Formative Assessments and the Formative Assessments and the Challenges of a Small DistrictChallenges of a Small District

McKenzie School DistrictMcKenzie School District

Sally StormSally StormLane TompkinsLane Tompkins

Kevin MooreKevin Moore

McKenzie ExcellenceMcKenzie Excellence““Inspiring students to achieve their academic Inspiring students to achieve their academic

and individual potential”and individual potential”

Located 50 miles east of EugeneLocated 50 miles east of Eugene 65% free and reduced65% free and reduced 230 students (Elementary, Middle, High)230 students (Elementary, Middle, High)

First Step: Formed First Step: Formed Data TeamData Team

Had ESD and School Psychologist Train on Had ESD and School Psychologist Train on Data-Based Decision Making and RTI Data-Based Decision Making and RTI Cognitive ModelCognitive Model

D’s and F’sD’s and F’s AttendanceAttendance BehaviorBehavior Test ScoresTest Scores SESSES Honor RollHonor Roll Homeless reportHomeless report

Formed CARE Team for Tier Formed CARE Team for Tier 2 and 3 Students2 and 3 Students

AcademicsAcademics BehaviorBehavior AttendanceAttendance Home Context Home Context

Strategies ImplementedStrategies Implemented Coaching on Effective Instructional PracticesCoaching on Effective Instructional Practices New Reading and Math CurriculumNew Reading and Math Curriculum Professional Development (Literacy, Math, Professional Development (Literacy, Math,

EasyCBM, Data-Based Decision Making, EasyCBM, Data-Based Decision Making, EBISS, Access Training, Reading Templates)EBISS, Access Training, Reading Templates)

90 Minute Reading Periods90 Minute Reading Periods 60-75 minute Math Periods60-75 minute Math Periods EBISS GrantEBISS Grant Universal Screening Tool EasyCBMUniversal Screening Tool EasyCBM

Literacy InstructionLiteracy Instruction Three TiersThree Tiers

Junior Eagle CollegeJunior Eagle College Eagle CollegeEagle College Literacy Classes Middle/High SchoolLiteracy Classes Middle/High School

Board Involved and Board Involved and Provided TrainingProvided Training

Classroom visitations by board membersClassroom visitations by board members Presentations at board meetingPresentations at board meeting

Nine CharacteristicsNine Characteristics RTIRTI Curriculum OverviewsCurriculum Overviews

Data presentationsData presentations

A Teacher’s PerspectiveA Teacher’s Perspective

What is it like to start looking at What is it like to start looking at data?data?

Teachers’ reactionsTeachers’ reactions

ChallengesChallenges

Teacher PerspectiveTeacher Perspective

Turning pointTurning point

Becomes part of the cultureBecomes part of the culture

Still working on itStill working on it

Teaming FrameworksTeaming Frameworks Look at the teams already in your district, Look at the teams already in your district,

PBIS, RTI, EBISS, Site Councils, CIP PBIS, RTI, EBISS, Site Councils, CIP planning teams, student support teams. planning teams, student support teams.

Can they be combined? YES Can they be combined? YES McKenzie ExcellenceMcKenzie Excellence Blend your initiatives into your overall Blend your initiatives into your overall

goalsgoals District level support is keyDistrict level support is key

DATA TEAM Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting Date: 2/12/10 9am H.S. Room 2 Facilitator: Elaine Recorder: Lane Data Analyst: Brenda Next Meeting Date, time, location: 3/3/10 4pm H.S. Room 2 Facilitator: Jesse Recorder: Lane Data Analyst: Brenda Team Members (Place “X” Beside Name if Present) Sally X Kurt X Elaine X Brenda Lane X Jesse X Connie X Susan X Eileen X Agenda items Time Decide/inform/discuss Next meeting items 01. Statewide Report Card/AYP 01. CIP Bullet Comparison "Did we meet?"

02. SWIS data review 02. CIP Goal Attainment Strategies 03. Review Literacy data 03. Review Site Council CIP strategies 04. D/F data

04.

05. '08- 09 OAKS and Initial '09- '10 testing scores. 05. 06. future mtg: effects of after school program on students served 06. To use the tables for general Information or problem-solving, use the tab button to move across columns, left to right. To add an additional row to document additional items, issues, and/or problems, place the cursor in the far right hand column and click the 'tab' button. This feature will add another row for information documentation. Meeting Minutes: Administrative/General Information and Issues

Information for Team, or Issue for Team to Address

Discussion/Decision/Task (if applicable) Who? By when?

Discussion / recap of 2008-2009 state district report card Elaine Group

Discussed achievement "gaps." socio-economic / special education & other populations Did not meet in Elementary attendance AYP, science scores great, Middle School math scores much improved High School "are they taking the testing seriously?" Dips in some measures, Discussion around Math scores

Targeted Areas for improvement: Group

Statewide Report Card Attendance D/F data Free & Reduced McKinney-Vento

No H1N1 changes in AYP measurement

During Meeting

Easy CBM

Review Literacy data

Kurt, Jesse, Group

SWIS Data Locations-Bus, Loading Area, down Behaviors-disrespect/language down Past Goal: Reducing number of students with 6 or more office directed referrals

Kurt, Connie, Group

CIP Plan Review of Improvement goal #1 (Increase Academic Rigor) Check State Target/Benchmark Scores, If met Increase goal by 2-3%

Elaine

Special Educator RoleSpecial Educator Role Identify current education model(s) being Identify current education model(s) being

used.used. Assess efficacy of educational support Assess efficacy of educational support

model(s).model(s). Determine next steps based on student Determine next steps based on student

data.data. Oaks, Easy CBM, curriculum based tests, SWISOaks, Easy CBM, curriculum based tests, SWIS

Data Driven SupportData Driven SupportYear OneYear One

Initially started at the elementary levelInitially started at the elementary levelvia small group intensive intervention.via small group intensive intervention.

