Exhibition and sponsorhip opportunities

Exhibition andSponsorshipOpportunitiesICC, Birmingham8-10, April 2014

RCPCH Annual Conference 2014

Exhibition and SponsorshipOpportunities

Why exhibit and sponsor?• Excellent networking opportunities:

build new partnerships with over 1,500

key stakeholders in paediatrics and

child health

• Create new business opportunities,

increase sales and build a quality database

• Raise the profile of your company, products

and services

• To show your commitment to the profession

• Varied sponsorship opportunities to suit your requirements and budget

• Unique platforms to build and maintain brand awareness

The RCPCH Annual conference will be held at the ICC, Birmingham from

Tuesday 8 – Thursday 10 April 2014.

As the largest UK Paediatrics and Child Health Conference, we expect 1,500 delegates to attend, who will share their expertise and find out about the latest in key clinical issues,

good practice and the latest paediatric research.

The theme for the conference is ‘Towards Better Outcomes in Children’s Health’,it is planned to run a wide range of symposia and workshops, featuring a

diverse range of keynote speakers, as well as an extensive abstract

programme which will feature oral and poster presentations.

Who will I meetConsultants 52%

Trainees 26%

Staff, Associate and 9%Specialty Doctors

Students and 5%Foundation year doctors

Other * 5%

Overseas 3%

*Includes research assistants, company directors, pharmacists, sales representatives, clinical psychologists, paediatric project officers, clinical science associates, nurses and academics

For more information on the programme visitwww.rcpch.ac.uk/conference2014

(note programme is subject to change)

Advanced Life Support Group

Aptamil

Alk-Albelo

Abbott Nutrition

Airsonett UK Limited

BNF Publications

Danone Baby Care

DP Medical Systems

Gilbert and Mellish Limited

Past exhibitorsThis list is some of the past exhibitors who have supported the conference

The ICC Birmingham is superbly positioned atthe heart of the UK and its transport network.

A truly international city, Birmingham is within easy reachof one of the country’s main international airports,

the UK’s largest interchange rail station and a motorway network that connects The ICC to every part of the UK

and beyond.

Venue

Allergy

Cardiology

Child Protection

Dermatology

Endocrinology & Diabetes

Disability

Gastroenterology

Intensive Care

Mental Health

Metabolic Disease

Nephrology

Nutrition

Paediatric Emergency Medicine

Palliative Medicine

Perinatal Medicine

Respiratory

Rheumatology

Programmefeatures

Harlow Printing Limited

Mead Johnson Nutrition

Medikidz Limited

Medacs Health Care

Medicines for Children

Nutrica

Norgine Pharmaceuticals Limited

Novartis Vaccines and Diagnostics

Oceana Therapeutics Limited

Optomic UK Limited

Phadia Limited

Pearson Assessment

SMA Nutrition

Sigma-Tau

Sanhill Scientific UK Limited

Trudell Medical International

The Children’s Trust

Wisepress Limited

The exhibition is an integral part of the Conference. It gives our exhibitors the opportunity to target their

products and services towards a broad range of health care professionals, enabling you to have direct

interaction with delegates.

Located in Hall 3 the exhibition will comprise of a mixture of space and shell scheme stands. The

layout of the exhibition hall has been designed to maximise flow around the hall, the inclusion of the

theatre, cyber café, poster viewing area, coffee and lunch points make the exhibition hall a focal point

for delegates, giving you the chance to forge strong personal links with new and existing clients in a

professional yet relaxed, atmosphere.

Exhibition timetableTuesday 8 April 1000 - 1900

Wednesday 9 April 0800 – 1700

Thursday 10 April 0800 – 1615

The Exhibition

Exhibitors and complimentary passesExhibitors receive two exhibitor passes with each stand booking.If you require any additional passes, these will be charged at£50 (+VAT) per person per day.


Stand pricesShell scheme stands£399(+VAT) per m2

Shell scheme stand structure

Fascia name board with single colourexhibitor text to all open sides

2 x 120w spotlights

1 x 500w socket outlet

Stand listed in the exhibition guide

Space only stands£375(+VAT) per m2

Space in hall 3 to the dimensions and positions chosen

Stand listed in the exhibition guide

Please note furniture is not included. Furniture can be ordered through the exhibitors pack available online

New for 2014!‘theatre’ in the exhibition hall providing seminarsand product launches for delegates

‘Welcome drinks reception’ onTuesday 8 April from 1745 ‘Exhibition passport’ – to encourage greater delegate footfall, to take part, delegates will visitstands to receive a stamp in their passport.All complete passports will then be enteredinto a prize draw.

