Fees, Charges and Allowances Handbook

Fees, Charges and

Allowances Handbook

APRIL 2013

Not Protectively Marked

OFFICE OF THE POLICE AND CRIME COMMISSIONER STAFFORDSHIRE

FEES, CHARGES AND ALLOWANCES HANDBOOK

ALWAYS refer to the Intranet for the latest version of the Handbook: Organisational Support > Business Services > Capital, Insurance & Corp Support > Other Corp Finance Documents

Some of these charges may be subject to VAT. Refer to the VAT manual on the intranet for guidance:

Financial Services, Policy & Documentation, VAT Manual

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CONTENTS

Description Page Fees & Charges 1. Firearms 3 2. Explosives – Fees granted by HSE 4 3. Explosives – Fees granted by local licensing authorities 4 4. Explosive certificates 5 5. Collision Reports 5 6. Photographs 6 7. Witness Statements 6 8. Specific Items 7 9. Requests for Disclosure of Information 7 10. Cancellation Rates 8 11. Fingerprints 8 12. Non Police/P.A.C.E. Prisoners (excluding Immigration prisoners) 9 13. Immigration Service Charges 10 14. Pension Sharing on Divorce Charges 11 15. Other Charges 12-13 16. Special Service Charges 14-19 17. Private Telephone Calls, Faxes and Photocopying 20 18. Use of Internet 20 19. Meals and Refreshments 20 20. Freedom of Information (FOI) Charges 21 Allowances 21. Car Mileage Rates 22-23 22. Special Constable Allowances 24 23. Interpreters Fees 24 24. Police Surgeons Fees 24 25. Disclosure Charging Guidelines 25-28






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1. FIREARMS

REFERENCE

CHARGE

RATE

£

WITH EFFECT

FROM

ACCOUNT

CODE

Firearms (Variation of Fees) Order 2000

Firearm Certificate. Shotgun Certificate: Issue Renewal Registered Firearms Dealer - Issue Home Office Club Approval Firearms Certificate Renewal Firearms Certificate Variation Firearms Certificate Replacement Shotgun Certificate Replacement Registered Firearm Dealer Renewal Registered Dealer in new area for purposes of game fair etc Individual British Visitors Permit. *6 or more Museum Licence Grant or Renewal of Shotgun Coterminous Certificate

50.00 50.00 40.00 150.00 84.00 40.00 26.00 9.00 8.00 150.00 12.00 12.00 60.00 200.00 (Max) 10.00

01/01/01

01/01/01 01/01/01

01/01/01

01/01/95

01/01/01

01/01/95

01/01/95

01/01/95

01/01/01

01/01/95

01/01/95 01/01/95 01/01/95

01/01/01

Z3804

Z3804 Z3804

Z3804

Z3804

Z3804

Z3804

Z3804

Z3804

Z3804

Z3804

Z3804 Z3804 Z3804

Z3804






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2. EXPLOSIVES FEES GRANTED BY HSE (except for storage at mines and harbours –see below)

REFERENCE

CHARGE

RATE

£

Fee for work by Specialist Inspector

(£)

Manufacture and Storage of Explosive

regulations 2005 / Control of Explosives

Regulations 1991.

Licence to manufacture Explosives Licence to manufacture ammonium nitrate blasting intermediate Licence to manufacture explosives by means of on-site mixing Renewal of any of the above licences Licence to store explosives Renewal of licence to store explosives Varying a licence for manufacture or storage Varying a licence to manufacture ammonium nitrate blasting intermediate Transfer of licence Replacement licence document

557.00 205.00 73.00 557.00 73.00 381.00 47.00 47.00

115.00 per hour

137.00 per hour

115.00 per hour

115.00 per hour

115.00 per hour

115.00 per hour

115.00 per hour

137.00 per hour

No VAT is payable on these fees.

3. EXPLOSIVES FEES GRANTED BY LOCAL LICENSING AUTHORITIES (including those granted by HSE for mines and quarries)

REFERENCE CHARGE ONE YEAR’S

DURATION (£) TWO YEARS’ DURATION(£)

THREE YEARS’ DURATION(£)

Manufacture

and Storage of Explosive regulations

2005 / Control of Explosives Regulations

1991.

