Joint Information Systems Committee 04/13/23 | | Slide 1Joint Information Systems Committee Supporting education and research

JISC Institutional Innovation Programme Meeting

23rd – 24th October 2008

Joint Information Systems Committee 04/13/23 | | Slide 2

House keeping

Rooms available from 2.00pm

Toilets out door turn left.

City Room – out door turn left,

Wesley room – left and up small flight of stairs

Dinner - Monument and Mansion rooms

– meet in bar at 7.00pm,

– Sit down: 8.00pm

Joint Information Systems Committee 04/13/23 | | Slide 3

Today’s agenda

12.30 Registration and Lunch

1.30 Innovation Programme Introduction and Overview

2.00 Project Presentations

3.30          Tea and Coffee  

4.00        Programme and Project requirements

4.30          Communications and Branding

5.00        Close

7.00        Networking in Bar

8.00        Dinner

Joint Information Systems Committee 04/13/23 | | Slide 4

What is the function of the programme

– Achieve wider benefits

– Consider the needs of the sector

– Obtain and present evidence/guidance for sector

– Risk mitigation/ownership

– Stimulate change.

Working with the Programme

Joint Information Systems Committee 04/13/23 | | Slide 5

Programme Mechanisms

Project Meetings

Project/Programme Reporting

Community of Practice

Clustering

Synthesis

Evaluation

Joint Information Systems Committee 04/13/23 | | Slide 6

Project Reporting - Why

Due Diligence

Governance

Progress Monitoring

Communications Planning

Future work

Auditing

Joint Information Systems Committee 04/13/23 | | Slide 7

Reporting Templates

Methodology independent

Appropriate depth of detail

Consistent presentation of information

For the benefit of others

Joint Information Systems Committee 04/13/23 | | Slide 8

JISC web page Template

Within 1 Month of start

Detail will go into;

– PIMS

– Website

Stick to 100 word limits

What would you tell other about you…

Key Contacts – active source of information

Joint Information Systems Committee 04/13/23 | | Slide 9

Project Plan Full

Within 1 month of start (unless agreed otherwise)

Key document for programme management

Publicly available

Based on proposal

More details on

– Work plan

– Budget

– Quality

– Evaluation

– Dissemination

Joint Information Systems Committee 04/13/23 | | Slide 10

Additional Start Up Requirements

Consortium Agreements

– Two or more separate entities

– In receipt of funds

– Part of critical path

Project website

– Interested parties directed to it

– Try to avoid just minimum information

– Project updates, outputs and reports

– At least 3 years after end of funding

Joint Information Systems Committee 04/13/23 | | Slide 11

Interim Reports

Two per year

Full or Brief?

– Typically brief

– Reserve the right to upgrade to full

• Yearly

• Highly successful

• Project experiencing difficulties

• AOR

Joint Information Systems Committee 04/13/23 | | Slide 12

Final Report

Draft one month before end of project

– Collaborative development

– Identify links

– Focus on the key aims of the project

– Focus on the programme objectives

– Contribution to institutional change

– Have someone outside of the project review it

Joint Information Systems Committee 04/13/23 | | Slide 13

Completion Report

Important document, often overlooked

Support for programme team

Source of evaluation evidence of project and programme

Support next steps planning

– Project

– Programme

– JISC

Tie up loose ends