1727 - EPR Fees and Charges Parking Charges

7/31/2019 1727 - EPR Fees and Charges Parking Charges

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DELEGATED POWERS REPORT NO. 1727

SUBJECT: Environment, Planning and Regeneration Fees and Charges for 2012/2013

Control sheet

All of the following actions MUST be completed at each stage of the process andthe signed and dated report MUST be passed to Governance Service for publishing

All reports

1. Governance Service receive draft report Name of GSO Jeremy Williams

Date 29/06/2012

2. Governance Service cleared draft report asbeing constitutionally appropriate

Name of GSO Jeremy Williams

Date 05/07/2012

3. Finance clearance obtained (report author tocomplete)

Name of Fin. officer John Hooton

Date 06/07/2012

4. Staff and other resources issues clearanceobtained (report author to complete)

Name of Res. officer Lesley Meeks

Date 02/07/2012

5. Trade Union response received (Staffingissues only)

Name of TU rep.

Date

6. Legal clearance obtained from (report author tocomplete)

Name of Legal officer Chileme Hayes

Date 06/07/2012

7. Policy & Partnerships clearance obtained

(report author to complete)

Name of P&P officer Andrew Nathan

Date 29/06/2012

8. Equalities & Diversity clearance obtained(report author to complete)

Name of officer Andrew Nathan

Date 29/06/2012

9. The above process has been checked andverified by Director, Head of Service or Deputy(report author to complete)

Name Assistant Director Highways andTransport Declan Hoare

Date 06/07/2012

10. Signed & dated report, scanned or hard copyreceived by Governance Services forpublishing

Name of GSO Chidilim Agada

Date 10/07/2012

11. Report published by Governance Service towebsite

Name of GSO Chidilim Agada

Date 10/07/2012


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ACTION TAKEN BY CABINET MEMBER (EXECUTIVE FUNCTION)

Subject Environment, Planning and RegenerationParking Fee Charges 2012/2013

Cabinet Member Leader of the Council

Date of Decision 9 July 2012

Date of decision comesinto effect

17 July 2012

Summary To approve new Parking initiatives and charges inEnvironment, Planning and Regeneration.

Officer Contributors Neil Richardson, Highways Manager, Traffic andDevelopment Environment, Planning and Regeneration

Paul Bragg, Highways Manager, Network ManagementEnvironment, Planning and Regeneration

Status (public or exempt) Public

Wards affected Not applicable

Enclosures Appendix A Car Park Survey Data

Appendix B Car Park Transaction Activity Details

Appendix C Proposed Tariffs

Appendix D Voucher Discount Comparison with Pay byPhone

Reason for exemption from call-in (if appropriate)

Not applicable

Key decision Yes

Contact for further information: Cory Sunderland, Performance & Monitoring Support Officer(020) 8359 3014, Paula ODumody, Business Performance & Development Manager (020)8359 4368


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1. RELEVANT PREVIOUS DECISIONS

1.1 Cabinet Resources Committee 14 December 2011 (Decision 14) -RESOLVED 1. The fees and charges (charging schedule) for the Environment,Planning and Regeneration Directorate as detailed in Appendix A andC of the report were approved for public consultation2. The Interim Director of Environment, Planning and Regeneration isauthorised in consultation with the relevant Cabinet Members to makechanges to the Charging Schedule as detailed in Appendix A and C of

the report subject to consultation findings and the Equality ImpactAssessments as required to progress through approval and adoptionby the Committee to take effect from 1 February 2012 or at the latest 1

April 2012.3. That the Interim Director of Environment, Planning and Regenerationand the Cabinet Member for Environment give particular considerationto the configuration of parking charges.

2. CORPORATE PRIORITIES AND POLICY CONSIDERATIONS

2.1 The consideration of appropriate charges and payment mechanismsfor parking on street and in the Councils charged for car parks isconsistent with contributing to the One Barnet Plan and Corporate Planpriorities Better Services with Less Money through being an efficientCouncil with services designed to meet the changing needs of

residents, and A Successful London Suburb by enhancing Barnetsreputation as a good place to work and live.

