Gmail Productivity

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Gmail productivity Andrew Mager (@mager) Hacker Advocate Slay your inbox

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Slay your inbox

Transcript of Gmail Productivity

Page 1: Gmail Productivity

Gmail productivity

Andrew Mager (@mager)Hacker Advocate

Slay your inbox

Page 2: Gmail Productivity

“The single biggestproblem in communication

is the illusion that it has taken place.”

~ George Bernard Shaw

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Tips for using Gmail more productively

‣ Rapportive, for better contact management

‣ Priority Inbox: Important, non-important

‣ Method: Mark Unread, Archive

‣ All emails are important

‣ Inbox = action items only

‣ Archive all messages that have been processed

‣ They will sit in “All Mail” until someone else updates the thread

‣ Mark messages “Unread” if they need action

‣ Filters: only good for highlighting important people. Skip the inbox

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Gmail keyboard shortcuts - Navigation, maintenance

Way faster than clicking buttons

‣ ? - reference

‣ j, k - up and down (advanced)

‣ x - select message (advanced)

‣ <Return> - read message, or “jump in”

‣ e - archive

‣ # - trash (not recommended)

‣ s - star, or rotate star

‣ U - mark as unread

‣ m - mute

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Gmail keyboard shortcuts - Composition, replying, sending, forwarding

Way faster than clicking buttons

‣ c - compose

‣ r - reply

‣ a - reply to all

‣ f - forward

‣ <Tab> + <Enter> - send!

‣ g then i - go to inbox

‣ g then t - go to sent items

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Advanced Gmail keyboard shortcuts

You’re getting the hang of it...

‣ plus or minus - mark as important or non-important

‣ <Ctrl> s - save as draft

‣ <Shift> t - add as a task

‣ g then p - make a phone call

‣ / - focus on the search box

‣ v then <Labelname> - label a message

‣ z - undo

‣ More: http://goo.gl/5IL1T

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Gmail utilities I can’t live without

‣ Labs

‣ Undo, Mail Goggles

‣ Extras - ActiveInbox, Sanebox

‣ Boomerang, Attachments.me, Followup.cc

‣ Search tricks: http://goo.gl/ShB9p

‣ from:[email protected], has:attachment, filename:pdf, is:read, is:chat, label:Sten, before:2011/09/01

‣ Streak.com - A CRM (and so much more) in your inbox

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Bonus: Calendar & IM hacks

‣ Calendar

‣ Shortcuts, Agenda view, Additional timezones

‣ Labs

‣ Next meeting, World clock

‣ IMing and chat

‣ Adium

‣ Reply by IM via Gmail

‣ Gmail flair, add a musical note - ♫

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October 24, 2012

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