Licence Licence renewal Registration Registration renewal Amending name of licensee or address of site / Transfer of licence or registration / Replacement licence document

100.00 75.00 60.00 30.00 30.00

150.00 125.00 90.00 60.00

200.00

175.00

120.00

90.00

No VAT is payable on these fees. Please note that the time-limited fees given above are for whole years. Fees for parts of a year would be on a pro-rata basis.e.g. the fee for a new storage licence for 9 months would be £75.00 (three quarters of the annual fee of £100.00)






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4. EXPLOSIVE CERTIFICATES

REFERENCE CHARGE ONE YEAR’S

DURATION (£)

Manufacture and Storage of Explosive regulations

2005 / Control of Explosives Regulations

1991.

Acquiring and keeping explosives at site in relation to which a person holds a registration Renewal of above certificate Acquiring and keeping explosives at site in relation to which a person holds a licence for the storage of no more than 2000 kilograms of explosives Renewal of above certificate Acquiring and keeping explosives at site in relation to which a person holds a licence for the storage of more than 2000 kilograms of explosives Renewal of above certificate Replacement of any of the above certificates if lost

165.00 135.00 175.00 160.00 225.00 200.00 30.00

Please note that there are additional fees relating to explosive licenses and certificates and the Firearms Licensing Unit should be contacted for further details. No VAT is payable on these fees. 5. COLLISION REPORTS

CHARGE RATE (£)

Fatals – Copy of Collision Investigation Report (Include report, statements, plans, photos, vehicle examination, reconstruction) Fatals – Reconstruction Video Search Fee Provision of third party details to Insurance / Solicitors Copy of Collision Report Book (Includes sketches and statements therein up to 30 pages) Additional Statements (in relation to the same collision) Copy of Self Reporting Form – Limited Particulars (RT Act Details) Minor Collision Report Copy of Plan (other than in collision book) Copy of Complete Police Vehicle Examination Report (unless part of full extract) / Copy of Complete Collision Reconstruction Report (unless part of full extract)

500.00 per report (354.90.00 single vehicle) 70.80 20.00 29.40 per report 82.60 per report 3.60 per page 29.40 per report 29.40 per report 35.40 per report 59.00 per report






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Second copies over and above those legally provided. 6. COPIES OF PHOTOGRAPHS

CHARGE RATE (£)

First Photograph (inc. admin charge) Copies of Photographs (after First Photograph) Images from a Digital Camera on to a CD A4 Index Sheet (Digital)

23.60 first photograph 2.60 per photograph 17.60 per CD 17.60 per index

7. COPIES OF WITNESS STATEMENTS First charge not subject to VAT, further copies of the same item then subject to VAT

CHARGE RATE (£)

Copy of Witness Statement (witness agreed to disclosure of personal details on provision) Copy of Witness Statement (witness did not agree to disclosure of personal details and therefore consent needs to be confirmed) Interview with Police Officer (per Officer) Request for a statement to be written by a Police Officer Transcribed copy of an interview record (only where prepared during investigative process) Copies of VHS video tapes (provision for viewing by CJS only) Copies of audio tapes (provision of CJS only) Copies of CDs / DVDs (covers requirement to seek consent and reproduction of media , to be used for evidential purposes)

35.40

47.20

117.90

117.90

47.20

70.80

29.40

17.60






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8. OTHER SPECIFIC ITEMS

CHARGE RATE (£)

Crime Report Case Summary Charging Decision (MG3) Provision of STORM incident log (per search) PNC Convictions – Disclosure Print Caution Certificate Domestic Violence Report Occurrence Summary (summary of initial incident report) Custody Record / Log Information provided to Insurance Companies (as per Memorandum of Understanding between ACPO and the Association of British Insurers) re crime / lost property reference / date and time of offence and reporting person (per report) Information provided to Insurance Companies (as per Memorandum of Understanding between ACPO and the Association of British Insurers) re more detailed requests (per report)

80.50

32.10

32.10

32.70

32.10

21.40

48.30

16.20

16.20

26.60

79.60

9. REQUESTS FOR DISCLOSURE OF INFORMATION

Requests for information research – (list of relevant items provided only) (up to 2 hours work) Hourly rate for above 2 hours (including redaction)

79.60

26.60






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10. CANCELLATION RATES The following charges are for the cancellation of a request to search for documents.

CHARGE RATE (£)

If Request is Cancelled Prior to Search If Search is made Prior to Cancellation If Search is made and Documents Ready for Dispatch All Other Cases Abortive Search Lost Reports (fee to send again)

Refund 29.40 Full Fee No Refund 29.40 41.00

11. FINGERPRINTING FEES

CHARGE RATE (£)

One Set Additional sets thereafter

70.50 per set 35.20 per set






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12. NON POLICE/P.A.C.E. PRISONERS (PLEASE SEE PAGE 10 FOR IMMIGRATION PRISONERS) Excludes charges for Joint Operations and Other Police Forces under the value of £100. Overnight in Cells £68.00 for each night in a cell (Ref 76/96) Lockout Fee £55.00 for each night in a cell Meals and Refreshments for Overnight in Cells Charge as appropriate (See Section 19 on page 16). N.B. For the reimbursement of costs of holding prisoners in police cells please refer to Home Office Circular 8/1997.






