WISA 2016 SPONSORSHIP & EXHIBITION OPPORTUNITIES

Welcome Message from Conference Organising Committee Chair

Christopher Fennemore

On behalf of the WISA 2016 Organising Committee, I would like to extend an invitation to you to attend the WISA 2016 Conference and Exhibition. This prestigious biennial event will take place at the Durban ICC from 15-19 May 2016.

A wide range of topics will be covered in a number of parallel sessions and we encourage you to take part in the conference, which promises to welcome a record number of delegates and exhibitors.

The theme will be supported by the following sub-themes:

1. Community Water Supply and Sanitation

2. Environmental Aspects

3. Health Related Aspects

4. Industrial Water and Effluent

5. Information Technology

6. Legislation

7. Management and Institutional Affairs

8. Membrane Processes

9. Modelling

10. Mine Water

11. Other (for anything interesting that doesn’t seem to fit into a theme)

12. Plant Operation

13. Potable Water

14. Wastewater

15. Development Planning

16. Ground Water Remediation

17. Fracking

Durban is a natural tourist attraction and has many opportunities to showcase innovative solutions in the water sector.

We sincerely hope that you can join us in Durban in 2016!

About WISA

Information

The Water Institute of Southern Africa (WISA) was formed in 1987 when the Southern African branch of

the Institute of Water Pollution Control originally founded in 1937, was disbanded. At the beginning of

2000, WISA was incorporated as a Non Profit Company (Section 21) under the Companies Act of 2008.

This means that WISA shall use its funds and assets solely to further its stated aims and objectives and

no funds or assets shall be distributed to any other person or body. WISA has also been recognised as

a Professional Body by SAQA in 2013.

Currently the Institute has approximately 3300 members and is growing steadily on an annual basis.

The Institute embodies a multidisciplinary approach, and as such, members are drawn from all spheres

of employment and varying disciplinary backgrounds.

The biennial WISA Conference and Exhibition will take place at the Durban ICC from 15-19 May 2016.

The conference covers a wide range of innovative water topics in a number of parallel sessions and

workshops, and therefore promises to welcome a record number of national and international delegates

and exhibitors (typically over 1500 attendees).

Most South African water industry decision makers attend WISA conferences, thus providing an

unrivalled forum for exhibitors and sponsors to gain exposure. Some of the opportunities are attached,

and others may be available through negotiation and acceptance by the organizing committee.

The sponsorship amounts are based on estimated actual cost to the conference and are subject to

change. Partial or joint sponsorship is possible on various items. We look forward to your valued

participation and contribution to the success of this event.

Provisional Conference Schedule

Subject to change

SUNDAY, 15 MAY 2016

11h00 – 18h00 Registration

18h00 onwards Meet and Greet at ICC

MONDAY, 16 MAY 2016

07h30 onwards Conference & Exhibition Registration

09h00 – 17h30 Day 1: Conference & Exhibition

17h00 AGM

TUESDAY, 17 MAY 2016

07h30 onwards Registration


19h00 onwards Pre-dinner drinks and Conference dinner at ICC

WEDNESDAY, 18 MAY 2016

07h30 onwards Registration


17h00 onwards Closing function at ICC

THURSDAY, 19 MAY 2016

08h00 Technical Tours depart from ICC returning ICC and airport

REASONS TO BE PART OF WISA 2016

Why Sponsor?

Benefits of being a Sponsor Increase your pre-conference exposure through website coverage

Raise your profile above your competitors

Increase recognition and drive traffic to your exhibition station and/or website

Marketing platform through branding and acknowledgment

Contribute to and be actively involved in the development and growth of the industry and those

that work in the water sector

Why Exhibit?

