Guide to Submitting Entries 2016 V1 -...

GUIDE TO SUBMITTING ENTRIES This document is to be read in conjunction with

Eligibility Criteria and Category Definitions, which is appended hereto.

ENTRIES OPEN Thursday 4 August 2016 @ 9am AEST

ENTRIES CLOSE

Thursday 18 August 2016 @ 7pm AEST

Overview Entries for the 2016 ARIA Awards are open to ARIA members. A new entry website has been developed this year to streamline the entry process and allow the capture of more assets to be used across all areas of the Awards, including the TV broadcast. Accordingly you’ll notice that we now ask for more information, such as UPC codes for nominated recordings and ISRC codes for individual tracks. We recommend that you allow plenty of time to collate, submit, and review your entries for both accuracy and omissions. Barring exceptional circumstances, changes cannot be made after entries close. Remember that the information you provide will be presented to the voting academy. In the past, invalid website links and incorrect audio and artwork files have been provided which can reflect badly on the artists and potentially impact on voting decisions. Also remember that data you provide with your entries is disseminated to numerous parties for use at Awards events, the TV broadcast, for promotion and publicity, and is also used in voiceovers, press releases, TVCs, video presenters, websites, social media posts and on trophies etc. Due to this amendments are often impossible, and you may be asked to pay costs, which can be expensive, particularly where audio‐visual production is concerned. Note there is no ‘review’ process this year. Once entries close on 18th August scrutineering commences. ARIA members are responsible for ensuring that all their entries are submitted by the cut‐off. All eligible entries in the system at the cut‐off will be counted.

Entry website Entry website: entry.ariaawards.com.au We recommend you bookmark this URL. Your user name and password will be emailed to you on the morning of Thursday 4 August. If you don’t receive this, or have trouble logging in, email Kelly Collier, ARIA Awards Coordinator, at [email protected] for assistance. The website auto‐saves your data every 30 seconds. For security you will be automatically logged out after two hours of inactivity.

ARIA Awards Guide to Submitting Entries

Key Dates Thursday 4 August Entries open 9am AEST Thursday 18 August Entries close 7pm AEST Monday 5 September Voting opens Sunday 18 September Voting closes Wednesday 5 October Nominations Event: final five nominees in each category announced along with the

winners in the Artisan and Fine Arts categories Date tbc 2016 ARIA Awards. Winners announced in all other categories

What’s new this year? The entry process has been streamlined into four steps.

1. Enter information for an artist, eg: artist name, member names, photos. You do this once only for each artist.

2. For that artist, enter titles to be nominated, eg: release title, release date, catalogue number, UPC. You do this once only for each album, single or DVD.

3. Select the award categories you wish to enter each title in. 4. Finally, depending on the award categories selected, you may then be asked to enter additional

information. For example, in the Engineer of the Year category, you will supply the Engineer’s name here.

Also new this year: more than one person for each ARIA member can upload entries on behalf of that member. The users will be linked, and all entries for the member will be visible to each of its’ registered users. If you require additional login accounts to facilitate this for your company, please email Kelly Collier at [email protected], supplying the name and email address of the additional user/s. Lastly, at the bottom of each Title section you’ll be able to preview how your entry will appear on the voting website and, if the entry becomes a final nominee, on the public website. We encourage you to review and test the links in this section and make adjustments to your entry as necessary.

Tips on using the new website 1. The DASHBOARD is where you’ll see a summary of your entries and where you can:

o View your entries by ARTIST or by AWARD – note collapse and expand options; In the blue ARTIST box, the displayed artist name will pull from the artist section. If you expand this, the artist name within the white area will pull from the title

section, which may or may not be different, depending on what you have entered. o VIEW BY AWARD will display how many entries you’ve entered in each category, and how

many you’ve got to spare; o Add a new entry, and o See how long until entries close (top right of page).

2. The Dashboard also has a ‘traffic light’ system to show how complete your entries are. o Green indicates all fields are complete; o Yellow indicates some fields are not complete; o Red indicates most fields are not complete.

3. In the footer you can: o Access this document under GUIDE TO SUBMITTING ENTRIES; o Access the ELIGIBLITY CRITERIA;

4. Once you’ve added an artist, you can then start adding titles. We suggest you collapse to this view, using the side arrows, to assist with navigation:


5. When you’re entering or editing an entry, a top navigation panel will display indicating the artist and titles you’re working on. These are clickable links:

6. You’ll notice the dashboard provides an option to delete artists and titles. Use this function with

caution, as deletions are permanent and cannot be undone.

Getting started 1. Print and familiarise yourself with the Eligibility Criteria and Category Definitions (previously circulated

to ARIA Members and included again at the end of this document). Make a list of the entries you intend to submit for each category, ensuring those entries meet both the General Eligibility

Criteria and the individual category definitions.*

2. Collate the data, images, audio, links etc you need for each entry. 3. Check you haven’t missed any artists, or overlooked any categories each artist may be eligible for. 4. Commence uploading your entries. Remember entries close 7pm AEST on Thursday 18 August.