3. RISK MANAGEMENT ISSUES

3.1 Varying fees and charges always poses an element of risk around theproportionate level of variation when compared to motorists ability topay and/or the test of reasonableness. Every effort has been made tomanage the lowering of charges to an appropriate level; however,some element of reputational risk will remain.

3.2 The implementation and enforcement of parking controls andappropriate tariff structures helps ensure the effective use of theboroughs road network and encourages the free flow of traffic.


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4. EQUALITIES AND DIVERSITY ISSUES

4.1 Section 149 of the Equality Act 2010 requires a decision-maker to havedue regard to achieving a number of equality goals: (i) to eliminatediscrimination, harassment, victimisation and any other conduct that isprohibited by the Act; (ii) to advance equality of opportunity betweenthose with protected characteristics and those without; and (iii) to fostergood relations between persons with a relevant protected characteristicand those without. The relevant protected characteristics are age,disability, gender reassignment, pregnancy and maternity, race,

religion or belief, sex and sexual orientation.

4.2 The proposed reduction in parking charges is not considered todisadvantage any section of the community by relieving the financialburden associated with paying for parking at a higher rate and willmake parking in the borough more affordable and therefore moreavailable to all. The introduction of additional payment methods will

also benefit those who may otherwise be impacted by existingtransaction methods.

5. USE OF RESOURCES IMPLICATIONS (Finance, Procurement,Performance & Value for Money, Staffing, IT, Property,Sustainability)

5.1 The variation of parking changes and payment methods requires

amendments to the Councils existing Traffic Management Orders. .Estimated total costs reflect the necessary statutory processes,including those already undertaken and allowing for advertising,printing and all officer time and are estimated at approximately 3,000.

5.2 The costs involved in making the parking vouchers more widelyavailable include increased voucher printing costs of 4,000 per 50,000vouchers and the reduction in sales income due to the 5% discount.

However this additional cost and reduced income will be neutralised asthe alternative Pay by Phone service also incurs a cost per transaction

which equates to an average of 5% of the parking charge. Appendix Didentifies the comparison assuming the same volumes of eachtransaction type.


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expected to impact on the income, however if this assumption does notmaterialise there is a risk that the car park income could reduce

accordingly. Close monitoring will be necessary and this could lead tofurther amendments being necessary at a later date.

5.6 The cost to install the credit card machines in car parks is expected tocost up to 67,500 assuming that one is installed in each of thecouncils car parks. The cost of annual maintenance will not be knownuntil quotations have been received but it is not expected to exceed10,000 annually. This will be funded from the Special Parking Accountreserve.

6. LEGAL ISSUES

.6.1 The Traffic Management Act 2004 places an obligation on authoritiesto ensure the expeditious movement of traffic on their road network.

Authorities are required to make arrangements as they consider

appropriate for planning and carrying out the action to be taken inperforming the duty.

6.2 The Council as Highway Authority has the necessary legal powers byvirtue of Section 46A of the Road Traffic Regulation Act 1984 (RTRA)to vary charges published under Section 46. In doing so it must followthe procedure set down in Part V of the Local Authorities Traffic Orders(Procedure) (England and Wales) Regulations 1996 to amend the

existing Traffic Management Orders.

6.3 The Councils charging powers are regulated by the general duty onAuthorities under Section 122 of the RTRA to have so far aspracticable having regard to the matters specified in subsection (2) tosecure the expeditious, convenient and safe movement of vehicularand other traffic and the provision of suitable and adequate parkingfacilities on and off the highway.

7. CONSTITUTIONAL POWERS

7.1 Council Constitution, Part 3, Responsibility for Functions, Section 3(Responsibility for Executive Functions) - section 3.2 details theresponsibilities of Cabinet Members and provides that the Leader of


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hours is introduced at a cost of 2.20. Research has identified thatmany other London boroughs provide similar vouchers with costs

varying up to 5 each and therefore the proposed charge at 2.20would be considerably less than some other boroughs currentlycharge.

