Tender Specification and Requirement

Technical Bid

The technical requirement based on our functional process is enclosed at Annexure-I (A). In addition to the Tender requirement mentioned earlier, the bidders shall furnish the required information given at Annexure-I (A) and the same is to be sent along with technical bid. Separate sheets/supporting documents should be attached wherever necessary. The bidders shall use the following answer keys when responding to the requirements in the remarks columns.

Answer keys F Fully provided as standard functionalityWA Work Around (Parameter setups without changing Source Code)CU Customization (Requiring Changes to Source Code)R Provided with a Reporting ToolTP Third party Software requiredNA Not AvailableY YesN No

Price Bid

The revised price schedule is given Annexure – II (A). The functional areas mentioned against each module are only indicative and may vary during process study and implementation. The price bid must contain price for each module specified in Annexure – II (A). The price should cover in totality for entire solution. Other charges (if any) such as third party tools or uploading/conversion of existing data etc. which are required for smooth functioning of the complete solution must be indicated separately in miscellaneous charges. The software cost should cover license, media, delivery, installation, commissioning and testing. The implementation charges should include process study, gap analysis, training and customization services. The ERP solution shall be implemented module wise in different phases and order will be placed accordingly.

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Annexure – I (A)

The bidders are requested to submit their responses in the remarks column.

General Requirement

S.no Description Remarks1. Annual turnover of the company for the last two years2. Total no. of ERP implementations3. No. of ERP implementation at Engineering, Contracting industries4. Whether the product supports multiple databases ( Sql server/ Oracle)5. Whether the product can support multiple OS like Windows /Linux. List all the

OS supported.6. Whether the product has facility to add more functional areas and modules in

future 7 Whether the product has facility to link to other third party tools like Document

management system, Ms-Project, E-Payment, E-Tender etc8. Whether the company has office, support team at Delhi9. Details of certifications obtained (if any)10. Whether the bidder has quoted all the items as per Annexure – II (A)

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Technical RequirementERP Framework

Description RemarksFully functionally integrated systemReal-time update and access of dataAccurate and flexible mapping of organizational roles in the business application 24 X 7 system availabilityRobust System architecture and Scalable for future qrowthWeb enabled featuresArchiving of data and retrieval of archived dataSupport for Single sign-on technologyEffective audit trail Batch interface with POS applications at EBOs.For exchange of orders, stock and sales information,. Should support all major EDI standards and enable easy set-up from user point of view.Should have the facility to convert / upload the existing data. Export/Import facilities should be provided between Sql server data, Excel sheet, Foxpro etc

Event notification and interface with the e-mail and messaging solution at The Company. The solution must be capable of generating event notifications and interfacing with company Ltd.’s E-mail Solution and must support e-mail triggers as part of the solution’s workflow. The email should contain a link to the desired screen in the application to capture user's response

The business application should be able to handle large volumes of data. Ability to track inventory with enhanced technology solutions such as Barcodes etc

Should be scalable and support variety of file formats for import and export: File format can be e.g. MS Word (and other leading document formats), MS Excel (and other leading spreadsheet formats), XML, HTML, HTML variants (DHTML, MHTML), flat files, etc.Robust user authentication and password controlsRobust authorization and role definition capabilitiesSystem change managementDatabase access protectionIntegrated Mail SystemIntegrated Content Management SystemBuiltin WorkFlow definerIntegrated Business Event ManagerIntegrated Interaction ManagerIntegrated Task and Activity ManagerFacility to integrate to PortalUser Wise/Projectwise/Work Wise Calendar and User Definable Watch List

ERP Financials

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Description RemarksOrganisational StructureAbility of the system to support the definition of multiple company codes Ability of the system to club multiple company codes into a groupAbility of the system to support the extension of GL, customer and vendor master for use by more than one company codeAbility to record company details like the name, registration number, transaction currencyAbility of the system to generate financial statements at the various defined levels of the OrganisationAbility of the system to support the definition of various Organisation unit for the generation of internal reportsAbility of the system to support the definition and maintenance of alternative Organisational structures for internal and external reporting General LedgerDoes the system allow addition/marked for deletion /modification to chart of accounts as per the requirement?Ability to integrate G/L, accounts payable, accounts receivable with all the sub-ledgers and synchronize with the G/L in on-line, real-time mannerSystem should facilitate recording of transactions through sub-ledger, e.g. employee wise conveyance, LTA, etc

Ability to support the functionality of financial module to be fully integrated to the logistics and sales & distribution modules thus ensuring that the operational and financial books always reflect the same resultsAbility to support park & post of documentsDoes the system support automatic accounting entries for accounts payable accounting, fixed asset accounting, accounts receivables accounting?Does the system support payroll accounting and its integration with financial accounts/ Trust Accounts? (the integration of HR & Payroll legacy system with ERP)Ability to support budget preparation group wise/deptt. wise/ channel wise/ region wise/ location wise/ product categoryDoes the system support accounting for security deposit and calculation of interest on security deposit amount should be from the system?Ability of the system to handle reporting under Accounting standards Can system track any new general ledger created and any changes made to the existing general ledgers in the chart of accounts for audit purpose (Only authorized person should be allowed to create general ledger master data)Can new general ledger codes be added to the existing chart of accounts?Does the system support generation of voucher on serial number maintained for units?Ability to reversal of vouchers with a reason code.Does the system allow maintaining approval hierarchy and competent authority approval before the release of cash payment / receipt above the specified amount?Can the system display individual voucher wise entry for general ledger as well as consolidated total for user specified period for current year as well as prior years? Also can the system display all outstanding, still to be cleared from the system separatelyCan Inter unit transactions between Corporate office, Regional offices and projects be recorded, reported and reconciled periodically by the system?Can the system assist users in routine vouchers entries by creating predefined sample vouchers for frequent use and can the system post documents on predefined dates automatically? (System should also identify all predefined provisional voucher, which hav

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Ability of drill down available to go down to the user level documents and authorizations

Does the system allow to specify level of synchronization required for closing the financial periods by the other modules of the ERP application?Does the system ensure that all pending activities are carried out before closure?

Ability to post adjustment entries in closed period with proper audit trail and authorization Does the system support posting of expenses identified as 'recurring' on a pre-defined logic and should get posted automatically once the program has been executed on a specified date? Can the entry generated be reversed on the specified date?Ability to make provisions for expenses from the system based on open items at the time of period closingAbility to stop double payments and have the check for double invoiceAbility to create provisions for all open GR before making provisions for the period.Ability to generate automatic reversal entries on the first day of next period for provision entries created at the period end Can periodic and year end closing of accounts be done as per user defined closing calendar?Can the closing balance of the financial year be carried forward as opening balance to the next financial year automatically?Can the system facilitate year end closing process by monitoring the closing entries and closing period separatelyCan the system maintain monthly accounting periods in the financial year followed by company?Can the System facilitate blocking of entries in a particular general ledgers during the open financial period?Can the system detect any differences between sub-ledgers and control accounts?Can system generate contra entries automatically?Can the system maintain audit trail of documents created in the system(system should be able to identify the user who created the document , the user who approved the document, user who edited the document and what all has been edited)?Can the system generate reports for audit purpose like expense for each telephone number, expenses on two wheeler and four wheeler, expense on exhibitions and employee , etc.?Can the system support clearing of outstanding process for all outstanding entries in the general ledger (All outstanding entries pending for clearing should be identified separately and cleared entries should be displayed separately)?Can the system facilitate online document approval process at multi levels? System should allow posting to General ledger only after final approval is received from the reviewing authority?Can the system support document editing option and if yes then can the user restrict to specific fields as per company requirements? Also can all the change made to a document tracked specifying changes made, changes made by, date of change and sequence of

Can the system have option of compulsory data entry in selected fields as decided by company, and will the system stop the user from further processing if the required data is not entered?Can the system allow the user to review the document before final posting?Can system monitor closing provisional entries separately?Ability to define functional / base currencies of the respective companies.Ability to calculate transaction profit/ translation loss on forex.Can Foreign currency transactions be viewed in foreign currency as well as in local currency?