We’ve put together a spreadsheet that might help with this. It lists all award categories down the left, and all data requirements across the top. You could list your intended entries under each award category and start to collate the data, either making an X when you have it, or entering the data itself in the spreadsheet ready to upload. You won’t send us this spreadsheet, nor do you even need to use it. It’s merely a tool that might help some of you to collate your entries. Shaded cells indicate data isn’t required for that category. You can download this spreadsheet here.

How many entries can I submit? ARIA members can submit up to six entries in each category. Levy members (Sony, Universal, Warners) may submit up to eight entries. The website displays how many entries you can submit. To avoid anyone being unintentionally overlooked, if your company is a distributor for other labels, please ensure those labels are aware if they need to submit their own entries. Likewise, if your label’s recordings are distributed by another party, liaise with your distributor to confirm who’ll be submitting entries for you. Lastly, it is recommended, although not compulsory, that you enter only one recording from each artist in each category. Entering two or more recordings by an artist can split the vote for that artist and may mean they do not get nominated at all.

Do I need to supply all the information you’re asking for? Ideally, yes. This will mean the judges have the opportunity to properly assess your entries. It also means the publicity, TV broadcast and administration teams have the assets necessary to produce the ARIA Awards and properly promote your artists. Note that in the case of the Best Independent Release category, a Statutory Declaration must be supplied at the point of entry. A template for this can be found at the end of the Eligibility Criteria document.

Why is only one track from an album presented to the judging panel? Given there are over 1200 entries into the ARIA Awards each year, it’s impractical to affix an entire album to each entry for the judging panel to review. Remember the judges are provided with links to the artist websites and social media channels (that you provide at the time of entry) so they have plenty of options to refresh their knowledge of an artist’s work if required. Further, keep in mind that specialist panels are convened to judge the genre categories, such as dance, urban, rock, children’s etc, and those panels are reviewed annually. The expectation is that members of this panel will have a deep knowledge of the recordings released throughout the year in that genre.


Special note re award for Outstanding Digital Service ARIA members may lodge three entries in this category. These entries are also handled via the entry website via the DIGITAL SERVICES link next to the Dashboard link. Please remember to complete this section before entries close.

Supported client browsers Google Chrome is the recommended browser, if available. Other browser such as Safari, Firefox and Internet Explorer should be functional but have been subject to less testing. In all cases the most recent version of your preferred browser is recommended. The site is not optimized for small form factor devices but will work on many such devices. Due to the data intensive nature of the processes however a large screen is recommended.

Information required for entries As mentioned earlier, we’re collecting more information this year than we have in the past. All the data you provide is used either during scrutineering, on the voting and public websites, for the TV broadcast or for promotion and publicity. Below is a guide specific to each piece of data that is collected. This information will also appear on the entry website as help text next to each field. Please enter all data with Initial Capital Letters. In most cases the website will convert to all upper case but it’s important we have your capitalisation to refer to for use in press releases etc.

ARTIST‐LEVEL INFORMATION: To be entered/uploaded once only for each of your artists.

Artist name The artist or group the recording is attributed too. If there’s a featured guest or collaborator (for example, on a single) who doesn’t appear on all recordings that are being entered for this artist, don’t list the guest here. You’ll be able to adjust the artist name field specific to each title a bit later, when you can adjust to, for example, “Blue Rainbow featuring Colleen”.

Label/Distributor Enter label and distributor information, bearing in mind that what you enter here will appear on all official Awards‐related publicity material and the TV broadcast. The format is label/distributor, eg: Columbia/Sony Music, Independent/MGM.

Member names If the artist is a duo or group, or the artist records under an alias, eg: Flume, please list the name of each member. Separate each name by a comma.

Artist photos Please provide two images, one portrait and one landscape. These images may be used online, in the TV broadcast, and for promotion and publicity. As such they should be high resolution in jpg, png or gif format. The longest side should be minimum 1200px.

Artist links We require URLs for the artist’s official website, YouTube channel (not a link to specific track, which is required later), Facebook, Twitter and Instagram in the format www.facebook.com/xxxxx. Don’t list handles, eg: @artistname.

Rap Sheet This section allows for a brief summary of highlights and achievements for the artist during the past year. Whilst a limit of 1000 characters applies, we encourage you to be as brief as possible. Format your copy to plain text ‐ special characters and formatting such as bullet points will not display and may distort the layout. In the title section you can customize this text for each release.


Live Act In the artist section you’ll be asked if you want to enter the artist in the Best Australian Live Act category. If you select ‘yes’, you’ll then be required to provide:

1. Tour name, if applicable 2. Tour artwork, if applicable (provide a high res image in jpg, png or gif format.

The longest side of the image should be minimum 1200px). 3. Tour dates x 3, listing date, venue and state. Remember the tour dates must

be within the eligibility period, and the shows must be in three different states.

