Integrating a Statewide Web Integrating a Statewide Web Gateway With Digital Gateway With Digital

CollectionsCollections

____________________________________________Eric Weig and Beth KraemerEric Weig and Beth Kraemer

University of Kentucky and KCVLUniversity of Kentucky and KCVL

What Is KCVLWhat Is KCVL Library resources to support KCVULibrary resources to support KCVU Reference ServicesReference Services Single access point to KY library catalogsSingle access point to KY library catalogs FREE databases for all KY citizensFREE databases for all KY citizens Collection of state government informationCollection of state government information Digital library collections Digital library collections

http://www.kcvl.org/http://www.kcvl.org/

KCVL HistoryKCVL History 1996 – SAALCK initiates planning Digital 1996 – SAALCK initiates planning Digital

Library ProjectLibrary Project 1997 – Virtual University proposed1997 – Virtual University proposed Feb. 1999 – Endeavor contract (U of L) expanded Feb. 1999 – Endeavor contract (U of L) expanded

to include 8 others to begin the implementation of to include 8 others to begin the implementation of a common library management systema common library management system

Aug. 1999 – Database contract negotiations beginAug. 1999 – Database contract negotiations begin Nov. 1999 – KCVL “launched” with ½ databasesNov. 1999 – KCVL “launched” with ½ databases

History in User StatsHistory in User Stats SiteSearch/WebZ Server hitsSiteSearch/WebZ Server hits

– Nov. 1999: Nov. 1999: 401,058401,058

– Dec. 1999: Dec. 1999: 179,970179,970

– Jan. 2000: Jan. 2000: 365,962365,962

– Feb. 2000: Feb. 2000: 487,888 487,888

– Mar. 2000: Mar. 2000: 422,505422,505

The Early YearsThe Early Years

Installation: UK had SiteSearch experienceInstallation: UK had SiteSearch experience Interface design by committeeInterface design by committee Advertising, recruiting, trainingAdvertising, recruiting, training Collecting server information for Z39.50 catalogsCollecting server information for Z39.50 catalogs Collecting IPs for authorizationCollecting IPs for authorization

User AuthorizationUser Authorization IP authorization (on-site use)IP authorization (on-site use) Five ID/Password combinations for the five Five ID/Password combinations for the five

user groups:user groups:– Public UniversitiesPublic Universities– Private UniversitiesPrivate Universities– Public LibrariesPublic Libraries– Dept. of Ed. (K-12 schools)Dept. of Ed. (K-12 schools)– Special LibrariesSpecial Libraries

Configuration ChallengesConfiguration Challenges

PersonnelPersonnel 16 databases – one month (32 databases – two 16 databases – one month (32 databases – two

months)months) Vendors: Ebsco and OCLC FirstSearchVendors: Ebsco and OCLC FirstSearch Three non-Z39.50 databasesThree non-Z39.50 databases Other responsibilitiesOther responsibilities

Next StepsNext Steps

Digitization ProjectDigitization Project Interface ModificationsInterface Modifications Additional catalogsAdditional catalogs Upgrade to SS4.11Upgrade to SS4.11

Kentucky CommonwealthKentucky CommonwealthVirtual LibraryVirtual Library

http://www.kcvl.org/http://www.kcvl.org/

kraemer@email.uky.edukraemer@email.uky.edu

What is a Digital Library?What is a Digital Library?

An organized collection of selected digital An organized collection of selected digital resources created to support scholarship, resources created to support scholarship,

research and teaching. Through the use of research and teaching. Through the use of appropriate technological standards, a appropriate technological standards, a Digital Library is created to facilitate Digital Library is created to facilitate

permanent access to and resource discovery permanent access to and resource discovery of selected digital resources.of selected digital resources.

Project OverviewProject Overview Establish Digital Library Production GuidelinesEstablish Digital Library Production Guidelines

– Archival ImagingArchival Imaging– XML/SGML Structured Documents (EAD, TEI, etc.)XML/SGML Structured Documents (EAD, TEI, etc.)– Metadata Repository (Dublin Core)Metadata Repository (Dublin Core)

Establish Technological InfrastructureEstablish Technological Infrastructure– OCLC’s SiteSearch Database Builder/Record BuilderOCLC’s SiteSearch Database Builder/Record Builder– Enigma’s Dynaweb XML/SGML PublisherEnigma’s Dynaweb XML/SGML Publisher

Outsource Retrospective Finding Aids & Selected Outsource Retrospective Finding Aids & Selected Microfilm CollectionsMicrofilm Collections