Can the system calculate foreign exchange fluctuation at the time of financial statement closing process as per the prevailing exchange rate?

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Ability to support the calculation and accounting of foreign exchange rate variation at the year end as per accounting standards applicable?Can the budget, once entered in the system be revised and can the system maintain revised versions for future reference. Can the system track of all the changes made to the budget like date of change the authorized person who changed it and with reason co

Ability of the system to block and delete GL accounts not in use?Does the system create an audit trail for the GL account created and amended?Can the sales be mapped to the related purchase?Ability of the system to generate report on 'goods received but not invoiced' and on 'invoice received but goods not received' and the goods rejected during a period. Accounts PayableCan the system, check and stop creation of duplicate vendor master accounts. (The system could check for duplicate address, PAN numbers or bank account details to avoid duplicate vendor master creation)Can the system generate ageing analysis for the outstanding invoices?Can the system make payments as per schedule payout dates automatically?Can the system reflect invoice wise outstanding for a particular vendor and for group of vendors?Can part payment be made against an invoice and balance payment process on a subsequent date?Can system make payment on account to a vendor and later link it to vendor specific invoice or invoices received?Can the system facilitate centralized payment for all the purchases made for the various different project from the same vendor?Can payment approval process be mapped in the system as per the company requirements, and can the approval be given through system? (Payments voucher will be prepared by junior staff, for final payments it will be reviewed by the approving authority) Can deductions from invoices be recorded under various accounts like cash discount, rebates, charges etc. with reasons for intimating to the vendor / contractor?Can the separate Priced Stores Ledgers be maintained for every stores item with quantity and total value details? Can system calculate inventory cost as per FIFO basis/moving average?Does the system supports three way checking process for processing of invoices. (Three way check process specifies that goods are received on the basis of purchase order and invoice is accounted on the basis of goods received in the system)?Can the system block invoices and vendors for payment along with reason codes?Can system maintain track of semi-finished goods sent out for processing, return of the goods and the booking of the related vendor invoice?Is it possible to record and account discrepancies arising out of physical verification of inventories?Can the various kinds of material issues for work / material returns from work be valued as per user defined logic?Can transfer of material from one work to another be traced for adjustments in accounts?Can normal loss and abnormal losses of material issued to a project be treated according to user defined logic?Can the system support claim management with respect to material loss/ short supply either to the account of supplier or transporter?Can system track different kinds of advance payments made to vendors in the vendor sub-ledger?Can foreign currency transactions record values in both the currencies (foreign currency and the Indian currency)?

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Can advances be given to vendors on the basis of purchase order?Can the system calculate contingent liability for open bill of exchange and open capital accounts?Can the system manage payments, advances and deductions to employee vendors?Does the system support the functionality of account for purchases and categorising the purchases?Does the system support direct or purchase order (PO) based invoice entry with payment schedules?Does the system allow to enter invoices for adhoc purchases, regular and service PO?

Does the system support associate PO-based invoices with corresponding transactions like Purchase order and / or goods receipt note (GRN)?Does the system support debit/ credit note for rate differencesDoes the system support to capture vendor TIN number, NSS and PAN numbers mandatory fields and further provides for type of transactions where such mandatory fields are to be filled up.?Does the system support different rates (tax as well as purchase) for different line items for the same PO?Does the system support automatic generation of accounting entries for PO-based invoices from PO / GRN details?Does the system provide reference and match PO-based invoices with the PO / GRN?

Ability to record details of the associated tax and miscellaneous charges.Ability to specify if taxes / charges are to be calculated for each item in the invoice or the entire invoice.Ability to define payment schedules for invoices together with associated discounts and penalties.Ability to indicate if discounts are based on individual invoice values or gross invoice value.

Ability to specify if payments are to be made to third parties in case of PO-based invoices.Ability to view vendor addresses and modifying them in case of one-time vendors.Ability to capture additional details like vendor’s invoice number and date.

Ability to raise item based credit and debit notes.Ability to track over-invoicing, return of goods and increase in prices.Ability to record advances against vendor with reference to a general reference, multiple purchase orders or multiple proforma invoices.Ability to provide for regular and automatic adjustment of invoices / credit notes with prepayments/ debit notes.Does the system support online processing of payment vouchers, bulk payment and payment across multiple bank accounts and authorization through work flow?Does the system facilitate payment to vendors after adjusting prepayments and debit notes?Does the system support the functionality of maintaining vendor as customer, giving the user the option of transaction set-off?Does the system support processing of transportation bills on the basis of per unit of product/ per km/per route/ per month (period)/ per trip?Does the system allow to capture transportation cost per vehicle type, transportation cost for each route, transportation cost packaging station wise?Does the system provide for a report on transporter payments along with the quantity of goods carried and shortages reported?Does the system allow to track and trace documents through the use of an extensive document numbering scheme?Does the system provide for single/ multiple Cheque printing for single and multiple line items of Bank Payment and multiple bank payments?

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Analytical, summary and standard reports that provide an accurate picture of the accounts payable including invoice, tax, payment amount?Does the system allow to calculate payment due as per the terms and conditions?

Does the system allow workflow for streamlining work processes and alert for the approval, pending items for approval?Does the system generate report on year-to-date payments made to the vendor?Does the system allow to capture information of shortages and accounting for recovering from the transporters?Does the system support receipt of money from vendors (e.g recoveries, advances etc.)?Does the system have the ability to transfer vendor balances from one vendor to another?Ability to provide details of discounts offered by vendors?Ability to generate report on discounts availed by the company ?Does the system support vendor ageing (based on invoice date and payment terms)Ability of the system to check double invoicingAbility of the system to provide the list of invoices against a POAbility of the system to provide reports on:The PO generated and the related sales order.The receipts against PO., The open PO, The rejections related to a PO Procurement schedule, PO vendor reports

Ability the system to be interfaced with the vendor systems and databaseAbility to scan external documents and link these to the system generate document?Are there any limitation on the line items that can be entered in the journal vouchers/purchase orders/sales order/invoices/bills/debit note/credit note Accounts Receivables (AR)Does the system support to apply receipts against customer debits (against invoices)Record various types of receipts in the form of cash, bank and credit card ( and refunds by the same mode of payment)?ability to bill the customer in currency other than local currency.Ability to record receipts from customers at any location and adjust at the customer’s AR location.Does the system support advance receipts and normal AR receipts ?Does the system support bill wise adjustments?Does the system support viewing of posting details of a particular receipt?Ability to record bank receipts status as realized, unrealized or bounced?Ability to reverse bounced or voided receipts?Ability to facilitate the definition of different document series for different types of receipts.Ability to support the use of manual or system-generated serial number for receipts.Ability to facilitate document serial numbers differentiation for receipts deposited in different bank accounts.Does the system support item based credit and debit notes?Does the system have the facility to define payment terms and reason codes for difference?Does the system have the facility to enter the document number against which a note is raised?Does the system have the ability to define multiple document series?Ability to generate note numbers automatically / manually.Ability to generate credit/debit notes to customers based on promotional schemes applicable ( logic defined in the scheme master).Ability to generate credit notes based on sales returns and sales adjustment.Ability to default currency from the customer group currencies.

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Ability to define the account numbers into which the note amount should be posted.Does the system support the facility to record relevant cost center?Does the system support reversal of credit and debit notes raised with appropriate reason codes?Does the system support recording of initial balances as backdated transactions (invoices, memos, receipts) through use of system parameters?Does the system support recording of initial balances and other details with ageing?

