Important Notes of Oxfam Trailwalker Brenda Wong Fundraising Manager - Events.

Important Notes of

Oxfam Trailwalker

Brenda WongFundraising Manager - Events

OTW History – A Global Movement

1981 : “Exercise Trailwalker” started by the Gurkhas Army stationed in HK, raising HK$80,000

1986 : Oxfam started to coorganise, event open to public, 100 teams raised HK$208,000

1997 : Oxfam became sole Organizer, 701 teams raised HK$11,640,198

2010 : 13 events in 11 countries, 3,738 teams raised HK$128,943,262

2011 : 15 events in 12 countries (new : OTW Brisbane, Spain)

2012 : 16 events in 13 countries (new : OTW India )

2013 : 17 events in 14 countries (new : OTW Italy)

Event Date

18-20 November 2011

The Route

Start Point: Pak Tam Chung (Sai Kung)

Finish Point (since 2009):

Po Leung Kuk Jockey Club Tai Tong Holiday Camp (Yuen Long)

Checkpoints and other parts of the trail will remain unchanged as in 2009 and 2010

It is more challenging (uphill soiled paths towards the end) than the trail used up to 2008

Every walker MUST practice on all ten sections of the trail

The Route

•Tents•Electricity•Telephones + Computers•Water / Food•Toilets•First aid•Furniture / Resources

Oxfam Trailwalkereveryone safe & happy

Start

21

67

89

Finish

345

• 4,800 Walkers• 3,000 Volunteers• 4,800 Support members• 12,600 People• 100 KM• 48 Hours

Rules and Regulations

4 people 1 goal

Finish 100km within 48 hours

Finish as a team

Raise fund

Change of Team Member

If a member is changed after 18 Oct, the form and a fee of HK$100 for each new member should be submitted between 24 Oct and 14 Nov.

NEW

• Change of member fee is non-refundable• Fee cannot be regarded as donation and is not tax-deductible

• Write your team number on the original copy of deposit slip and submit it together with the Change of Team Member Form to Oxfam

• Form can be downloaded from website


NEW

• If member is changed after 14 Nov, the form and fee of HK$200 in cash for each new member should be submitted on event day

• Leader in the Open Team Category cannot be changed

• Avoid changing team members in the last month before the event and also at the Start


NEW

Withdrawal

Withdraw with a written notice on or before 31 August

Sponsorship not required

Withdraw with a written notice after 31 August

HK$2,000 minimum sponsorship

Withdraw without a written notice/ Absent or withdraw on the event day

HK$6,800 minimum sponsorship

• Teams must raise a minimum sponsorship of HK$6,800, except for Pledge Teams, which must raise at least HK$70,000

• Teams wishing to withdraw from the event must give a written notice to Oxfam on or before 31 Aug

Category Team No. Start Time

Registration Time (on 18 Nov)

Super Teams (within 18 hours)

S01 – S60 09:00 07:00-08:15

24-hour Teams 5001- 5050 09:00 07:00-08:15

Ordinary Teams(within 48 hours)

0001 - 0300 09:00 07:00-08:15

0301 - 0580 11:00 09:00-10:30

0581 - 0840 12:30 11:00-12:00

0841 - 1090 14:00 12:30-13:30

• All teams MUST start at designated times and register at least 30-45 minutes before starting.

• Late teams might be assigned to the next start time.

Start Time and Registration Time

Start Point (SP) –Pak Tam Chung

Start Point Registration Hall is located at

Po Leung Kuk The Lion Clubs Sports Pavilion

Registration – Step 1• Check team details outside the Registration Hall

• Check if names are correct & who is A, B, C or D

• Check that the team enters the right category

• Fill in & Sign the Disclaimer and bring it to the SP (will be sent to leaders before the event in early Nov OR download it from OTW website)

Registration – Step 2

• Collect the Disclaimer at the counter if you don’t have a copy

• Collect and fill in the Change of Team Member Form if necessary

For both Disclaimer and Change of Member Form, ensure names match correctly with A (the leader), B, C, D


Collect Walkers’ bag outside the hall

Walkers’ bag include number cloth, barcode bracelets, energy food redemption coupon