Note that tour date information isn’t provided to the judging panel, it’s used for scrutineering purposes only.

TITLE LEVEL INFORMATION: to entered once for each album, single and DVD

Release title Name of recording

Release type Select Album, Single or DVD. Depending on your choice, only award categories relevant to that format will display.

Award categories Make your selection, remembering each title may only be entered in one genre category. Once you have selected a genre, the other genre categories will be greyed out and become unavailable.

ARTIST INFO: Name Label Rap Sheet

This section is pre‐populated from the data you entered in the Artist section but you can customize it if required for each specific title (for example, if you want to highlight the chart successes of the particular title you’re entering). Simply uncheck the box and adjust the rap sheet data to be recorded against this title.

Release date The date the title was first commercially available, whether digital or physical.

Media servicing date

Only relevant to individual tracks where the release date is outside the eligibility period. In this case, the Media Servicing Date will be considered, assuming it is within the Eligibility Period and the ‘published’ date on the YouTube link you provide confirms this. Refer to the General Eligibility Criteria clause 2c.

Catalogue number Unique number assigned to the title.

UPC Universal product code, or barcode, assigned to the title.

Cover art Artwork for the title. Image to be 1200px square.

Feature track info Music and links that will be presented to the judges on the voting website and used on the public ARIA Awards website. The option for Track #2 will only display for albums and will be used as an alternate track during the TV broadcast and on the public website in the event of any artist being a final five nominee in more than one album category.

Title Name of the track you’re supplying, which in the case of a single, might be the same as entered earlier. In the case of an album, it will the track you wish to feature.

ISRC Unique International Standard Recording Code for this track.

YouTube link Direct YouTube link to the official video for this track (please do not link to a YouTube channel). This video will display on the voting, public, and ARIA charts websites.


Apple ID The Apple ID will be used on both voting and public websites. The ID can be sourced as follows.

Go to Apple Linkmaker https://linkmaker.itunes.apple.com/

Check COUNTRY = AUSTRALIA and MEDIA TYPE = APPLE MUSIC

Search for your artist/track and click on the appropriate product in the Songs section.

Look in the Direct Link code for the Product and Track ID set. In the example below for Chet Faker’s ‘Talk Is Cheap’ from the ‘Built on Glass’ album, the direct link is https://geo.itunes.apple.com/au/album/talk‐is‐cheap/id814148325?i=814148332&mt=1 &app=music On the entry form, enter only the product and ID, ie:814148325?i=814148332


Spotify ID Enter Spotify ID for the specific track, which is generally a mix of letters and numbers (don't enter the entire URL). Will be used on voting website only. To find the Spotify ID:

Open Spotify app.

Search for and locate the track in question, eg: ‘Chet Faker Talk Is Cheap’.

Locate the line for the required track, ensuring it is from the correct album/EP (listed in the Album column).

Hover over the track and just to the left of track duration you’ll see three dots “…”. Select “Copy Spotify URI”. In the case of Chet Faker ‘Talk Is Cheap’ from ‘Built On Glass’, the URI is spotify:track:7bliRZuMFa2JmUzzNd62kk

On the entry form, enter only the track ID, ie: 7bliRZuMFa2JmUzzNd62kk

Upload MP3 This high‐quality audio file will be used on both on the voting website and by the

TV broadcast team. Files are to be.mp3 format at 192kbps to ensure maximum compatibility across all browsers. Note: file upload progress won’t show, but once the file has finished uploading the file name will display. Please be patient as upload time will depend on the speed of your internet connection.

AWARD SPECIFIC QUESTIONS

Depending on the award categories you’ve selected for your title to be entered into, you’ll be asked to supply the following additional information.

Best Cover Art – Designer Name

This award is presented to the cover designer, so enter their name here.

Engineer of the Year – Engineer Name

Enter the engineer’s name here.

Producer of the Year – Producer Name

Enter the producer’s name here.

Best Video – Director Name

This award is presented to both the artist and the director of the video. Enter the Director’s name here.


Best Dance Release – Production Team

Complete this field only if you want the production team, and not the original recording artist, to be the recipient of this award. Otherwise, leave blank. Refer to category definition for more information.

Best Urban Album – Production Team

Complete this field only if you want the production team, and not the original recording artist, to be the recipient of this award. Otherwise, leave blank. Refer to category definition for more information.

Best Independent Release – Statutory Declaration

All entries in the Independent category must be accompanied by a Stat Dec, to be uploaded at the point of entry. A template for the stat dec can be found at the end of this document or on the entry website. Refer to the category definition document for more information.