Does the system support the facility to set up starting credit limit position of customer?Does the system record balances in customer’s transacting currencies?Does the system allow to define initial balances as a credit or debit entry?Does the system provide analytical, summary and standard reports that reflect an accurate picture of the accounts receivables?Ability to generate report on year-to-date payments made to the customer on account various parameters like the sales area, customer origin.Ability to provide details of discounts, if any, offered to customers.Ability to generate report on debtors ageing for different parameters.Ability to generate receivables report item wise and total quantity sold in quantity and value.

Ability to generate report on cheque dishonored and amount recovered from customers along with the reason code and amount recoverable from customers.

Does the system provide for customer ledger balances with quantity and value and a report on total money collected, outstanding statement?Does the system allow to record advances received from customers?Does the system generate a report on the export sales price showing details like the exchange rate, country of export and total value of exports?Ability to maintain single ledger for customer where partner functions such as ship to party, bill to party are present.Ability to generate report on provision made for bad debts on year to date basis.Ability to generate report on sales discrepancies / shortages reported.

Does the system support the functionality of maintaining customer as a vendor?Does the system support automatic posting for sales accounting and invoice processing online?Does the system support the functionality of maintaining credit limits in both period and value and to stop processing of dispatches in case of over dues ( either period or amount)?

Does the system support the functionality of having an intermediary account to post a single entry to main bank?Does the system support the head-office and branch-office accounting?Does the system have an accounts receivable function linked to the sales and the accounting function?Ability of the system to check double billing.Ability of the system to provide the list of billing against a sales order.Ability of the system to generate an ageing analysis at the overall balance level and also at the individual account level.Ability of the system to provide customer line item report with a drill down feature to access the transaction level details. Ability the system to be interfaced with the customer system to keep track of the goods consumption and approved for billing and the amount paid.

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Ability to interface with the customer system to download the approved consignments and to create the automatic billings on the basis of such downloads.(In cases of customer 'Self Billing', the receivables are created in the books only when acceptance isAbility of the system to track the movement of the goods dispatched from company's premises to that of the customer.Ability of the system to generate the report on sales order the related billings, customer wise and product wise.Ability of the system to generate the desired customer correspondence, like balance confirmation, payment reminders and the automation of the correspondence.Ability of the system to clear the customer open items with the receipt, reversals or debit/credit notes on the basis of predefined rules.Ability of the system to support price changes prospectively/retrospectively and to account for that difference.Ability of the system to generate report on The price movements over a period of time. The impact on sales as result of the change of price.Can sales report be generated for the for each of the geographies, that may be identified and defined in the system? Localisation RequirementsDoes the system allow to maintain various types of taxes requirements such as VAT, Withholding tax etc.?Does the system allow to maintain the period for which specific tax rate is applicable?

Does the system allow to maintain various tax rates applicable to a specified type of tax?

Does the system provide to generate geography wise sales register and the related taxes?

Does the system have the ability to generate purchase register for different parameters?

Ability to balance VAT credit to VAT Payable A/c at the period end automatically.Does the system have the ability to configure VAT credit and VAT payables as per the applicable statute?Does the system have the ability to generate sales register?Ability of the system to adapt to changes in statutes such as the taxation related changes.

Does the system have the ability to handle UK & US localization tax and statutory requirements?Ability to generate report on various tax paid, in specified formats, if any - with period, amount, item rate.Can system generate tax returns in the format prescribed by the tax authorities?

The system to generate report on the various capital expenditure incurred during a period.

Ability of the system to provide purchase and sales data and the related VAT details (including VAT credit eligibility) as broken into The geographical origin of the sale/purchase The vendors/customers and product wise.

Ability of the system to calculate and account for the import and export taxes.

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Ability of the system to keep track of the bank guarantee provided for the fulfillment of the import tax liability and the payments against the bank guarantee.Ability of the system to comply with the UK intrastat reporting requirements.

Does the system support the submissions of the Intrastat reports, on-line, to the statutory authorities in the specified format? Cash & Bank ManagementAbility to generate bank vouchers ( receipts and payments).Ability to show cash book with daily cash balance.Ability to provide for automatic bank reconciliation statement and provide year end closing entries to be carried forward.Ability to record / generate cash receipts.Ability to generate bank book for each bank account.Ability to maintain Cheque lots account wise in the system.Ability to configure an error message when cash in hand account goes negative.

Ability to record various investments made.Ability to record interest accrued on investments..Ability to maintain credit balance in current account.Ability to display funds position and displays a message when the bank balance crosses the threshold limit.Ability to generate cash flow statement on real-time.Ability to maintain bank overdraft limit.Ability to calculate notional interest.Ability to generate report on accrued interest / interest payable on loans taken.Ability to generate report on interest accrued on FDRs and other investments.

Alert on the due date for repayment of the loan given/ taken.Ability to calculate interest on loan at predefined rate for predefined period. Ability to generate statement of loan/ advance showing opening, addition, recovery, closing, interest etc. This is with reference to loan given to employees.

Can the system generate a payment request document, identifying the invoices for which the payment is to be released by the banking section?Can the system create cheque print out as per the banking stationary provided to company?

Can system maintain different cash books for different locations like corporate office, projects? And can system prepare a consolidated cash book for all the locations?Can the system maintain daily bank book for all the different bank accounts at different locations and also give a consolidated bank book details?Can system calculated interest on loans, bonds and bank outstanding?

Can system perform bank reconciliation process, and what is the process of electronic bank statement upload in the system?Can system monitor and account for inter unit transfer of funds (between corporate office and projects)?Can project specific loan and equity received tracked with the projects progress and the allocated budget for the project?(Funds may be raised in the form of debt and equity for specific projects and be issued to the projects)

Can system generate cash flow statement and short term liquidity forecast on the basis of future receivables and payables?

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Can system generate payments in the formats used by different modes of payment by the company like, ECS, online payments, RTGS ,Draft, BACS, CHAPS and Cash?

Can the system generate different document types for cash and banking transactions?

Can the system maintain cheque number detail in the system?Does the system permit the generation of the payment advice?Ability of the system to retain transaction details like the cheque number, date of cheque and the details of the clearance thereof from the bank.Ability of the system to support commitment accounting and reserve funds for the payment of outstanding dues and planned purchases.Does the system support multiple cash books?Does the system support the online reconciliation of the cash books and the related general ledger?Ability of the system to account for the foreign currency hedges/swaps and the foreign exchange gain/loss arising from the transaction?Ability of the system to support cash forecasting for each of the organisational unit like project, cell, cost center etc. Cost Management Ability to define cost centers / units according to areas of responsibility.

Ability to define cost units where a cost unit is an analytical entity for which costs need to be collected. For example a product line, a customer.Ability to maintain cost element for profit & loss general accounts to capture expense cost.

Ability to map defined normal and allocation elements to a specified cost center / unit or all detail level cost center / units.Ability to maintain multiple hierarchical structures for cost centers / units for cost aggregation and analysis.Ability to form different hierarchical structures with cost centers / units to be used for reports.

Does the system provide to maintain Product cost sheet?Ability to record quality mark up for sorted graded produce.Ability to record cost sheet per product category wise.Ability of the system to ensure the flow of data from the finance to costing and vice-versa.