1. If necessary, hand in the completed Change of Team Member Form and pay HK$200 in cash for every member changed


2. Return the signed Disclaimer/Indemnity

3. Have your barcodescanned at the endof the registration table

MUST take a team photo (showing team number)


Refill WaterRemember to bring your own water bottle/ water bag

Before Start, you can…

Redeem Energy Food

Each walker: 2 bars & 1 gel

Start Area

9 Check Points (CPs)

CP1 – Sai Wan Village

CP2 – Pak Tam Au

Route: commuting between the barrier at Pak Tam Chung and CP2 (Pak Tam Au)

Frequency: 40 mins

From 12:00 noon (at Pak Tam Chung) to 10:20pm (at Pak Tam Au) on Friday, 18 Nov

Free of charge

Shuttle Bus Service

CP3 – Kei Ling Ha• NO vehicles are allowed to access CP3 directly.

• Loading/ Unloading/ Parking is NOT allowed around the entrance of the checkpoint

CP3 – Kei Ling Ha

CP4 – Gilwell Campsite

CP5 – Beacon Hill

All vehicles MUST return when reaching the pavilion at the topWalkers MUST use footbridge to cross Tai Po Road

CP6 – Smugglers Ridge Rifle Range

Temporary traffic arrangements will be implemented at CP6 during event days (18-19 Nov)

Loading/ Unloading/ Parking will NOT be allowed along the first 200m of Golden Hill Road between Tai Po Road

and the mini dam of the Kowloon Reservoir

Temporary traffic arrangements will be implemented at CP6 during event days (18-19 Nov)

2 sets of traffic lights will be erected at the mini and main dams of the Kowloon Reservoir

CP7 – Lead Mine Pass

Part of the MacLehose was changed by AFCD in 2009

Trailwalkers will follow the OLD trail

= walk from M153 along Tai Mo Shan Road to CP8

Part of the MacLehose was changed by AFCD in 2009

CP8 – Tai Mo Shan

Support vehicle MUST have a CP8 parking permit

CP8 – Support Team Car Park

Only for private car / light goods vehicle

CP9 – Tai Lam Chung Reservoir

Section 10 of the MacLehose was changed by AFCD since 2009

Trailwalkers will follow the OLD trail

= along Tai Lam Chung Reservoir (OTW175-OTW198)

CP9 (short cut is NOT allowed)

Control Point

The Finish Point was relocated from Tuen Mun to Yuen Long in 2009. The new route is about 2km longer than the old route.

Speed record was re-set from OTW 2009

After departing CP9, go towards Kat Hing Bridge, and follow the trail along the northern shore of Tai Lam Chung Reservoir.

(Oxfam distance post: OTW175 – OTW198)

Oxfam Distance Post

Turn right towards the Yuen Long Tai Tong

(Wong Nai Tun Reservoir) direction after coming up from the reservoir

To Yuen Long Tai Tong

Oxfam Distance Posts from OTW186 are set up along the route every 500m


Arrive at Control Point after you reach the junction. All teams must register at this Control Point. Teams failing to do so will be disqualified.

Then head towards Tai Tong direction.

Registered at Control Point

Dirt trail and dizzying steps along the coming 1.5km route. Be careful!

Continue your walk towards Tai Tong when you see another junction


Dirt trail and dizzying steps again. Watch your steps! To Yuen Long Tai Tong

Be careful of the dirt trail and dizzying steps

Turn right when you finish a section of steps (with cemented railing).


Follow the Tai Lam Forest Track – Pak Kung Au Section. Beware of traffic!

Then cross a stone bridge

Tai Lam Forest Track – Pak Kung Au Section

Turn left to the direction of

Wong Nai Tun Village Tai Tong Bus Stop

when you see another junction

To Wong Nai Tun Village Tai Tong Bus Stop

After walking about 500m, continue on the road to the direction of Wong Nai Tun Village Tai Tong Bus Stop


Continue to the direction of Wong Nai Tun Village Tai Tong Bus Stop


Arrive at the AFCD barrier. Continue to walk along pedestrian road

Walk down along pedestrian road after passing by the AFCD nursery. Beware of traffic!

Get into Tai Tong Barbeque Area

Tai Tong Barbeque Area

Turn right to Tai Tong Nature Trail

Tai Tong Nature Trail

Walk along Tai Tong Nature Trail. Watch your steps!

