute project.

Any funds left unexpended at the end of the Fiscal Year should be applied to a project on the subsequent year's project list. Unexpended funds must be listed on the project list submitted each year until fully expended. Once a project is listed and funds are apportioned for the projects, funds should be fully liquidated within four years. In certain situations, an extension may be granted for delays beyond the four years. The agency must provide a signed letter from their designated authority to the State of Good Repair Program Manager, addressing the special circumstances requiring an extension.

V. Project Status and Expenditure Reporting

Each year recipient agencies are required to submit a report on the activities and progress made toward implementation of State of Good Repair funded project(s) to Caltrans. The purpose of these reports is to ensure State of Good Repair funded

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a.

projects achieve the intended goals of the State of Good Repair Program, are executed in a timely manner, and are within the identified and approved scope and budget.

Recipient agencies will provide status and expenditure reporting through the online

California State Multi-Modal Accountability Reporting Tool reporting tool available at the following web address: https://calsmart.dot.ca.gov/login/auth

The California State Multi-Modal Accountability Reporting Tool User Guide will be

made available upon request.

1 . Annual Project Status/Expenditure Report

Using the California State Multi-Modal Accountability Reporting Tool reporting tool, recipient agencies must report on project status and all State of Good Repair

expenditures by December 31 each year. The report must include the total amount of

State of Good Repair funding received during the Fiscal Year and the amount of funding

expended or carried over. If a balance of State of Good Repair funds is carried over to

a future year, that balance must be listed on each year's report until fully expended.

The report must include yearly progress on each funded project and the benefits achieved once that project is completed. This includes:

• Project Title • Detailed Project Description (Scope of Work)

Vehicle or Rolling Stock projects should indicate the number of vehicles,

size, passenger count, accessibility, and fuel type

b. Preventative maintenance projects should include details on how/what these funds were expended and the asset(s) that were maintained

• Updated Project Schedule of Completion • Project Location • Actual Expenditures per Project • Useful Life of the Project Improvement • Unexpended Balances and earned interests • For completed projects, provide the Performance Measure(s) and Quantitative

Benefit(s) as outlined in the project submittal section (see Table A, page 1 5) which may include one or more the following elements:

a. Improved safety b. Increased useful life of asset

c. Efficiency

d . Reduce operating/maintenance costs

e. System Preservation - Increase reliability

f. Reduce emissions

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https://calsmart.dot.ca.gov/login/auth

To conform to State regulation, compliance and accountability, Caltrans may adopt additional performance targets of capital assets in the future. The program will provide notification of change.

Each regional entity shall submit an annual status and expenditure report to Caltrans including the above information for any projects in which the regional entity is designated as the applicant agency. In addition, the regional entity must identify both the actual amount of funding sub-allocated to each operator in their region and the actual amount retained by the regional entity each Fiscal Year.

Each transit operator shall submit an annual status and expenditure report including the

above information on all funded projects and identifying the actual State of Good Repair funding received each Fiscal Year.

2. Performance Measures and Quantitative Benefits

In addition to reporting on project status and expenditures, information regarding the project's performance measure(s), and resulting quantitative benefit(s), is also to be provided. The benefit(s) reported at this time will again be verified at the end of the project. Note, a quantifiable performance measure and benefit shall be required for projects submitted for approval in Fiscal Year 2020 and all subsequent years after.

The table below to assist the applicant in determining whether their project already meets a particular requirement but is not intended to be all inclusive:

TABLE A PERFORMANCE MEASURE QUANTITATIVE BENEFITS Improved Safety Reduction in related incidents, improved

securitv at facilities or onboard Increased Useful Life Preventative maintenance (identify asset,

time and investment made, amount of downtime reduced, expected increased life exoectancv of the asset)

Efficiency Improved farebox recovery, reduced cost per trip or passenger mile, reduced vehicle miles traveled, improved on-time oerformance, increased ridership

Environmental Resources Conservation Reduced emissions or fuel consumption, purchase of rolling stock that use alternative fuels, "green" facilities ourchase or uoorade

System Preservation - Increase reliability Reduced average age of fleet and/or reduced maintenance costs

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PERFORMANCE MEASURE QUANTITATIVE BENEFITS Accessibility Improve geographic coverage in

populations served Mobility Connectivity to other modes, improved

quality of services such as connectivity, reliability, and amenities

Economic Impacts Direct impacts include jobs created directly by the transit system, indirect impacts result from jobs and income spent in industries that supply inputs to the transit system (fuel, repairs, insurance, etc.), and induced impacts, which occur when people who work for the transit system or earn income by providing indirect inputs to the transit agency spend their new income in the community, which create new jobs in the local economy.

3. Final Delivery Report

With the conclusion of all remaining project activities , the recipient agency shall provide a Final Delivery Report during the December reporting period within that year of project completion. The Final Delivery Report must reflect final project expenditures, any changes that occurred after submittal of the Completion Report, and an updated evaluation of the benefits. Caltrans may include this information in its reporting .

4. Financial Audit Report

Pursuant to Public Utilities Code Section 99245, the annual audit of public transportation operators required under the Transportation Development Act must include verification of the receipt and appropriate expenditure of State of Good Repair funds.

Agencies having received an allocation of State of Good Repair funds in a Fiscal Year a TDA Audit is conducted must submit a copy of that audit, or Comprehensive Annual Financial Report (if applicable) , to Caltrans within six months after the close of the Fiscal Year (December 3 1 ) . A 90-day extension (from the December 31 deadline to March 3 1 ) may be requested but the recipient agency must notify Caltrans in writing, via email or formal letter, if such an extension is needed.

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5. Senate Bill 1 Accountability Reporting

It is important for Caltrans to receive timely reports from each eligible recipient agency

to demonstrate the performance outcomes and benefits of the State of Good Repair Program. Additional reporting requirements may be added as needed to meet accountability measures.

Recipients of State of Good Repair funding agree to submit reports in timely manner in accordance with the terms and provisions of these Guidelines cited herein.

Recipient agencies must ensure that projects and/or project component(s) programmed to receive State of Good Repair funding will be administered in accordance with both these Guidelines and with the Senate Bill 1 Accountability and Transparency Guidelines as adopted (and amended) by the California Transportation Commission.

Failure to comply with all applicable guidelines, including the Senate Bill 1 Accountability and Transparency Guidelines, could result in actions against the recipient agency. Caltrans will determine appropriate corrective action for noncompliant recipient agencies. These actions may include but are not limited to the following:

• A written warning to the recipient agency.

• Placement on a watch list posted to the State of Good Repair website.

• Be recommended that the project undergo an audit performed by the Bureau of State Audits.

VI. Spot Audits

All recipients and sub recipients of State of Good Repair funds are subject to audits. Caltrans, the Department of General Services, the Department of Finance, the Bureau of State Audits, the California State Legislature, and their designated representative shall have the right to review and to copy any records and supporting documentation

pertaining to the performance of the State of Good Repair Program's recipients and sub recipients. All recipients and sub recipients must maintain program records for possible audit for a minimum of three years after final payment, unless a longer period of record retention is stipulated. Recipients and sub recipients shall allow the auditor(s) access to such records during normal business hours and allow interviews of any employees who

might reasonably have information related to such records. Further, recipients and sub recipients must agree to include a similar right of the State to audit records and interview staff in any subcontract related to projects under the State of Good Repair

Program.

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July 16, 2019 - Agenda - BUS OPERATIONS SUBCOMMITTEE...

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