Does the system support the integration of manufacturing with financing & costing. The system should enable determining which costs have been incurred at which stage of production and the value that has been added at each stage of production.Does the system enable the fixing of responsibility for the cost incurred and revenue generated?Ability to support budgets – listing (parameters, cost center / unit, cost center / unit cost element, product, product cost budget and flexible budget).Ability to generate a report on actual Vs budgeted profitability for a segment, category, channel, location, unit etc.Does the system enable computation of standard rates for items and updating inventory with the provision to load additional cost on the items?Does the system allow to maintain top-down and bottom-up budgetary methods?Does the system provide to compare and perform variance calculation for both financial and non-financial factors?

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Is it possible to analyse cost variances against the budgeted costs?Ability of the system to support the budgeting of the statistical figures.Ability to capture and allocate actual fixed cost product wise and calculation of actual profit / loss after charging off total actual fixed cost product family wise.Ability to support various unit of measurement (UoM). Can more than one measurement unit be specified for the same product/material.Does the system to enable the capacity planning and the calculation of the standard cost of each of the cost component; both direct cost and the indirect cost. Ability to capture actual variable cost product wise to be shown and taken for costing of products and how product wise/ variant wise costing is to be done.Ability to handle handling loss and recoveries for a period and year to date.Does the system allow allocation of common cost to various products/ cost center based on logical formula?Does the system allow for cost settlement at the time of closing of production order/running sales contract?Does the system allow to provide for sensitivity analysis, 'what -if' analysis and simulations?

Does the system provide for contribution analysis and break even point (BEP) location wise/ unit wise?Ability to display an alert message when the sale price less than COGS.Does the system have the ability to value stock at market realizable value?Is allocation of common expenses of corporate office to production units on user defined logic possible?Can system identify individual Capital Work In Progress (CWIP) separately?Can cost centre wise, general ledger account code wise roll up / drill down possible?Can system transfer or distribute cost from one cost centre to another cost centre, as per user defined criteria and reconciled with the expense general ledgers?Does the system support the assignment of direct costs to the product and the flexibility of indirect cost allocation?Is the system capable of calculation of standard cost and of providing the actual costs of production. Does the system enable the classification of costs as direct/indirect and fixed/variable?

Ability of the system to provide cost break-up at various stages of productionAbility to calculate raw material requirement for the product based on yield ratio.Does the system provide the facility to derive item wise standard costs or moving average cost as the case may be?Does the system provide for WIP reporting?Does the system provide for activity based costing?Ability to carry out closing stock valuation.Ability to calculate location wise profitability.Ability to automatically calculate costs for each activity and allocate to respective product.

Does the system provide for profit centre/ business division/ unit wise P&L and balance sheet?

Ability to capture sales as per the profitability analysis requirement for a specified period, report on sales vs expenses, asset utilization ratio, etc.Ability to capture profitability per segment/unit.Ability to capture profitability per product family wise.Ability to capture profitability report on consignment basis.Ability to maintain different period for accounts and controlling purposes.

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Can the system record transactions separately for different revenue generating streams of company like exports and domestic sale Or machining and assembly?Does the system record relevant account codes and cost centers to aid financial accounting, management accounting and cost analysis?Does the system assist in cost estimations and provide assistance in pricing each order and determine the profitability?Ability of the system to provide customer based profitability.The system should support the compilation of accounts for each segment (as may be defined depending of the business requirements).Ability of the system to provide Cell wise (profit center) financial accounts including the balance sheet and profit & loss as also the key performance indicators.Ability of the system to configure and generate Business Review Meeting (BRM) reports ( as per company requirement).Ability to simulate/ actual on daily/ monthly reports • Margin Monitoring Report product/grade wise• Margin Monitoring Report-Summary • Planned Vs Actual Sale Price comparison

Does the system allow to maintain and provide for ratio analysis such as return on capital employed, debt- equity ratio, current ratio, liquid ratio, debt service coverage ratio, stock turnover, debtors turnover etc.?Can cost centre be grouped together for consolidated group reporting and MIS report?

Can the system generate cost centre reports as per the cost audit format provided by company?Is the system capable of facilitate - - Budget Vs. Actual - Computation of unit cost. - Standard Vs. Actual - Margin Analysis - Variance Analysis - Cost component reporting.

Asset ManagementAbility of the system to support the capitalization of asset based on meeting certain capacity limits Ability to maintain details such as asset description, opening balance, depreciation retired / transfer, revaluation, custodian (owner), closing balance acquisition cost, acquisition date manufacturer and supplier, location, model number, warranty detailsDoes the system support asset class/ asset group functionality?Ability to maintain purchase details like - purchase order number, goods receipt details, invoice numbers and all corresponding datesAbility to integrate with Project management and HR functionsAbility of the system provide the facility to build hierarchies within the asset code, to maintain parent-child relationship.

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Ability of the system generate asset tags to help in the process of physical verification process.Ability of the system to integrate with purchasing application to keep track of capital purchases and goods inwards against assets.Does the system allow to integrate with payable and general ledger applications for all payments for capital purchases?Can the system automate the creation of depreciation schedules and support simulation before final posting?Can the system support depreciation calculation as per the rates adopted for corporate reporting?Does the system support depreciation calculation as per company /organization rates?Does the system support depreciation calculation for tax requirements?Does the system support the facility to combine cumulative depreciation account with asset account to show assets at book value?Does the system provide the flexibility of conversion of revenue and work in progress (WIP) expenditure to capital expenditure including pre-commissioning expenses?Does the system provide for the facility to reverse capitalized expenditures?Does the system allow integration with maintenance application to keep track of work orders against assets and related expenditure?Ability to facilitate inter-location, inter-cost center or inter-company asset issues and transfers.Does the system allow for partial and full retirement of assets ?Does the system allow to maintain asset insurance details.a. State the cost of an asset for insurance calculations?b. Report to warn insurance policies expiry dates or premium due date?c. Details of insurance companies dealt?d. Record details of insuranceDoes the system allow to generate payment schedules for leased, hire purchased, rented assets and insurance payable?Ability to handle lease (both finance and operating lease) and hire purchase accounting & payments?Does the system support the functionality of generation of report on depreciation postings on cost center/ user basis?Does the system allow to maintain details of assets addition/ deletions less/ more than six months?Does the system provide the facility to project, simulate, calculate and post depreciation details?Does the system provide the facility to account for the retrospective change in depreciation rate and method?Does the system provide the facility to automatically write-off an asset below a particular amount?Ability to support drill down facility, from asset and block depreciation schedule to the transaction level.Ability to handle impairment of assets and its accounting treatment.Ability of the system to provide for capital commitment data linked to Purchase Orders. Does the system provide for accounting of fixed assets purchased in foreign currencies?

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Does the system allow full and partial disposal of assets?Does the system allow accounting of profit/ sale of fixed assets as per statutory requirements?Does the system allow to maintain details of purchase order and job order for CWIP?Does the system have the ability to show commitment item, net of advance?Ability to allow to capitalize an asset prior to the punching date.Facility to integrate with radio frequency identification (RFID) and update physical verification status of the asset?Ability to provide for calculation of replacement value.Facility to put reminder for next physical verification due date and to update the date of actual physical verification date.Can there be addition to existing capitalised assets, and if yes, can this be blocked for user specified assets?Can the insurance spares/ mandatory spares purchased along with the main asset tracked separately, but depreciated along with the main asset till the date of their utilization?Can system maintain capital budget at asset group and individual asset levels, and can the system monitor procurement of asset and capital work in process against the budget assigned?Is it possible to calculate depreciation for tax purposes?Is it possible to calculate depreciation for corporate reporting?Can the system calculate foreign exchange fluctuation (both positive and negative) on foreign exchange loans against specific assets.(At year end foreign exchange loans outstanding against specific asset, need to be revaluated as per the closing exchangeCan the fixed assets be controlled by way of allotting Asset Identification Numbers to facilitate identification of individual asset, location, facilitate transfer to other location, stations, to facilitate retirement, disposal and to facilitate periodicCan the system identify asset by location and projects. Also can the system group similar assets together across the projects upto the desired sub group levels?Is there a methodology provided for recording physical inventory and for identifying the deviations from inventory as per Fixed Asset Register?Can fixed assets sent to outside agencies for repair or for other reasons, be tracked in the system?Can the system support integration of project specific loan to asset code, so as to monitor all internal issue of funds from corporate office be monitored against an asset code?Can the system check and stop depreciation on reaching the user defined residual values for assets?Ability of the system to support the complete write-off of certain assets in the first year of acquisition.Can system calculate Accumulated Depreciation to be reversed at the time of sale, scrap and retirement of asset?Can the system monitor the transfer of asset between projects and corporate office?Ability to trace the capital expenditure to the PO, approval and project

