2019 County and District Clerks’ Associationof Texas Winter Education Conference

January 28-31, 2019Embassy Suites by Hilton Hotel Conference Center & Spa, San Marcos

Piece of the Puzzle, Part of the Whole

Clerks 101: New Clerk Orientation

Hon. Jennifer Lindenzweig Hunt County, County Clerk

• Acronyms• Certification of Deputies for Secretary of State• ListServ Application• Clerk 101 CE Tracker• Electronic Display of Official and Legal Notices by County Clerk• Who Can Help

Acronyms: what they stand for. Listed are just a few that are common in our everyday, listed in no particular order.   TAC      Texas Association of Counties 

SOS      Secretary of State 

CDCAT    County & District Clerks’ Association of Texas 

JBCC      Judicial Branch Certification Commission 

JCIT      Judicial Committee Information Technology 

CC      County Clerk       

DC      District Clerk 

TCEQ     Texas Commission Environmental Quality 

TABC     Texas Alcohol Beverage Commission 

OCA      Office of Court Administration 

VSU      Vital Statistics Unit 

DSHS     Department State Health Services 

CJIS      Criminal Justice Information System 

JJIS      Juvenile Justice Information System 

TER      Texas Electronic Registration 

TxEVER    Texas Electronic Vital Events Registration 

TJJD      Texas Juvenile Justice Department 

TDCJ      Texas Department of Criminal Justice 

LGC      Local Government Code 

GC      Government Code 

 

 

HUNT COUNTY COUNTY CLERK 

CERTIFICATION OF ALL COUNTY CLERK DEPUTIES 

July 2, 2018 

TO THE SECRETARY OF STATE: 

THIS CERTIFIES THAT THE FOLLOWING DEPUTY COUNTY CLERKS HAVE THE AUTHORITY TO CERTIFY 

BIRTH, DEATH, MARRIAGE AND ANY OTHER DOCUMENTS ISSUED BY MY OFFICE 

Name of Deputy    Deputy’s Signature (1)      Deputy’s Signature (2) 

MELISSA AVEN      _______________________    _______________________ 

MERCADES BROWN    _______________________    _______________________ 

CHAD DAWSON     _______________________    _______________________ 

ELIZABETH“LIBBY” DUNHAM  _______________________    _______________________ 

GLORIA HINOJOS    _______________________    _______________________ 

BECKY LANDRUM    _______________________    _______________________ 

TIFFANY LOTHRINGER    _______________________    _______________________ 

MISTY LUTZ      _______________________    _______________________ 

RORY MCGAHAN    _______________________    _______________________ 

GINA TOVAR      _______________________    _______________________ 

KATHI TROUBLEFIELD    _______________________    _______________________ 

CHRISTIE WOOTEN    _______________________    _______________________ 

MELISSA YOUNG    _______________________    _______________________ 

I hereby certify under my hand and seal this _____ day of July, 2018, that the above listed deputies and 

signatures are duly authorized to issue certifications from the Hunt County Clerk’s Office.  

_____________________________________ Jennifer Lindenzweig Hunt County Clerk 

 

Mail To: Texas Secretary of State Authentications P.O. Box 13550 Austin, Texas 78711-3550

COUNTY & DISTRICT CLERKS’ ASSOCIATION

LISTSERV APPLICATION FOR ACTIVE & AFFILIATE MEMBERS

MAIL OR FAX APPLICATION TO:

Stacey Kemp, CDCAT Treasurer

Collin County County Clerk

2300 Bloomdale Rd., Suite 2106

McKinney, TX 75071

(972) 548-4185 Office

(972) 547-5731 Fax

County:

Name: Title:

Address:

Office Phone:

Office Fax:

E-Mail:

(ListServ e-mail must be the same as your CE Tracker e-mail)

Clerk Renewal Newly Elected/Appointed Clerk Date: ____________

Associate Member Renewal New Associate Member

I would like to apply for membership to the listserv.

I have read and agree to abide by the CDCAT listserv rules and regulations; and

I am an Active/Affiliate Member of the CDCAT.

Signature of Applicant Date

I, ___________________________________, County/District/Combination Clerk of

______________________ County approve this applicant.

Signature of Elected Clerk

DO NOT WRITE IN THIS SPACE

Approval: Date: TAC Fax: (512) 478-3573

Date Received: Received By:

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Clerk 101: CE Tracker

How to with screen shots

CE Tracker: CDCAT Home page

• Go to www.cdcatexas.com

• Go to “continuing education” tab

• Click on the tracker link in the body

• Put in your member number or email address

• Put in your password• If you need your password reset, contact Laura Hinojosa, Vice President, at laura.hinojosa@co.hidalgo.tx.us

• You may also use the direct link to CE Tracker and log in • http://cdcat.cehourstracker.com.

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CE Tracker: Submit conference hours

• To submit conference hours for approval click on the My Info button and then select Submit conference hours. 

• To view your conference hours for a period click on the My Infobutton and then select Conference history. 

• To download certificates you have earned click on the My Info button and then select My Certificates. 