Benefits of exhibiting at WISA 2016 Launch new products

Strengthen current product popularity

Generate sales leads

Reach new, specific market/s

Meet with sector specific audience

Be recognized

Sponsorship / Exhibiting at WISA 2016

The process 1. Complete and send the booking form

2. Receive, sign and send back the exhibition/sponsorship contract

3. Receive invoice and make payment

4. Pre-Conference support and services

Sponsors – Enjoy your sponsorship benefits

PACKAGE SPONSORSHIP OPPORTUNITIES

All Include 14% VAT

ANCHOR SPONSOR R1 000 000

Highest Level Sponsorship | Exclusive to One Sponsor Benefits of Anchor Sponsorship

10xComplimentary full Conference delegates.

3xComplimentary Exhibition Stands (27m2)

Including 6 complimentary exhibitor passes

Exclusive plenary branding rights on the Opening Session

1xBanner co-branding along with Platinum and Gold Sponsors (sponsor to supply banner)

Double-page advertorial space on the Conference Proceedings Publication (sponsor to supply

advert)

Logo on Conference Website, hyperlinked to Sponsor’s website home page

2xComplimentary bag inserts (sponsor to supply)

Five-minutes time slot to welcome delegates on Opening Session

Exclusive branding rights in the Exhibition Hall (pull-up banners only | sponsor to supply banner)

Two-minute commercial video on Conference website home page (sponsor to supply video)

Logo on all mass-communication emails to delegates

Recognition as Anchor Sponsor on Conference Programme

300-word company description with contact details on Conference Proceedings Publication

PLATINUM SPONSOR R600 000

Exclusive to One Sponsor Benefits of Platinum Sponsorship

4xComplimentary full Conference delegates

2xComplimentary Exhibition Stands (18m2)


1xBanner in Breakaway venues (sponsor to supply banner)

Full-page advertorial space on the Conference Proceedings Publication (sponsor to supply

advert)


1xComplimentary bag insert (sponsor to supply)

Recognition as Platinum Sponsor on Conference Programme


GOLD SPONSOR R300 000

Limited to Three Sponsors Benefits of Gold Sponsorship

3xComplimentary full Conference delegates 1xBanner in Breakaway venues (sponsor to supply banner) Logo on Conference Website, hyperlinked to Sponsor’s website home page 1xComplimentary Exhibition Stand (9m2)

Including 2 complimentary exhibitor passes 1xComplimentary bag insert (sponsor to supply) ½ advertorial page space on the Conference Proceedings Publication (sponsor to supply advert)


Recognition as Gold Sponsor on Conference Programme

SILVER SPONSOR R180 000

Limited to Five Sponsors Benefits of Silver Sponsorship


1xBanner in Breakaway venues (sponsor to supply banner)

1xComplimentary Exhibition Stand (9m2)




½ advertorial page space on the Conference Proceedings Publication (sponsor to supply advert)


Recognition as Silver Sponsor on Conference Programme

BRONZE SPONSOR R100 000

Limited to Five Sponsors Benefits of Bronze Sponsorship

1xComplimentary Exhibition Stand (9m2) Including 2 complimentary full conference delegate passes


1xComplimentary bag insert


Recognition as Bronze Sponsor on Conference Programme

CATALOGUE SPONSORSHIP OPPORTUNITIES

All Include 14% VAT

WISA Gala Dinner Sponsorship R1 235 000

Exclusive to one sponsor Benefits of Gala Dinner Sponsorship

1xComplimentary Exhibition Stand



4xComplimentary Gala Dinner tickets


Exclusive branding rights of dinner venue

(Branding material to be supplied by sponsor)

Five-minutes speaking slot at the Gala Dinner to welcome attendees

Full-page advertorial space on the Conference Proceedings Publication (sponsor to supply

advert)

Sponsor logo displayed on official Gala Dinner transport (between official hotels and the venue)

Sponsor logo on menu cards/order of events


Recognition as Gala Dinner Sponsor on Conference Programme


Meet & Greet Function Sponsorship R180 000

Exclusive to one sponsor Benefits of Meet & Greet Sponsorship

1xComplimentary Exhibition Stand



4xComplimentary Meet & Greet function tickets


Exclusive branding rights of Meet & Greet function venue

(Branded material to be supplied by sponsor)