High Definition (HD) Video

If your entry becomes a final five nominee, this HD file will be used for the television broadcast. VIDEO FORMAT must be a full HD 1920x1080 file, preferably in the Apple Pro Res format. Please ensure all files are uploaded using system‐generated file name so your file can be linked to your entry. You can send this file to ARIA in one of two ways:

1. Upload via Dropbox a. If you don’t have a Dropbox account, you’ll be asked for a

name and email address. Enter your own name and the email address you’re using to submit entries.

b. If you do have a Dropbox account, you can choose files from your existing Dropbox.

2. Deliver to the ARIA office in Sydney. Place your file on a thumb drive in an envelope marked "Attn: ARIA Awards HD File Submission" and drop off to our front desk between 8:30am and 5:30pm Mon‐Fri, at Level 4, 11‐17 Buckingham St, Surry Hills NSW 2010, no later than Thursday 18th August.

If you do not have a video, you can note same on the entry website.

Industry voting tile Public website tile

Here you can preview how your entry will appear on the voting website and, if the entry becomes a final nominee, on the public website. We encourage you to review and test the links in this section and make adjustments to your entry as necessary. Note you may need to modify the length of artist names to ensure they display in an acceptable manner.

Special note: how ARIA may use the material you submit In addition to granting permission for ARIA to use your materials on the Entry Website, when submitting your entries you will be asked to also provide for the following confirmations, as set out below:

1. [REQUIRED] I have completed and checked my entry and understand I cannot add, delete or change this entry after 18th August 2016 at 7pm EST.

2. [REQUIRED] ARIA may use the collateral that you have submitted (eg Rap Sheet, Audio Files, Cover Artwork) and any associated music videos in connection with the ARIA Awards, the ARIA Awards television program and promotion of the ARIA Awards. This collateral may be used by ARIA (and where applicable, the ARIA Awards television broadcaster) across its various websites, YouTube and other social media channels to promote an artist's nomination or participation in relation to the ARIA Awards and the ARIA Awards program, and also for the purposes of public and industry voting.

3. [OPTIONAL] I consent to the use of the submitted audio recording to be used as music on hold on the telephone systems of ARIA and PPCA.

Feedback We welcome your feedback on how we can improve the ARIA Awards entry website. Email us at [email protected].

ARIA Awards 2016 Eligibility Criteria and Category Definitions

How the ARIA Award winners are determined All entries received by ARIA are first assessed to ensure that the relevant recordings are eligible for the particular Awards for which they have been entered. Once eligibility has been confirmed, all eligible entries received by ARIA are then presented to the Voting Academy or Judging Schools for their consideration. Seven (7) categories are judged by the Voting Academy which consists of over 800 representatives from every area of the music industry (‘Academy’). Seventeen (17) categories are judged by specialist Judging Schools which consist of representatives experienced with that genre of music (‘Judging School’). Four (4) awards are determined by Popular Vote. These are (i) Song of the Year, (ii) Best International Artist, (iii) Best Australian Live Act and (iv) Best Video. Three (3) retailer awards judged by specialist Judging Schools. The Hall of Fame and Lifetime Achievement Awards are awarded at the discretion of the ARIA Board.

ARIA Awards Eligibility Criteria and Category Definitions Page 2

General Eligibility Criteria Eligibility for the ARIA Music Awards is defined by ARIA to be: 1. Entry

Only ARIA members are able to enter recordings for judging. (a) ARIA members may enter any artist who meets the eligibility criteria set out below. (b) An ARIA member can only enter its own artists and cannot enter the artists of another

record label. (c) ARIA LEVY MEMBERS may lodge up to eight (8) entries in each category, apart from

‘Outstanding Digital Service’, where Levy Members may lodge up to 3 entries. (d) MEMBERS may lodge up to six (6) entries in each category, apart from ‘Outstanding Digital

Service’, where Members may lodge up to 3 entries. 2. Recordings

(a) Eligible recordings must have been released during the period Friday, 4 September 2015 to Thursday 1 September 2016 inclusive (the ‘Eligibility Period’), excluding entries in the Best International Artist category.

(b) Release is defined as the date the product was first officially commercially released in physical or digital format in Australia through retail channels (which, for the purpose of clarity, may include online physical and digital retailers and/or the artist’s own website).

(c) In the case of singles, a single is deemed eligible if the official media servicing date or video servicing date (determined by ‘published’ date listed on the label or artist’s YouTube channel) is within the Eligibility Period, where it is acknowledged that the track may have been previously available for individual digital purchase as part of an album release outside of the Eligibility Period.

(d) A recording may be entered in more than one non-genre category, but may not be entered in more than one genre category. Category definitions indicate those that are genre categories.

(e) Unless otherwise specified, multi-artist compilations are not eligible. (f) Re-released recordings are not eligible. All entries must comprise at least 50% (by

number of tracks) previously unreleased recordings. Note that, for this purpose, remixed tracks do not count as previously unreleased recordings.

(g) New recordings, including new live recordings, of previously released compositions are eligible.

(h) Recording artists credited on the release must meet the artist eligibility criteria (see below: 3. Artists) except in the case of Best Classical Album and Best Jazz Album - refer to those particular category definitions.