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13. IMMIGRATION SERVICES CHARGES FOR USE OF CUSTODY SUITES AND SERVICES Time in Custody Suite Cost (£)

0 – 12 Hours 278

12 – 24 Hours 490

24 – 48 Hours 915

48 – 72 Hours 1,340

72 – 96 Hours 1,765

96 – 120 Hours 2,189

120 – 144 Hours 2,614

144 – 168 Hours

3,039

Medical charges and interpreter charges at cost. POL1 DP's requiring personal attendance are to be charged at actual cost. Charges for other eventualities i.e. escorts to hospital, prescriptions etc are also charged at cost.






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14. PENSION SHARING ON DIVORCE

ITEM COMMENT COST

1

2

3

4

5

6

7

8

9

Cash Equivalent Value (CEV) required to be provided in less than 3 months CEV member less than 2 years without other transfer in rights CEV for members aged 59+ CEV for pensioner CEV for provision of information already previously provided within 12 months Total to cover all administration costs form receipt of Pension Sharing Order to completion of pension payments Implementation of Pension Earmarking Order Objections to order by scheme. (Onus should be on the draftsman of the order to ensure that it is correctly drafted prior to issue) Any costs incurred where a sharing order has been made subject of an application for leave to appeal out of time

£75.00 + VAT £75.00 + VAT £75.00 + VAT £75.00 + VAT £75.00 + VAT £750.00 + VAT £250.00 + VAT Scheme to notify member / solicitor that costs for dealing with appeals will be passed on Scheme to notify member / solicitor that costs for dealing with appeals will be passed on

Unless directed otherwise by the Court Order, the cost of setting up a Pension Sharing Order will be divided equally between the two parties. Payment must be made “up front” by both parties, and the implementation period cannot commence until payment has been received from both parties. All charges are made in accordance with guidance from the National Association of Pension Funds.






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15. OTHER CHARGES FOREIGN NATIONALS

REFERENCE CHARGE RATE (£)

The Immigration (Registration with Police) (Amendment) Regulations 1995

Foreign National Registration Fee

34.00 per registration

DATA PROTECTION

REFERENCE CHARGE RATE (£)

Data Protection Act 1998 Request for subject access check

10.00 max. per check

PEDLAR CERTIFICATES

CHARGE RATE (£)

Pedlar Certificates Replacement of Lost Pedlar Certificates

15.45 per certificate 5.15 per certificate






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GENERAL CHARGES

CHARGE RATE (£)

Kennelling Stray Dogs at Police Stations 7.00 per day or part thereof

Running an I.D. parade for an external agency (Excluding Inspector's Time)

500.00 minimum charge per parade Additional charges per hour depending on resources required. Additional charge for non VIPER forces (payable to VIPER)

Charge for Police Escorts (e.g. abnormal load escorting)

£60.00 per additional hour per PC £69.50 per additional hour per Sgt Minimum charge of 5 hours £200.00 one off charge per car £100.00 one off charge per motorcycle Short notice cancellation (less than 5 hours), minimum charge applies

Police Prosecution MCA Summons 65.00 per summons

Requests from Solicitors for Information provided on pay details (e.g. following an accident) at Payroll & Pensions Manager’s discretion.

75.00 + VAT

Case Management Unit medical report requests 39.50 per report

SECURITY SYSTEMS Provision of URN (Unique Reference Number) to Area Communications Room to obtain police response to security systems. ACPO have agreed the following fee -

CHARGE RATE (£) Security Systems (Alarms)

52.18 inc V.A.T.

Vehicle Recovery

CHARGE RATE (£)

Vehicle Recovery admin fee £27.00 per recovery






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16. SPECIAL POLICE SERVICE CHARGES Special Police Services (SPS) are police services provided over and above core policing at the request of a person or organisation and in some cases there are powers in law for the police to recover the costs of this additional policing. There must be an agreement between the event organiser and the police for the need for special police services and a risk assessment will need to be undertaken in order to determine the level of police resources required for each event (refer to Staffordshire Police Operations and Events Planning Policy for further guidance on this). 16.1 Categories of Special Police Services For charging purposes there are 3 main categories of Special Police Services: 1. Commercial Events intended to generate private profit. 2. Non-commercial events, i.e. a) charitable, b) community events, or c) not for profit. 3. Statutory events reflecting constitutional rights or processes.