Five-minutes speaking slot at the Meet & Greet function to welcome attendees

Full-page advertorial space on the Conference Proceedings Publication


Recognition as Meet & Greet Sponsor on Conference Programme


Delegate Bags R250 000

Exclusive to one sponsor Benefits of Delegate Bag Sponsorship

Sponsor logo on all conference bags

Sponsor logo to be accompanied by WISA logo on all bags

Sponsor to supply logo, bags to be sourced by organisers



Recognition as Delegate Bag Sponsor on Conference Programme

Tea/Coffee Serving per Day R30 000

Three servings available Benefits of Tea/Coffee Serving Sponsorship

Branding rights of the Tea/Coffee serving areas (sponsor to supply banners)


Recognition as Tea/Coffee Sponsor on Conference Programme

Sponsor allowed to offer branded material/refreshments to delegates during tea/coffee serving

Options Available

One Day Only : R30 000

Two Days : R55 000

Three Days : R80 000

Stationery Pack Sponsorship R30 000

Limited to Three Sponsor Benefits/Terms of Stationery Sponsorship

Sponsor to supply the branded stationery (2000 pens & 2000 notepads) at given deadline


1xComplimentary bag insert per sponsor (sponsor to supply)

Recognition as Stationery Sponsor on Conference Programme

Farewell Function Sponsorship R120 000

Exclusive to one Sponsor This is an opportunity to support the exciting closing ceremony featuring entertainment, prestigious

awards, and, the Presidential address. This is a fun-filled event with an amazing feel good factor to

celebrate the success of the conference. There will be an exclusively branded slide with the sponsors’

logo on all stage screens before and after the ceremony. A representative will also be invited on stage

to acknowledge the sponsorship received


Recognition as Farewell Function on Conference Programme

Registration Desk RESERVED NALCO, AN ECOLAB COMPANY

Benefits of Registration Desk Sponsorship

Sponsor branding on the Conference registration setup

Sponsor brandi ng to be accompanied by WISA branding

Branding on registration team Golf Shirts

Sponsors may put up banners at the registration area



Recognition as Registration Desk Sponsor on Conference Programme

Delegate Gift R90 000

Exclusive to one Sponsor Benefits/Terms of Stationery Sponsorship

Sponsor’s logo will be placed on all gifts sourced.

(Gifts to be sourced by the committee in consultation with the sponsor)

The sponsor will also have the opportunity to provide branded packaging for the gifts

(sponsor to provide the packaging e.g. gift bag, plastic bag etc.)


Recognition as Delegate Gift Sponsor on Conference Programme

LOC Clothing R30 000

Exclusive to one Sponsor Benefits/Terms of Stationery Sponsorship

Sponsor’s logo on LOC Golf Shirts accompanied by WISA 2016 logo

Organisers to source Golf-Shirts

LOC will wear Sponsored Golf Shirts throughout the conference



Conference Proceedings CD/Flash Drive R150 000

Exclusive to one Sponsor Sponsor logo on the front of the proceedings CD

Sponsor logo on the proceedings flash drive (8GB)

Sponsor logo to be accompanied by WISA 2016 logo


Recognition as Programme Sponsor on Conference Programme

Pocket Programme Sponsorship RESERVED NALCO, AN ECOLAB COMPANY

Sponsor logo on the front of the Programme


Recognition as Programme Sponsor on Conference Programme

Bag Insert R7 000

Unlimited Benefits/Terms of Stationery Sponsorship

Sponsor to insert 1xA4 sized flyer/brochure (sponsor to supply)

Sponsor to deliver 2000 copies

All delegates will receive a conference bag with your insert

Brainwave Stage Presentation R3 000 – R8 000

Discounted to Sponsors & Exhibitors

Brainwave stage presentations will take place within a 30-minute slot in the exhibition hall during lunch

breaks. A brainwave stage programme will be issued closer to time of the Conference.

