External Examiner Module Duties Report: An Infoview Guide · An Infoview Guide Version Author...

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External Examiner Module Duties Report:

An Infoview Guide

Version Author Change Date Version 1 Imogen Roojun/ Diana

Piscitelli Document creation 07/01/2019

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External Examiner Module Duties Report Version 1

1. Introduction

Business Objects (also known as BI launch pad and Infoview) is a web-based

application which provides access to Strategic Information Technology Services

(SITS) data and reports.

External Examiner module duties data are recorded in SITS. This guide is aimed at

users who need to search for and download a report of current External Examiner

module duties. Each time an External Examiner’s record is amended in SITS, the

report is updated overnight. It is highly recommended that a new report is

downloaded each time module duties data are required to ensure the most

recent and accurate information is accessed.

Please note, module duties for External Examiners at University of Brighton Partner

Colleges are not currently recorded in SITS.

2. Getting started

All users require approved access to Infoview reports. This access is requested via

the LANDESK Service Desk and approved by your line manager.

3. Logging in

To access Infoview reports, please click the link:

https://bounireports.brighton.ac.uk/BOE/BI

Log in using your normal University of Brighton username and password. The

‘Authentication’ dropdown box should read ‘Windows AD’.

Please bookmark this link in your web browser for future use.

https://servicedesk.brighton.ac.uk/LDSD.WebAccess/ss/search/search.rails?search_type=ServiceCatalogue

https://bounireports.brighton.ac.uk/BOE/BI

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4. Generating the report

Once logged in, single-click the ‘Categories’ tab at the bottom of the screen.

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Double-click the ‘Academic Services’ category at the top of the screen.

Double-click the ‘Module reports’ category.

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PC users only: To select the required report, double-click ‘External Examiner

modules’.

OR

Mac users only: To select the required report, double-click ‘External examiner

modules (for Mac users)’ category.

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The report will open and require the user to enter values and/ or parameters.

PC users only:

The report has automatically filled in the correct values for the first parameters.

Do not change these:

*Enter value(s) for Mod Code %

*Enter EEX code or % for all %

Single-click on the third parameter to edit and enter the required value.

Change:

*Enter value(s) for In Use Y

to:

*Enter value(s) for In Use %

Use the arrows to add/ remove values.

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To modify ‘*Enter value(s) for In Use Y’, single-click ‘<’ to remove Y.

Type ‘%’ in the box under ‘Enter value(s) for In Use’ and single-click ‘>’ to add

the value.

Repeat the process to modify the fourth parameter. Single-click on the fourth

parameter to edit and enter the required value.

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Change:

*Enter value(s) for Ayr Code 2017

to:

*Enter value(s) for Ayr Code 2018*

To modify ‘*Enter value(s) for Ayr Code 2017’, single-click ‘<’ to remove 2017.

*This value will change according to the academic year. In the example, ‘2018’ is for data relevant to the

2018/19 academic year.

Type ‘2018’ in the box under ‘Enter value(s) for In Use’ and single-click ‘>’ to add

the value.

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Single-click OK once all parameters have been entered.

OR

Mac users only:

The report has automatically filled in the correct values for the first parameters.

Do not change these:

*Enter value(s) for Mod Code %

*Enter EEX code or % for all %

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Single-click on the third parameter and enter the required value.

Change:

*Enter value(s) for In Use Y

to:

*Enter value(s) for In Use %

To modify, highlight ‘Y’ and type ‘%’ in the box.

Repeat the process to modify the fourth parameter. Single-click on the fourth

parameter and enter the required value.

Change:

*Enter value(s) for Ayr Code 2017

to:

*Enter value(s) for Ayr Code 2018*

*This value will change according to the academic year. In the example, ‘2018’ is for data relevant to the

2018/19 academic year.

To modify, highlight ‘2017’ and type ‘2018’ in the box.

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Single-click ‘Run’ once all parameters have been entered.

A report is generated (this may take a little time) with data displayed for all

current External Examiners for all modules and Schools. Please note, in the

example the External Examiners names and identification codes have been

hidden.

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5. Saving or exporting the report

Single-click the ‘Export icon’ tab at the top of the screen and a dialogue box will

appear.

Single-click ‘Export Document As’ and then ‘Excel (.xlsx)’ (saving an Excel file will

allow the format of the report to be downloaded unchanged and Excel functions

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such as ‘filter’ are available for use). For Mac users the Excel file will

automatically save to the ‘Downloads’ folder.

Single-click ‘Save’ at the bottom of the report and then ‘Save as’ to save the

report to a location of choice. Mac users will need to open the Excel file in the

‘Downloads’ folder and then save to a location of choice. Saving the file may

take a little time for both PC and Mac users.

6. Logging out

To log out, please single-click on the ‘Log off’ button at the upper right-hand corner

of the report page. You will also be automatically logged out after 20 minutes of

inactivity.

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7. Reading the report

Open the saved Excel file version of the report.

PC users only:

Ensure the tab for the worksheet ‘all’ is selected before filtering the data.

Mac users only:

Ensure the tab for the worksheet ‘all EEX with module’ is selected before

filtering the data.

External Examiner Module Duties Report: An Infoview Guide · An Infoview Guide Version Author...

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