(i) Where the entered release comprises more than one disc, the discs must be sold as ‘one set’ to qualify.

(j) A Single is defined to be a product released in physical and/or digital format and which either:

i. contains up to five different songs, and with a music content of not more than 25 minutes duration; or

ii. contains multiple versions of not more than five songs with a combined duration of not more than 40 minutes providing that the combined duration of the longest versions of each song does not exceed 25 minutes.

For the purposes of this definition, ‘song’ may include an instrumental only piece.

(k) An Album is defined to be a release in physical and/or digital format which does not qualify as a Single and which satisfies other criteria particular to each category.

3. Artists Any artist that satisfies any of the following criteria will be deemed to be eligible: (a) Any artist who is an Australian citizen; (b) Any artist who was born in Australia; (c) Any artist with permanent residency status and who has lived in Australia for at least six

months per year for the two consecutive years prior to the Awards (i.e. during the qualification period and the previous qualification period);

(d) Any artist who has applied for permanent residency and has lived in Australia for at least six months per year for two consecutive years prior to the Awards (i.e. during the qualification period and the previous qualification period) and is signed to an Australian record label; or


(e) Any New Zealand artist who has lived in Australia for at least six months per year for the two consecutive years prior to the Awards (ie during the qualification period and the previous qualification period) and is signed to an Australian record label;

In the case of groups or duos at least 50% of the members of the group must satisfy at least one of the above criteria. Each entry must be accompanied by a list of group members appearing on the release. The ARIA Board reserves the right to exercise its discretion to grant eligibility in special circumstances where, for example, the artist in question has a strong historical and cultural connection with Australia.

4. Ineligibility

All entries will be reviewed for eligibility by the Eligibility Sub-Committee of the ARIA Awards Committee, which reserves the right to make the final judgement on category, artist and product eligibility. The Eligibility Sub-Committee will provide notice citing reasons for any entries deemed ineligible. The entrant will have two (2) days from such notice to respond, at which time the Eligibility Sub-Committee will review the entry and make a final decision. Please note that, should you incorrectly nominate an artist for any category, you will be liable for any additional auditing costs incurred.


Category Definitions

ALBUM OF THE YEAR (Judged by the Voting Academy) Solo artists and groups are eligible. The recording must be released in the Eligibility Period and appear in the ARIA Top 100 Albums Chart published between Monday, 14 September 2015 and Monday 5 September 2016 inclusive.

BREAKTHROUGH ARTIST (Judged by the Voting Academy) Solo artists and groups are eligible, as are album and single recordings. The recording must have appeared in (i) the top 50 of any ARIA Top 100 Albums Chart, OR (ii) the top 50 of any ARIA Top 100 Singles Chart published between Monday, 14 September 2015 and Monday, 5 September 2016 inclusive. Artists and groups are not eligible if they, or any member of the group, have previously been a final five (5) nominee in any ARIA Awards category with an album or single, or if they have been in a group that has previously been a final five (5) nominee with an album or single, or if they have had a previous Top 50 Album in the ARIA Album Chart or Top 50 Single in the ARIA Singles Chart. A placing in an ARIA genre chart will not exclude artists from this category.

BEST MALE ARTIST (Judged by the Voting Academy) Album and single recordings are eligible. If the label refers to an individual and a band, the ARIA Member must nominate whether that act is to be deemed a solo or group act for the ARIAs.

BEST FEMALE ARTIST (Judged by the Voting Academy) Album and single recordings are eligible. If the label refers to an individual and a band, the ARIA Member must nominate whether that act is to be deemed a solo or group act for the ARIAs.

BEST GROUP (Judged by the Voting Academy) Album and single recordings are eligible. A group is comprised of two or more people. If the name on the label is that of a band with no indication of any individual name, then such band will be considered in the Group category only. If the label refers to an individual and a band, the ARIA member must nominate whether that act is to be deemed a group or a solo act for the ARIAs.


BEST INDEPENDENT RELEASE (Judged by the Voting Academy) Solo artists and groups are eligible, as are album and single recordings. The nominated recording must be released by an ‘Independent’ ARIA Member. For the purpose of this award, a member will be considered to be Independent if the member:

(a) Funds its own A&R and marketing costs in respect of the nominated recording (a Levy Member may provide these funds, providing they are not only recoupable but repayable),

(b) Has no Levy Member ownership (full or partial), and (c) Has not entered into an exclusive licence agreement with a Levy Member in respect of the

nominated recording. Each nomination in this category will need to be accompanied by a statutory declaration, in the form prescribed by ARIA (see Appendix A) from the Chief Financial Officer or a Director of the nominating ARIA Member confirming the above criteria has been met.

BEST ADULT ALTERNATIVE ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recordings must be directed toward Adult Alternative formats. The recording cannot be entered in any other genre category.