Brainwave stage will be open from the 16th – 18th May 2016

Pricing:

WISA 2016 Sponsors R3 000 WISA 2016 Exhibitors R3 000 WISA 2016 Delegates R6 000 Other Industry Partners R8 000

SHELL SCHEME EXHIBITION PACKAGES

All stands are 3mX3m (9m2) All rates include 14% VAT

1xExhibition Stand (9m2) R35 000

Total 160 Stands Available Included in this package;

2xComplimentary Exhibitor registrations Above exhibitors have daily catering included Each of 2 exhibitors to receive a Conference bag

Standard Shell Scheme Standard Fascia name (limited to 20 letters)

(Important: Fascia names with more than 20 letters will be reduced by organisers) 1xStandard Trestle table 2xStandard Chairs 1xPower plug point Standard venue carpet

2xExhibition Stands (18m2) R60 000



Standard Shell Scheme Standard Fascia name (limited to 20 letters)

(Important: Fascia names with more than 20 letters will be reduced by organisers) 2xStandard Trestle tables 4xStandard Chairs 2xPower plug points Standard venue carpet

FLOOR SPACE EXHIBITION PACKAGES (for custom stand exhibitors)

All stands are 3mX3m (9m2) All rates include 14% VAT 1xExhibition Stand (9m2) R33 180


2xComplimentary Exhibitor registrations

Above exhibitors have daily catering included

Each of 2 exhibitors to receive a Conference bag

2xExhibition Stand (9m2) R56 360



Exhibition Package Exclusions

What is not included in the exhibition package? Dedicated Internet/Data/ADSL and Telephone lines Typing, Printing or Photocopying facilities

Transportation of goods

Freight holding/storage services

Dedicated stand security

Security will be provided for the exhibition hall at large

Any additional exhibitors required must be registered and paid for separately

Additional exhibitors

Additional exhibitors must be registered and paid for separately

Additional furniture, fittings &equipment

Shell Scheme Illustration

For Shell Scheme exhibitors

Centre Stands Corner Stands

EXHIBITION / SPONSORSHIP BOOKING POLICIES

The below booking policies are important to note Exhibition space will only be confirmed once payment has been received in full.

The Exhibition space is allocated on a first come first serve basis.

Stands can be reserved for five working days only. Stands not confirmed after five days will be released

and made available to interested exhibitors.

Exhibition coordinator reserves the right to alter the exhibition floorplan at any time.

Affected exhibitors will be notified when the exhibition floorplan has been altered.

PAYMENT

Forms, terms and conditions Please do not pay before receiving the invoice Correct banking details will be on your invoice Kindly ensure payment is made into the CORRECT bank account

Acceptable forms of payment

EFT (Electronic Funds Transfer) Cash / bank deposit

Please send proof of payment to:

WISA 2016 Exhibition Coordinator Sithabiso Gumede The Conference Company @: [email protected] f: 031 303 9529

Invoices must be paid in full upon presentation prior to the Conference commencing

Furthermore, please also note that should a direct deposits/transfer be made, these payments will incur

bank charges both locally and internationally, or both the payee and beneficiary; these charges will be for

the sponsor/exhibitor’s own account. We are also not able to guarantee the rate of exchange at the

day which payment is made and this needs to be factored in / discussed with your bank prior to making

payment so as to ensure that the full value in South African Rands (ZAR) reflects in our account

accordingly. Full payment for these charges is required and will be charged accordingly should there be a

shortfall once receipted.

mailto:[email protected]

Exhibition Floorplan

Venue: Durban ICC

SPONSORSHIP / EXHIBITION BOOKING FORM PG.1

Invoice will be issued according to below details

COMPANY NAME : __________________________________________

VAT NUMBER : __________________________________________

PHYSICAL ADDRESS : __________________________________________

__________________________________________

_____________________ Code: _______________

TELEPHONE : __________________________________________

FAX : __________________________________________

PERSON RESPONSIBLE FOR

BOOKING & PAYMENT : __________________________________________

CAPACITY : __________________________________________

CELL NO. : __________________________________________

EMAIL ADDRESS : __________________________________________

EXHIBITION BOOKING

EXHIBITION STAND NUMBER/S: _____________

Stand Type: (please tick one)