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Exhibition timetableTuesday 8 April 1000 - 1900

Wednesday 9 April 0800 – 1700

Thursday 10 April 0800 – 1615

Floor plan

Sponsorship at the 2014 Annual ConferenceThe RCPCH Annual Conference will provide sponsors with the opportunity to demonstrate your support and commitment to the field of child health, exposure and access to delegates to portray key messages to a focused, influential audience, leaving a strong and lasting impression of your brand beyond the exhibition hall.

Conference Dinner SponsorSupport a great networking opportunity for delegates with the Conference Dinner -always a popular social event, with around 200 people attending.

Benefits:• Branding and product information in room (posters, banner and leaflets to be provided by sponsor) • Branding on menus • Complimentary table for 10 at the dinner• Branding on advertisements which will be advertised in the conference programme and RCPCH website.

Cyber CaféAllowing delegates to stay in touch and check emails during their time at the Conference,the Internet Café is a hub of activity throughout the duration of the exhibition. As the onlycompany to sponsor the Internet Café, you will benefit from sole branding in the Internet Café.

Benefits:• Branding in a high traffic area• Highly visible banner, promoting the Internet Café• Opportunity to distribute company literature and branded goods• Logo and screensaver on each monitor• Logo and hyperlink on appropriate pages of the Conference website• The cyber café will be promoted in the conference guide.

Conference AppNew for 2014! Free to download, the app will include full details of the programme, a greatresource for delegates to keep track of all activities.

Benefits:• The sponsoring company will receive their logo and an acknowledgement on the opening screen.

Satellite SymposiaOrganise your own satellite symposia as part of the conference, which will give your organisation the opportunity to enhance key messages to delegates.

Tuesday 8 April 0800 - 0900 Cost: £10,500Tuesday 8 April 1900 - 2000 Cost: £15,750Wednesday 9 April 0800 - 0900 Cost: £10,500Wednesday 9 April 1800 - 1900 Cost: £15,750Thursday 10 April 0800 - 0900 Cost: £10,500

• Room hire (theatre style layout); 1 x tannoy announcement• Standard audio visual (AV) package within the room, steward for the session time booked and conference webpage• Symposium title, date and venue in the official programme and A4 insert (one sheet) in the delegate bag (sponsor provided).


Cost: £7,500

Cost: £10,000

Cost: £3,500

Delegate bag inserts Opportunities for exhibitors to place inserts in delegate bags are available, please indicate on the application form if you wish to do so. All inserts must be approved by RCPCH prior to printing.

DeadlinesSample for approval to RCPCH – Friday 7 March 2014 1,500 copies to be received by Friday 28 March 2014

Costs: £975 per insert (+VAT)

Exhibition guide advertising The RCPCH Annual Conference Exhibition guide is distributed to all delegates, the brochure will contain details of all exhibitors as well as the floor plan.

Costs:Full colour page add: £1,500 (+VAT)Half colour page add: £850 (+VAT)

There are three level of sponsorship available

Platinum - £37,500 • 60 minute Satellite Symposium • 5 x 4 exhibition space • Full page colour advert (inside front cover) of the exhibition guide • Pre event mailing to all delegates • Ten complimentary tickets to the conference dinner • Five complimentary delegate passes• Insert in delegates bag (insert to be provided by sponsor) • Three x 20 second tannoy announcements • Priority allocation of your exhibition stand.

Company logo and acknowledgement on:Front cover of the exhibition guide; Welcome exhibition banner; Conference webpage, to include your company web link and company editorial.

Gold - £23,500 • 30 minute slot in the ‘Theatre workshop sessions • Insert in delegates bag (insert to be provided by sponsor) • 3 x 3 exhibition space • Half page colour advert in the exhibition guide • Three complimentary delegate passes • Priority allocation of your exhibition stand• Five complimentary tickets to the conference dinner.


