HSSE GUIDELINES OPERATIONS RESUME COVID-19...RESUME GUIDELINES ENHANCEMENT 1 2 3 5 Covidbriefing 4...

2008 Midterm Review

UMW CORPORATION SDN BHD

HSSE GUIDELINES – OPERATIONS RESUME

“COVID-19 PANDEMIC”

HSSE GUIDELINES CONTENTS

2

The awareness & distribution of information

Personal Protective Equipment

Health Screening

Cleaning & housekeeping

Waste management

Social distancing

Signages/ Marking/ Tagging

3

4

5

6

7

8

12

Emergency Management

Reporting to Authorities

15

16

1- THE AWARENESS & DISTRIBUTION OF INFORMATION

3

BEFORE MCOOPERATION

RESUME ENHANCEMENTGUIDELINES

1

2

3

5

Covid briefing

4

1. “Tool-box” meeting2. KKM briefing

IOM/Announcement via e-mail

Regular IOM from Group HR on new requirement. Emergency Crisis Hotline communicated to staff.

Daily HSE update via e-mail

All staff has been informed on latest global –local status daily

Daily HSE update via HSSE on-line portal

Staff was updated on Covid tips and “do’s” and “don’t’s”

STOP PRACTICE DUE TO SOCIAL

DISTANCING

CONTINUED PRACTICE

CONTINUED PRACTICE

CONTINUED PRACTICE

Distribution of flyers

Staff regularly updated on covid via flyers

ON

-LIN

E

Bi-yearly HSE bulletin will be on-line

Operating Companies (OpCo) will actively issue internal correspondence

Internal data/statistic will be shared withstaff once received management approval

REQUIREMENT BY

STOP PRACTICE DUE TO SOCIAL

DISTANCING

Information pertaining to covid-19 to be displayed at notice board

MITI/KKM

ENFORCED BY

HSSE(OpCo)

Group HSSE

Group HSSE

HSSE(OpCo)

GROUP HR/

HRBP/ HR OpCo

2- PERSONAL PROTECTIVE EQUIPMENT (PPE)

4

BEFORE MCOOPERATION


1

2

3

4

Distribution of face mask

Distribution of hand glove

Distribution of personal hand sanitizer

Allocation of hand sanitizerat common area

N95/ Surgical mask was distributed to all staff

NOT PROVIDED

50ml hand sanitizer was distributed to all staff

250ml hand sanitizer was allocated at common areas

CONTINUED PRACTICE

1. Glove to be worn by canteen operator2. Rubber glove to be worn by Marshal

CONTINUED PRACTICE

CONTINUED PRACTICE

More common areas to be identified and to allocate hand sanitizera- SURAUb- Meeting room c- Inside the liftd- Staircase e- Cafeteria f - Smoking areag- Security post

To consider disposable glove

The frequency of distribution and number of hand sanitizer to be improved

NEW GUIDELINE

The frequency of distribution and number of mask to be improved

REQUIREMENTBY

MITI/KKM

HSSE(OpCo)

HSSE(OpCo)

HSSE(OpCo)

PROPERTY/ MAINTENANCE

(OpCo)

ENFORCED BY

1. COMPULSORY to wear the mask while in premises

3- HEALTH IMPROVEMENT/ SCREENING

5

BEFORE MCOOPERATION


1

2

3

4

Body temperature screening

Visitor from hotspot country

Travelling history declaration

All staff and visitors are required to undergo temperature screening.Only healthy staff & visitors (36-37.5 C) will be allowed to enter the premises

VISITOR WILL NOT BE ALLOWED TO ENTER

THE PREMISES

All local visitors are required to declare their travelling history

CONTINUED PRACTICE

CONTINUED

PRACTICE

The frequency of screening for staff will be added from once to twice /day2. More effective thermometer will be used at critical areas

The number of

hotspot countries will be added as advised by WHO

ON

-LIN

E Staff will be advised to communicate with their visitor/clients via skype, webex, etc