1xExhibition Stand

2xExhibition Stands

Shell Scheme: Yes No

SPONSORSHIP BOOKING

SPONSORSHIP PACKAGE CHOSEN:

_______________________________________________________

Cost of Sponsorship: ZAR _______________________

I agree to the payment terms outlined above;

Name & Surname : __________________________

Designation : __________________________

Signature : __________________________

SPONSORSHIP / EXHIBITION BOOKING FORM PG.2

Acceptance of Terms & Conditions The EXHIBITOR/SPONSOR agrees to be bound by these Terms & Conditions and further agrees that it

shall be bound by the rates, submission deadlines, cancellation deadlines, and cancellation conditions

outlined below.

1. No responsibility will be accepted by WISA for loss arising from no adherence to deadlines of whatsoever nature which,

once provided to the sponsor/exhibitor, immediately come into effect and form part of this agreement.

2. WISA will use its best endeavors to deliver on its obligations to the sponsor/exhibitor correctly but will not be liable for

any loss of profits or damages suffered by the participant as a result of the participant’s failure to do so and any failure in

this regard will not entitle the advertiser to withhold payment of the account rendered in any respect.

3. WISA shall be exempt from any liability arising from force majeure or where performance of its obligations is prevented

by circumstances outside its control.

4. Verbal sponsorship/exhibition cancellation will not be valid; only a written cancellation via an email, with an

acknowledged response from WISA, will be accepted by WISA and will serve as notice.

5. Any sponsorship/exhibition cancellations made after the 31 March 2016, will be required to pay 25% of the full invoiced

amount.

6. Any sponsorship/exhibition cancellations made after the 30 April 2016, will be required to pay 100% of the full invoiced

amount.

7. All amounts payable are due simultaneously within 30 days of invoice issue, save where WISA has approved, in writing,

an extension of the payment deadline.

8. All bookings will be only be confirmed for/to the participant only in receipt of full payment.

9. WISA reserves the right to suspend services if payment is not received on due date.

10. Nothing herein contained shall be interpreted as obliging WISA to afford the participant any indulgence to effect

payment after due date.

11. All terms and conditions relating to the services are set out herein. All other terms and conditions are excluded unless

agreed to in writing by WISA, and no other conditions, warranties or representations, whether oral or written, express or

implied by statute or otherwise, shall apply hereto.

12. In the event that any of the terms of these Terms of Acceptance are found to be invalid, unlawful or unenforceable, such

terms will be severable from the remaining terms, which will continue to be valid and enforceable.

13. WISA Patron members are entitled to a complimentary 9m2 standard exhibition stand. Any additional space to the

complimentary will be charged at full price.

ACCEPTANCE OF TERMS & CONDITIONS Please complete the below section to confirm acceptance of the terms and conditions reflected above; NAME & SURNAME : ____________________________________ ACCEPTED FOR COMPANY : ____________________________________ DATE OF ACCEPTANCE : ____________________________________

The Conference Company is the appointed WISA 2016 Conference Secretariat;

Sponsorship & Exhibition

Sithabiso Gumede

Sponsorship & exhibition enquiries

Booking forms and contracts

Exhibition layout/stand availability

Sponsorship & exhibition invoices

Exhibitor registrations

email: [email protected]

Tel.: 031 303 9852

Registration

Erin Ryan

Delegate registrations & enquiries


Tel.: 031 303 9852

Accommodation

Sithembile Nzama

Accommodation bookings & enquiries

Hotel availability enquiries

Airport Transfers


Tel.: 031 303 9852

Abstracts & Programme

Joanne Bezuidenhout

Abstract submissions

Programme& speaker enquiries


Tel.: 031 303 9852

General enquiries

Nafeesa Khan


Tel.: 031 303 9852






WISA 2016 SPONSORSHIP & EXHIBITION OPPORTUNITIES

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