Warsaw, November 25, 2014 Re.: Erasmus+ - GMF offer The German Marshall Fund of the United States (GMF) strengthens transatlantic cooperation on regional, national, and global challenges and opportunities in the spirit of the Marshall Plan. GMF does this by supporting individuals and institutions working in the transatlantic sphere, by convening leaders and members of the policy and business communities, by contributing research and analysis on transatlantic topics, and by providing exchange opportunities to foster renewed commitment to the transatlantic relationship. In addition, GMF supports a number of initiatives to strengthen democracies. Founded in 1972 as a non-partisan, non-profit organization through a gift from Germany as a permanent memorial to Marshall Plan assistance, GMF maintains a strong presence on both sides of the Atlantic. In addition to its headquarters in Washington, DC, GMF has offices in Berlin, Paris, Brussels, Belgrade, Ankara, Bucharest, and Warsaw. GMF also has smaller representations in Bratislava, Turin, and Stockholm. The Warsaw office is GMF’s newest European office, established in May 2011. The office’s mission is to serve as a forum and source of ideas for strengthening transatlantic cooperation, with particular focus on issues critical to Poland and Central Europe. The office is led by Michał Baranowski and focuses on U.S.-European relations, Central and Eastern Europe, transatlantic security issues, the EU’s Eastern Partnership, and energy. GMF has a long history of engagement with Poland, including grants to Polish organizations since 1990, the participation of many distinguished Poles in GMF’s Marshall Memorial Fellowship Program and other programming such as Brussels Forum, and Poland being a key country in the annual Transatlantic Trends survey.

For more information please visit: www.gmfus.org

On a regular basis, the GMF Warsaw office opens calls for applications for Intern positions to support office programming.

The GMF Warsaw office Internship Program offers an unparalleled opportunity for undergraduate and graduate students to work on projects pertaining to foreign and security policy within the transatlantic and Eastern European context. In this capacity, they will have a chance to work closely with GMF’s international staff, as well as Polish and U.S. officials, on matters related to strengthening transatlantic cooperation. The internship with the Warsaw office is an exceptional educational and experiential challenge, providing unmatched professional experience and development opportunities. The internship components include: research, event management, and administrative and program support. Each component is designed to provide a balance of both long and short term projects that allow staff needs to be met and ensure interns feel like valued members of the team and receive beneficial training for their future careers. As part of the GMF Warsaw office Internship Program, participants will: Gain practical, professional knowledge on transatlantic policy issues; Enrich academic experience; Be provided with an occasion to prepare themselves for future opportunities in their professional

careers; Establish a network of contacts with specialists active in their field of interests.

Requirements that candidates should follow to apply for the internship Excellent analytical and writing skills; Excellent written and oral communications skills in English; Proficiency with Microsoft Office; Comfortable multi-tasking, and working independently and as part of a team; Preferably an undergraduate or graduate student pursuing a degree in International Relations,

International Development, Regional Studies, Economics; Interest in the programs and priorities of GMF; Strong interest in transatlantic policy issues; Previous experience in a think tank, foundation, NGO, government body, media outlet, or similar

organization will be an advantage; Good interpersonal skills and ability to work in a multicultural environment; EU citizenship.

Key areas of responsibilities Research Assist staff members to conduct research across a range of topics for proposals, policy papers, presentations, etc. Event management Assist with the planning and execution of the GMF Warsaw office events. Duties include: drafting invitations, collecting RSVPs, printing event documents, answering participants’ questions, greeting guests, registering attendees, setting up/tearing down the room and catering, taking notes, and writing the event write-up, etc. General administrative support Perform general administrative tasks to ensure and improve the functionality of the office’s day-to-day program activities. Tasks may include using inter-action application (a database): data entry and

maintenance, filing, copyediting; providing administrative support to staff as needed; arranging international and domestic travel logistics for key-staff; cooperating with other think-tanks, etc.

Preferred length of an internship is 2-3 months with a commitment of at least 35 hours per week during the standard hours (Monday-Friday 9am-5pm). In case there are two interns hired at the same time a commitment of app. 20-25 hours per week during the standard hours (Monday-Friday 9am-5pm) would be expected. At a minimum, eight (8) weeks must be completed and it must be completed within the time frame of one of the following application seasons:

a. Summer – June, July, b. Fall – September, October, November, c. Winter – December, January, February, d. Spring – March, April, May.

In some cases (a decision shall be made at the discretion of GMF), a training allowance may be provided to assist with accommodation and subsistence costs. For more information please contact: Ewa Bławdziewicz Office Manager The German Marshall Fund of the United States Pl. Dabrowskiego 1, 00-057 Warsaw +48 22 845 63 10 www.gmfus.org | eblawdziewicz@gmfus.org

Internship Program

GMF Warsaw Office

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The German Marshall Fund of the United States

The German Marshall Fund of the United States (GMF) is an American public policy and

grantmaking institution that focuses on strengthening transatlantic cooperation on regional,

national, and global challenges and opportunities in the spirit of the Marshall Plan.

