HELP DOCUMENT FOR NEW FORMAT OF MONTHLY PROGRESS …

HELP DOCUMENT FOR NEW FORMAT OF MONTHLY PROGRESS REPORT (MPR)

New MPR format has been launched in IMIS for reporting of monthly progress from 2012-13 onwards. Earlier there were

four entry forms for month wise reporting.

1. Physical Progress

2. Financial Expenditure

3. School Coverage

4. Scheme Progress

All these individual entry formats have been consolidated into a single entry form. Districts have to upload their progress by

entering data in this form. This will automatically generate the Physical, financial, School and Scheme progress report for that

district.

The emphasis has moved from habitation coverage information to schemes information. In this New MPR format Scheme

data is the primary data. If Scheme information entered in IMIS by sate/district users is not correct then it may lead to wrong

progress/achievement for the state and district. This will create huge data gap between data entered for Scheme, physical

progress shown and financial expenditure incurred. Therefore state and district users should correct the data of schemes on

priority.

Pre-requisite:- All schemes for which expenditure will be filed, have to be entered on IMIS through the scheme entry form

available at Data Entry => Regular => Schemes Entry.

Note:- It is not mandatory that schemes, for which expenditure is to be filed, are included in the project shelf of the

particular year.

Steps to be followed for entering expenditure and physical coverage of schemes:-

This Monthly Progress Report entry form can be accessed in IMIS after login by using following option

Data Entry => Monthly => Monthly Progress Report (New)

(fig-1)

After clicking on Monthly Progress Report (New) it displays the State Name, District Name Month and Year of reporting and

two other options viz. (i) Scheme + O&M + Jalmani Expenditure and (ii) Expenditure on water supply through tanker.

CASE I - By default (i) is selected. In this case the following steps are to be followed by the user, for entering scheme wise

expenditure and physical progress of coverage.

(fig-2)

Below this user can view one line - You have marked total X habitations and X schools in MPR for selected month. Here habitations and schools previously marked as “Covered” during the selected month and year, if any, will be

added up and shown.

Below this, a report which shows how much expenditure data has been entered for the selected month and year, is

displayed.

(fig-3)

This report cum entry form contains four Grids. Description of each grid

[A]: This grid shows the data of total expenditure made in the selected month.

[B]: This grid shows the component wise breakup of the expenditure made in the selected month.

[C]: This grid is the entry cum report format for expenditure against Operation and Maintenance. User can directly

data here. Jalmani expenditure, if any, also can be directly entered here.

[D]: This section asks for the option whether

option is selected then an approve button appears as shown in figure below.

(fig-4)

When user clicks on Approve button it will finalize

for that district and the selected month.

If ‘Not Final’ option is selected then it will open the entry form to enter the Scheme physical and financial details.

will show the Scheme filtration option so that

reported. The following screen appears after selecting

Grids. Description of each grid is follows.

total expenditure made in the selected month.

This grid shows the component wise breakup of the expenditure made in the selected month.

This grid is the entry cum report format for expenditure against Operation and Maintenance. User can directly

Jalmani expenditure, if any, also can be directly entered here.

whether the data entered and shown in this report is

approve button appears as shown in figure below.

finalize the data for the selected month and user will not able to enter more data

ected then it will open the entry form to enter the Scheme physical and financial details.

will show the Scheme filtration option so that the user can select the particular scheme for which progress has to be

. The following screen appears after selecting ‘Not Final’ option.

This grid shows the component wise breakup of the expenditure made in the selected month.

This grid is the entry cum report format for expenditure against Operation and Maintenance. User can directly enter the

the data entered and shown in this report is ‘Final’ or ‘Not Final’. If ‘Final’

for the selected month and user will not able to enter more data

ected then it will open the entry form to enter the Scheme physical and financial details. The system

the user can select the particular scheme for which progress has to be

(fig-5)

1. In Scheme Category above, ALL SCHEMES

particular type of scheme, he/she can select any of the othe

2. Select Year will show schemes marked in the

schemes which are not a part of the project shelf user

3. All remaining fields shown in above table are optional

values from the drop down boxes will enable user

4. After making the suitable selections, user has to c

Fig(6)

System will display all the scheme names in Scheme dropdown list as per the search criteria

particular scheme from the drop down list or

selecting a Block, panchayat, village or habitation.

