EXCEL FUNCTIONSMIS 2502

THE BASICS LEFT(), RIGHT(), MID()

Keep X characters from string

CONCATENATE() Join two strings together

TRIM() Drop leading and trailing spaces

LOWER(), UPPER(), PROPER() Convert string to lower, upper or proper case

IF() IF THEN type statements

LEFT(), RIGHT() or MID() =LEFT(cell/value, num_chars)

cell = cell reference (e.g., A2) num_chars = number of characters to

keep

=RIGHT(cell/value, num_chars) As above.

MID(cell/value, start_index, num_chars) as above, but… start_index = first character to start at

CONCATENATE() =CONCATENATE(cell1/val1, cell2/val2,

…) cell1, cell2, etc. = cell reference val1, val2, etc. = a string value (e.g.,

“text”)

Example… =CONCATENATE(A2, A3, “ “, “text”)

would result in a value combining the contents of cells A2 and A3, a space, and the word text

TRIM() =TRIM(cell/val)

cell = cell reference val = text value

Example… =TRIM(“ text value “) spit out a cell

contents of just text value, with no leading or trailing spaces

LOWER(), UPPER(), PROPER() =LOWER(cell/val)

cell = cell reference val = text value

Example… =LOWER(“ABCDEFG”) would result in a

value of abcdefg =UPPER(“abcdefg”) would result in a

value of ABCDEFG =PROPER(“ABCDEFG”) gives you Abcdefg

IF() =IF(condition, met_result, else_result)

condition = conditional statement (e.g., A2 > 3, C5 = “text”)

met_result = value to spit out if condition is met

else_result = value to spit out if condition is not met

Example… IF(4 > 5, “red”, “yellow”) would give you

a result of yellow

MORE ADVANCED: INDEXING & CALCULATIONS VLOOKUP() (or HLOOKUP)

Match values and get associated fields

COUNTIF() Count records meeting some condition

SUMIF() Sum values across records that meet some condition

SUMPRODUCT() Sum the product of two columns

Nested Statements Statements within statements

VLOOKUP() =VLOOKUP(cell/val, range, index [, approximate])

cell = cell reference val = value range = range of cells (e.g., A2:E5) index = what column value to return from

matched record approximate = is an approximate match okay?

Example… VLOOKUP(“abc”, A1:B10, 2) will find the

record in A1:B10 that has an A value matching abc, and it will return the second field value

COUNTIF() =COUNTIF(range, condition)

range = range of cells (e.g., A2:E5) condition = only count if condition is met

Example… COUNTIF(A1:A10,”=“&2) will count all the

records in column A, from row 1 to 10, where the value is 2

SUMIF() =SUMIF(range1, condition, range2)

range1 = range of cells to examine (e.g., A2:E5) condition = only include record if condition met range2 = range of values to sum

Example… SUMIF(A1:A10,”=“&2, B1:B10) will identify all

the records in column A, from row 1 to 10, where the value is 2, and will add up the corresponding values in column B

SUMPRODUCT() =SUMPRODUCT(range1, range2, …)

range1 = first column of values range2 = second column of values

Example… SUMPRODUCT(A1:A10, B1:B10) would

return the summed products (i.e., A1*B1 + A2*B2 + A3*B3 + …)

NESTED STATEMENTS() Replace cell or val with some other

statement

Example… IF(10 > 9, IF(5 = 4, 1000, 999), 0) would

return a value of…?

NESTED STATEMENTS() Replace cell or val with some other

statement

Example… IF(10 > 9, IF(5 = 4, 1000, 999), 0) would

return a value of…

999