• To change your password, please contact the Vice President, Laura Hinojosa, at laura.Hinojosa@co.hidalgo.tx.us

CE Tracker: Submit conference hours

• You will pick the Conference you wish to submit hours for by scrolling through the list of conferences

• Find the conference and click it• You will now pick the sessions you are claiming

• Before you finish, you will be able to see the total hours claimed for that conference

• When you are finished, click “submit hours”• If the conference has breakout sessions that are at the same time, tracker will not allow you to pick more than one session for the same time period

• Your submitted hours will then be approved by the Vice President

• Certificates will be available in January; certificates for 2019 can not be printed until January 2020. 

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CE Tracker: Conference History

• To check your conference history, or to see how many credit hours you have, click on “conference history” under the “my info” tab

• Choose the year you wish to view and click “generate”

• This will show you hours submitted, approved, and pending approval

• You can print a pdf summary or pdf detail from here as well for your records 

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PDF Summary

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PDF Detail

How to print your certificate when they are ready

How to print your certificate when they are ready

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Posting notices at Courthouse and on Website Electronic Display of Official and Legal Notices by County Clerk: LGC 82.051

Sec. 82.051.ELECTRONIC DISPLAY OF OFFICIAL AND LEGAL NOTICES BY

COUNTY CLERK. (a) In this section, "electronic display" includes a display:

(1) by the use of an electronic kiosk, electronic bulletin board, or other similar

device designed to provide readily accessible information; or

(2) on a county's public Internet website.

(b) A county clerk may post an official and legal notice by electronic display instead of

posting a physical document. An electronic display of information posted under this section

using a device described by Subsection (a)(1) must meet the location, time, and accessibility

requirements provided by law for the posting of the notice. An electronic display of information

posted under this section on a county's public Internet website must meet the time requirements

provided by law for the posting of the notice.

Added by Acts 2009, 81st Leg., R.S., Ch. 968 (H.B. 3601), Sec. 2, eff. June 19, 2009. Posting of appointments of Sheriff Deputies: LGC 85.003 (b) A person appointed as a deputy, before beginning to perform the duties of office, must take and subscribe the official oath, which, together with the certificate of the officer administering the oath, must be endorsed on the appointment. The appointment and oath shall be deposited and recorded in the county clerk's office. A list of the appointments shall be posted in a conspicuous place in that office. Proposed Budget filed with the County Clerk: LGC 111.006

(a) When the county judge has completed the preparation of the budget, the judge shall file a copy of the proposed budget with the county clerk.

(b) The copy of the proposed budget shall be available for inspection by any person. If the county maintains an Internet website, the county clerk shall take action to ensure that the proposed budget is posted on the website.

Approved Budget filed with the County Clerk: Posting on Internet: LGC111.009

(a) On final approval of the budget by the commissioners court, the court shall:

(1) file the budget with the county clerk;  and

(2) if the county maintains an Internet website, take action to ensure that:

(A) a copy of the budget, including the cover page, is posted on the website;  and

(B) the record vote described by Section 111.008(d)(2) is posted on the website at least until the first anniversary of the date the budget is adopted.

(b) The commissioners court shall take action to ensure that the cover page of the budget is amended to include the property tax rates required by Section 111.008(d)(3) for the current fiscal year if the rates are not included on the cover page when the budget is filed with the county clerk. The commissioners’ court shall file an amended cover page with the county clerk and take action to ensure that the amended cover page is posted on the county's website.

Foreclosure/Trustee Sale Notices: Texas Property Code 51.002(f) & (f-1)

(f) Each county clerk shall keep all notices filed under Subdivision (2) of Subsection

(b) in a convenient file that is available to the public for examination during normal business

hours. The clerk may dispose of the notices after the date of sale specified in the notice has

passed. The clerk shall receive a fee of $2 for each notice filed.

(f-1) If a county maintains an Internet website, the county must post a notice of sale

filed with the county clerk under Subsection (b)(2) on the website on a page that is publicly

available for viewing without charge or registration. Judicial Appointment & Fee Report: Texas Government Code 36.004 (b) Not later than the 15th day of each month, the clerk of a court shall:

(1) submit a copy of the report to the Office of Court Administration of the Texas Judicial System; and (2) post the report at the courthouse of the county in which the court is located and on any Internet website of the court.

Annual List of Attorneys Ad Litem, Guardians Ad Litem, Guardians, Mediators: Government Code 37.003 (a) In addition to a list required by other state law or rule, each court in this state shall establish and maintain the following lists:

(1) a list of all attorneys who are qualified to serve as an attorney ad litem and are registered with the court; (2) a list of all attorneys and other persons who are qualified to serve as a guardian ad litem and are registered with the court; (3) a list of all persons who are registered with the court to serve as a mediator; and (4) a list of all attorneys and private professional guardians who are qualified to serve as a guardian as defined by Section 1002.012, Estates Code, and are registered with the court.