When user selects a particular scheme then the

ALL SCHEMES will be selected by default. But if user wishes

can select any of the other options.

schemes marked in the PROJECT SHELF by default. But if user

a part of the project shelf user can select ALL SCHEMES

All remaining fields shown in above table are optional and default values can be used. However selecting particular

drop down boxes will enable user to search for a particular scheme, from a shorter list.

After making the suitable selections, user has to click on SEARCH Button. The following page will appear.

will display all the scheme names in Scheme dropdown list as per the search criteria (

particular scheme from the drop down list or he/she can narrow down the list of schemes show

selecting a Block, panchayat, village or habitation.

the main entry form is displayed- Refer fig(7)

wishes to report expenditure for only a

by default. But if user want to report expenditure on

and default values can be used. However selecting particular

to search for a particular scheme, from a shorter list.

The following page will appear.

refer to fig(6)). User can select a

schemes shown in Scheme dropdown list by

Fig (7)

1. The following particulars of the selected scheme are displayed.

a. Commencement date

b. Estimated Cost

c. GOI Share

d. State Share All these information are already entered by the user in the Scheme entry

e. Community Share

f. Scheme type

2. After this user can view five sections A,B,C,D,E

Section A

Expected Completion date – This date will be fetched from the Scheme Entry form. It is the same date that

updated while entering the scheme

completion is different.

Physical Completion date – Actual Date on which the scheme is commissioned has to be updated by

Financial Completion date – The financial completion date has to be updated by

Section B

If the scheme has been handed over to community then

done only if the scheme is either physically or financially complete.

Once user click on the check box the following will appear

Fig (8)

User has to fill the date of handing over to community and click on the appropriate radio button. (Fully handed over/

partially handed over). “Fully handed over” implies that both the O&M and Scheme Asset

community. “Partially handed over” implies that only O&M has been handed over to community.

Funding support has to be selected appropriately.

Section C (Physical MPR)

Fig (9)

This section will produce Physical MPR for the selected month and year.

/ proposed to be covered by the particular scheme. The target habitations will be displayed in pink coloured rows.

The point to be noted here is that,

expenditure in Section E below and vice versa.

For each habitation, Population Covered

households covered during selected Month and year has to be provided.

as per the Yearly data Updation form, is displayed. Also the LPCD provided has to be filled up if the displayed values

following particulars of the selected scheme are displayed.

All these information are already entered by the user in the Scheme entry

can view five sections A,B,C,D,E

This date will be fetched from the Scheme Entry form. It is the same date that

updated while entering the scheme details for the first time on IMIS. User may edit this date if the actual date of

Date on which the scheme is commissioned has to be updated by

The financial completion date has to be updated by user

If the scheme has been handed over to community then user has to click on the check box provided. This has to be

done only if the scheme is either physically or financially complete.

click on the check box the following will appear

to fill the date of handing over to community and click on the appropriate radio button. (Fully handed over/

partially handed over). “Fully handed over” implies that both the O&M and Scheme Asset

handed over” implies that only O&M has been handed over to community.

Funding support has to be selected appropriately.

This section will produce Physical MPR for the selected month and year. User can view the list of habitations covered


The point to be noted here is that, user can select 0 habitations from this list and yet submit the

expenditure in Section E below and vice versa.

For each habitation, Population Covered by the scheme during selected Month and year has to be provided. Similarly

selected Month and year has to be provided. The total no.


