IT for smarter working

IT for Smarter Working

Simon Waldron

Information Officer

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© 2012 SAVO. All rights reserved


Objectives

At the end of this workshop you will: be aware of a variety of free resources to simplify your

work have an understanding of 'Cloud Computing' and what it

can do for you identify IT solutions to make your work easier.

NOTE: This workshop does not provide specific training on IT resources

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What is Information Technology?

Information Technology (IT) is concerned with technology to treat information.The acquisition, processing, storage and dissemination of vocal, pictorial, textual and numerical information by a microelectronics-based combination of computing and telecommunications...

... Some of the modern and emerging fields of Information technology are next generation web technologies, bioinformatics, cloud computing, global information systems, large scale knowledgebases, etc.

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What do you think of IT?

I feel confident about IT

IT helps me do my job

I could not do my job without IT

I use IT more now than 5 years ago

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What is WEB 2.0?

Web 1.0 circa 1993Refers to the first stage of the World Wide Weblinking webpages with hyperlinks.

Web 2.0 circa 2004Is associated with web applications that facilitate participatory information sharing, interoperability, user-centered design, and collaboration on the World Wide Web.

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What do I use IT for?

At Home Finance / Insurance Shopping incl. MP3’s HMRC Holidays Radio / TV / Films Road Tax Utilities Video / Photography

At Work Everything Planning

Meetings Surveys Trains /

Parking Journey

Planning Websites

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IT Hardware - Home

Modem / WiFi Router PC(s) Laptop(s) Printer

+ Games Controller SmartPhone(s) Tablet(s) TV / PVR ???

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IT Hardware - Office

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Explaining Cloud Computing

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Are You using the Cloud already?

At Home Finance / Insurance Shopping incl. MP3’s HMRC Holidays Radio / TV / Films Road Tax Utilities Video / Photography

At Work Everything Planning

Meetings Surveys Trains /

Parking Journey

Planning Websites

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Cloud Computing - Types

Public - a service provider makes resources, such as applications and storage, available to the public over the Internet. May be free or pay-per-usage.

Community - shares infrastructure between several organisations from a specific community with common needs.

Hybrid - a composition of two or more clouds (private, community, or public).

Private - is infrastructure operated solely for a single organization, whether managed internally or by a third-party and hosted internally or externally.

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Cloud Computing - Services

Infrastructure as a Service (IaaS) provides data center, infrastructure hardware and software resources over the Internet. Use and pay for what you need at any given time.

Platform as a Service (PaaS) Google’s App Engine, and Microsoft’s Azure are examples of PaaS. These Platform features enable companies to create custom applications.

Software as a Service (SaaS) can be defined as a software distribution model in which applications are hosted by a vendor or service provider and made available to customers over the Internet. Examples include Google + and Microsoft Live.

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Business Computing - Advantages

A server based office computing system can provide: Common storage of files, with sharing Remote access for home workers Access to others Calendar’s / meeting planning Email ‘out of office’ notice Regular data back-ups

+ Shared Contacts Collaboration on projects / files Intranet - paperless Policies / Procedures etc.

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Cloud Computing - Advantages

A Cloud based office computing system can provide: Everything a server based office system provides

+ 99.9% availability Access via any computer / Smartphone

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Cost Comparison (10 users)

Server based Server + software IT maintenance contract Security hard / software Computers + software Broadband

£6,500 + £50 / month

1Yr £7,100

5 yr £8,900

Cloud based NO server / software IT maintenance contract Security software included Computers (no software) Broadband

£3,000 + £85 / month

1 Yr £4,020

5 yr £8,100

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FREE Cloud Office Services

Hotmail Calendar Contacts Messenger Photos Documents Word / Excel / PowerPoint

/ OneNote Synchronised data

Gmail Calendar Contacts Chat Photos Documents Document / Presentation /

Spreadsheet / Form / Drawing

Websites

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Cloud Computing - Disadvantages

Must have a reliable / resilient Broadband connection

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Cloud Computing - Best Practice

The ICT Hub (NCVO) do not appear to have decreed a strategy for the Third Sector at present

NIACE started the e-Guides programme in 2004 to champion the effective use of ICT to enhance the delivery of learning

e-Guides includes a resource bank, developed with users, to establish Best Practice

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Time Saving Tools

Arranging Meetings Event Bookings Surveys Membership Applications / Data Newsletters Collaboration Video

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Arranging Meetings

www.doodle.com FREE Poll meeting attendees for their availability Import your ‘Contacts’ from Outlook Attendees can automatically book event in their Outlook

Save time by not having to coordinate by email or phone

or, book Appointment in your Outlook and Invite Attendees

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Event Bookings

www.eventbrite.co.uk FREE Advertise / take bookings for events Includes ‘paid for events’ (i.e. training courses)

Credit Card (fee applied), Cheque, Invoice Once you have published Eventbrite does everything;

booking confirmation / ticket, email reminder Attendees can automatically book event in their Outlook

Save time in taking / managing bookings

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Membership Applications / Data

docs.google.com FREE Create a ‘form’ with all the fields you need Customise with your logo / colour scheme Provide link from your website to the Google form All data collected is saved in a Spreadsheet

Save time by not having to process paper applications

or, use MailChimp

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Surveys

www.zoomerang.com FREE / $149 Create comprehensive surveys / questionnaires Questions can be mandatory or optional Full statistics provided, including graphical results,

and data export to Excel SAVO can run a survey for any members.

Save time and money by replacing paper surveys

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Newsletters

www.mailchimp.com FREE (12,000 emails/month) Wide selection of templates

and customise with your logo / colour scheme Import your ‘Contacts’ from Outlook Produces stats on what readers follow up

Save time by easy editing and admin

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Collaboration

skydrive.live.com FREE Project owner saves ‘document’ on SkyDrive Project owner invites others to access the ‘document’ and

sets editing rights All changes carried out on-line Full log kept of who edits the ‘document’

Save time by everyone working on the same document

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Video

If a picture tells a thousand words what can video do?

YouTube CamStudio PhotoStory 3

Save time by creating effective marketing / information

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YouTube

www.youtube.com FREE The No. 2 Search Engine Edit your video and add Captions Over 50,000 hours of video added every day Register your organisation now Keep ‘demos’ to less than 5 minutes

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CamStudio

www.camstudio.org FREE Captures your computer screen to video

and records a commentary Useful for website tours, software training

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PhotoStory 3

www.microsoft.com/download/en/details.aspx?id=11132 FREE Captures your computer screen to video

and records a commentary Useful for website tours, software training

To create / edit commentary / music for your video:

audacity.sourceforge.net/

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Hopefully you now: are aware of a variety of free resources to simplify your

work (more at suffolklearningconsortium.org/eguides.htm) have an understanding of 'Cloud Computing' and what it

can do for you identify IT solutions to make your work easier.

So what is next ...

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What IT Training have you had?

Introduction to computers(including AntiVirus, Backup, etc.)

Microsoft Outlook

Microsoft Word

Microsoft Excel

Any other software

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Where can I get FREE IT Training?

http://learn.go-on.co.uk/ Introduction to computers and on-line services

www.Alison.com Introduction to computers Microsoft Outlook Microsoft Word Microsoft Excel other software

http://learn.go-on.co.uk/

http://www.alison.com/


Simon Waldron

Information Officer

Any Questions?

IT for smarter working

Technology

Transcript of IT for smarter working