GMF does this by supporting individuals and institutions working in the transatlantic sphere,

by convening leaders and members of the policy and business communities, by contributing

research and analysis on transatlantic topics, and by providing exchange opportunities to

foster renewed commitment to the transatlantic relationship.

In addition, GMF supports a number of initiatives to strengthen democracies. Founded in

1972 as a non-partisan, non-profit organization through a gift from Germany as a

permanent memorial to Marshall Plan assistance, GMF maintains a strong presence on both

sides of the Atlantic. In addition to its headquarters in Washington, DC, GMF has offices in

Berlin, Paris, Brussels, Belgrade, Ankara, Bucharest, and Warsaw. GMF also has smaller

representations in Bratislava, Turin, and Stockholm.

GMF Warsaw office’s mission

The Warsaw office is GMF’s newest European office, established in May 2011. The office’s

mission is to serve as a forum and source of ideas for strengthening transatlantic

cooperation, with particular focus on issues critical to Poland and EasternEurope.

On a regular basis, the GMF Warsaw office opens calls for applications for Intern positions to

support office programming.

The GMF Warsaw office - Paid Internship Program

The GMF Warsaw office Internship Program offers an unparalleled opportunity for

undergraduate and graduate students to work on projects pertaining to foreign and security

policy within the transatlantic and Eastern European context. In this capacity, they will have

a chance to work closely with GMF’s international staff, as well as Polish and U.S. officials,

on matters related to strengthening transatlantic cooperation. The internship with the

Warsaw office is an exceptional educational and experiential challenge, providing

unmatched professional experience and development opportunities.

The internship components include: research, event management, and administrative and

program support. Each component is designed to provide a balance of both long and short

term projects that allow staff needs to be met and ensure interns feel like valued members

of the team and receive beneficial training for their future careers.

The Internship Program is to be overseen by a Program Coordinator who will serve as an

intern’s immediate supervisor. Through regular meetings/conversations with their interns,

each Program Coordinator will manage the workload, personalize the program in order to be

responsive to the needs of each intern. These meetings/conversations will also provide a

space for both supervisors and interns to raise concerns and provide feedback.

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As part of the GMF Warsaw office Internship Program, participants will:

Gain practical, professional knowledge ontransatlantic policy issues;

Enrich academic experience;

Be provided with an occasion to prepare themselves for future opportunities in their

professional careers;

Establish a network of contacts with specialists active in their field of interests.

Requirements that candidates should follow to apply forthe internship

Excellent analytical and writing skills;

Excellent written and oral communications skills in English;

Proficiencywith Microsoft Office;

Comfortable multi-tasking, and working independently and as part of a team;

Preferably an undergraduate or graduate student pursuing a degree in International

Relations, International Development, Regional Studies, Economics;

Interest in the programs and priorities of GMF;

Strong interest in transatlantic policy issues;

Previous experience in a think tank, foundation, NGO, government body, media

outlet, or similar organization will be an advantage;

Good interpersonal skills and ability to work in a multicultural environment;

EU citizenship.

Key areas of responsibilities

Research

Assist staff members to conduct research across arange of topics for proposals, policy

papers, presentations, etc.

Event management

Assist with the planning and execution of the GMF Warsaw office events. Duties include:

drafting invitations, collecting RSVPs, printing event documents, answering participants’

questions, greeting guests, registering attendees, setting up/tearing down the room and

catering, taking notes, and writing the event write-up, etc.

General administrative support

Perform general administrative tasks to ensure and improve the functionality of the office’s

day-to-day program activities. Tasks may include using inter-action application (a

database): data entry and maintenance, filing, copyediting; providing administrative

support to staff as needed; arranging international and domestic travel logistics for key-

staff; cooperating with other think-tanks, etc.

Online application process

All candidates interested in applying for the GMF Warsaw office Internship Program must

begin by visiting the Career Opportunities section of www.gmfus.org. They must apply

online through the GMF website. All outside applicants will be referred to the website. The

application link will only be available when an application process is open.

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Selection process

The selection process is based on the following steps:

Completed applications – the GMF receives the full application package of those

eligible;

Selection – the GMF staff makes its selection and then contacts applicants directly

for interviews.

a. 1st stage –selected applicants are interviewedby the Office Manager and/or

a Program Coordinator. At this stage each candidate is required to complete

a short writing test (in English).

b. 2nd stage – shortlisted candidates may be interviewed by the Director of the

GMF Warsaw office.

Internship offer – the GMF staff makes the final decision and presents final internship

offer letterswith the tentative start and end dates to selected candidates.

Internship duration

Preferred length of an internshipis 2-3 months with a commitment of at least 35 hours per

week during the standard hours (Monday-Friday 9am-5pm). In case there are two interns

hired at the same time a commitment of app. 20-25 hours per week during the standard

hours (Monday-Friday 9am-5pm) would be expected. At a minimum, eight (8) weeks must

be completed and it must be completed within the time frame of one of the following

application seasons:

a. Summer – June, July,

b. Fall – September, October, November,

c. Winter – December, January, February,

d. Spring – March, April, May.