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Can the system calculate and post depreciation on a monthly basis or as per user defined calculation period?Can the system calculate depreciation for prior period as per revised depreciation rate?Ability to calculate the year wise differential depreciation related to previous period due to change / revision of depreciation rates retrospectively also to account for such year wise differential depreciation as per user defined logic and accepted accoAbility to record asset related information from invoices relating to capital purchases

HR & Payroll

Description Remarks

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Manpower Planning and RecruitmentAbility of the system to support the manpower planning and scheduling; as integrated with the sales and production planning, forecasting and considering the factors like job specifications, resignations, retirements due, expected promotions, production capacity, transfer etc.In case of an emergency, if an allocated resource is to be moved from one project to the other, the access to change the allocation should be given to the authorized user.Ability of the system enabling adjustment of manpower plan; to incorporate changes in sales and production plan and generate the new manpower requirement plan and vacancies.Ability to scale the employee data base to identify the available and missing skill sets and to compare the manpower requirement over the multiple locations.Ability to generate a report on; - vacancies in the organization.- manpower requisitions and fulfillment- employee planned, availed and pending leaves.

Does the system support the workflow automation of job specification and manpower requisitioning?Does the system support the interfacing the manpower planning with the manpower requisitioning?Is it possible to raise manual requisition over and above the planned and scheduled man power requirements?Does the system support the automatic communication (through email) of the manpower requirement to the selected recruitment agency (and internal staff) with the job specifications and other necessary details?Ability to maintain applicant’s database in the system containing the name of candidate, address, sex, date of birth, job applied for, reservation category and source of reference etc.Does the system support the automatic communication (through email), of the recruitment - to the selected candidate, the referring recruitment agency (and internal staff) with the job details?Ability of the system to automate the generation and communication of offer/regret letters. Ability to maintain applicant’s skill profile about qualification, experience in the system along-with a capability to generate a report on ' skill sets of the applicants’.Ability to maintain the frequency to update the ‘status’ of applicant database e.g.., after every six months the applicant’s who were offered the job and have yet not responded will be closed in the system. The system should support the deletion of the data after the specified time frame.

Ability to filter out candidates which do not meet the job specifications as against a job code.Ability to sort job applications based on skills matching and generating the list of short-listed applicants to be interviewed.(The report generated from the system should be sorted to short list candidates for interview)Ability to maintain ‘interview status of the applicant.The system should provide for interview status and generate reports on- - Pending Interview - Pending for technical interview - Pending for HR interview etc.

Ability to generate call letters for short listed candidates to attend an interview/written test. The call letter format to be sent across to short listed candidates should be maintained in the system.Ability to create employee master (Basic salary, designation, grade, perks details etc.), personal master (like address, qualification, experience, skills etc) records by copying the available data from applicant database?Does the system have adequate control policies to ensure that the confidential employee data can be accessed only by the authorized users?

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Ability to record comment of interviewer's in the system. (The system should provide to record the interviewer's comments on applicant’s database.)

Ability of the system to ensure the completion of the defined process in the hiring, ensuring that all the formalities in the process of hiring are completed.Ability to define the induction program and assign them to the new joiners.Ability of the system to keep track of the completion of the training program.Ability to generate the induction program list containing details like the participants, the induction activities and the conductors. Ability to make and update reference checks.

Ability to maintain terms and conditions of employment, last pay and last employer’s details in the system.(The system should provide for terms and conditions of employment. The details like the last employer’s details, pay structure could also be maintained in the system).Ability to generate MIS reports from the system e.g. • Report on new employees under different grades. • Report on candidates who had accepted the offer letter but did not join. Ability of the system to generate reports on the vacancies generated, the recruitment agencies intimated, vacancy filled through them and the payment made to them.

In case of recruitment through the recruitment agency, does the system support the automated intimation to accounts, for creation of provisions for payments as per the payment terms agreed with the agency?Ability of the system to generate report on the candidates referred by each agency. The candidates hired, transferred, their attrition rate, the payments made to each agency.Ability of the system to generate reports on: - the candidates hired during a specified period. - the progress on the hiring checklist, for each prospective candidate. - cell wise/ department wise employee reports for variations like the grades, skills, date of joining, years of experience etc.

In case of employee transfers ability of the system to generate transfer orders, update employee master and make adjustments to the salary structure, where required.

List of the employees who are to complete their probation period on particular date and the ability of the system to generate confirmation letter.Ability of the system to retain the data pertaining to the ex-employees.Ability to generate offer letters to successful candidates. (The system should provide for the standard ‘offer letter’ format. The offer letter should be generated from the system.) Training & DevelopmentAbility to create online application forms for the training program.Ability of the system to generate training schedule, highlighting of any conflicts and clashes.

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Ability of the system to provide for the following requirements: - Request for online course application forms - Distinction between internal and external training courses - Selection of a course and sending by e-mail/ communication to training coordinator and Manager - Request training coordinator to create course profiles for an individual using on-line course selection and sending for approval. - Provide feedback forms on results of courses benefits etc. - Providing e-learning courses on management and controlling access and results of tests - Repository for all training documentation /templates - Calendar of courses for next 12 months.

Ability to maintain ‘type of training program’ in the systemThe system should provide for type of training program. The training types could be as follows: - External - Internal - On-the-Job TrainingThe system should have ability to provide for work flow approval mechanism such that all applications for training requirement are automatically sent to competent authority for approval.

Ability of the system to generate reports on training plans/schedules/participant/ completion/ pending training.Ability to support online training.The system should have ability to maintain training calendar for the specified period. The system should provide for maintaining the training calendar for the specified period. The training calendar is finalized based on the identified training needs of the employees.

Ability to maintain training needs for the employees in the systemThe system should provide database management where in the training needs analysis of each individual along with the training nomination is maintained and in case any program relevant to individual, name of the individual should be automatically highlighted.

Ability to generate a report on the training needs - employee wise, project wise, cell wise, department wise, maintain and track the training matrix.Ability to map employee nominations for training programs with employees’ competency maintained in the system.The system should provide to maintain competencies for all the employees in the system. The training and development division should be able to make training program nominations based on the competency maintained in the system.

Ability to maintain lists of training program attended by the employees (year wise, discipline wise, project wise and designation wise).Ability to maintain the feedback of training program faculty wise (individually)The system should provide for the maintaining feedback of training programs. The system should maintain training parameters like§ Highly effective§ Effective§ Good§ Poor The feedback given by the attendee should be maintained in the system after the completion of the program. The system should generate a report ‘training faculty-wise' based on the feedback received.

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Ability to measure the effectiveness of training program based on the feedback.Ability to generate list of absentees from the system.In the employees nominated for the training program do not attend the program, the system should provide for recording the reason for being absent. The system should also provide to generate a list of absentee along with the reason thereof. The report could be used to review the exceptions.

Ability to support recording of expenses incurred on training & administration package and expenses budgeted for any training. The system should also be able to generate a report on total investments during a referred period and percentage of total expense towards training.