Sec. 37.005. POSTING OF LISTS. A court annually shall post each list established under Section 37.003 at the courthouse of the county in which the court is located and on any Internet website of the court. Added by Acts 2015, 84th Leg., R.S., Ch. 1223 (S.B. 1876), Sec. 1, eff. September 1, 2015.

WHO CAN HELP ME? 

Frequently asked questions 

As clerks we have many questions for general information on a day to day basis and may need 

assistance in knowing who to contact for a specific need. You can always contact the CDCAT 

President, Jennifer Lindenzweig, at jlindenzweig@huntcounty.net for any reason; however the 

different CDCAT Officers have specific responsibilities they do. Here are a few of the questions 

usually asked and who will be the person of contact.  

What is Tracker? Tracker is the web based system that CDCAT uses to keep track of its member’s 

continuing education hours to save paper and help the process be more streamlined.  

Can I get credit for a class that I took or want to take that is not Tracker? It is possible. The statute 

requires each clerk obtain 20 hours of CE hours each year, it does not state how those hours are 

obtained or that the only hours are those approved by CDCAT. For more information, contact the 

Vice President, Laura Hinojosa, at laura.hinojosa@co.hidalgo.tx.us 

Who puts conferences in Tracker? The Vice President 

I can’t sign into Tracker, who can help me? Contact the Vice President, Laura Hinojosa, at 

laura.hinojosa@co.hidalgo.tx.us 

I’m not receiving anything on list serve, who can help me? Contact the Treasurer, Stacey Kemp, at 

skemp@collincountytx.gov  

How do I get on list serve? Make sure your dues are paid, go to 

www.cdcatexas.com>listServ>Application. Fill out the application and send to the Treasurer, 

Stacey Kemp. Please read the directions and rules completely. Note: anyone who is NOT an 

elected/appointed clerk must have written approval of the Clerk to be added to list serve with 

dues paid.  

I will be out of the office; can I put an “out of office” reply to automatically go out on my list serve? 

It is preferred that you don’t as this will generate each time an email goes through list serve. You 

can have your account put on “hold” by contacting the Treasurer, Stacey Kemp, at 

skemp@collincountytx.gov 

Who approves CEUs for regionals? The agenda for the regional meetings should be sent at least 2 

weeks prior to the meeting to the Vice President, Laura Hinojosa, at 

laura.hinojosa@co.hidalgo.tx.us 

Who do we send memorial donations to? All memorial donations should be sent to the Treasurer, 

Stacey Kemp, at skemp@collincountytx.gov and she will then notify the Memorial Committee 

chair.  

Who do we send donations to for the door prize for Annual Conference? The host clerks of the 

conference.  

How can I get a copy of a power point used in class? Most power point presentations are 

uploaded to the CDCATexas.com website after the conferences. You can find them under the 

Resource tab, Education materials.  

How can I update my photo and information in the directory? Contac the Website Chair, Sheri 

Woodfin, at sheri.woodfin@co.tom‐green.tx.us 

I’m a new clerk, do I owe dues? Contact the Treasurer, Stacey Kemp, at 

skemp@collincountytx.gov; if you were appointed to finish a term, or you are newly elected, the 

dues paid by the sitting clerk for the current year should carry over.  

Can I pay my dues with a credit card? Yes. Dues are handled by Texas Association of Counties 

(TAC) so contact luzh@county.gov or verify payment has been made with the Treasurer, Stacey 

Kemp, at skemp@collincountytx.gov 

Who are my directors and how do I become one? Directors for each region are elected by 

members in the region to serve a 2 year term‐one year as Director, one year as Director in 

Charge and serve no more than two consecutive terms.  

Region I‐Sherri Jones, Wheeler County, District Clerk  Julie Smith, Potter County, County Clerk  

Region II‐Sandra Roblez, Yoakum County, District Clerk  Karen Winter, Archer County, County Clerk  

Region III‐Judy Crawford, Crane County, Combo Clerk  Berta Rios Martinez, Brewster County, County Clerk  

Region IV‐Beverly Crumley, Hays County, District Clerk   Region V‐Jon Gimble, McLennan County, District Clerk  

Andy Harwell, McLennan County, County Clerk  Region VI‐Sherry Dowd, Navarro County, County Clerk  

Loretta Cammack, Nacogdoches County, District Clerk  Region VII‐Schelana Hock, Polk County, County Clerk  

Lisa Teinert, Lee County, District Clerk  Region VIII‐J.C. Perez, III, Jim Wells County, County Clerk  

Esther Degollado, Webb County, District Clerk   What do the Directors do? You can find the qualifications, guidelines and expectations listed in 

the bylaws at www.cdcatexas.com 

How do I get placed on a committee? You can find the volunteer form at www.cdcatexas.com, fill 

it out and submit to the Vice President, Laura Hinojosa, at laura.hinojosa@co.hidalgo.tx.us  

I think I want to run for the Executive Board, how do I do this? There are qualifications that must 

be met in order to be placed on the ballot for election at the Summer Conference. Please refer 

to the bylaws, found at www.cdcatexas.com for qualifications and instructions on how to submit 

your name for consideration for election.