Silver - £15,000 • Insert in delegates bag (insert to be provided by sponsor) • 3 x 2 exhibition space • Two complimentary tickets to the conference dinner • Two complim entary delegate passes • Priority allocation of your exhibition stand


New for 2014!Theatre Sessions £6,500 per session

Excellent opportunity for companies to showcase their products and services, the theatre is located in the main exhibition hall. Note only exhibiting companies

can book a slot. Slots available on:

Tuesday 8 April: 1100 - 1130, 1315 - 1345, 1500 - 1530 Wednesday 9 April: 1100 - 1130, 1315 - 1345, 1500 - 1530

Thursday 10 April: 1100 - 1130, 1315 - 1345, 1500 - 1530

Advertising opportunities

Booking form

We hereby agree to be the bound by the enclosed and updated exhibition terms and conditions and general terms and conditions for participating in the RCPCH Annual Conference. We also agree to be bound by any other documents or regulation referred to in those terms and conditions

Send your application to:Amit Kotecha,Business Development Manager,

Royal College of Paediatrics and Child Health,

5-11 Theobalds Road

London WC1X 5SH or fax to 0207 092 6001

T 0207 092 6105 E [email protected]

Signed

Date

Satellite symposia

Tue 8 April 0800 - 0900 £10,500

Tue 8 April 0900 - 2000 £15,750

Wed 9 April 0800 - 0900 £10,500

Wed 9 April 1800 - 1900 £15,750

Thur 10 April 0800 - 0900 £10,500

Tue 8 April 1100 - 1130 1315 – 1345

1500 – 1530

Wed 9 April 1100 - 1130 1315 – 1345

1500 – 1530

Thur 10 April 1100 - 1130 1315 – 1345

1500 – 1530

Theatre sessions - £6,500 per session

Sponsorship packages

Platinum £37,500

Gold £23,500

Silver £15,500

Total booking amount

VAT

Purchase order number

Sponsorship/marketing opportunities

Cyber café £10,000

Congress dinner £7,500

Conference app £3,500

Insert £925

Full page advert £1,500

Half page advert £850

Name

Position

Company name

Address

City

Postcode

Tel

Email

Exhibitor details

Name

Company name

Address

City

Postcode

Invoice address details (if different from above)

www.rcpch.ac.uk

First choice Second choice

Stand size m2 Total cost £

Please list the products/services you wish to exhibit:

Book a stand

By completing an application form for exhibition space (“the Application Form”) the organisation named in the Application Form (“the Applicant”) is applying for exhibition space services at the RCPCH Annual Conference (“the Event”) in accordance with these terms and conditions and the brochure to which the Application Form was attached (“the Brochure”).

RCPCH is the operating name of The Royal College of Paediatrics and Child Heath, and a charity registered in England and Wales (no1057744.) and Scotland (noSCO38299.) whose registered office is at 10-11 Theobalds Road, London, WC1X 8SH

RCPCH is under no obligation to accept applications for exhibition space services. If RCPCH wishes to accept any such application it shall confirm its acceptance in writing to the Applicant.

RCPCH will consider all completed Application Forms it receives. Incomplete Application Forms may not be considered (at the sole discretion of RCPCH).

Participation in the exhibition by a company does not imply support by the RCPCH of the company’s products or policies. In the event of any conflict between the terms set out in these Terms and Conditions and those set out in the Brochure, these Terms and Conditions shall prevail.

The Applicant hereby agrees to indemnify and keep indemnified RCPCH in respect of any costs, claims, loss or liability whatsoever suffered by any person (including legal costs and disbursements) as a result of any claim made or threatened against RCPCH for breach of any rights of any person in respect of materials produced, supplied or distributed at the Event by exhibitors.

Except in respect of death or personal injury caused by its negligence (for which no limitation applies), RCPCH shall not be liable to the Applicant in respect of any loss of profit, loss of business, loss of revenue, loss of anticipated savings or loss of use or value or any indirect, special or consequential loss however arising by reason of any representation (unless fraudulent), any implied warranty, condition or other term, any duty at common law or any express term set out in the Application Form, these Terms and Conditions or the Brochure.