Ability to provide for maintenance of training agencies database with the area of expertise and the contact numbersDoes the system have the capability to link mandatory training to the employee profile?

Does the system support the maintenance of the knowledge data base and the authorized access to the users to retrieve desired documents and case studies.Ability to generate training records for the employeesAs per the national training policy and company policy each employee should attend at-least 3 days of training program. The system should be able to provide the training program records of employees. Performance Appraisal (HRD)Ability to identify key result area (KRA) for the employees of company(The system should allow maintaining KRA for each employee for specified period.The key result areas are the performance parameters for which employees performance is to be evaluated. Employees should be scored against various skill categories each having a different rating. Total points scored should be used to assess performance.)Ability to create an online request for the evaluation process in the system.(The employees/HR should be able to initiate the performance appraisal process online. The performance appraisal form should flow into approver’s workflow after submission of the same by the employee.)Ability of the system to create and assign KRA and measure the performance against the KRAs.Ability to create a workflow for the approval of appraisal process and the request be forwarded to the competent authority.Ability to maintain a central database with HR for the approved performance appraisal form.

Ability to keep a record of feedback of the employee appraisal in the system.Ability to identify training needs for the employee, based on appraisals database maintained in the system.(The system to provide for training needs linked to performance appraisal. The accepting/ approving authority should be able to list down the training requirements for the employee’s growth and development. The system should be able to pick up the requirement from there and get it aligned with training & development calendar).

Ability to maintain appraisal history in the system.(The system should provide to access old evaluation records of the employees).Ability to link basic pay, salary band with the performance appraisal.(The system should able to link the results of a performance review to basic pay to automatically simulate (and then action) the effects of pay increases based on an employees performance rating and position in the salary band.).

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Ability to capture employee-wise terms and conditions of employment on promotion.

Ability to generate a list of eligible candidates for promotion based on pre-defined criteria.

Ability to update employee wise pay related data based on applicable terms and conditions for all promoted cases.Ability to generate appraisal/re-grading/promotion letters through the system with all the details including new terms and conditions, pay and designation, highlighting any new skill sets acquired.Ability to send information to payroll of all re-grading/promotion and increment cases or any change affecting the payout to the employee.Ability to provide for maintaining the appraisal parameters such as communication, decision making, leadership for employees and the appraisal process is carried out in the system online

 Time ManagementSystem should have ability to record daily attendance of employee on real time basis.(The system should provide for the recording of daily attendance on real time basis. The employee should be able to check his ‘in’ time and ‘out’ time. The system to capture details of the shift, the department, cell, overtimes.)

Ability of the system to capture the leaves availed, the balance and also the categories of leaves availed like 'hospital & dentist appointment', casual etc. Ability to link hours booked by employee on a daily basis to the cost centers.(The system should provide for charging of employee remuneration to the cost of the project for the hours booked by the employee for particular period)Is the time recording system integrated with the payroll system?Ability of the system to generate report on -- the time in and time out of the employee per day/per shift.- the hour based report for the specified periods - shift wise/employee wise/cell wise/department wise.- Overtime and the related cost.

Ability to generate monthly report showing employee wise details such as number of days present in the month, number of days absent from work.(The system should provide to generate report of employees on monthly basis displaying break up of each day. The report should show number of actual working days, number of days worked by employee and number of days absent from duties.)

Ability to generate message when an employee has not marked his/ her attendance for specified period.Ability to inform the payroll for the cases where an employee has not marked attendance for the specified period. Separation (HRM)Ability to generate a separation workflow.The system to generate a report on the employees due to retire on a particular day.

Ability to record different reasons on account of separation.

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Ability to create a work flow for approval/ rejection of employee separation and the request be forwarded to the competent authority for approval/rejection by the system.

Does the system have ability to create a workflow for obtaining, key separation step, from the processes/departments involved. E.g. - Payments/HR - Asset administration/Administration - Information technology/IT - Others process/deptt. concernedAbility to calculate full and final settlement for the employee through system.Ability to automatically set the employee status to inactive after the completion of separation process.Ability to create an online request for separation (incase of voluntary retirement & resignation) online in the system Disciplinary RecordsAbility of the system to keep track of the disciplinary actions taken against the employee and the categorisation of the disciplinary default.Ability to issue disciplinary notice to the employee.In cases where there have been repetitive defaults, ability of the system to automate the escalations.Ability of the system to define the retention time, for retention of the relevant disciplinary data in the system over the desired period of time and the deletion thereafter.

Ability of the system to reports on the instances of disciplinary action - employee wise, the expiry dates of the disciplinary data. Health & SafetyAbility of the system to assist in planning the health & safety survey and recording the survey results.Ability of the system to monitor the health and leave records of the employee assigned to hazardous machines and area.Ability of the system to track injuries, the investigation, processing and settlement.

Ability of the system to generate reports on criteria like - - Survey dates, employees covered/not covered, the survey result. - Employee leaves, department wise/Machine wise/Leave - category wise/ Leave - reason wise - The instances involving accidents, injuries and illness for each employee Other Administrative RequirementsDoes the system support triggering of a workflow for change of employee details on submission of change request?Ability of the system to enable the employee to submit his expense claims online.

Ability of the system to support online applications and requests like application for transfers, leaves.Ability of the system to approve or reject the requests, online. Localization requirementsIndia

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Ability to calculated projected Income tax liability as per the provision of income tax laws for each employeeAbility to automatically deduct and post TDS on employee salary .Ability to include perquisites details (fields to vary based on employee grade, eligibility etc) while calculating Income tax liabilityAbility to Compute perquisites value (for assets lying in quarters occupied by employee, employee car, etc)Compute monthly TDS liability for each employee based on previous tax deductions during the year. (e.g. 1/12th deducted on a monthly basis)Ability to include investment details (both provisional & actual for all employees) while calculating tax liability.Ability to Keep track of investment details not submitted by employeesAbility to issue reminders (for follow-up) for submission of investment proofProvision to hold last salary of the financial year till the submission of proof of declared/ actual investments Ability to compute applicable tax surcharge, tax exemptionsAbility to compute tax dues in case of final settlement of employees

Ability to support generation of Form 16 for all employees as per the requirement of Income tax act.The system should support capturing of requisite details in order to compute Income tax liability.Ability to support computation of PF as per the statutory requirementsDoes the system has ability to record PF details for each employee (record details like employee name/ ID, grade, level, PF number, PF nominees etc)Does the system allows differentiation of employees (e.g. PF not deductible based on eligibility criteria)Supports PF deduction based on employee category, employee grade, salary structure, employee status etcDoes the system has capability to record pre-defined PF rate (both for employee and employer contribution)Support flexible employer/employee contribution to PF (could vary based on grade, employee status etc)Flexibility to compute employer/employee contribution to PF on fixed amount basis or percentage basis.Ability to support automatic generation and posting of PF related transaction in payroll. (with an interface with GL)Supports calculation of interest on PF (based on predefined interest rate). Only for employee reporting purposes, will have no accounting impactAbility to maintain employee PF balance (by contribution type, interest etc) (E.g.: support for preparation of F&F)Ability to generate monthly/quarterly/annual returns and deposit challans for PF (as per Indian statutory requirement)Ability to support ESI computation as per the statutory requirements.Flexibility to choose ESI deduction method (could be percentage based or fixed amount)

Generate or assist in preparing ESI reports & challans as required by applicable statutory laws

Ability to keep track of deductions, balances, withdrawalsAbility to automatically generate and post accounting document to support ESI transactions

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Ability to support preparation of periodic returns and challans as per the statutory requirements.