All these information are already entered by the user in the Scheme entry form

This date will be fetched from the Scheme Entry form. It is the same date that user has

may edit this date if the actual date of

Date on which the scheme is commissioned has to be updated by user.

user.

to click on the check box provided. This has to be

to fill the date of handing over to community and click on the appropriate radio button. (Fully handed over/

partially handed over). “Fully handed over” implies that both the O&M and Scheme Assets has been handed over to

handed over” implies that only O&M has been handed over to community.

can view the list of habitations covered


can select 0 habitations from this list and yet submit the financial

selected Month and year has to be provided. Similarly

no. of households in the habitation


are not correct. LPCD figures cannot be decreased. After this user has to select the coverage status [FC

habitation and check on the box provided in the

Section D (School MPR)

Fig (10)

This section will produce School MPR for the selected month and year.

proposed to be covered by the particular scheme. The target schools will be displayed in pink coloured rows.

point to be noted here is that, user

Section E and vice versa.

Section E (Financial MPR)

Fig (11)

Fig (12)

Refer fig (11) above. This section will produce Financial MPR for Programme Fund, for the selected month and year.

Select the Programme component under which expenditure is to be booked. Here all components under which

funding has been provided in the scheme (as entered by

districts which have DDP blocks can book expenditure under DDP

Scheme expenditure booked against different programme will be

component. If Scheme programme

expenditure. Mapping of Programme to F

Scheme Program

ARWSP

State Development Board

NREGA

Panchayat Funds

ARWSP-Sustainibility

LPCD figures cannot be decreased. After this user has to select the coverage status [FC

habitation and check on the box provided in the SAVE column.

This section will produce School MPR for the selected month and year. User can view the list of schools covered /

proposed to be covered by the particular scheme. The target schools will be displayed in pink coloured rows.

user can select 0 schools from Section D and yet submit the financial e

This section will produce Financial MPR for Programme Fund, for the selected month and year.


funding has been provided in the scheme (as entered by user in the scheme entry form) will be displayed.

districts which have DDP blocks can book expenditure under DDP - Refer fig (12).

Scheme expenditure booked against different programme will be automatically

cheme programme component is not correctly selected, then it will lead to incorrect financial

Programme to Financial component, is as per the following table.

Scheme Program Finanacial Componet

NRDWP-Programme

Development Board Loans from Financial Institutions

Others

Others

Sustainibility NRDWP-Sustainability

LPCD figures cannot be decreased. After this user has to select the coverage status [FC/PC] of the

can view the list of schools covered /

proposed to be covered by the particular scheme. The target schools will be displayed in pink coloured rows. The

D and yet submit the financial expenditure in

This section will produce Financial MPR for Programme Fund, for the selected month and year.


in the scheme entry form) will be displayed. Those

automatically mapped to appropriate financial

then it will lead to incorrect financial

is as per the following table.

ARWSP-Submission NRDWP-WaterQuality

State Programs NRDWP-State Sector

SWAP Others

Jalswarajya NRDWP-State Sector

NRDWP-Coverage NRDWP-Programme

Swajaldhara NRDWP-Sustainability

NRDWP-Sustainibility NRDWP-Sustainability

NRDWP-Water Quality NRDWP-WaterQuality

NABARD Loans from Financial Institutions

NRDWP-Calamities Calamities

World Bank State contibution in Externally aided projects

Watershed Programmne Others

NRDWP ( O & M) NRDWP-O&M

BRGF Others

NLCPR Others

MNP (State Funds) NRDWP-State Sector

ASIDE Others

Financial Institutions Loans from Financial Institutions

Community Contribution Community Contribution

External Aid State contibution in Externally aided projects

Finance Commission Grants Finance Commission Grants

PMGY Others

MP LAD/MLA LAD Others

NRDWP-Water Quality

Earmarked funding(Bact.)

NRDWP-Water Quality Earmarked

funding(Bact.)

NRDWP-Water Quality

Earmarked funding(Chem.)

NRDWP-Water Quality Earmarked

funding(Chem.)