H1N1 VaccineAll staff was offered with free H1N1 vaccination

CONTINUED

PRACTICEIF APPLICABLE

Complimentary Vitamin C

NOT PROVIDED5NEW PRACTICE FREE VITAMIN C

PROVIDED

Company initiative to improve the staff body immune system

Company to consider to provide any other suitable vaccine to the staff

VISITOR WILL NOT BE ALLOWED TO ENTER

THE PREMISES

REQUIREMENTBY

MITI/ KKM

MITI/KKM

ENFORCED BY

MARSHALS

MARSHALS

MARSHALS

GROUP HR/

HRBP/ HR OpCo

GROUP HR/

HRBP/ HR OpCo

4- CLEANING & HOUSEKEEPING

6

BEFORE MCOOPERATION


1

2

3

Space sanitizing

Area disinfection

CONTINUED PRACTICE

1 The sanitizing will be conducted at working area before operation resumes2. The sanitizing will be conducted on a monthly basis until pandemic is over

Space sanitizing was conducted at office and enclosed working area

Disinfection was conducted at all office equipment, lift button, door lock, etc.

CONTINUED PRACTICE

1 The disinfection will be conducted at working area before operation resumes2. The disinfection will be conducted 3 times daily3. Cleaning kit to be provided at all areas. Staff will be trained to disinfect office equipment

Normal cleaning process

Cleaning process was performed by engaged contract cleaners

CONTINUED PRACTICE

1.The frequency of cleaning to be increased especially at common areas:a- Washroomb- Lobbyc- Cafeteria d- Meeting room 2. Sufficient hand soap provided at pantry and wash room

REQUIREMENTBY

MITI

ENFORCED BY

HSSE(OpCo)

CLEANER/ PROPERTY/

MAINTENANCE(OpCo)

CLEANER/ PROPERTY/

MAINTENANCE(OpCo)

5- WASTE MANAGEMENT

7

BEFORE MCOOPERATION


1

2

Method to dispose used PPE

Disposable of used PPE

NO PROPER GUIDELINE DEVELOPED

1. Steps to dispose face mask:a- Fold used maskb- manage the ear loops neatlyc- wrap with the loopsd- put the mask into plastic bage- dispose the mask into covered binf- wash hand with soap and water 2. Steps to disposeglove:a- put the glove into plastic bagb- dispose the glove into covered binc- wash hand with soap and water

1. Proper dust bin with proper cover provided at all critical areas

Used PPE was disposed together with other solid waste

CONTINUED PRACTICE

If blood is visible in body fluid then the gloves & mask must be discarded into biohazard bag

NEW GUIDELINE

REQUIREMENTBY

ENFORCED BY

CLEANER/ PROPERTY/

MAINTENANCE(OpCo)

CLEANER/ PROPERTY/

MAINTENANCE(OpCo)

6- SOCIAL DISTANCING

A : ALL WORKING AREAS

8

BEFORE MCOOPERATION


1

2

3

Business travel are prohibited

Large crowd event

To limit the number of staff working at one area at a time

The staff was divided into two teams –Team A and B

1. Business travel overseas is prohibited2. Travel among UMW business locations is prohibited

To postpone/ cancel/ reschedule large crowd event with more than 30 participants

CONTINUED

PRACTICE

CONTINUED

PRACTICE

CONTINUED

PRACTICE

The implementation will continue untilfurther notice by the management / NSC

The implementation will cover all working areas

Activation of Split Team Operations

4

In-person business meetings and gathering

Not implemented if:a- attendee has feverb- non critical meetingc- other available communication platformd- no rigorous infection control taken

All meetings to be cancelled

REQUIREMENTBY

MITI/KKM

ENFORCED BY

1. To cancel/ reschedule all events

GROUP HR/

HRBP/ HR OpCo

GROUP HR/HRBP /

HR OpCo/HR EVENT

ORGANIZER

GROUP HR/

HRBP/ HR OpCo

Staff will be advised to communicate with their visitor/clients via skype, webex, etcO

N-L

INE

MITI/KKM

ALL STAFF

2. Staff are not allowed to gather at any place/ cafeteria


B : CAFETERIA/ CANTEEN

9

BEFORE MCOOPERATION


1

3

4

Breakfast / evening tea

Lunch

NEW GUIDELINEArrangement of chairs and tables

5

NO PROPER GUIDELINE

DEVELOPED

The distance between chairs are at least 1 m or 3 feet

NO PROPER GUIDELINE

DEVELOPED

Grab packed food to be prepared to prevent crowd staff

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

2 Staff queuing area

NO PROPER GUIDELINE

DEVELOPED

NEW GUIDELINE

The distance between staff at the food counter isat least 1 m or 3 feet

Operator need to change their method to serve the food to the staff.

