INTRODUCTION TO WORD 2010Created By, Jennifer DukeApril 25, 2013

Computer Technology STANDARD 2: Objectives 2 Students will apply document-processing skills. Students will retrieve, edit, save, and print a document. Students will change margins, text alignment, line spacing, and page setup. Students will move and copy text. Students will change the typeface and emphasis (font, italics, underscore, and boldface) of existing text. Students will proofread and correct all language mechanics errors (grammar, spelling, punctuation, and word usage) in an existing document with the aid of a spell checker, grammar checker, and thesaurus.

WORD WINDOW

WORD BASICS

Word is a word processing software. You can use it to type letters, reports and other documents

When you create new documents, sometimes you might want to use templates to create them.

A template is a pre-defined layout for a document. Word provides templates for documents like calendars, resumes, memos and flyers

FILE TABYou click on the file tab when you need to:• Open or Save Files• Create New Documents• Print a Document• Do Other File Related Operations

QUICK ACCESS TOOLBAR

You will find this just above the file tab and its purpose is to provide a convenient

resting place for Microsoft Word’s most

frequently used commands.

RIBBONThe ribbon contains

commands organized into three components:

TabsGroups &

Commands

RIBBONTabs appear across the top of the Ribbon and contain groups of related commands. Home, Insert, and Page Layout are examples of ribbon tabs.

RIBBONGroups organize related commands; each group name appears below the group on the Ribbon. For example there is a group of commands related to fonts or a group of commands related to alignment etc..

RIBBONCommands appear within each group as mentioned earlier.

TITLE BARThis lies in the middle and at the top of the window. The title bar shows the program and document titles.

RULERSWord had two rulers that are called the

Horizontal and Vertical Rulers.

HELPThe Help Icon can

be used to get word-related help anytime

you like.

ZOOM CONTROLThe Zoom Control lets you zoom in for a closer look at your text. You can slide

the slider left or right to zoom in or

out.

VIEW BUTTONSThe Print Layout

View displays pages exactly as they appear when

printed.

VIEW BUTTONSFull Screen Reading

View gives a full screen look of the

document.

VIEW BUTTONSWeb Layout View

shows how a document appears when viewed by a

web browser such as Internet Explorer.

VIEW BUTTONSOutline View lets you

work with outlines established using Word’s standard heading styles.

VIEW BUTTONSDraft View formats

text as it appears on the printed page

with a few exceptions. For

example, headers and footers aren’t

shown.

DOCUMENT AREAThis is the area where you type. The flashing vertical bar is called the insertion point and it represents the location of where text will appear when you type.

STATUS BARThis displays document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document etc…You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list.

DIALOG BOX LAUNCHER

This appears as a very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.

WORD BASICS

Open a file:FILE> OPEN

Save a file: FILE> SAVE AS Save allows you to save something you have saved

before and you corrected it. Save as allows you to save something with a new

identity.

Printing: FILE>PRINT Shortcut: CTRL + P

SELECTING & MOVING TEXTSelecting text quickly without clicking and dragging the mouse:Select a word double click the word

Select a sentence ctrl > clickSelect a paragraph triple click the sentence

Select a whole document ctrl+aTo copy text, you highlight it and hit CTRL+C.

UNDO/REDO

The icon to Undo an action Shortcut: CTRL+Z

The icon to Redo an action Shortcut: CTRL+Y

The Undo & Redo icons can be found on the quick access toolbar

FORMATTING  Formatting features in the font group include

font size font face bold underline italics change case font color

Keyboard short cut to change fonts caps SHIFT F3

The format painter button allows you to copy font appearance and style

Format Painter icon

ALIGNMENT List four types of alignments found in the

paragraph group

CENTER

LEFT JUSTIFY

RIGHT

SPACING

The line spacing button is in the paragraph group.

Line spacing button

Line Spacing Shortcut keys Double CTRL + 2 Single CTRL + 1 1.5 CTRL + 5

STYLES & THEMES Styles are located on the home tab > styles

group Themes can be found on the page layout tab >

themes group Themes is a set of unified formats for

fonts colors graphics

Themes can only be applied if a style has been added to the text

SPELLING & GRAMMAR Menu review tab > proofing group

Spell Check icon

AutoCorrect automatically corrects common spelling errors as you type

Auto Complete guesses certain words you are keying in

from the first few letters keyed When a word has incorrect spelling a red wavy line

appears

When the grammar/punctuation is incorrect a green wavy line appears

THESAURUS To access the thesaurus, highlight a word that you want to look up and hit SHIFT + F7.

MARGINS

Path to set margins: page layout tab > page setup group > margin button

HEADERS & FOOTERS Write the path to create a header/footer insert

tab > headers or footer

What items go in the header and footer HEADER:

NAME ASSIGNMENT NAME PERIOD

FOOTER: QUICK DATE TEACHER