Is Your IUID Compliance Plan Coming Up Short?

The Department of Defense (DoD) has mandated a landmark policy that requires all assets and personal

property owned by the DoD, including assets in the possession of contractors, to be marked with a unique serialized identification number in accordance

with MIL-STD-130.

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The purpose is to have a single location—known as the military’s Wide Area

Work Flow (WAWF), now called iRAPT or Invoice, Receipt, Acceptance, and

Property Transfer —where everything DoD owns is logged with a purchase

date, a purchase price, and the dates the item was sent for repairs or

refurbishment or was taken out of commission.


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Item Unique Identification (IUID) applies equally to legacy property and newly requisitioned government furnished property.


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The Defense Acquisition Regulation Supplement (DFARS) requires defense manufacturers to identify, mark, and track assets by placing a tag containing a machine-readable IUID, or a 2D Data Matrix barcode, on new equipment under contract.


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For the DoD and its contractors, achieving a consistent approach to IUID compliance is critical to their

success.


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One misstep in managing an item or its related shipment data, or a failure to comply with DoD standards, and you can easily be looking at a rejected shipment and loss of revenue.


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Download Your FREE Guide!

In this presentation, based on our guide, we'll discuss IUID contractual obligations, and how to avoid costly

errors.


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The first step to developing a consistent approach to IUID compliance is to choose a tag that meets the requirements of MIL-STD-130. Tags need to meet the following criteria: > Remain permanent throughout the product’s life cycle > Be difficult to damage or destroy in use > Endure a variety of environmental conditions > Maintain its integrity

Understanding Your IUID Requirements:From Tagging to Registration


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During a product’s lifecycle, its tag must remain in good condition and withstand a variety of elements and environmental conditions that may occur during

shipping.


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Four types of material are typically used to create tags: > Photo-etched aluminum > Polyacrylic > Metalized polyester > Polyester

The type of tag used depends on the asset and the amount of wear and tear that asset typically endures during its lifetime.


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Tags also need to be validated to ensure that the machine-readable IUID, or 2D Data Matrix barcode, contains the correct and required information and has been encoded correctly with the proper semantics and syntax.


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Proper placement of the tag is also important. The mark needs to permanent and readable. Before

placing the tag, it is best to clean the surface with an industrial cleaner to ensure it stays affixed. Be sure to record the affix date for any future audit

needs.


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Managing and automating your IUID data, shipments, and invoicing can be difficult. A2B

Tracking can provide you with a turnkey system that has all the components you need for an end-to-end, in-house barcode or IUID

solution

Managing and Automating IUID, Shipments, and Invoicing


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> Scanners and handheld computers > Software to create barcodes, manage data, and track assets and items > WAWF (iRAPT) and IUID registry submission > Thermal transfer and RFID printers and laser engravers > 2D Data Matrix verifiers > Label and plate materials


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A turnkey IUID system from A2B can be tailored to your

company’s exact requirements and will deliver the capacity

you need to track your assets.


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A2B looks at your company’s unique

business model, asks about your pain points,

and then finds affordable solutions to manage your assets.


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Our IUID systems provide fully electronic, paperless auto ID technology that enables IUID compliance and asset management across your enterprise, similar to the technology A2B provides to the military to help them stay in compliance and track all its assets.


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Our turnkey system can easily integrate into your existing

workflow using today’s advanced cloud-based networking

technology to provide fast and accurate inventory, reduce your overhead costs, generate and

maintain precise data, and help you make better management

decisions.www.a2btracking.com (800) 733-

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Regardless of whether you use our turnkey system, there is no doubt that IUID compliance is everyone’s responsibility. Every team member—from program managers and IT professionals to customer support

and the legal department—has a role to play in developing a consistent IUID compliance plan


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Organizing Your IUID Compliance Team


Noncompliance can lead to rejected shipments and a loss of revenue due to: > Non-compliant marks and registration > Missing, inaccurate, or incomplete IUIDs > Non-conforming 2D Data Matrix codes


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Procurement is responsible for purchasing labels, software, and hardware.

Manufacturing takes the lead on materials and production.

Legal handles audits.

Finance submits shipping notices to the WAWF (iRAPT).


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How you implement IUID into your organization can mean the difference between failure and success.

To drive ROI with IUID, you need to use best practices.

IUID Best Practices


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Data can be sent electronically to three places:


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1. WAWF – Wide Area Workflow (now iRAPT) for contractors to transmit shipping notices electronically and DoD to perform both receipt and acceptance electronically. This requirement includes DD250s and ASNs.


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2. UID Registry – DoD repository for IUID information. Include what the item is, how and when it was acquired, the item’s initial value, how it is marked, and who currently has custody (contractor or government).


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3. DD1149 Transfer Reports – The DD1149 is not a contractually required document, but it may be used to transfer government property from one party to another, e.g., government to contractor, contractor to government, or government activity to government activity.


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If your DoD contract contains DFARS clause 252.211-7003, then you must comply with the IUID policy.


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Your contract will also tell you which items you are obligatedto mark.


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Remember, it is the prime contractor’s responsibility to ensure the required IUID data is registered. Be sure to verify your tags to ensure the 2D Data Matrix can be read and decoded, reducing risks and cost from

returned items.


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A2B can help you follow today’s best practices forsubmission of data to the IUID Registry and WAWF.


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A2B offers a range of barcode and RFID tags, readers, barcode labels, and integrated tracking software to give you visibility into your inventory and assets. We work with world-class hardware manufacturers to deliver affordable and reliable

integrated solutions that are designed to help you minimize loss, avoid duplicate purchases, and

locate items within the custody of your department or enterprise.

About A2B Tracking


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207 Highpoint AvenuePortsmouth, RI 02871www.a2btracking.com (800) 733-

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Is Your IUID Compliance Plan Coming Up Short?

Government & Nonprofit

Transcript of Is Your IUID Compliance Plan Coming Up Short?