Operator needs to change their method of serving food to staff

Social distancing with marked chair/table

Social distancing with marked floor

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

REQUIREMENTBY

MITI/KKM

MITI/KKM

MITI/KKM

MITI/KKM

ENFORCED BY

HSSE (OpCo)/ PROPERTY/

MAINTENANCE(OpCo)


MAINTENANCE(OpCo)

Grab packed food to be prepared to prevent crowd staff

GROUP HR/

HRBP/ HR OpCo

GROUP HR/

HRBP/ HR OpCo

GROUP HR/

HRBP/ HR OpCo

Payment at canteen/ cafeteria

MITI/KKM

Cashless

Operator needs to change their payment method: 1.Coupon2. QR code


C : OTHER COMMON AREAS

10

BEFORE MCOOPERATION


1

4

5




Surau NO PROPER GUIDELINE DEVELOPED

1.All gatherings are not allowed in Surau2. Any “tazkirah”/”ceramah” is not allowed

Staff is required to bring their own “telekong” or garment

1. Staff to use plastic sejadah when performing prayer2. Sejadah to be disinfected regularly

NEW GUIDELINE

NEW GUIDELINE

Staff is not allowed to perform prayer in “Jemaah” 2. Notice to be displayed at entrance

Surau can be utilized

REQUIREMENTBY

ENFORCED BY


NEW GUIDELINETo limit 5 staff in the surau at one time

Staff is not allowed to share prayer garment

NEW GUIDELINE

Notice to be displayed at surau entrance

NEW GUIDELINE

Notice to be displayed at surau entrance

1.The disinfection will be conducted 3 times daily2. Cleaning kit to be provided at surau

HR OpCo/ SURAU

COMMITTEE

HR OpCo/ SURAU

COMMITTEE

MUSLIM STAFF


MAINTENANCE(OpCo)

HR OpCo/ SURAU

COMMITTEE

MITI/KKM


C : OTHER COMMON AREAS

11

BEFORE MCOOPERATION


2

4

5

Lift / Elevator

Lobby

Meeting rooms

6


Meeting room to be closed . Training, engagement and events to becancelled.




3


All gathering places to be closed temporarily

Staff is required to use staircase

Elevator to be closed

1.Staff/ visitor to be positioned at least 1 m from each other2. Staff –visitor to avoid physical contact when greeting

To practice safe greetings which includes a wave, a nod or a bow

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

REQUIREMENTBY

MITI/KKM

Staff will be advised to communicate with their colleagues via skype, webex, etcO

N-L

INE

MITI/KKM

MITI/KKM

ENFORCED BY

Gym/ field

Service van/ vehicle

1.2 mechanics to be seated separately 2. 2 separate vehicles

1. Mechanics to be seated in front and the back

HSSE (OpCo)/ HR (OpCo)/

SERVICE(OpCo)




HSSE (OpCo)/ HR(OpCo)

PROPERTY/ MAINTENANCE

(OpCo)

7- SIGNAGES/ MARKING/ TAGGING

12

BEFORE MCOOPERATION


1

3

4

5

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

2

NO PROPER GUIDELINE

DEVELOPED

Hand SanitizerStations

Temperature screening Stations

Disposable PPE Areas

Meeting rooms/ areas

Lift / Cafeteria

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

NEW GUIDELINE

Proper notice/ instruction on how to use the sanitizer to be displayed

Proper notice/ instruction on requirement of temperature screening

Proper notice/ instruction on how to dispose PPE

Proper notice/ instruction mentioning that social distancing is taking effect

Proper notice/ instruction mentioning that social distancing is taking effect



To locate notice at storage areas

To locate notice at screening areas

To locate notice at sanitizer stations

REQUIREMENTBY

MITI/KKM

MITI/KKM

ENFORCED BY

ALL STAFF


MAINTENANCE(OpCo)