Application processing timetable

Summer

Internship

Fall

Internship

Winter

Internship

Spring

Internship

Application

Opens April 1 July 1 October 1 January 1

Application

deadline April 30 July 31 October 31 January 31

Selection

Process –

applicants

contacted for

interviews and

receive offers

May 10 August 7 November 12 February 7

Selectees

notified of

selection

May15 August 15 November 18 February 15

Official offers of

appointment

made

May 20 August 20 November 23 February 20

Interns enter

on duty June 1 September 1 December 1 March 1

Internship

ends July 31 November 30 February 28 May 31

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On-boarding and orientation process

Each internship begins with an orientation run by the Office Manager. The orientation

consists of an official welcome, followed by the HR and IT introductions,and an office

facilities tour. Then, each Program Coordinator givesa short presentation of his/her

programs and answers questions on their work giving interns an idea of what each Program

Coordinatorworks on.

Off-boarding

Prior to leaving GMF interns will participate in two exit interviews one with the Office

Manager and one with a Program Coordinator. Additionally, each intern will be asked to

complete an internship evaluation form that asks for more detailed responses about his/her

time with the GMF Warsaw office.

Appropriate attire

The GMF does not have an official dress code; however, our area of activities and our

mission require that our interns project competence and professionalism. Therefore, the

appearance of our interns should also be professional in a way that conveys respect for

colleagues, business partners, and the work environment and should not pose a safety or

health hazard or distraction from work.

Placement Offer Form

EMPLOYER INFORMATION

Name of organization The German Marshall Fund of the United States

Address Pl. Dabrowskiego 1

Postal Code 00-057

City Warsaw

Country Poland

Telephone +48 22 845 63 10

Fax

E-mail infowarsaw@gmfus.org

Website www.gmfus.org

Size of enterprise [nr of employees]: small (≤ 50), medium (51-250), large (> 250)

Medium

Year of foundation 1972

Short Description of the Company

The German Marshall Fund of the United States (GMF) strengthens transatlantic cooperation on regional, national, and global challenges and opportunities in the spirit of the Marshall Plan.

GMF does this by supporting individuals and institutions working in thee transatlantic sphere, by convening leaders and members of the policy and business communities, by contributing research and analysis on transatlantic topics, and by providing exchange opportunities to foster renewed commitment to the transatlantic relationship.

In addition, GMF supports a number of initiatives to strengthen democracies. Founded in 1972 as a non-partisan, non-profit organization through a gift from Germany as a permanent memorial to Marshall Plan assistance, GMF maintains a strong presence on both sides of the Atlantic. In addition to its headquarters in Washington, DC, GMF has offices in Berlin, Paris, Brussels, Belgrade, Ankara, Bucharest, and Warsaw. GMF also has smaller representations in Bratislava, Turin, and Stockholm.

Other

CONTACT PERSON DETAILES

Name

Ewa Blawdziewicz

Department / Function Office Manager, Warsaw

Direct telephone number +48 22 845 63 10

Direct mobile

Direct e-mail address eblawdziewicz@gmfus.org

PLACEMENT INFORMATION

Department / Function Warsaw Office / Intern

Description of activities Key Areas of Responsibility:

Assist in conducting research;

Using inter-action application:

Data entry,

Data update,

Data management,

Data analysis,

Logical and organizational event support;

Administrative support to staff as needed;

Arrangement of international and domestic travel logistics for key-staff;

Cooperation with other think-tanks;

Evaluation of each meeting or activity that has been planned and conducted;

Preparation of reports from meetings/events/conferences held inside/outside the GMF Warsaw office;

Tracking opportunities of key issues for the GMF Warsaw office.

Duration 2-3 months

Working hours / Weekly

working hours

35 hours per week during the standard hours (Monday-Friday 9am-5pm). In case there are two interns hired at the same time a commitment of app. 20-25 hours per week during the standard hours (Monday-Friday 9am-5pm) would be expected. At a minimum, eight (8) weeks must be completed and it must be completed within the time frame of one of the following application seasons:

a. Summer – June, July, b. Fall – September, October, November, c. Winter – December, January, February,

d. Spring – March, April, May. City Warsaw

Help with finding

accommodation

Financial contribution In some cases (a decision shall be made at the discretion of GMF), a

training allowance may be provided to assist with accommodation and

subsistence costs.

Other

REQIUREMENTS

Oral and written language

skills

Fluency in English is required; Polish is a plus.

Field of study Preferably an undergraduate or graduate student pursuing a degree in

International Relations, International Development, Regional Studies,

Economics.

Computer skills Proficiency with Microsoft Office.

Other Excellent analytical, writing skills, previous research experience is a plus;

Excellent written and oral communications skills;

Comfortable multi-tasking, and working independently and as part of a team;

Interest in the programs and priorities of the German Marshall Fund;

Strong interest in transatlantic policy issues;

Previous experience in a think tank, foundation, NGO, government body, media outlet, or similar organization will be an advantage;

Good interpersonal skills and ability to work in a multicultural environment;

EU citizenship.