Next user will have to fill the expenditure (in Rs.) upto 31st

March of previous Financial year, if the scheme has

commenced before 1st

April of current year. Here Zero Amount can also be filled if expenditure was not incurred.

After this user has to fill expenditure (in Rs.) upto previous month in current financial year also, if the scheme has

commenced before the selected month and year (not applicable for month of April). Here Zero amount can also be

filled if expenditure was not incurred. These two figures have to be filled only once.

In the next textbox, user will have to fill the expenditure (in Rs.) of the scheme, in selected month and year. Here Zero

amount can also be filled if expenditure has not been incurred in the selected month and year. Once user enters this

amount, it is divided into expenditure under GoI, State and Community as per % of GoI, State and Community share

of estimated / revised cost of the scheme (as entered by user in the scheme entry form) and also shown as per the %

of SC, ST and General population of all the habitations proposed to be covered by the scheme. The breakup is shown

automatically below the total expenditure figure.

If the scheme is exclusively for schools then the % expenditure is shown under school expenditure only and the

breakup into SC/ST/GEN is calculated based on the SC/ST/GEN population of the habitation in which the school is

located. This is automatically detected by the system based on entry made in the scheme entry form.

It may be noted that this is only an indicative expenditure breakup provided by the IMIS system and can be edited

by the user based on actual expenditure.

The last three columns in the table show the available funds. It may be noted that these are the available funds for

the entire district and is calculated as follows:

(Total District Releases + District OB if any) – Total District Expenditure till date.

These figures will change depending on the total district releases and the expenditure made so far by the district.

THE ABOVE STEPS HAVE TO BE REPEATED FOR ALL SCHEMES FOR WHICH PHYSICAL PROGRESS and EXPENDITURE IS

TO BE REPORTED FOR THE SELECTED MONTH AND YEAR.

CASE II

Refer fig(2) above. If user selects option (ii) Expenditure on water supply through tanker, then following format is displayed.

Fig (13)

Here user can directly fill the expenditure against the Component. This expenditure will automatically get added to the

scheme expenditure, for showing the total expenditure of the district in a particular month and year.

Messages:-

Message Text Meaning / Reason What needs to be done

Expected Completion Date can

not be blank

This is the expected date of

completion of the selected scheme. By

default this date is picked up from the

entry made in the scheme entry form

and can be modified here.

User has to enter the date at A. (fig.7). It

cannot be left blank

Expected Completion Date

should be in Date

format(dd/mm/yyyy)

Expected Completion date at A. (fig 7)-

The date entered in this field should

be in the format dd/mm/yyyy

User has to check whether the date has been

entered in the dd/mm/yyyy format and

remove any blank spaces or other

figures/alphabets that could have been

entered in the date, by mistake.

Physical Completion Date should

be in Date format (dd/mm/yyyy)

or blank

Physical Completion date at A. (fig 7)-


be in the format dd/mm/yyyy OR

blank





entered in the date, by mistake. This field

could also be left blank

Financial Completion Date

should be in Date format

(dd/mm/yyyy) or blank

Financial Completion date at A. (fig 7)-


be in the format dd/mm/yyyy OR

blank







Handed over to community Date

should be Date(dd/mm/yyyy) or

blank

Handed over to community date

under B. (fig 8). This appears if check

box at B. is checked - The date entered

in this field should be in the format

dd/mm/yyyy OR blank







Please enter physical completion

date for entering financial

completion date

This message appears when user tries

to enter the financial completion date

without entering the physical

completion date and save the record.

(Refer A. fig 7)

The IMIS system assumes that financial

completion of a scheme cannot happen

without the physical completion. User has to

first enter the physical completion date.

Please enter financial

completion date for entering

handed over to community date


to enter the ‘Handed over to

Community’ date without entering the

financial completion date and save the

record. (Refer A. and B. fig 7 & 8)


completion of a scheme is mandatory before

the scheme is handed over to the community.

User has to first enter the financial completion

date.