8.3 Based on the number of all day visitor vouchers sold during the2011/12 financial year the total sales amounted to 265,305 of incometo the Special Parking Account. By introducing a half day visitorvoucher it will need to be recognised that should all residents opt toonly buy half day vouchers in the same quantity as in 2011/12 theimpact on total sales could amount to a reduction of 129,999. Thisfigure allows for the fact that last years total sales were based on acharge per voucher of 4.00 each, whereas the current charge is 4.16each.

Reduced rate Parking Voucher

8.4 One of the current methods of paying for car parking on street is via aparking voucher which is in the form of a scratch card. These arecurrently available to purchase in a limited number of shops, librariesand via the Barnet Contact Centre. Analysis of the volumes of vouchersales via local shops indicates two issues; Firstly that there are notenough local shops currently selling the vouchers and therefore theyare not widely available and secondly that it may not be widely knownthat vouchers are available to be purchased at designated shops.

8.5 It is therefore proposed that more local shops be encouraged to sell theparking vouchers and in order to help facilitate this they will beprovided free of charge with advertising literature to place in their shop

windows and will received a 5% discount on the current price of theParking Voucher.

8.6 By providing more outlets selling the vouchers they will be much morereadily available and will provide a real alternative to those residents

who choose not to use or struggle to use the Pay by Phone service.


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effects on the highway and possible impact on local traders.Accordingly these charges were reviewed in line with all of the

Councils fees and charges for 2012/13 and increases in their ratesapproved. However, the increases were not implemented due toconcerns raised regarding their potentially negative impact.

8.9 In designating paid parking places under the Road Traffic Regulation Act,it is important to recognise that the objective is to implement parkingpolicies. If patronage is low, this means that the Council is not achievingits aim of providing suitable parking facilities in a given area and alsomeans that predicted income from the use of the car parks will not berealised.

8.10 The solution is to reconsider charges in order to better reflect the localprevailing highway and trading conditions recognising that a reduction inthe tariff could also be considered when circumstances dictate.

8.11 Accordingly a small scale review has been carried out on the Councilscharged for car parks to ascertain typical usage thereby informing thedegree of underutilisation. The results of these surveys (Appendix A) ,and transaction activity details (Appendix B) are attached to this report. Itis not considered that wholesale changes are necessary in the firstinstance to the existing charges levied as in some locations the tariff isconsidered appropriate, being accepted by and serving the community

well. However, in some areas it is considered there is merit in varying the

tariff.

8.12 The net effect on income is difficult to quantify empirically, as theoreticallyany reduction in fees charged might result in no tangible difference to thelevels of patronage and therefore income could reduce. However, thelikelihood is that a reduction will be seen to encourage a higher rate ofpatronage resulting in increased income overall.

8.13 Taking this approach now demonstrates that the Council has responded

to the concerns of the community and in due course affords the Councilbetter opportunity to serve the community generally, whether as part of aTown Centre review or as a result of the outcome of a number ofinitiatives instigated by the Cabinet Member for Environment that arecurrently under consideration.


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charges it is proposed to install one credit card payment machine ineach of the car parks.

8.17 Initial enquires with the three main providers of such machines hasindicated that the cost per machine is likely to be around 4,500 if they

were purchased outright, including the associated costs of installationand setting up. It is also possible to rent these machines although theinitial enquiries indicate that this may not be the most cost effectiveoption.

8.18 It is intended to now seek competitive quotations from these threesuppliers with options to purchase, rent and/or a combination of the twoand following evaluation of the most cost effective option to instruct theinstallation of such machines.

8.19 There will also be be a need to enter into an annual maintenanceagreement with the chosen supplier to ensure that the machines

remain fully operational. It will also be necessary to makearrangements for sufficient resources to visit each machine to ensure apaper receipt is issued following each payment transaction.