MAINTENANCE(OpCo)


MAINTENANCE(OpCo)


MAINTENANCE(OpCo)

8- EMERGENCY MANAGEMENT

A: STAFF HAS A FEVER / BACK FROM HOTSPOT COUNTRY

13

BEFORE MCOOPERATION


4

5

REQUIREMENTBY

ENFORCED BY

1

Staff will be advised:1.To refer to the nearby clinic2. To self- quarantine for 14 days (if required by the doctors)

Body temperature screening

All staff and visitors are required to undergo temperature screening. Staff & visitors will not be allowed to enter the premises if the temperature more than 37.5

2

Staff travelling history declaration

CONTINUED

PRACTICE

NO PROPER GUIDELINE

DEVELOPED

Staff just came back from hot spot country will not be allowed to enter the premises.

Staff will be advised:1.To refer to the nearest clinic2. To self- quarantine for 14 days (if required by the doctors)

MARSHALS

MARSHALS

MITI/KKM

MITI/KKM


B: STAFF FAINTED, ASTHMA OR SHORT OF BREATH DURING WORKING

14

BEFORE MCOOPERATION


4

5

NEW GUIDELINETo bring the staff at

the rest area

Basic treatment

REQUIREMENTBY

ENFORCED BY

NEW GUIDELINETo contact:

1. In-house clinic2. Public Hospital3. Public Clinic

Other staff assist the situation

Contact number of Public hospitals / clinic to be displayed

Emergency Assistance

2

3

1

NEW GUIDELINETo limit to 2 staff

only

NEW GUIDELINE1 m social distancing

(If possible)

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

1. HSE/HR personnel to inform Head of Plant/ Operating companies




The staff assist the emergency to comply with social distancing

NEW GUIDELINEBoth the helper andvictim to wear mask

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

The nearest staff/ first aider



MITI/KKM

MITI/KKM

MITI/KKM

MITI/KKM

MITI/KKM


B: STAFF FAINTED, ASTHMA OR SHORT OF BREATH DURING WORKING

WORKING

15

BEFORE MCOOPERATION


4

5

REQUIREMENTBY

ENFORCED BY

Area disinfection

Personal hygiene

Monitoring health status

To monitor staff health status

6

7

8

NEW GUIDELINETo disinfect the

affected area immediately

NEW GUIDELINEImmediately wash

hand after handling case

NEW GUIDELINETo see doctor immediately

if feeling unwell after the incident

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

NO PROPER GUIDELINE

DEVELOPED

9Emergency procedure

NO PROPER GUIDELINE

DEVELOPED

NEW GUIDELINETo announce the staffabout the emergency

procedures

MITI/KKM

MITI/KKM

MITI/KKM

MITI/KKM

1. Information pertaining to covid-19 to be displayed at notice board

ON

-LIN

E

1.HSE on-line update on covid-192. HSSE on-line portal


MAINTENANCE(OpCo)


HSSE(OpCo)

GROUP HSSE

ALL STAFF

9- REPORTING TO COVID-19 STATUS TO AUTHORITY

16

BEFORE MCOOPERATION


4

5


NEW GUIDELINE1. Management toappoint staff tocoordinate Covid-19preventive measuresprogrammes2. To submit report to

MITI and DOSH

To establish a formatof reporting for UMWGroup

Appointmentof Covid-19Coordinator

REQUIREMENTBY

ENFORCED BY

Submit Report To MITI / DOSH

SAFETY & HEALTH

OFFICER / HSE PRACTITIONER

(OpCo)


2

1

NEW GUIDELINETo submit report to

MITI /DOSH

To establish a formatof reporting for UMWGroup

SAFETY & HEALTH

OFFICER / HSE PRACTITIONER

(OpCo)

MITI/KKM

MITI/KKM

THANK YOU

HSSE GUIDELINES OPERATIONS RESUME COVID-19...RESUME GUIDELINES ENHANCEMENT 1 2 3 5 Covidbriefing 4...

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