Brief guidance for each of the main categories is provided below, and the chart in Appendix 1 gives some examples of events that could apply to each category. The level of charge does not simply depend on the category but on individual circumstances – including the ability to charge in law. 16.1.1. Commercial Events intended to generate private profit Events where there is a financial gain or profit to the organiser without specific community benefit, usually but not exclusively through members of the public having to pay an entrance fee to gain access to the event. As guidance, commercial activity will be characterised by the securing of a site(s) and usually requiring payment for entry to the event. This can be private land or land that becomes controlled for the purposes of and benefit to the event. It is normally further identified by the existence of a promoter or equivalent. Where an event is categorised as Commercial, the organiser should be charged the full economic cost of the special police services provided. Any decision to depart from the general principle of charging full economic cost to a commercial event should only be made on exceptional grounds and with the specific approval of a Force Executive Officer on the basis of a full report of all the relevant issues. Previous instances of non-recovery of charges should not prevent charges from being levied in future. Low level policing (within normal core policing) of Commercial events can be charged for. 16.1.2. Non-Commercial Events, i.e. a) charitable events, b) community events, c) not for profit events

16.1.2 a) Charitable Events Events where although there is a financial gain, the surplus is for charitable distribution. These maybe local charities but in some circumstances reflect a wider charitable status.

Some charitable events may have a local dimension which makes them akin to community events, however, tests to determine this should include a clear “registered charity” status and that the event is meeting the aims of its charitable mission as set out in its registration requirement. Where an event is categorised as Charitable this provides the basis for abating the special police service charges (see Appendix 2). However, it should be noted that the mere designation of an event being charitable does not itself negate the charging of legitimate operating costs including special police services.






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16. SPECIAL POLICE SERVICE CHARGES continued

16.1.2 b) Community Events Events not for personal or corporate gain but for community or local interest purposes or to raise funds for local community institutions. Community events need to be considered in the context of community policing in the broadest sense as the need for fostering and maintaining good relations between the police and local communities is increasingly recognised as important for achieving policing objectives. The policing of community events, and any charges levied, may help or hinder the achievement of these broader policing objectives and therefore where an event is categorised as a Community Event this provides the basis for abating the special police service charges (see Appendix 2). 16.1.2 c) Not for Profit Community Events Events where although a minimal fee for participation is charged it is generated only to cover organisational costs and not to raise a profit. Those organising events do so on a voluntary basis for the benefit of participants and spectators. Some non-commercial events do not fit into the community or charitable definitions outlined above, but are organised on a voluntary basis and generate revenue only to cover organisational costs, such as amateur cycling or running events. Where an event is categorised as a Not for Profit Community Event this provides the basis for abating the special police service charges (see Appendix 2).

Where an event is categorised as Non-Commercial (either: a) charitable events, b) community events, c) not for profit events) it provides the basis for abating the special police service charges. However, not recovering the full cost of associated policing represents a subsidy from public funds and so a reasonable contribution towards the cost of policing is both desirable and feasible. As part of core policing a certain level of policing will normally be provided within, and for, communities. Where a Non-Commercial event is assessed as requiring low level policing within normal core policing levels (however deployed) such deployments shall be treated as part of the visibility and local re-assurance components of local policing and as such will not be charged for. The Assessment Criteria Matrix in Appendix 2 must be applied to each individual event to determine the specific charging methodology for that event. 16.1.3. Statutory events reflecting constitutional rights or processes Events where there is no financial gain to the organiser and which reflect constitutional rights, or a cause of royal, national or defined public interest. Policing of statutory events is part of core activity and no charges should be made.






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16. SPECIAL POLICE SERVICE CHARGES continued 16.3 Special Police Service Charges The policing of all events should first be costed on a full economic cost basis using the Special Police Service charges below. The full economic cost will form the basis of the amount the event organiser is charged, and where the charge is to be abated or there is a nil charge, it will highlight the impact of that abatement in terms of potential income foregone. The charges below have been calculated in accordance with the methodology in the ‘PAYING THE BILL 2 – ACPO / APA Guidance on Charging for Police Services’ document to ensure full economic cost recovery and are the rates that should be charged for all Special Police Services from 1 April 2013. Special Police Service Charges - Officers Working a Non Rest Day Working a Rest Day

REFERENCE POLICE OFFICER RANK

RATE PER HOUR (£)

MINIMUM CHARGE (£)

RATE PER HOUR (£)

MINIMUM CHARGE (£)

Police Officers - As per ACPO Guidance (Minimum charge of 3 hours)

Constable

Sergeant

Inspector

Chief Inspector

Superintendent

Chief Superintendent

49.50

57.00

-

-

-

-

148.50

171.00

-

-

-

-

61.00

70.50

68.00

72.50

90.00

102.00

183.00

211.50

204.00

217.50

270.00

306.00

The rate excludes V.A.T. and is per hour or part of an hour for Officers on rest days. For Officers not working on a Rest Day the charge for Constables and Sergeants may be reduced by £11.50 and £13.50 respectively as shown in the table above.