9. LIST OF BACKGROUND PAPERS

9.1 Income details of all car parks this financial year. Income details of thesnap shot surveys of the car parks undertaken used to inform this

report.

10. DECISION OF THE CABINET MEMBER(S)

I authorise the following action

10.1 to approve the introduction of the new up to four hours VisitorVoucher; the introduction of the reduced rate parking vouchersfor business purchase; the reduced tariffs to be applied in the carparks detailed in this report; the introduction of credit cardpayment machines. All measures are to be introduced as soon aspossibly complying with all necessary statutory requirements.


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APPENDIX A Car Park Survey Data

9.30am to 10.00amMonday 25th June

2012

3.30pm to 4.00pmMonday 25th June

2012

9.30am to 10.00amTuesday 26th June

2012

3.30pm to 4.00pmTuesday 26th June

2012

Car Park Name Total no of spacesUtilisedspaces

Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders

No. % No. % No. % No. % No. % No. % No. % No. %

Watling AvenueCar Park

199 53 27% 0 0% 53 27% 0 0% 62 31% 0 0% 59 30% 0 0%

Bunns Lane CarPark

180 159 88% 2 1% 152 84% 2 1% 157 87% 2 1% 159 88% 3 2%

Lodge Lane CarPark

221 87 39% N/A N/A 98 44% N/A N/A 80 36% N/A N/A 89 40% N/A N/A

Stanhope Road

Car Park(LOWER) 31 12 39% N/A N/A 14 45% N/A N/A 12 39% N/A N/A 13 42% N/A N/A

Stanhope RoadCar Park (MAIN)



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2012


2012


2012


2012


Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders


Stanhope RoadCar Park (TOP)


Moxon Street CarPark

58 36 62% 19 53% 33 57% 11 33% 32 55% 18 56% 31 53% 8 26%

Fitzjohn AvenueCar Park

87 23 26% 4 17% 25 29% 6 24% 33 38% 4 12% 31 36% 6 19%

Castle Road CarPark


East Barnet RoadCar Park (North)



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2012


2012


2012


2012


Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders


East Barnet RoadCar Park (South)


Woodhouse RoadCar Park


Perryfield Way CarPark*



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2012


2012


2012


2012


Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders

Utilisedspaces

Permitholders


Stapylton RoadCar Park


Boroughs GardensCar Park

18 8 44% 7 88% 14 78% 9 64% 14 78% 9 64% 14 78% 8 57%

*Surveys carried out Wednesday 18th April 2012 and Friday 20th April 2012


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Appendix B Car Park Transaction Activity Details

25-Jun-12

Location Number Location Name -1/2 Hour -1 Hour -1 1/2 Hours -2 Hours -3 Hours -4 Hours -5 Hours -1 Day Total7523 Bunns Lane 0 2 0 0 0 0 1 138 163

7530 Castle Road 17 4 6 0 0 1 0 11 39

7532 East Barnet Road North 0 6 0 5 1 0 0 3 15

7533 East Barnet Road South 0 5 0 0 0 1 1 1 8

7526 Fitzjohn Avenue 11 5 6 0 1 0 1 25 50

7521 Lodge Lane 78 62 38 2 0 5 6 75 267

7527 Moxon Street 11 3 4 1 2 0 1 26 49

7525 Perryfield Way 7 10 1 0 0 1 0 2 217520 Stanhope Road Lower 1 1 1 0 0 0 0 11 16

7528 Stanhope Road Main 15 13 3 0 0 0 2 11 44

7529 Stanhope Road Top 13 8 4 1 0 0 2 6 34

7522 Stapylton Road 14 12 11 0 1 0 0 20 58

7531 Burroughs Gardens 7 5 12 0 0 0 0 1 25

7524 Watling Avenue 0 0 0 11 0 1 4 52 77

7534 Woodhouse Road 0 4 2 0 0 0 0 4 10

Total Transactions 174 140 88 20 5 9 18 386 876

26-Jun-12

Location Number Location Name -1/2 Hour -1 Hour -1 1/2 Hours -2 Hours -3 Hours -4 Hours -5 Hours -1 Day Total