BEST ADULT CONTEMPORARY ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recording must be directed toward Adult Contemporary formats. The recording cannot be entered in any other genre category.

BEST BLUES & ROOTS ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. This category encompasses both contemporary and traditional blues forms and contemporary adaptations of Australian traditional music and/or folklore. The recording cannot be entered in any other genre category.

BEST CHILDREN’S ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists, groups, soundtracks and various artist projects are eligible. Only album recordings are eligible. This category encompasses recordings where the form and content are directed towards a pre-teen demographic. In the case of compilations, entries must comprise 50% material recorded specifically for that compilation. Recording cannot be entered in any other genre category.

BEST COMEDY RELEASE (Judged by a Judging School) Note: this is a genre category Solo artists, groups and various artist compilations are eligible. Album, single and DVD recordings are eligible. Compilation recordings must comprise 100% previously unreleased recordings. The recording cannot be entered in any other genre category.

BEST COUNTRY ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. This category encompasses country music, both contemporary and traditional. The recording cannot be entered in any other genre category.


BEST DANCE RELEASE (Judged by a Judging School) Note: this is a genre category Solo artists, groups, production teams and various artist compilations are eligible. Album and single recordings are eligible provided they have been commercially released. Artists working primarily within the dance genre eg: House, Techno, Trance, Hardcore, Garage, Breakbeat, Drum & Bass, Disco and Electronica are eligible. In the case of a remixed album or single, the production team(s) and the original recording artist(s) must both meet the artist eligibility criteria, and the release must qualify for inclusion in either the ARIA Album or Single chart. The ARIA member must also nominate whether the production team or the original recording artist would be the recipient of the Award. The recording cannot be entered in any other genre category. Note that, if an original version has been entered in the ‘Best Pop’ category, a remix is ineligible in the ‘Dance Release’ category.

BEST POP RELEASE (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Album and single recordings are eligible. Recording must be directed toward CHR/Top 40 formats. The recording cannot be entered in any other genre category.

BEST ROCK ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recording must be directed toward Contemporary Rock, Modern Rock and Active Rock formats. The recording cannot be entered in any other genre category.

BEST HARD ROCK / HEAVY METAL ALBUM (Judged by a Judging School)Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recording must be directed toward Hard Rock or Heavy Metal formats. The recording cannot be entered in any other genre category.

BEST URBAN ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists, groups, and production teams are eligible. Only albums are eligible. Artists working primarily within the urban genre eg: R’n’b, Hip-Hop, Soul, Funk, Reggae and Dancehall, are eligible. A remixed or re-recorded album is eligible provided that:

- the original album has not been a final five ARIA Award nominee in any category; - the original album is substantially reworked so that the new album contains a minimum of

50% new lyrical and/or 50% new musical content; - the production team(s) and the original recording artist(s) both meet the artist eligibility

criteria; and - the ARIA member entering the album must nominate whether the production team or the

original recording artist would be the recipient of the Award. The album must qualify for inclusion in the ARIA Album chart. The recording cannot be entered in any other genre category.


Fine Arts Awards

BEST CLASSICAL ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recordings where a minimum of 50% of artists featured on the album packaging meet the artist eligibility criteria (see Section 3) are eligible, even when ensembles or orchestras contain more than 50% of non-Australian artists. Recording cannot be entered in any other genre category.

BEST JAZZ ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. Recordings where a minimum of 50% of artists featured on the album packaging meet the artist eligibility criteria (see Section 3) are eligible, even when ensembles or orchestras contain more than 50% of non-Australian artists. Recording cannot be entered in any other genre category.

BEST WORLD MUSIC ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists and groups are eligible. Only album recordings are eligible. This category encompasses predominately Indigenous, Ethnic, Folk or Cross-Cultural music. Recording cannot be entered in any other genre category.

BEST ORIGINAL SOUNDTRACK/CAST/SHOW ALBUM (Judged by a Judging School) Note: this is a genre category Solo artists, groups and various artist compilations are eligible. Only album recordings are eligible. Recordings of existing or planned theatrical productions and soundtracks, scores and underscores for existing or planned film and television productions are eligible. All entries must be 100% previously unreleased recordings, except:

New recordings of previously released cast and/or show recordings are eligible. In the case of compilation soundtracks, which must contain over 50% of previously unreleased

material by tracks and/or time, and all artists must meet the artist eligibility criteria. Recording cannot be entered in any other genre category.


Artisan Awards

BEST COVER ART (Judged by the Voting Academy) This category awards original cover graphics by designers who meet the eligibility requirements. Covers must have been designed in Australia. Criteria for judging includes: originality of design concept, overall design appreciation and merchandising impact. Only album recordings are eligible. Albums which meet the general eligibility criteria may be eligible for this Award even though they may not meet specific criteria for other Awards. For the purposes of clarity, this may include a greatest hits album or a new compilation of previously recorded works. The Award is presented to the designer of the cover who must meet the general eligibility criteria for artists as laid out in Section 3 of this document. Where more than one person is involved in the design, the award will be given to the person with overall responsibility for the design concept.