Exhibition terms and conditions If the Applicant has applied for exhibition space and has received confirmation of RCPCH acceptance of its Application Form, RCPCH shall provide the applicable benefits to the accepted Applicant (“the Exhibitor”) and the Exhibitor shall make payment for those benefits as detailed in the Brochure. The relationship between RCPCH and the Exhibitor shall be governed by these Exhibition Terms and Conditions together with the General Terms and Conditions set out above. RCPCH will endeavour to allocate exhibition stands to the Exhibitor on a first-come, first-served basis.

The Exhibitor shall ensure that its exhibition stand does not exceed 2.5 metres in height and fits within the floor space allocated to it. Exhibition stands must not encroach into or in any way impede access to or reasonable use of those of other Exhibitors.

If the Exhibitor’s exhibition stand is to include any other form of additional entertainment or attraction including (without limitation) cooking, music or rotating banners or logos, it must obtain written authorisation from RCPCH no later than one month prior to the Event. Authorisation may be withheld at the absolute discretion of RCPCH.

Terms & conditionsThe Exhibitor shall ensure that its exhibition stand is open and staffed during all Event opening times and that it does not dismantle or close the exhibition stand or leave the Event before 16.15 on Thursday 10 April. If the Exhibitor leaves the Event before the Event has closed it may be denied the opportunity to purchase exhibition space at future RCPCH events and conferences at the sole discretion of RCPCH.

The Exhibitor is not permitted to organise unofficial meetings or similar corporate-organised events in Birmingham over the course of the Event (8 - 10 April).

The Exhibitor shall not arrange transportation to collect delegates from the Event or transport any delegates (regardless of whether or not they are attending the last session) from the Event venue prior to the completion of the last Event session.

Limited storage space will be available at the Event venue. Details will be available nearer the time of the Event. Anything stored at the Event venue shall be at the owner’s risk and RCPCH shall accept no liability for the loss of or damage to any such property.

The Exhibitor will comply with all reasonable instructions issued to it by RCPCH whether in the Exhibitors’ Pack or otherwise including (without limitation) those relating to stand build, set-up and breakdown, delivery of materials and/or equipment, health & safety and risk assessment forms.

It is the Exhibitor’s responsibility to ensure its contractors, employees, agents, volunteers and staff receive and adhere to these Terms and Conditions, the Brochure and all reasonable instructions given by RCPCH.

RCPCH reserves the right to alter stand allocations and the floor plan if required at its absolute discretion. Any such changes will be determined by RCPCH only following consultation with the Exhibitor (as it relates to them), but such consultation shall not limit the discretion of RCPCH to make any changes it deems necessary.

Exhibition cancellation fees (NB: all cancellations or reductions in space or services applied for must be submitted in writing): RCPCH will send an invoice to the Exhibitor together with confirmation of its acceptance of the Exhibitor’s Application Form. Payment of the invoice must be received by RCPCH within 28 days of the date of the invoice. Payments must be received in full prior to the conference and no later than 7 March 2014.

Cancellation received before Friday 10 January 2014 will incur a cancellation fee equal to 50 per cent of the original amount paid for the Booked Space, to compensate RCPCH for expenses it will incur in finding replacement Exhibitors at short notice and the risk that such replacement Exhibitors will not be found.No refund will be payable if the Exhibitor cancels the Booked Space by written notice to RCPCH received after 5pm Friday 10 January 2014 as RCPCH will not be able to apply resources to finding replacement exhibitors after this time. RCPCH would therefore expect to incur an opportunity cost equivalent to the original amount paid for the stand space for cancellations after this time in the absence of a 100 per cent cancellation fee.

Exhibition stands will be inspected at 9am on Tuesday 8 June. Any material deviation from the guidelines outlined in the Brochure or any technical information provided by RCPCH, or any other unreasonable behaviour by the Exhibitor, may result in the closure of the Exhibitor’s exhibition stand. RCPCH shall have full discretion to refuse to make any refund in such circumstances, to cover the opportunity cost it will have incurred from being unable to find a replacement Exhibitor at such short notice.

First choice Second choice

Stand size m2 Total cost £

Please list the products/services you wish to exhibit:

Royal College of Paediatrics and Child Health5-11 Theobalds Road, London WC1X 8SH

Tel: 0207 092 6105Fax: 0207 092 6195email: [email protected]

Exhibition and sponsorhip opportunities

Documents

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