Tai Tong Nature Trail

Keep left when you see another junction.

Then arrive at a green gate (the back gate of PLK Jockey Club Tai Tong Holiday Camp).

This gate will be opened ONLY during the event days.

Green Gate

Walk/run for about 1km inside the Camp and Cross the Finish Line, TOGETHER!

To Finish Arch

To Finish Arch

Check in at Finish Tent

To Finish Hall

Finish Hall

remember to… Check InRegister togetherat each Checkpoint

Register before

closing time

When you arrived a CP

Cold & hot water (cold water only at CPs 1 & 5)

Water dispensers:SP, CPs 2-9 (must bring along own container)

Bottled water: CP1

Refill Water

Bread, jam, peanut butter (except CPs 1 & 5)

3-in-1 coffee,milk tea, Ovaltine (except CPs 1 & 5)

Fruits (CPs 2 & 5)

Cup noodles (CP7)

Feed yourself

First Aid Station

Toilet

Professional services at specified hours :

• Physiotherapy (CPs 4 & 8)• Podiatry (CP 8)• Chinese Medicine Tui-Na (massage) (CP 4 & Finish Point)

CP Facilities

Water Points

End of High Island Reservoir East Dam (between SP & CP1, after M18)

Foot of Needle Hill (between CP6 & CP7, after M129)

Withdrawal during the walk

• Must report your withdrawal to the organiser

• CPs 1, 5, 7 & 9 cannot be accessed by public transport (withdraw wisely!!!)

• If two members of a team have withdrawn, the other two members will not be allowed to continue until they have joined up with another team

** Once withdrawal is registered, no re-entry is accepted

At CPs :

• report the withdrawal• obtain a Drop-out Certificate

Between CPs:

• call the emergency number • pass your bracelet to the continuing team members for the completion of the drop-out procedure at next CP

Withdrawal during the walk

Safety

Take good care of yourself

Take good care of your team mates

Bring fully-charged mobile phone/ torch

Always display your number cloth to identify yourself as Trailwalker

Before you attempt to overtake, please choose a safe section, and Say “hello” , “please…”, “thank you”…..

Know the Route Well

Know the route well yourself

Follow the route

Take note of the posts, their location & numbering (M001-M174 and OTW175-OTW198)

Temporary Distance Posts

CP9 >New Finish PointOTW175 – OTW198

In case of Emergency

Stay calm

NEVER leave an individual unattended

Go to the nearest CP for assistance

If cannot move, call emergency number imprinted on your bracelet. Report the nearest distance post, your team number, state of injury & phone number

If you call 999, quote that you are a Oxfam Trailwalker

Finish Point

PLK Jockey Club Tai Tong Holiday Camp

Crossing the Finish Line

After walking the 100km trail?

Finishing time will be recorded as the time the last member of the

team reports to officials After crossing the

finish line, show proof of registering at Control

Point, then have your

barcode scanned

> Wait for the Certificate Presentation

Finish Point

A Moment to Remember

Finish Hall

Finish Point Facilities

Video taking for crossing the Finish Line

Hot Shower (at Male and female washrooms)

Drinks and Bread

Information Desk and Souvenirs Counter

Certificate Presentation

First Aid

Free Shuttle Bus

Support Team Car Park

Free Shuttle Bus Service

Route: between the Finish Point and Yuen Long MTR Station

Service Hours:

From Finish Point (Frequency:15min):

From 7:00am on 19 November (Sat) to 2:30pm on 20 November (Sun)

From Yuen Long MTR Station (Frequency:15min):

From 7:30am on 19 November (Sat) to 1:00pm on 20 November (Sun)

Leaving by Taxi/ Support team’s cars

Walk 70 steps upstairs to support team car park/ taxi station

Taxi

Car Park for Support Teams

Each team is entitled ONE parking permit (posted to team leader in early Nov)

Only Private cars are allowed to enter

All cars can only enter the car park ONCE

• Places are very limited

Arrive the FP by car

Beware of the mini buses & cyclists passing and stopping near the entrance

FP Public Transport

KMB Buses

From HK Island to Yuen Long: 968, N368

From Kowloon to Yuen Long: 68M, 68X, 268B, 268C, N269

From N.T. to Yuen Long: 53, 64K, 64P, 68M, 76K, 77K, 269D, 276, 276P

MTR Feeder Bus

Long Ping Station <> Tai Tong (Finish Point): K66

Alight at Tai Tong Shan Road, and then walk 20 minutes to the camp

Mini Bus (Red)