ENGINEER OF THE YEAR (Judged by a Judging School) A single track, multiple tracks (from a single or album release), or an entire album may be submitted for each engineer. DVD releases are not eligible. Only work released during the Eligibility Period will be considered. International product is eligible but entrants must accord with the General Eligibility Criteria for artists. In the case of a co-engineer, all parties must individually meet the General Eligibility Criteria for Artists.

PRODUCER OF THE YEAR (Judged by a Judging School) A single track, multiple tracks (from a single or album release), or an entire album may be submitted for each producer. DVD releases are not eligible. Only work released during the Eligibility Period will be considered. International product is eligible but entrants must accord with the General Eligibility Criteria for artists. In the case of a co-production, all parties must individually meet the General Eligibility criteria for Artists.


Public Voted Awards In 2016 ARIA presents four Publicly Voted Awards. Listed below are the category definitions and nomination methodology for each category. Voters will be asked to select a winner from a nominee pool provided by ARIA. The method of voting by the general public in each category will be determined by ARIA each year. SONG OF THE YEAR The nominee pool for Song of the Year will be drawn from eligible single releases by Australian artists. The ten highest selling singles from these entries, based on ARIA sales statistics for the charts published between 1 October 2015 and 30 September 2016 inclusive, will form the nominee pool. Sales of different releases by the same artist during the period cannot be aggregated for the purpose of this category. Qualifying releases must have been released in the Eligibility Period but may be an album track subsequently released as a single if the official media or video servicing date is within the Eligibility Period. An artist will only appear on the nominee list once, even if that artist has multiple releases that may otherwise be eligible. ARIA members will be contacted in advance of the nominations announcement, so that they can provide the necessary collateral materials (eg cover art images).

BEST INTERNATIONAL ARTIST The nominee pool for Best International Artist will be drawn from the ten highest selling artists, based on aggregated ARIA album and related single sales statistics for the charts published between 1 October 2015 and 30 September 2016 inclusive. Sales will be derived from the ARIA Top 100 Single and Top 100 album charts, where the sale of ten bundled single products or tracks will equate to one album sale. Qualifying releases must consist of at least 90% new recordings and must have been first released either during the current Eligibility Period or during the Eligibility Period for the immediately preceding Awards. ARIA members will be contacted in advance of the nominations announcement, so that they can provide the necessary collateral materials (eg cover art images). BEST AUSTRALIAN LIVE ACT (Nominees determined by Judging School) ARIA members may enter eligible acts as part of the normal entry process. The entries must meet the artist eligibility criteria set out in Section 3 of this document and must have performed at ticketed events in at least three Australian States and / or Territories during the Eligibility Period. A Judging School will vote to determine the final 10 nominees, which will then form the nominee pool for public voting. BEST VIDEO (Nominees determined by the Voting Academy) This Award is presented to both the artist and the Director of the entered video, both of whom must meet the General Eligibility Criteria for artists as laid out in on page 2 of this document. If the single was not commercially released then the media servicing date or the video servicing date (determined by the ‘published’ date listed on the label or artist’s YouTube channel) must fall within the Eligibility Period. ARIA members may enter eligible clips as part of the normal entry process. The Voting Academy will vote to determine the final 10 nominee clips, which will then form the nominee pool for public voting. Members are requested to limit entries to those video clips that have had at least 50,000 online views in Australia (across all available service platforms) during the Eligibility Period, and may be asked to provide confirmation that the threshold has been met.


Retailer Awards OUTSTANDING DIGITAL SERVICE (Judged by a Judging School) This award recognises excellence in digital services. Only properly licensed services operating in Australia during the Eligibility Period, as listed on the Pro-Music website at: http://www.pro‐music.org/legal‐music‐services‐australasia.php are eligible. All ARIA Members may lodge three entries in this category. ARIA, in conjunction with AMRA, will also determine award winners in the categories of: OUTSTANDING NATIONAL RETAILER (Judged by a Judging School) and OUTSTANDING INDEPENDENT RETAILER (Judged by a Judging School).


APPENDIX A


I, Full Name

Of Address

State Postcode

Being Occupation

make the following declaration under the Statutory Declarations Act 1959:

1. I declare that the statement ticked below is true and correct:

I am the Chief Financial Officer

OR I am the Director

of the record company listed in Schedule 1 (the “Record Company”).

2. The Record Company wishes to nominate a recording or recordings in the 2016 ARIA Awards in the category titled

“Best Independent Release”. The title of the recording or recordings is set out in Schedule 2 (the “Nominated Recording/s”).

3. I declare that the statement ticked below is true and correct:

The Record Company funds all artist and repertoire and marketing costs in relation to the NominatedRecording/s.