Premium Charges (to be charged in addition to the Special Service Charges above) REFERENCE POLICE OFFICER - RANK RATE PER

HOUR (£) Short Notice Additional Premium *

Public Holiday Rate Premium **

Constable

Sergeant

Constable

Sergeant

11.50

13.50

34.50

40.50

* A short notice rest day requirement to work is paid at time and a half as the officer would not actually be paid for their rest day, had they been allowed to take it off. The net effect of requiring an officer to work a short notice rest day is that the force pays one and a half times the flat rate. Therefore this Premium charge is applied in addition to the Special Service Charge. ** If an officer is scheduled to work on a public holiday but takes the holiday entitlement then they are still paid a normal monthly salary. Where an officer is required to work a public holiday then they are paid at x hours at double time. This is in addition to the normal monthly salary they would receive. In effect there is a threefold increase on flat rate every time an officer works a public holiday. Therefore this Premium charge is applied in addition to the Special Service Charge.






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16. SPECIAL POLICE SERVICE CHARGES continued

Special Police Service Charges – Police Staff

REFERENCE POLICE STAFF -GRADE

RATE PER HOUR (£)

MINIMUM CHARGE (£)

Police Staff - As per ACPO Guidance (Minimum charge of 3 hours)

Grade D

Grade E

Grade F

Grade G

Grade H

Grade I

Grade J

Grade K

Grade L

18.00

25.00

29.00

34.50

40.00

46.00

54.00

63.00

72.00

54.00

75.00

87.00

103.50

120.00

138.00

162.00

189.00

216.00

The following charges should be made for the provision of the following:-

P.C.S.O.s £34.50 per hour

Special Constables £24.50 per hour

Dogs £13.50 per hour

16.4 CHARGING PARTNER ORGANISATIONS FOR POLICING It is recognised that joined up working with Partner Organisations such as Local Councils etc. can benefit both parties and that the Force gains an element of self help towards its overall strategic plan. Therefore we will charge Partner Organisations a rate that recovers staff costs (excluding oncosts) plus any specific direct costs, e.g. consumables, travel, etc., and a contribution for the use of any police facilities used such as custody or interview facilities. POLICE OFFICER - RANK

RATE PER HOUR (£)

POLICE STAFF -GRADE

RATE PER HOUR (£)

Constable

Sergeant

Inspector

Chief Inspector

Superintendent

Chief Superintendent

22.97

27.11

33.46

35.79

45.56

52.11

Grade D

Grade E

Grade F

Grade G

Grade H

Grade I

Grade J

Grade K

Grade L

PCSO’s

11.80

16.70

18.97

22.40

25.79

29.65

34.89

40.79

46.43

16.90

There is no minimum charge for charging Government Agencies and Partner Organisations.






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Appendix 1

Charging for Events

Determining the Charges Methodology Category Event Charge

Category Commercial Professional sporting events

Music Concerts / festivals Commercial bonfire / fireworks celebrations Car boot sales Motoring events Game Shows Showground events – principally commercial in nature Tattoos / military events Animal shows Horse racing Events on private property A Commercial event requiring low level policing within normal core policing levels can still be charged for.

100 %

Non-Commercial Charitable Community Not for Profit Community

Charity road races – running / cycling Charity events – bonfires etc. Charitable shows – wholly or substantially charitable in nature Town Centre events/markets Local Authority events Carnivals Community fairs/celebrations Religious Parades Amateur cycling races Amateur running races A Non-Commercial event requiring low level policing within normal core policing levels shall be treated as part of the visibility and local re-assurance components of local policing and will not be charged for.

0-75%

Statutory Events Ceremonial parades Remembrance Day parades Jubilee events Constitutional events

0

The table above is not exhaustive but provides some examples of events that could apply to each main category of event. The level of charge does not simply depend on the category but also on the individual circumstances, including the ability to charge in law, and so the Assessment Criteria Matrix in Appendix 2 must be applied to each individual event to determine the specific charging methodology for that event.






