2013

Focus Area Campaign for 2014-2015 – January 2015 REVIEW OF LSA/FFA MANUALS

COMMON FINDINGS DURING THE AUDITS

S.no. Observations1. SOLAS Training Manual has scope for improvement as not completely ship specific.

The below to be included / amended in the manuals.1) Pyrotechnics In lifeboat (red Para Rockets, smoke floats and hand flares are of different manufacturer from those instructions mentioned in manual-same to be amended.2) Donning instructions for STEARNS type immersion suit need to be included.

2. Following discrepancies were observed in training manuals- Operating instructions for the Fire extinguishing system of fat fryer were not included. - Instructions for different type of smoke and heat detectors were included whereas ship is fitted with single type of smoke and heat detectors. - Instruction for Fall prevention device was included, whereas vessel was not provided with same.- Instruction for on/ off load release system for life boat were included, though vessel is provided with free fall life boat.

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4. FFA Training Manual has scope of improvement as not completely ship specific. The below to be included / amended in the manuals. 1) Ch 0412-Water mist system must specify areas of coverage and protection.2) Chapter 0412-Paint locker fixed water extinguishing system to be included.3) Ch 0700 -Escape system to include escape from E/Room.

5. LSA Training Manual has scope of improvement as not completely ship specific. The below to be included / amended in the manuals.1) Oversize Lifejackets donning instructions not included2) Forward liferaft illumination instructions3) Appropriate instructions for pyrotechnics on bridge and in lifeboats ( Present pyrotechnics are diff from instructions available in booklet)4) Appropriate instructions for LTA ( as different from LTA currently on board)

6. FFA Training Manual has scope of improvement as not completely ship specific. The below to be included / amended in the manuals.1) Details of Hoses lengths given are erroneous 2) Emgy escape routes from E/Room need to be included3) Details of ship specific SCBA ( Scott type ) need to be included4) Scavenge space fire fighting systems need to be included5) Instructions for EEBD (Current is Sabre ELSA) to be included

COMMON FINDINGS DURING THE AUDITS

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SOLAS II-2 REG 15.2.3.3 Training manuals - The training manual, which may comprise several volumes, shall contain the instructions and information required in paragraph 2.3.4 in easily understood terms and illustrated wherever possible. Any part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS V REG 35.3 Training manual and on-board training aids- The training manual, which may comprise several volumes, shall contain instructions and information, in easily understood terms illustrated wherever possible, on the life-saving appliances provided in the ship and on the best methods of survival. Any part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS V REG 36 Instructions for on-board maintenanceInstructions for on-board maintenance of life-saving appliances shall be easily understood, illustrated wherever possible, and, as appropriate, shall include the following for each appliance:.1 a checklist for use when carrying out the inspections required by regulation 20.7;.2 maintenance and repair instructions;.3 schedule of periodic maintenance;.4 diagram of lubrication points with the recommended lubricants;.5 list of replaceable parts;.6 list of sources of spare parts; and.7 log for records of inspections and maintenance.

What does the law say ?

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The INSTRUCTIONS FOR REVIEW apply to;1. LSA/ FFA Training Manuals.2. LSA/ FFA Maintenance Manual.

The Date in the header of the manuals needs to be changed to the date the manual has been Reviewed / submitted to the office for approval.

The revision number in the header should remain the same as in the model plans sent from the office.

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Section Contents DateROC Ship Specific Record of Changes 8.11.2005Intro Introduction 8.11.200501 Fire Safety Practices and Precautions 1.09.200802 General Instructions on Fire Fighting Activities and

Fire Fighting Procedures1.6.2002

03 Meaning of Ship’s Alarms 1.6.200204 The Operation and Use of Fire Fighting Systems

and Appliances on Board.1.6.2002

0401 Fire Extinguishers 1.7.20090402 Fire Hoses, Nozzles and Couplings 1.6.20020403 International Shore Connection 1.6.20020404 Foam Making Equipment 1.6.20020405 Fire Bucket / Sand Box 1.6.20020406 Fireman’s Outfit 1.6.20020407 Helideck Equipment 1.6.20020408 Fire Blanket 1.6.20020409 Fire Detection and Alarm Systems 1.6.20020410 Fixed Gas Fire Extinguishing Systems 1.6.20020411 Sample Extraction Smoke Detection System 1.6.20020412 Fixed Water Fire Extinguishing System 1.6.20020413 Fixed Foam Fire Extinguishing System 1.6.20020414 Fixed Powder Fire Extinguishing System 1.6.200205 Fire Doors 1.6.200206 Fire and Smoke Dampers 1.6.200207 Escape Systems and Appliances 1.6.2002

List of Contents The Date needs to be changed to

the date the manual has been Reviewed/ submitted to the office for approval.

If only a section has been Reviewed/ submitted to the office for approval, then only the date for that section needs to be changed.

The Contents need to be made Ship Specific, if any Equipment/ Item is not required on board as per the approved plans then the name of that Equipment/ Item should be deleted and replaced by “Intentionally Left Blank”.

Similarly that section in the manual should also be removed.

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Initially all the Sections of the Manuals; Should be reviewed and made ship specific wrt the Equipment on

Board, instructions for its use, inspection and maintenance as per Manufacturer’s instructions.

The section for the Equipment which is not on board should be removed from the manual.

Subsequently When any Equipment on board is changed/ replaced for example “Pyrotechniques, fire extinguishers etc” then that section of the manual should be reviewed, updated and sent to the office for approval.

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LSA/ FFA Maintenance Manual is further divided into 2 Parts;

1. LSA/ FFA Maintenance Plan;

2. LSA / FFA Maintenance Record

LSA/ FFA Maintenance Plan Provides a complete checklist of all;• LSA/ FFA equipment on board, • Their particulars, • Their location, • And detailed maintenance instructions.

Each equipment listed in the plan has two sections:1.Details of Equipment including make, type, serial number.2.Maintenance Instructions all relevant manufacturers’ instructions on maintenance and repair.

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LSA / FFA Maintenance Record provides a complete record of • inspection, • maintenance, • any non conformities noted, • action taken and completion dates.The Maintenance Record has 3 sections for each LSA/ FFA Equipment.1.Inspection / Maintenance Record.Where applicable, weekly, monthly, quarterly, etc, signature records are provided. As mentioned in the plan, the responsible officer will inspect each equipment carefully at intervals given and sign the record.

In case Flag State requirements of Maintenance Schedule intervals are more stringent than those listed in the manual, then the plan should be modified accordingly and flag state guidelines and adhered to.

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2.Work Done.A standard work done sheet is provided which should be inserted at the end for each equipment. It is to be filled for any work done, any defects noted, date rectified, any spares ordered, date rcvd, etc. Additional work done sheets may be inserted as required. Certificates and service engineer’s records to be inserted in the relevant Equipment Maintenance record section.

3.Spare Parts.An inventory of replaceable parts is to be as per the form provided. The list of Spares required to be carried on board may be taken from the equipment manufacturers’ manual. Quantity remaining on Board (ROB) may be filled in pencil. Each time an item is consumed, it must be recorded immediately.

An inventory check of all spare parts must be taken once in 3 months.