7523 Bunns Lane 1 4 2 1 1 0 1 158 174

7530 Castle Road 8 13 3 1 1 0 2 13 43

7532 East Barnet Road North 0 15 0 1 0 1 1 5 23

7533 East Barnet Road South 1 7 0 1 0 1 0 4 14

7526 Fitzjohn Avenue 4 10 5 1 0 2 1 35 58

7521 Lodge Lane 57 56 25 0 1 0 3 80 223

7527 Moxon Street 10 10 9 0 1 0 2 21 53

7525 Perryfield Way 5 2 0 0 0 1 0 1 9

7520 Stanhope Road Lower 1 0 1 0 0 0 0 11 13

7528 Stanhope Road Main 8 11 6 0 0 1 1 8 35

7529 Stanhope Road Top 22 5 3 0 0 0 1 5 36


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26-Jun-12

Location Number Location Name -1/2 Hour -1 Hour -1 1/2 Hours -2 Hours -3 Hours -4 Hours -5 Hours -1 Day Total

7522 Stapylton Road 14 17 9 0 0 0 1 18 59

7531 Burroughs Gardens 12 7 5 1 0 0 0 0 257524 Watling Avenue 0 0 0 17 0 0 1 62 83

7534 Woodhouse Road 2 1 1 0 0 0 1 2 7

Total Transactions 145 158 69 23 4 6 15 423 855


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APPENDIX C

Proposed Car Park Tariffs

Stapylton Road

Existing Proposed

Up to 30mins 1.00 Up to 30 mins 50p

Up to 1hour 2.00 Up to 1 hour 1.00

Up to 90mins 3.00 Up to 3 hours 2.00

Over 90mins 5.00 Up to 4 hours 2.50

Over 4 hours 5.00

Fitzjohn Avenue

Existing Proposed



Up to 90mins 3.00 Up to 1 hr 30 mins 2.70Over 90mins 5.00 Up to 2 hours 3.60

Over 2 hours 3.95

Moxon Street

Existing Proposed

Up to 30mins 1.00 Up to 30 mins 75pUp to 1hour 2.00 Up to 1 hour 1.70

Up to 90mins 3.00 Up to 1 hr 30 mins 2.70


Over 2 hours 4.50

Lodge Lane

Existing Proposed






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Lodge Lane, Stanhope Road Lower, Castle Road and WoodhouseRoad

Existing Proposed





Over 2 hours 5.00

Perryfield Way

Existing Proposed




Up to 3hours 4.00 Up to 3 hours 3.60

East Barnet Road (North and South car parks)

Existing Proposed

Up to 1hour 50p Up to 1 hour 50p



Up to 4hours 2.00 Over 3 hours 3.50

Over 4hours 5.00


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APPENDIX D - CASHLESS ON-STREET

-1/2 Hour -1 Hour-1 1/2Hours -2 Hours -3 Hours -4 Hours -5 Hours -1 Day

Transactions 447718 289380 109119 30800 4811 29547 9121 91377 Totals

Rate 1.00 2.00 3.00 4.00 4.00 4.00 4.00 4.00

447,719 578,760 327,357 123,200 19,244 118,188 36,4840 365,508 2,016,460

Pay by Phone Cost @ 10pper transaction 44,771.00 28,938.00 10,912.00 3,080.00 481.00 2,955.00 912.00 9,137.70 101,186.70Voucher Cost @ 5%discount 22,386.00 28,938.00 16,368.00 6,160.00 962.20 5,909.00 1,824.00 18,275.00 100,822.20

Difference 22,385.00 - -5,456.00 -3,080.00 -481.20 -2,954.00 -912.00 -9,137.30 364.50

1727 - EPR Fees and Charges Parking Charges

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