(in the right direction), a Building Program Template · (in the right direction), a Building...

How to launch your project (in the right direction), a Building Program Template

Collaboration + Speed = Results Now!

GAPPA

2012 Annual Conference

Presenters

• David Sims

Macon State College

• George Flynn

Flynn Finderup Architects

• Lars Finderup


Agenda

• Brief Project Overview

• Campus Perspective and Illustration

• Methodology

• Case Study

• Lessons Learned

Recreation and Wellness Center

• Background • Scope • Team • Vision

What is Programming? • A document developed to defining the

project’s:

• Scope (functions and space needs)

• Quality

• Cost

• Time

• An agreement between administration and users as to what will be built

• An opportunity to build consensus!

Traditional Programming Approach • Committee Interviews

• Leave Campus

• User Interviews • Leave Campus

• Reports to the Committee • Leave Campus

• Revise report to Committee • Leave Campus

• Report to Administration

• Leave Campus

• Revise report to Administration

• Leave Campus

• Rethink the approach

• Leave Campus

• Meet with users

• Leave Campus

• Report to Committee

• Leave Campus • Revise report to Committee

• Leave Campus

Accelerated Programming Approach

• Do all the same things as the traditional approach but

Don’t LEAVE the Campus!

Benefits • Lasts weeks, not months.

• Interactive: administration, users and architects (ideally program manager and CM if selected)

• Requires all participants to set aside concentrated blocks of time

• Fewer changes, Less rethinking

• Builds Consensus

"This is the best programming process I have ever been

involved with“ Pres. Jeff Allbritten, MSC

Methodology • Ground rules:

• Establish an Executive committee with authority

• Establish a Steering committee with representation across “party lines”

• Participants must be committed to participating at their assigned time

• It all falls apart when an important (or perceived to be important) party fails to show up.

Methodology continued • Process:

• Conduct interviews on a specific schedule on concurrent days

• Conduct interviews with groups rather than individuals

• Establish specific duration for interviews

• Report back to the Steering committee each day

• Campus: • Campus Administration

• Department(s) Administration

• Department(s) faculty

• Students

• Facility/Plant Operations

• Programmer

• Architect • Associate Architect

• Specialty Consultants

• Cost Consultant

Who should participate?

• Primary campus contact (member of Executive committee)

• Program Manager

• Construction Manager

• Board of Regents (or regulating authority)

Who else should/could participate/observe?

• Information Gathering and

Setting the Vision • Steering Committee Interview

• Overview of campus vision

• Establish expectations

• Confirm steering committee

• User Group Interviews

• Lunch



• Individual Interview

• Programmers’ work time

Schedule

Day 1 9:00 - 10:30

11:00 - 12:00

12:00 - 1:30

1:30 - 2:30 3:00 - 4:00 4:15 - 5:15

5:15 - ?:??

• Information Gathering continued • Steering Committee Report

• Observations

• Anticipated Issues



• Lunch


• Steering Committee Update

• Leave campus

Schedule Day 2

9:00 - 9:30

9:45 - 10:45 11:15 - 12:15

12:15 - 1:45

1:45 - 2:45 3:15 - 4:00 4:00

• Programmer’s Independent Work • Develop Programming Documents

• Vision Statement

• Space List

• Room Data Sheets

• Room Diagrams

• Space Adjacencies Diagrams

• Cost Analysis

• Distribute draft of Space List and Cost Analysis via e-mail

Schedule 1-2 weeks

• Space List/Budget Drafts • Steering Committee Review First Draft

• Lunch

• Programmers’ Internal Work Session

• Steering Committee Review 2nd Draft


• Steering Committee Review 3rd Draft


Schedule Day 3

9:00 - 11:30

11:30 - 1:00

1:00 - 2:30 2:30 - 3:30

3:30 - 4:30

4:30 - 5:30 5:30 - ?:??

• Data Sheets and Adjacencies • Steering Committee Review 4th Draft • User reviews data sheets/adjacencies

• User reviews data sheets/adjacencies

• Lunch




• Leave the Campus

• Pick up changes, polish and publish

Schedule Day 4

9:00 - 10:00 10:30 - 11:00

11:15 - 11:45 11:45 - 1:30

1:30 - 2:00 2:15 - 2:45

3:15 - 3:45 4:00

1 Week

• Challenges • New President

• Tight schedule

• Tight budget

• User Groups • President Cabinet

• Student Services

• Recreation Staff

• Student Government

• Student Users

• Plant Operations

Case Study- MSC Recreation and Wellness Center

Programming Schedule

Space List

Project Construction Cost Analysis

Space List with Cost per Square Foot

Project Construction Cost Analysis Round #4

1. Get the real decision-makers in the room 2. "Everything has been said but not everyone has said it." Let

people talk they need to be heard and they need to hear themselves.

3. Every space must be accounted for with an assigned area; there

are no “free” spaces. 4. Program every space that is requested, regardless of whether or

not you think you can get it in the budget. 5. With all the information on the table users will make good

decisions and compromises that they would not have made before starting the program.

7. Link every space to a cost. There really are no “free” spaces. 8. If Design and Construction Teams have been selected, both

need to be in the room.

Lessons Learned

Accelerated Programming

Collaboration + Speed = Results Now!

Contact us: Macon State College

David Sims (478) 471-2782

[email protected]


George Flynn 770-859-0907

[email protected]

Lars Finderup

770-980-0550

[email protected]

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