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Appendix 2 Assessment Criteria Matrix

To arrive at the charging methodology to be applied to an event an Assessment Criteria Matrix has been developed to assess events against a range of criteria. A score is applied to each assessment criteria on a sliding scale and the total score will determine the charging methodology that is applied to that event. This Assessment Criteria Matrix must be completed for each event prior to it being policed in order to determine the charging methodology to be applied and to ensure force wide consistency of charges. Previous instances of non-recovery of charges should not prevent charges from being levied in future.

Criteria Assessment Range of Score

Score for Event

Identified Promoter The existence of a promoter clearly identifies a commercial event. This can also be an organiser of a significant non commercial event and can also be implied, e.g. sports matches

0 to 5

Premises Licence/ Safety Certificate required

Most large defined events, require a Premises Licence or a Safety Certificate to operate. Details of the event capacity and the licensable activities are strong indicators of a significant event

0 to 5

Stewards used This also characterises a major event but can also be the basis of a reduction in police input leading to reduced charges

-5 to 0

Payment at event A key determinant of a commercial event. It can also be a factor of a major non commercial event

0 to 10

Performers paid Can also underline a commercial event or a major charitable/non commercial event

0 to 10

Trader Concessions A secondary indicator of the size of an event - one anticipating a large number of attendees

0 to 10

Nature of the event Commercial for profit, not commercial or a private event/function 0 to 10

Proceeds to charity This is an indicator of possible abatement, depending on other safety issues and the size of the event

-5 to 0

Detrimental Community Impact

This is how a community will be affected by the holding of the event such as increased traffic flow, disruption and disorder

0 to 10

Community Value This covers the reasons that an event should go ahead. An event that has strong traditions or promotes the values of community cohesion will have added community value

-10 to 0

Additional policing This can give an indication that significantly more policing than the norm is required

0 to 10

Normal deployment This would,in conjunction with the above, give an indication of the level of additional chargeable policing resources provided

-5 to 0

0TOTAL SCORE FOR PLANNED EVENT

Total Score from Assessment Criteria Matrix Charging Methodology 31 and Above Full cost recovery 6-30 Part or abated charge (25% - 75%) Less than 6 No charge

It is good practice to keep a register of the events policed and a record of the decisions on policing levels and any abatement decisions taken. ‘Paying the Bill 2 : ACPO / APA Guidance on Charging for Police Services’ gives examples to provide guidance about the use of abatement as a concept.






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17. PRIVATE TELEPHONE CALLS, FAXES AND PHOTOCOPYING

REFERENCE

CHARGE

FWO 91/03

The facility is granted to all Police Authority employees who enable the private use of Force landline telephones, fax machines, mobile telephones and photocopiers. However, all staff should be aware that all private use of these facilities takes place at a cost to the Force. Therefore, staff should contribute an appropriate amount to cover their estimated private use. Such contributions should be made on a quarterly basis and a receipt obtained.

18. USE OF INTERNET Force Policy states that the internet should be used for business use only. 19. MEALS AND REFRESHMENT CHARGES

CHARGE

RATE £

Tea Coffee. Breakfast. Lunch. Packed Lunch (for 8hr shift) Packed Lunch (Specials Training) Packed Lunch (for 12hr shift)

0.70 per mug

0.95 per mug

3.90 per meal

4.70 per meal

7.00 per meal

4.00 per meal

9.00 per meal






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20. FREEDOM OF INFORMATION (FOI) CHARGES Any freedom of Information requests which take longer than the 18 hours minimum threshold to complete can be charged for at £25 per hour. So there will be a minimum charge of £450. Any photocopies can be charged additional at 10p per copy, and postage can be charged at cost. Please refer to the FOI manual for further information or contact the Information Assurance Team.






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21. CAR MILEAGE RATES Motor Vehicle Allowance

REFERENCE.

451-999cc

1000-1199cc

Above 1199cc

Police Officers PNBCircular 07/02 Essential Users

Lump Sum (Payable in Instalments)

Per Mile - First 8,500 miles

Per Mile - After 8,500 miles Casual Users


Per Mile - After 8,500 miles

£795.00

33.6p

11.7p

42.9p

11.7p

£906.00

37.1p

12.2p

47.7p

12.2p

£1,170.00

46.4p

14.2p

60.1p

14.2p

REFERENCE.

451-999cc

1000-1199cc

Above 1199cc

Lease Users

Per mile

7.433p

8.207p

8.953p

REFERENCE.