Physical Completion date can

not be greater than Financial

completion date


to enter the Physical Completion date

which is greater than the financial

completion date and save the record.

(Refer A. fig 7)


completion of a scheme is possible only after

physical completion of the scheme. User has

to enter the two dates such that financial

completion date is same as physical

completion date OR after physical completion

date

Financial Completion date can

not be greater than handed over

to community date


to enter the financial completion date

which is a later date than the ‘Handed

over to Community’ date and save the

record. (Refer A. and B. fig 7 & 8)

The IMIS system assumes that a scheme can

be handed over to the community only after

its financial completion is achieved. User has

to enter the two dates such that financial

completion date falls prior to the ‘Handed

over to Community’ date.

At least one funding support to

panchayat for O&M should be

selected for handed over to

community scheme


save the record without selecting any

option under Funding Support (Refer

B. fig 8) for schemes which have been

handed over to community (Check box

at B. in fig. 7 is checked)

User has to select at least one funding option

Financial Expenditure should be

numeric only

Expenditure figures reported at E. fig 7

contains spaces / special characters /

alphabets etc.

User has to enter valid expenditure figure

which contains only numeric values. Decimal

points are allowed

All Expenditure should be

numeric only

Expenditure figures reported at E. fig 7

contains spaces / special characters /

alphabets etc.

User has to enter valid expenditure figure

which contains only numeric values. Decimal

points are allowed

Total financial expenditure

during the month should be

equal to total of all expenditures

Refer E. fig 7 & 11. Expenditure

entered in the text box ‘During June

2012’ is not equal to total expenditure

User has to ensure that total expenditure

breakup of GoI, State and Community under

SC/ST/GEN and School Expenditure is equal to

under GoI, State and Community

Expenditure for SC/ST/Gen and

Schools.

breakup (GoI, State & Community)

given below that.

the total expenditure entered for that month.

GOI Expenditure should not be

greater than GOI available fund

Refer E. fig 7 & 11. Total GoI

Expenditure entered, exceeds GoI

funds available in the district

User should ensure that Total of GoI

expenditure for SC/ST/GEN including school

expenditure should not exceed (SC+ST+GEN)

GoI funds available with the district

State Expenditure should not be

greater than State available fund

Refer E. fig 7 & 11. Total State

Expenditure entered, exceeds State

funds available in the district

User should ensure that Total of State



State funds available with the district

Community Expenditure should

not be greater than Community

available fund

Refer E. fig 7 & 11. Total Community

Expenditure entered, exceeds

Community funds available in the

district

User should ensure that Total of Community



Community funds available with the district

DDP Expenditure should not be

greater than DDP available fund

Refer E. fig 12. Total DDP Expenditure

entered, exceeds DDP funds available

in the district

User should ensure that Total of DDP



DDP funds available with the district

SC GOI Expenditure should not

be greater than (GEN + SC) GOI

available fund. (Similar message

appears for ST expenditure

also)

Refer E. fig 11. Total GoI Expenditure

entered under SC expenditure,

exceeds (GEN + SC) GoI funds available

in the district

Expenditure under SC can be booked from

both SC & GEN funds. User has to ensure that,

Total GoI Expenditure entered under SC, does

not exceed (GEN + SC) GoI funds, available in

the district

SC State Expenditure should not

be greater than GEN + SC State



also)

Refer E. fig 11. Total State Expenditure


exceeds (GEN + SC) State funds

available in the district



Total State Expenditure entered under SC,

does not exceed (GEN + SC) State funds,


SC Community Expenditure

should not be greater than GEN

+ SC Community available fund.