Implement Statewide Training Plan for Digital Library Implement Statewide Training Plan for Digital Library ProductionProduction

Dublin Core Metadata Dublin Core Metadata RepositoryRepository

Metadata DictionaryMetadata Dictionary– Required ElementsRequired Elements

– Recommended Recommended ElementsElements

– Optional ElementsOptional Elements

– Record Entry Record Entry GuidelinesGuidelines

Item Level RecordsItem Level Records– Digital Archival Digital Archival

ObjectsObjects

Collection Level Collection Level RecordsRecords– EAD Access AidsEAD Access Aids

Inputting the MetadataInputting the Metadata Database Builder with Database Builder with

Record Builder Data Record Builder Data Entry InterfaceEntry Interface

EAD Creation using EAD Creation using Berkeley EAD Berkeley EAD Template Generator Template Generator Software Software

Project PlanningProject Planning CopyrightCopyright

– Is the work free of Is the work free of copyright restrictions copyright restrictions or can copyright or can copyright permission be permission be obtained?obtained?

Collection Collection DevelopmentDevelopment– Selection CriteriaSelection Criteria

Condition of Source Condition of Source MaterialMaterial– Digitize Safely?Digitize Safely?

Resource TypesResource Types– Defined for the Digital Defined for the Digital

LibraryLibrary Who will digitize?Who will digitize?

– Local Site, Central Local Site, Central Site, Outsourcing Site, Outsourcing VendorVendor

MetadataMetadata Central Access Point for Resource DiscoveryCentral Access Point for Resource Discovery Dublin Core (15 Elements) Dublin Core (15 Elements) Record StructureRecord Structure

– Required Elements: Title, Creator, Publisher, Source, Required Elements: Title, Creator, Publisher, Source, Identifier, Date Digital, Rights, Resource Type, Identifier, Date Digital, Rights, Resource Type, LanguageLanguage

– Recommended Elements: Description, Subject, Recommended Elements: Description, Subject, Relation, FormatRelation, Format

– Optional Elements: Contributor, CoverageOptional Elements: Contributor, Coverage Describe Item and Collection LevelDescribe Item and Collection Level

Scanning & ImagingScanning & Imaging Archival Imaging: Does not refer to the creation of an Archival Imaging: Does not refer to the creation of an

exact digital replica, but the practice of digital imaging exact digital replica, but the practice of digital imaging for long-term viability of digital image.for long-term viability of digital image.

Master Image: For off-line storage, scanned at hi Master Image: For off-line storage, scanned at hi resolution (300dpi minimum), and saved with lossless resolution (300dpi minimum), and saved with lossless compression (TIFF). compression (TIFF).

Deliverable Image: Lower quality, derived from "master" Deliverable Image: Lower quality, derived from "master" image via batch image processing. Saved with lossy image via batch image processing. Saved with lossy compression for online access within the digital library compression for online access within the digital library infrastructure. Thumbnails, Access Image, Hi-Res Image. infrastructure. Thumbnails, Access Image, Hi-Res Image.

1-bit B&W, 8-bit Grey Scale, 24-bit Color1-bit B&W, 8-bit Grey Scale, 24-bit Color

Text EncodingText Encoding SGML/XML SGML/XML

– Standards for Creating Markup LanguagesStandards for Creating Markup Languages– Structured Data, System Independent Structured Data, System Independent

EAD (Encoded Archival Description)EAD (Encoded Archival Description)– Required core set of elements Required core set of elements – Enhanced markup through local practiceEnhanced markup through local practice

TEI (Text Encoding Initiative)TEI (Text Encoding Initiative)– National guidelines for library use.National guidelines for library use.

Web BooksWeb Books– Provide structure for a group of related digital image files. Allows for Provide structure for a group of related digital image files. Allows for

interface construction to present images in a “page turning” fashion. interface construction to present images in a “page turning” fashion. – Berkeley SGML/XML markupBerkeley SGML/XML markup

Change and Calculated Risk Change and Calculated Risk Taking: Will it Ever End?Taking: Will it Ever End?

Having established guidelines for digital Having established guidelines for digital library production helps deal with the library production helps deal with the following realities.following realities.– Digital library technology in its infancyDigital library technology in its infancy– High level of complexityHigh level of complexity– Technology in constant state of fluxTechnology in constant state of flux– Limited number of proven tools Limited number of proven tools – Very expensiveVery expensive

Kentucky CommonwealthKentucky CommonwealthVirtual LibraryVirtual Library

http://www.kcvl.org/http://www.kcvl.org/

kraemer@email.uky.edukraemer@email.uky.edu