Ability to support deduction of work contract/Service tax depending upon statutory requirement of a state.Capability to generate periodic returns and challans in relation to WCT/ Service Tax as per the statutory requirements.Capability of system to place notifications to concerned authorities for some statutory requirements like PF/ESI challis filing, PCB, Water CASs, etcSalaries and Payroll

Is the payroll system integrated with time recording, finance and banking functions?Ability to process payroll at periodic intervals.The system should support processing of payments like basic, dearness allowance (DA), HRA and other allowances, perks, employee benefits, ad-hoc payments, arrears, overtime payment etc.Does the system has ability to support payment of advances, loans etc which are linked to grade of the employee, scale pay etc.. Statutory deductions are to be determined with reference to the salary components, grade, category etc. Other deductions may be like percentage deduction, fixed amount deduction, Installment deduction, variable deduction, ad-hoc deduction etc. Ability to calculate DA on different categories like IDA and CDA pattern. Ability to generate arrears based on pay revisionAbility to create a ceiling beyond which monthly deductions cannot be made.Ability to provide for the functionality of maintaining employee status.(All employee records must have an employee status (i.e. terminated, active, inactive, on transfer / under transition/ not yet joined and retired). The Actions should be to record an employee status wherever necessary (e.g.. Hiring sets status to Active). Wherever necessary, )Ability to create work flow to support the processing of expense claims etc for the employees.(The system should provide the flexibility of calculating accrued interest on various loans, advances, different payment modes etc.)(The system should show an ‘error’ message when claims amount exceeds the prescribed limit, if any. The document work flow should be enabled for the application of advances and the approval by the sanctioning authority as per Delegation of Power (DOP) matrix.)Ability to allocate the employee to the cost center and the automation of charging the employee's cost to the related cost center; with the flexibility to change the cost center at the time of payroll run.System should have ability to support tracking of advances and net-of against expense claims submitted.(The system should be able to track advances taken by the employee, expenses claimed against the advances and the amount recoverable/ payable as the case may be.)Ability to calculate salary in a timely and accurate manner based on the business logic defined in the system.(The system should calculate the salary at the end of the each month after taking into consideration the payables and deductions)Flexibility to accommodate pay structure changes.(The system should provide for the changes which may result in payment with retrospective effect and payment of arrears)Ability to create salary slip of employees showing the details of earnings, deductions, total leaves available, leaves availed and the balance leaves.(The data for individual employee cards for Pension and Provident Fund should be available in the system.)Ability to stop salary processing of identified employees as per business needs.

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Ability to maintain pay revision history in a structured format ( The system should also provide for audit trail of changes made to employee master).Can the employees’ family details be maintained in the system? In case of spouse also working with company, can a link be created so that the insurance, transfer, employee benefits, medical and insurance be provided accordingly?Ability to maintain employee relocation package.Ability to capture insurance benefits extended to employees by the organization.

Ability to support leave management for employees.Ability to support calculation of salary arrears when salary revision has taken place with retrospective effect.Ability of the system to support the online application, approval, payout, recovery and accounting of the loan, advance and travel application.Is the payroll and finance function integrated to support the handling of the adjustment/recovery of the loans & advances made to the employees?Can the system generate reports on employee loans and advances on criteria like the nature of loan/advance, date of application, date of approval, the date of repayments, the date of travel, the balance amount? 

Project Management

Description RemarksProject Conceptualisation, Evaluation and CommissioningCan rough cost plan be formulated in the system?Can the feasibility report (FR) stage activities be defined and monitored?Can funds be linked to Project Request, to cater to the fund needs at the feasibility report (FR) stage?Can time, efforts and cost be loaded to the temporary project code?Can “Go” or “No Go” status is set for the project?Can Feasibility Report (FR) be created in the system?Can information from various functions be made available in the system for the preparation of FR?In case of a 'No Go' status the project evaluation costs should be traceable and capable of being settled. The project evaluation results and the learning should be available for future reference.

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Ability of the system to support Amtek specific project management workflow, incorporating, amongst other things- - the conducting of feasibility analysis, - preparing cost estimate, invitation of the quotations, - filling of the capex form, Can contract management plan be maintained in the system?Ability of the system to support the online submission of quotations and the compilation of data for the submission thereof.Ability of the system to assist in quotation management, preparing the rough cost estimate and cost crunchingAbility to generate progress report on multiple projects. Ability to generate report on list of completed, on going projects.Can Memorandum of Understanding (MOU) be managed in the system?Can Project Charter be prepared in the system?Can review and approval process be managed in the system?Can Project Charter be made available to all the stakeholders?Can work flow be designed for funding approval mechanism in the system?Can approvals be defined in the system based on the amount that needs to be sanctioned for carrying out the activities?Does the system have the capability of triggering the creation of projects from sales inquiry or through the sales order?Can collaboration be supported to enable real-time and concurrent working of various departments on the documentation and approval process?Can data regarding schedule, the equipment usage, manpower and other resources be made available and be computed in the system?Can “unit rate” be made available in the system so as to arrive at cost of the project?Ability of the system to support the short term and long term capital budgeting.Ability of the system to support flexible budgeting.Ability of the system to link capital budgeting with the sales planning and the requirement planning.Ability of the system to automate the budget approval process and to ensure, timely prompts in cases of pending approvals and required escalations.Ability of the system to support standard forms and formats for approvals.

Does the system enable the maintenance of multiple budget versions and enable control & validations on latest version number?Does the system allow automatic generation of budget based on - past budget, - past actual, - estimates or - combination of more than one budget?Does the system have the ability for 'Provision to define aggregate budget' for the entire year, spread over various periods?Ability to automate the project commissioning intimation.Does the system support the definition to projects, sub-projects, activities at the initiation of the project and further addition and deletion at a later

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stage?Can the project and related activities be scheduled in the system, clearly indicating the start and finish dates?Ability of the project to define the project time lines iteratively, considering the multiple project activities that may be performed simultaneously/sequentially.Ability of the solution to enable the project resource planning followed by the automatic generation of the schedule and requisitions for resource procurement.Is it possible to copy one project structure to another, with or without the planned figures?Ability of the system to set the project status live only when a 'Go' decision is taken and to generate report on the project status classifying project into live, rejected and under evaluation.The evaluation process should result in identifying new capital expenditure and the other resource required for completion of the project over the project life.The system to support the tracking of the prototype and the sample production through the various phases, giving details on - cycle time, - the cost components, - quality, - quantity and - cost variations during the prototype prodThe system should support the linking of BoMs, other cost components, tools to the prototype production and should enable the material requirement planning for the prototype.Ability of the system to carry over the prototype production specification like the BoM, other cost components, units of measurement etc., to the commercial production.In cases involving further negotiation with the customer based on the prototype production, the system to keep track of the changes resulting from the negotiations.Ability of the system to track the efficiency levels during the prototype production.Can the project be integrated with sales, procurement, production and costing functions?Can the system, based on the production plan, identify - the lean and capacity constraint periods.Does the system support commitment accounting ensuring that all the orders for goods and services for the project, even though not posted in the accounting books, are considered when the projects are monitored against the budgets? Project Planning and Management Ability of the system to monitor the project schedules, like the start dates (planned and actual), completion dates etc.Can dependencies and relationship between various project activities be defined in the system?Can multiple products be linked and managed under same project?