Yuen Long Hung Min Court (opposite to CitiMall) <> Tai Tong Road

Alight at Tai Tong Shan Road, and then walk 20 minutes to the camp

Taxi (Green)

From Yuen Long town to Tai Tong Camp (Fee around $50)

Be Kind to the Environment

Bring litter to CPs

Make use of the recycle bins

Your team number will be marked on the bottled water and energy food packaging. If the cleaning volunteers /workers find these items on the trail, the team number and members’ names will be posted on the Oxfam Trailwalker website

S60

Your Team Page

Online Donation

Safe (transaction processed by Bank of East Asia)

Get e-receipt immediately (for HK taxpayers only)

Sponsor and leave encouragement

To reduce administration cost, sponsors can choose to pay the bank charge for Oxfam Hong Kong

Recommend using Internet Explorer 7.0 or Firefox 3.5

Outstanding Online Fundraiser Award

Winner raised

2007: HK$500,048

2008: HK$264,957

2009: HK$268,668

2010: HK$408,156

Fundraising Awards

Fundraised Awards

≧ $30,000 -2012 invitation-Asia Miles (62,500 Asia Miles x 16 teams)-Dah Chong Hong Food Mart Coupon (HK$4,000 x 15 teams)

≧ $70,000 -Team name will be acknowledged in the website and Thank you Advertisement (Feb 2012)-Enjoy priority to select favorite team number in 2011

≧ $100,000 - Eligible to compete for Category Fundraising Awards

≧ $200,000 - Oxfam Trailwalker Outstanding Fundraiser Award

Sponsorship and Receipting

Deposit sponsorship to Oxfam Hong Kong’s HSBC/BOC account on or before 20 Dec

Team leader send the sponsorship forms, original deposit slip, cheque to Oxfam. You must keep photocopies of your deposit slips, online transfer Acknowledgement Note, cheques or other documents as record of your donations

Always keep copy of sponsorship forms, deposit slips and cheques. Do not destroy them until you have received all the receipts

Visit Oxfam Trailwalker website for fundraising status update – www.oxfamtrailwalker.org.hk

Oxfam Trailwalker Channelvcast.tv/oxfamtrailwalker

High-quality live broadcast

Online Charity Sales

Personalized Playback Experience

Accessible Anywhere via Internet or 8,000+ Wi-Fi Hotspots

It’s FREE!!!!!

© 2001-2009 Vcast, Inc. 98

© 2001-2008 Vcast, Inc. 99

LIVE Web Tracking @ Oxfam Trailwalker Channel

Web ： www.vcast.tv/oxfamtrailwalker

(Live broadcast will start at 6pm on 18 Nov 2011)

Online Charity Sales @ Oxfam Trailwalker Channel

100

Portrays your unforgettable moment crossing the Finish Arch

Share your achievement easily

Post to your blog or company website for more publicity

Order via online payment & enjoy convenient delivery

We Offer Early-Bird Discounts!

Share Your Video with Loved Ones!

Oxfam Trailwalker Channelvcast.tv/oxfamtrailwalker

CONTACT US

© 2001-2009 Vcast, Inc. 101

EnquiryTel: 2127-8120E-mail: [email protected]

2007 2008 2009 2010 2011

Full Team 70% 56% 65% 70% ???

Individual 87% 80% 85% 87% ???

Complete 23 hills and ascend 4830m

Supporters’ Trip

OTW 30th Anniversary

WANTED: World's First Oxfam Trailwalker Team Do you know one?http://www.facebook.com/oxfamtrailhk

Each walker completing the walk can get:- Finish medal - Special gift

Thanks for your Support to make OTW Safe & Happy!

Thank you again for joining Oxfam Trailwalker

to help build a better world!

Important Notes of Oxfam Trailwalker Brenda Wong Fundraising Manager - Events.

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Transcript of Important Notes of Oxfam Trailwalker Brenda Wong Fundraising Manager - Events.