All Mileage

Motor Cycle Users (all Grades)

42.9p

REFERENCE.

Rate per Mile

Police Transport Rate

Redeployment Rate

42.9p

42.9p






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REFERENCE.

451-999cc 1000-1199cc Above 1199cc

Police Staff PSC Circular 60 Essential Users

Lump Sum (Payable in Instalments)


Per Mile - After 8,500 miles Casual Users


Per Mile - After 8,500 miles

£846.00

36.90p

13.70p

46.90p

13.70p

£963.00

40.09p

14.40p

52.20p

14.40p

£1,239.00

50.50p

16.40p

65.00p

16.40p

REFERENCE.

451-999cc

1000-1199cc

Above 1199cc

Lease Users

Per mile

9.406p

10.366p

11.288p

REFERENCE.

All Mileage

Motor Cycle Users (all Grades)

46.90p

REFERENCE.

Rate per Mile

Police Transport Rate

Redeployment Rate

46.90p

46.90p






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22. SPECIAL CONSTABLE ALLOWANCES

REFERENCE.

Rate (£)

Home Office Circular 40/05 Payment of Attendance Allowance Period on duty 3 – 5 hours Period on duty over 5 hours but less than 8 hours Period on duty over 8 hours but less than 12 hours Period on duty over 12 hours but less than 24 hours Payment of Other Allowances Annual boot allowance Lodging allowance Outside central London Lodging Allowance Within central London Car Mileage Allowance

1.85 per duty 9.61 per duty 13.94 per duty 22.96 per duty 30.00 per officer 50.67 per night 63.35 per night 45.00p per mile

23. INTERPRETERS/TRANSLATION FEES These services are now arranged under a single contract with Capita Translation and Interpreting (CTI). For details regarding fees please contact Claire Smith in Business Services (extension 2058).

24. POLICE SURGEONS These services are now provided in collaboration with West Midlands Police under a single contract with Primecare.






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25. Disclosure Charging Guidelines

The following Disclosure Charging Guidelines provide further information and advice in relation to types of information we may provide and when appropriate to do so. Business areas within Staffordshire Police who provide information include: Central Disclosure Unit - based within Protective Services at Police Headquarters who deal with requests in relation to (a) child care proceedings and (b) domestic incidents, dealing primarily with the Courts and Solicitors. Central Archives (Disclosure) Unit - based at Leek Police Station who deal with (a) Criminal Injuries Compensation Authority, (b) requests in accordance with the Memorandum of Understanding between ACPO and the Association of British Insurers and (c) requests from Solicitors relating to matters other than child care proceedings and domestic incidents and including information required in relation to civil proceedings. Traffic Process Unit – based within Justice Services at Police Headquarters who deal with requests in relation to Road Traffic Collisions. Force Solicitors Office - based within Professional Standards at Police Headquarters who deal with (a) regulatory matters which involves providing large volumes of information to the General Medical Council and other regulatory bodies and (b) any matters relating to action against the force. Information Assurance Team – based within Professional Standards at Police Headquarters who deal with requests for information under (a) the Data Protection Act 1998 - information about the data subject only) and (b) Freedom of Information Act 2000 - information about policy, procedures and decision making. (Refer to Section 16 – other charges). It is expected that charges will not be applied for the disclosure of information where:-

1. Disclosure is required by a regulatory body/authority due to immediate risk to children or vulnerable adults. This includes (a) local arrangements in place between Staffordshire Police, Staffordshire County Council and Stoke on Trent City Council in relation to the Police/Family Disclosure Protocol and (b) ACPO agreement with CAFCASS in relation to private law cases.

Note: In cases where repeat/duplicate requests are received consideration should be given to applying appropriate charges.

2. Disclosure has been agreed as part of information sharing arrangements for partnership working

associated with the requirements of the Crime and Disorder Act 1998 (Staffordshire and Stoke on Trent Community Safety Partnerships Information Sharing Protocol refers) and other information sharing agreements.

or 3. In exceptional cases, where a request is from a litigant in person, consideration may be given to

a discretionary waiver of the charges based upon their financial situation. This decision will be made by Staffordshire Police based on recommendation from the Solicitor and/or Courts and will only cover certain items.

Note: Cost rules for family proceedings stipulate that civil procedures apply where parties in litigation require documents from a 3rd party who isn’t party to litigation but that the 3rd party (Police Force) is entitled to apply a reasonable feed for compliance with the order.