(Similar message appears for ST

expenditure also)

Refer E. fig 11. Total Community

Expenditure entered under SC

expenditure, exceeds (GEN + SC)

Community funds available in the

district



Total Community Expenditure entered under

SC, does not exceed (GEN + SC) Community

funds, available in the district

SC DDP Expenditure should not

be greater than GEN + SC DDP



also)

Refer E. fig 12. Total DDP Expenditure


exceeds (GEN + SC) DDP funds




Total DDP Expenditure entered under SC, does

not exceed (GEN + SC) DDP funds, available in

the district

GEN GoI Expenditure should not

be greater than GEN GoI

available fund

Self explanatory. Refer E. fig 11

GEN State Expenditure should

not be greater than GEN State

available fund


GEN Community Expenditure

should not be greater than GEN

Community available fund


GEN DDP Expenditure should

not be greater than GEN DDP

available fund


SC Population should be numeric

only

Self explanatory. Refer C. fig 7 User should ensure that SC Population

covered during the month should be only

numeric. Space/blanks should be removed, if

any.

ST Population should be numeric

only

Self explanatory. Refer C. fig 7 User should ensure that ST Population covered

during the month should be only numeric.

Space/blanks should be removed, if any.

GEN Population should be

numeric only

Self explanatory. Refer C. fig 7 User should ensure that GEN Population

covered during the month should be only

numeric. Space/blanks should be removed, if

any.

Total House Holds should be

numeric only

Self explanatory. Refer C. fig 7 Total HH covered during the month by

selected scheme should be only numeric.


House connection should be

numeric only

Self explanatory. Refer C. fig 7 House Connections provided during the month

by selected scheme should be only numeric.


Total LPCD should be numeric

only

Self explanatory. Refer C. fig 7

Safe LPCD should be numeric

only


Total Covered population during

the month cannot be zero at s.n.

Self explanatory. Refer C. fig 7 User has to correct the data of the habitation

at the particular Serial No.

Total Covered population during

the month Can not be greater

than total present population at

s.n.

Self explanatory. Refer C. fig 7 Self explanatory. Refer C. fig 7

Sum of Covered population

during the month and total

covered population as on date is

less than total population so this

habitation can not be FC at s.n.

Self explanatory. Refer C. fig 7 For habitations covered during the month,

with coverage status FC, User has to correct

data of, “Pop Cov during the Month by

selected scheme” at the particular Serial No.,

OR user has to change the status of the

habitation to PC

Total House Holds cannot be

zero at s.n.


Total House Holds cannot be less

than house connections given at

s.n.

Self explanatory. Refer C. fig 7 User has to reduce no. of House connections

provided during the month OR increase the

total Households OR make both the figures

equal , at the particular serial No.

Total LPCD can not be less than

Safe LPCD at s.n.

Self explanatory. Refer C. fig 7 User has to correct the data of the habitation


Safe LPCD can not be zero at s.n. Self explanatory. Refer C. fig 7 User has to correct the data of the habitation


Completion date is prior to 1st

April of current financial year

Refer A. fig (7). This message appears

when Expected / Physical / Financial

Completion date is prior to 1st

April of

the current financial year

User has following options of modifying the

data -

1. Expected Completion date can be modified

to a date after the selected month and year

for which MPR is being filed. Physical &

Financial completion dates may be entered

later

2. Physical Completion date should be

modified to a date after the selected month

and year for which MPR is being filed.

However, this date can not be later than

Financial completion date

3. Financial Completion date should be

modified to a date after the selected month

and year for which MPR is being filed.

4. In case scheme has been physically

completed prior to 1st

April of current

financial year, financial completion date

should fall in the current financial year.

Physical Completion date is

greater than selected month and

year

Refer A. fig (7). This message appears

when Physical Completion date falls

on a date which is later than the

User has to enter the actual date on which the

selected scheme has been physically

completed. Therefore Physical Completion

selected month and year date should not be a date which is later than

the last day of the reporting month. Eg. If user

is reporting progress of July 2012, then

physical completion date should be equal to or

prior to 31/07/2012.

HELP DOCUMENT FOR NEW FORMAT OF MONTHLY PROGRESS …

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Transcript of HELP DOCUMENT FOR NEW FORMAT OF MONTHLY PROGRESS …