GRANT WRITING In 100 Minutes or Less Sonja Hudson Grants Officer Idaho Commission for Libraries.
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Transcript of GRANT WRITING In 100 Minutes or Less Sonja Hudson Grants Officer Idaho Commission for Libraries.
GRANT WRITINGIn 100 Minutes or Less
Sonja HudsonGrants Officer
Idaho Commission for Libraries
So where should we begin? ? ?
Community Needs Assessment
&Strategic Plan
REFRESHER COURSE
Needs Assessment:A systematic way of looking at your organizations community to identify existing needs.
Focus groupsCommunity surveysIndividual interviews
REFRESHER COURSE CONT’D
Strategic Plan
An organization’s strategies for addressing the
needs in their community that fall within their
mission. This assistance can be both financial
and/or physical, providing the organization a
direction, a “road map” for serving their community.
Ready to Write A Grant
NOT YET!!!
PROGRAM PLANNING
Working our way through the program planning maze.
Typical Grant Application Ingredients
Introduction
Needs Statement
Program Description
Objectives or outcome for the project
Activities
Sustainability
Evaluation
Timeline Budget Explanation
Proposed Project Budget
Personnel Budget
INTRODUCTION
What’s the Problem What’s our Solution What Funding is requiredWhat’s the Organization expertise
Handout #2
NEEDS STATEMENTDescription of NEED
Provide evidence, statistics
Relate to organizations goals
Reasonable size and dimension
Focus on your community
EXAMPLE NEEDS STATEMENT
National statistics demonstrate people are living longer, and the “Senior
Citizens” population, 65 and older, is growing faster than any other
population in each of the 50 states. Statistics also support the notion there
is a lack of learning programs available for this age group.
The XYZ Library has accessed senior citizen groups, retirement centers,
and care facilities in our service area, and find this to be true. Strategy 3
in XYZ Library’s strategic plan addresses the lack of Senior Citizen
programming, and we are working with Senior Citizen facilities to develop
and provide a variety of programs specific to this age group.
PROGRAM DESCRIPTION
Who is your target audience?
What do you plan to do?
How do you plan to do it?
What result are you hoping to achieve?
Example Program Description
The XYZ library will partner with the Community Senior Citizen
Center to provide computer skills classes to the Center’s
membership. The Center will bring the Seniors to the Library
every Tuesday for 3 months. Using the library’s public access
computers, the Seniors will be instructed in how to set up email
accounts, as well as send and receive emails. Other programs
will be defined as the program progresses. Seniors will
demonstrate their knowledge by exchanging emails with the
instructor and other class participants.
WRITE A BRIEF PROGRAM DESCRIPTION FOR YOUR PROGRAM
Refer page 1 of Handout #3
OBJECTIVES
Results of your activities
Measureable statements addressing the need
Include words like increase, decrease or reduce
Example Objective
At the conclusion of class, 15 of the 20
participating Senior Citizens, or 75% will
demonstrate their increased knowledge
and skill by sending and receiving e-mails
to and from the instructor and other class
mates.
WRITE AN OBJECTIVE FOR YOUR PROGRAM
&WHAT DATA WILL DEMONSTRATE
SUCCESS
Refer to pg. 2 Handout #3
ACTIVITIES
Activities describe the way in which you propose to achieve the objective.
Example Activities
Design curriculum
Secure an instructorReserve public
access computersPublicize event to
target audience
Negotiate transportation
Enroll participantsProduce class
materials Report results to
stakeholders
15 of 20 Class participants successfully email instructor.
EVALUATIONFocus on benefits to your audience
Changes in knowledge, skill, attitude, behavior
What data best represents success or failure
When will evaluation take place
EXAMPLE EVALUATION
At the end of the program, the XYZ Library instructors will conduct an evaluation by assessing each participants performance in the 3 criteria identified◦Setting up e-mail account◦Sending e-mail to instructor◦Successfully opening email & ◦responding to e-mail received.
ACTUAL EVALUATIONAt the end of the program, 15 of the 22 participants in XYZ Library’s e-mail program or 68% were successful in both sending and receiving emails to instructor as well as fellow students.
This exchange of emails demonstrates this program was not successful, and the XYZ library plans to examine the program, make adjustments in class size, & training materials and provide it again.
TIMELINE BUDGET EXPLANATION
Chronological list of Activities:◦Date◦Description and purpose of purchases
or
◦Identification of a specific activity necessary to achieve an objective
◦Program(grant) reporting date◦Program Cost of Activity or -0-
Example Timeline Budget Explanation
DATE ACTIVITY COST
4/4/2011
$250.00
4/30/2011
$3,000.00
4/30/2011
$240.00 07/15/2011 LSTA Quarterly Report to ICFL -0-
Total $3,490
Purchase 2 Dell computers at $1,500 each with Internet access capabilities, vendor quote attached - Computers available for senior computer classes and other future programs identified in our strategic plan. The increased number of computers also expands our public access capabilities. CIPA Certification provided
12 books titled “E-mail and the Internet” at $20.00 each - Books will be provided to the program participants for their reference during class. Future classes will use the same materials
Staff Software Training – 2 staff members @ $125 per person - The remainder of staff already trained. Staff will receive intensive training with e-mail and the Internet.
Questions on Program Planning
Now you’re ready to look for grant opportunities!
GRANT SEARCH PROCESS OF ELIMINATION
What geographic area does the opportunity focus?
What is the grantors focus for funding?
What won’t they fund?
SEARCHING FOR A GRANT OPPORTUNITY
Compare GRANT strings with PROGRAM need
PROGRAM cost VS GRANT funding
FOUNDATION DATABASES
To name just a few:Grants.Gov www.grants.govNew USA Funding.Com
www.newusafunding.comNon-profit guides www.npguides.org
The Idaho Commission for Libraries does not sell or promote any of the database products used in this presentation. These products were identified through an Internet search with search parameters “grant databases.”
FOUNDATION DATABASES
FOUNDATION CENTER http://foundationcenter.org
GRANT FOUNDATIONS
Idaho Community Foundation www.idcomfdn.org.
NEWSLETTERSFoundation Center PND RFP Bulletin
E-mail publication - subscribe on the Foundation Centers website
CD Publications http://www.cdpublications.com
There are many others so seek them out
Found A Grant Source Go to their website & collect all the grant
information you can.◦ Instructions◦ Grant Application Forms◦ Budget Forms◦ Eligibility Criteria◦ Certifications (typical with Federal Grants)
READ THE INFORMATION Complete the grant application Verify your budget
◦ Is it tight ◦ Justifiable◦ Does it match the Timeline Budget Narrative
CONGRATULATIONSYOUR APPLICATION WAS APPROVED
You will receive a grant award packet including:◦Grant award document for
signature◦Description of reporting
requirements◦Approved budget ◦Additional information of
the grantors choosing
QUESTIONSThank you for your time! Sonja Hudson
Contact Information: [email protected] Commission for Libraries (208) 639-4136