Using leveled gen. ed. curriculum and Using leveled gen. ed. curriculum and Direct Instruction materials.Direct Instruction materials.

Double and triple dose exposure to Double and triple dose exposure to material.material.

3 week progress monitoring cycle along 3 week progress monitoring cycle along with built in curriculum progress checks.with built in curriculum progress checks.

Data Driven SupportData Driven SupportYear TwoYear Two

Continued with elementary support as Continued with elementary support as developed.developed.

Started middle/high school support based Started middle/high school support based on data. Bottom 20-30%.on data. Bottom 20-30%.

Corrective Reading and Rewards/ Corrective Reading and Rewards/ Rewards PlusRewards Plus

3 week progress monitoring cycle along 3 week progress monitoring cycle along with built in curriculum progress checkswith built in curriculum progress checks

When Problems AriseWhen Problems Arise Assume system problems first Assume system problems first Be slow and very mindful if dealing with Be slow and very mindful if dealing with

suspected person problem—be willing to suspected person problem—be willing to look for system problem again—look for system problem again—

Example: Our original interest and analysis of Example: Our original interest and analysis of special education students with D’s and F’s in the special education students with D’s and F’s in the middle and high school—surface structure was middle and high school—surface structure was person(s) problem—a more useful and functional person(s) problem—a more useful and functional analysis suggested system problemanalysis suggested system problem

Data SystemsData Systems Important to find and develop low response cost data Important to find and develop low response cost data

systemssystems School Psychologist Very Helpful in the Identification of Data School Psychologist Very Helpful in the Identification of Data

Monitoring Systems -kept focus on low response costMonitoring Systems -kept focus on low response cost Our project was not logistically possible (to do well) until easy Our project was not logistically possible (to do well) until easy

data monitoring systems were developed (e.g., SWIS, EasyCBM, data monitoring systems were developed (e.g., SWIS, EasyCBM, and OAKS data online)and OAKS data online)

School Psychologist initially helped staff understand School Psychologist initially helped staff understand and use data—with a very user friendly approach to and use data—with a very user friendly approach to data analysisdata analysis

EA’s often under utilized and can be backbone of Data EA’s often under utilized and can be backbone of Data Monitoring SystemsMonitoring Systems

BackboneBackbone of Data Collection of Data Collection and Organizationand Organization

Data Input, Data Organizer, Data OutputData Input, Data Organizer, Data Output Trained on PBIS, SWIS, EBISS, TIPS Trained on PBIS, SWIS, EBISS, TIPS SWIS and EasyCBM Coach, SWIS and EasyCBM Coach,

Implementer, and ongoing Fidelity Implementer, and ongoing Fidelity MonitorMonitor

Tools McKenzie ExcellenceTools McKenzie Excellence is is Finding Helpful Finding Helpful

Team Initiated Problem Solving (TIPS) Team Initiated Problem Solving (TIPS) formatformat

Google CalendarsGoogle Calendars EasyCBMEasyCBM SWISSWIS Fidelity Tools (e.g., SET, DSSP)Fidelity Tools (e.g., SET, DSSP)

3rd grade

Reading MathStudent Name Winter EasyCBM Oakes Oakes Absences Referrals as of 3-13-09

Wanna L IEP Jr. Eagles R 24 178 DM 193 DM 2Lee S Jr. Eagles R 39 211 M 207 M 1Kass M 53 195 DM 198 DM 3Centil S ELL Jr. Eagles M 77 202 NM 202 NM 2Goo D Speech Jr. Eagles M 96 203 NM 199 DM 3Sweet H 106 210 M 208 M 6.5JC Trans 114 201 NM 200 DM 1Too L 114 214 M 212 M 4 1Hey M Speech Jr. Eagles M122 205 M 188 DM 9Red L 161 233 E 217 E 0Jim L Jr. Eagles M173 212 M 197 DM 4.5Ian S 189 231 E 221 E 10Kevers 203 NM

Below the 10% 4120% 6250% 95 Doesn't Meet 145-198 140-20075% 120 Nearly Meets 199-203 201-20490% 146 Meets 204-217 205-216

Exceeds 218-260 217-270

Guru’s in the BackyardGuru’s in the Backyard ESD and the ESD’s Effective Schools ESD and the ESD’s Effective Schools

Network has helped to:Network has helped to: Provide larger (but refined) systemic focus,Provide larger (but refined) systemic focus, Provide exposure to expertise and specific resources, Provide exposure to expertise and specific resources, Provide professional training and coaching staff. For Provide professional training and coaching staff. For

example, literacy experts, data monitoring tool example, literacy experts, data monitoring tool demonstrations and training, curriculum experts and demonstrations and training, curriculum experts and trainers, data analysis experts (school psychologists, trainers, data analysis experts (school psychologists, literacy specialists) and so on. literacy specialists) and so on.

Provide multiple layer grant support. Provide multiple layer grant support. State EBISS Regional CoordinatorState EBISS Regional Coordinator

Next Phases for UsNext Phases for Us Development of data monitoring procedures Development of data monitoring procedures

including communication and decision rulesincluding communication and decision rules

More training on how to use EasyCBM dataMore training on how to use EasyCBM data

Continued refinement and development of Continued refinement and development of evidence based intervention practicesevidence based intervention practices

Transition Data Team to Leadership TeamTransition Data Team to Leadership Team

Contact Us!Contact Us!

sstorm@mckenzie.k12.or.usltompkins@mckenzie.k12.or.usltompkins@mckenzie.k12.or.us

kmoore@lesd.k12.or.uskmoore@lesd.k12.or.us