I N D I A N A U N I V E R S I T Y 2

HR Summit 2013-2014

Conflicts of Commitment

and

Conflicts of Interest

(Staff and Temporary Employees)

September 25, 2013

University Human Resources

I N D I A N A U N I V E R S I T Y 3

HR Summit 2013-2014

A distinguishable difference

Conflicts of Commitment --- not allowed

Conflicts of Interest --- to be managed

Examples of each

I N D I A N A U N I V E R S I T Y 4

HR Summit 2013-2014

Conflicts of Commitment

To prevent misuse of IU resources

• Expected that employees devote IU work activities to IU functions

• Expect that the use of IU resources to be used in the best interest of IU

I N D I A N A U N I V E R S I T Y 5

HR Summit 2013-2014

Conflicts of Commitment – not allowed

External “activities”

Personal Organization

Company Agency

Other entity not affiliated with IU

I N D I A N A U N I V E R S I T Y 6

HR Summit 2013-2014

Conflicts of Commitment – not allowed

IU Resources - examples

Personnel Equipment

Supplies Rooms/space

Vehicle Letterhead

Logo Surplus material

7

Conflicts of Commitment Employee Devote University work activities to official functions of

the University Conduct non-university work outside of designated work

periods or conduct during periods of leave Use University resources only in the interest of the

University

Supervisor Ensure employees are informed on the policy Ensure there is appropriate oversight Monitor for compliance

HR Summit 2013-2014

I N D I A N A U N I V E R S I T Y

I N D I A N A U N I V E R S I T Y 8

HR Summit 2013-2014

Conflicts of Interest

Outside interest to be managed

• To prevent external activities from adversely impacting IU

• To protect employees from undue suspicion

(Also Indiana Code 35-44-1-3)

I N D I A N A U N I V E R S I T Y 9

HR Summit 2013-2014

Conflicts of Interest

Occurs when an employee or immediate family member receives financial benefit from employee’s IU position

Or the appearance is a detriment to IU’s integrity

Should be avoided or otherwise disclosed and managed by supervisor

10

Conflicts of Interest Illustration of outside business entities

Programming Consulting

Catering Counseling

Landscaping Legal

Painting, plumbing, etc. CPA

Computer repair Marketing

Web development Real estate

Goods and equipment

HR Summit 2013-2014

I N D I A N A U N I V E R S I T Y

11

HR Summit 2013-2014

Conflicts of Interest Employees Immediately disclose to the unit head any real or potential

conflict of interest Avoid any involvement with related university activity or

decision Consult with supervisor for directions

Supervisor and managers Ensure employees are informed of policy Manage any possible conflicts in the best interests of the

University; take affirmative steps to monitor Consult with higher level of management if question about

an external activity and how to properly manage

I N D I A N A U N I V E R S I T Y

I N D I A N A U N I V E R S I T Y 12

HR Summit 2013-2014

A distinguishable difference

Conflicts of Commitment --- not allowed

Conflicts of Interest --- to be managed

Examples of each