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Notifiable Occupation Scheme Under the Notifiable Occupation Scheme, forces have an obligation to disclose certain information. Initial disclosure is without charge and sufficient detail will be provided in the first instance to allow the regulatory or governing body concerned to conduct an adequate risk assessment in terms of the risk that may be posed to children, vulnerable adults, national security and probity and administration of justice. On occasions, the regulatory or governing body will request further supporting information to aid their own internal investigations as to whether the individual is still fit to practise in their profession. Dealing with such requests requires information to be retrieved and decisions made about what information should be disclosed. The majority of these requests will take no more than 2 hours to complete. Any requests that take longer than 2 hours will incur further costs at an hourly rate of £25.00 per hour. When applying charges for Court Orders it is important that the recipient (in the majority of cases this will be the acting solicitor) for the data should pay for the disclosure and NOT the Courts. No charges will apply in relation to any disclosure to Court ‘For Judges Eyes only’. Information Sharing Agreements are available from the Policy Database via the Force intranet. Payment Where charges apply payment should be made prior to disclosure. Cheques should be made payable to ‘Staffordshire Police Authority’.

Copies of Photographs Images should only be of the offender or victim and should not be disclosed if the image identifies any third party (*see note below), unless judged to be in the public interest. Indecent photographs of children should only be provided in relation to Court Orders and disclosed for ‘Judges Eyes Only’. Copies of Statements All third party details or identifying material to be redacted unless consent of the individual has been obtained or named as a party within a Court Order. Consent of witnesses must always be obtained unless judged to be in the public interest then the individual should be notified of the disclosure and given the opportunity to oppose disclosure. Interview with Police Officer (per Officer) Requests for an Officer interview associated with this process should be directed, in the first instance, to Central Archives who will liaise with the appropriate personnel. Request for a statement to be written by Police Officer Requests for statements associated with this process should be directed, in the first instance, to Central Archives who will liaise with the appropriate personnel. Transcribed copy of interview record. (only where prepared during investigative process) All third party details or identifying material to be redacted unless consent of the individual has been obtained or named as a party within a Court Order. In cases where a request is received to transcribe an interview tape, this should be referred to the CPS, who outsource to a company by the name of J L Harpham Ltd. Further details are available from their website at http://jlharphamltd.bttradespace.com/






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Copies of VHS videotapes ** (see note below) (provision for viewing by CJS only)

Copies of audio tapes (provision for CJS only)

Copies of CDs/DVDs** (see note below) (covers requirement to seek consent and reproduction of media, to be used for evidential purposes only)

Research Fee – Request for information research (list of relevant items provided only) A £75.00 (plus VAT at 20% = £90.00) research fee can be applied in all cases where an initial search is carried out to establish what information is held. Where appropriate, a summary document providing a list of relevant items will be provided to the requester who will determine what additional items are required and communicate these back to the Police who will then carry out further work to locate and provide the specific items. Each item provided will incur separate charges as detailed in Sections 6 – 9. Separate arrangements are in place in relation to road traffic collisions. If a timeframe is not specified then only the last 2 years should be researched.

All local systems are to be researched and any relevant items listed. Minimum searches should take place in incident and crime recording systems, PNC antecedence, domestic violence and child abuse systems, where applicable.

Disclosure list should contain the following details –

Relevant incidents identifying time, date and summary

Crime reports including the availability of – Statements from various parties Internal police reports 3rd party reports Expert evidence where statement has been provided Taped interviews Transcripts of interview Video interview CCTV PNC Conviction Case Summary Custody log

Crime/Internal and External Reports All disclosure requests regarding ‘live’ investigations should be dealt with by the Case Officer in consultation with the Crown Prosecution Service. Include crime report but no other statement or report unless requested and provided separately. Redact all third party details (* see note below) Case Summary Redact third party detail Incident Log






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Redact third party; ensure no other reports have been pasted into the log. PNC Convictions Disclosure Print of relevant convictions only. Domestic Violence Report Copy of investigation file, all third party information redacted. Custody Record/Log Copy of Custody log, all medical references to be redacted.

Note: *CPS decision making is non-disclosable by the Police

Note: ** It is unlikely for copies of VHS/CD/DVD’s to be provided unless for care proceedings or evidence on CCTV coverage. Under normal circumstances it is not expected for copies of interviews with offenders, victims or witnesses to be provided. Third Party Data All third party details or identifying material to be redacted unless consent of the individual has been obtained or named as a party within a Court Order. Consent of the individuals must always be obtained unless judged to be in the public interest then the individual should be notified of the disclosure and given the opportunity to oppose disclosure.

Fees, Charges and Allowances Handbook

Documents

Transcript of Fees, Charges and Allowances Handbook