OR

ARIA has three levy members, namely Sony Music Entertainment Australia Pty Ltd, Universal Music

Australia Pty Limited and Warner Music Australia Pty Limited (the “ARIA Levy Members”). I declare that one of the ARIA Levy Members has provided the artist and repertoire costs and/or the marketing costs inrelation to the Nominated Recording/s, but these funds and costs are fully recoupable and repayable in fullto the ARIA Levy Member.

4. The Record Company is not owned in whole or in part by any of the ARIA Levy Members or their affiliates or

subsidiaries. 5. The Record Company has not entered into an exclusive licence for the territory of Australia with any of the ARIA

Levy Members or their affiliates or subsidiaries in respect of the Nominated Recording/s.


SCHEDULE 1 RECORD COMPANY

Record Company Name

ABN

Registered Business Address

SCHEDULE 2 NOMINATED RECORDING/S

Title Artist

I understand that a person who intentionally makes a false statement in a statutory declaration is guilty of an offence under section 11 of the Statutory Declarations Act 1959, and I believe that the statements in this declaration are true in every particular.

Signed Date (signature of the person making the declaration)

Declared at Place

On this Date Day of Month 2016

Before me, (signature of the person before whom the declaration is made)

Full name

Occupation

Address

Note 1 A person who intentionally makes a false statement in a statutory declaration is guilty of an offence, the punishment for which is imprisonment for a term of 4 years — see section 11 of the Statutory Declarations Act 1959. Note 2 Chapter 2 of the Criminal Code applies to all offences against the Statutory Declarations Act 1959 — see section 5A of the Statutory Declarations Act 1959. Note 3 A list of people before whom the declaration may be made is listed on the following page.


A statutory declaration under the Statutory Declarations Act 1959 may be made before–

(1) a person who is currently licensed or registered under a law to practise in one of the following occupations:

Chiropractor Dentist Legal practitioner

Medical practitioner Nurse Optometrist

Patent attorney Pharmacist Physiotherapist

Psychologist Trade marks attorney Veterinary surgeon

(2) a person who is enrolled on the roll of the Supreme Court of a State or Territory, or the High Court of Australia, as a legal practitioner (however described); or

(3) a person who is in the following list:

Agent of the Australian Postal Corporation who is in charge of an office supplying postal services to the public

Australian Consular Officer or Australian Diplomatic Officer (within the meaning of the Consular Fees Act 1955)

Bailiff

Bank officer with 5 or more continuous years of service

Building society officer with 5 or more years of continuous service

Chief executive officer of a Commonwealth court

Clerk of a court

Commissioner for Affidavits

Commissioner for Declarations

Credit union officer with 5 or more years of continuous service

Employee of the Australian Trade Commission who is:

(a) in a country or place outside Australia; and

(b) authorised under paragraph 3 (d) of the Consular Fees Act 1955; and

(c) exercising his or her function in that place

Employee of the Commonwealth who is:

(a) in a country or place outside Australia; and

(b) authorised under paragraph 3 (c) of the Consular Fees Act 1955; and

(c) exercising his or her function in that place

Fellow of the National Tax Accountants’ Association

Finance company officer with 5 or more years of continuous service

Holder of a statutory office not specified in another item in this list

Judge of a court

Justice of the Peace

Magistrate

Marriage celebrant registered under Subdivision C of Division 1 of Part IV of the Marriage Act 1961

Master of a court

Member of Chartered Secretaries Australia

Member of Engineers Australia, other than at the grade of student

Member of the Association of Taxation and Management Accountants

Member of the Australasian Institute of Mining and Metallurgy

Member of the Australian Defence Force who is:

(a) an officer; or

(b) a non-commissioned officer within the meaning of the Defence Force Discipline Act 1982 with 5 or more years of continuous service; or

(c) a warrant officer within the meaning of that Act

Member of the Institute of Chartered Accountants in Australia, the Australian Society of Certified Practising Accountants or the National Institute of Accountants

Member of:

(a) the Parliament of the Commonwealth; or

(b) the Parliament of a State; or

(c) a Territory legislature; or

(d) a local government authority of a State or Territory

Minister of religion registered under Subdivision A of Division 1 of Part IV of the Marriage Act 1961

Notary public

Permanent employee of the Australian Postal Corporation with 5 or more years of continuous service who is employed in an office supplying postal services to the public

Permanent employee of:

(a) the Commonwealth or a Commonwealth authority; or

(b) a State or Territory or a State or Territory authority; or

(c) a local government authority;

with 5 or more years of continuous service who is not specified in another item in this list

Person before whom a statutory declaration may be made under the law of the State or Territory in which the declaration is made

Police officer

Registrar, or Deputy Registrar, of a court

Senior Executive Service employee of:


(a) the Commonwealth or a Commonwealth authority; or (b) a State or Territory or a State or Territory authority

Sheriff

Sheriff’s officer

Teacher employed on a full-time basis at a school or tertiary education institution

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