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Is it possible to add new phases/activities to the projects and adjust the time lines manually and automatically. In case of time adjustment, is it possible to adjust the resource requirements, to the adjusted time lines, automatically?Can the critical path of the project be defined and monitored?Ability to define the project milestones, the criteria for milestone achievement and milestone based monitoring/reporting.Ability of the system to create project specific roles and their assignment to the concerned people.How cost centers are allotted to a project and related activities?How management review plan, for the project, be defined in the system in a timely manner?Does the system assist in budget monitoring - phase wise,/stage wise/cost component wise/cell wise and identifying the improvement areas in each phase and cell?Does the system have the facility to define budgets (capital and revenue), for each accounting years and related periods, for each of budget heads?Does the system support - - allocation of expenses on predefined basis? - profitability - product category wise/ variant wise/ location wise/ channel wise? - monitoring of actual against budget - sales and expenses?Ability to system to support budgetary control & delegation of power (DOP).Ability of the system to support, the budget to budget transfers, of budget savings and funds.Ability of the system to assist in keeping track of each of the cost components; costs related to the project should be capable of being traced to the project directly or the allocation be supported by the system. Can weekly, monthly, quarterly, year to date expenses incurred be recorded and compared with the planned costs?The system to assist in identifying and analysing the causes of cost and time overspills.Can status of inventory of material be monitored in the system?Can current cost of the project be made available; including material, manpower and machine costs?System to assist in keeping track of cost recovery during the project progress and post-commissioning.Does the system permit the independent as well as integrated monitoring of the projects and sub-projects?Does the system have the flexibility to import data and export data from other application, like MS project, PRIMAVERA etc?Ability to track the time and cost of each activity of the project and to roll up to various project stages and to the overall project level.Ability to set the standard of performance for each of the activity and to monitor the actual performance against the standard.Ability to book the actual labour time and cost directly to the project, using the project system module or is an interface/integration required with another module/system.Ability of the system to integrate with CAD/PLM solutions and also to enable the import of BoM defined in the external systems like CAD.

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Ability of the system to be interfaced with the customer and vendor systems, ensuring timely and desired information exchange like - - the change in schedules, - placing orders and submitting quotations, - tracking the consumption of suppliAbility of the system to support the mapping of the projects to the cost centers/profit centers and the tracing of the project budgets and actual with respect to each of these?Ability of the system to integrate the resource planning and procurement with the project management function.Ability of the system to support capacity, planning and monitoring, through the different phases of the project.Can the project system be integrated with the sales to ensure billing based on the fulfillment of the dispatch schedule?Does the system enable analysis based on cell targets and achievements and the calculation of various unit rates?Does the system support the automated project budget monitoring and provide prompts on the actual expense reaching a certain percentage of the budgets? Does it also support the automation of, deviation alerts generated and the sanctioning processDoes the system also support the automation of the re-approval process?Can the project success rate be assessed on the analysis of the data, documentation and KPIs?Can deviation alerts be generated from the system? How expenses are settled on a partial/ periodical basis and at the end of the project, so as to arrive at the completion cost of the project?Ability of the system to enable the sensitivity analysis, with respect to key project success factors both financial and non financial.Does the system provide a project status dash board?Does the system enable - the planning, costing and allocation of, the direct and indirect activity?Does the system enable the project specific inventory management?The system to support the quality maintenance initiative through the various stages of the project; the production to meet the quality specifications prescribed for the product through the various activities and stages of the project.The system should be able to revise production schedule to match requirements.Is the system capable of providing access to production status online?Can the system assist in keeping track of each of the cost components; all the costs related to the project should be capable of being traced to the project directly or the allocation be supported by the system?Does the system assist in - Identifying and analysing the causes of cost, capacity and time overspills? - Tracking and accounting of the scraps, defects, wastages and the related cost?In cases of transactions involving foreign currency, the system should take into consideration the transaction value as converted to the local currency and also the foreign currency fluctuations.The system to assist in capacity planning and product concession

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management.Reports on concession management on factors like - instances, dispatches, reasons and the financial implications.System to be able to visualize/review the possibility and incorporate amendment required due to: -Raw material status, -Lead-times, -Availability of bought out components, if any, -Any other Production constraints.Does the system have the capability of production analysis, capacity & target monitoring, operating expense management, production cycle tracking?Does the system have the capability to display the stage at which the material is being processed, the value add at each of the stages identified in the production process?How a report is circulated for alerting/updating the senior management?How a project closure report is prepared in the system including the complete project information? Engineering & Design Development/Change ManagementIs the project system collaborated with designing & engineering?Does the system have the capability to plan and develop new product?Does the system support the classification of the nature of the engineering & design, development and change?Can the system enable the identification of the reason of the engineering change?Can the system generate report on the basis of the nature of development and change?Is the engineering and development integrated with procurement?Can the engineering change be linked to the various stages of the project?Ability of the development and the changes to be linked to the product, project and the customer(s).Does the system support the maintenance of templates for defining and retaining the product structure; and be used as reference for new product development?Is the system capable of searching and identifying the parts and components, based of certain specification/terms/description?For any product, ability of the system to map the product developed and its sub-component to the customer product and to the input materials ordered for the production of the product.?Ability to the system to support the mark up (red lining) and document correction.Does the system have the capability to automate the engineering change notifications, approvals and change distribution?Does the system support the creation of the engineering change documentation?Can a reports be drawn on the engineering changes, through the product life cycle?Is the ECM collaborated with the definitions of BoM?Does the system facilitate the evaluation of impact of the ECM on - production planning, procurement planning and the project cost?

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Does the system have the capability to identify the interdependent changes required in cases involving engineering changes?Does the system enable ECM process; functionality to capture masters such as work center, routing, BOM, Release Note number, control Plan, cost of changes, reason of the change, the effective date of the change and the cost recoverable from the customer?Does the system provide: - reports on the tooling required for each sales order? - tooling procurement schedule and the progress report?Does the system provide reports on the engineering changes during the duration of the project; giving the instances of change, the content of change, the related project stage and activity, the cost implication?

How are all the documentation related to fund approval process managed in the system?Ability to handle all data and document, throughout entire project lifecycle management, prepared during initiation phase and as updated till date be made available for preparation of administrative reportAbility for data archival for future references?Integration of project system with the document management system, to keep track of the document and the flow there-of during the project execution process.Is it possible to have a version control management in the DMS?Ability of the system to manage various documents related to the various stages of the project lifecycle.Ability of the system to maintain the history of the document through the various versions and keep track of the changes to the document through the various versions, ensuring that the latest version of document containing the latest designing and toolingAbility of the system to ensure that all through the duration of the project there is proper tracking of the related documents (tooling, designing etc). The documents should be capable of being linked to the particular activity in the project/sub-project Does the offered document management solution support the various document formats?Does the offered document management solution support the search function on key words and phrases?Does the system support electronic signatures, authorisations and access controls?Does the system support the communication with the customer; sharing with them, the drawings, designs, changes and the other information?

Ability of the system to maintain document security and authorised access? ReportsHow cost analysis information is made available in the system to facilitate the preparation of feasibility report?How project cost planning reports are generated in the system?How various cost elements are monitored in the system?How reports are generated in the system for cost, progress, commitments, material consumption on the project?

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Does the system support generation of report on budget overruns for each budget head location/ unit wise?The system to provide reports on each of the following:Pending approval reportsThe quotation filed for the projectsThe financial figures estimated for projectThe key performance figures estimatedBudget Vs. Actual (for the desired time frames)

The commitments project wise/ activity wise.The progress reports and Gantt charts.Project expense, giving the expenses incurred on each of the cost components (pre and post-commissioning). Reports on project schedule, the equipment usage, manpower and progress report of all ongoing projectsDetails of all investments made by company in different projects i.e. plant & machinery, building, land, vehicles , purchase orders etc.Inventory reports w.r.t stores, on floor, process stock, etc clearly showing budget Vs actual consumption, variation, Ability to draw reports, when required, on project costs for the desired period and for the desired cost components. Ability of the system to provide KPI report covering - the timelines, costs, manpower to monitor the project, with drill-down capabilities.How a report is generated containing the information such as brief description of the project, location, estimated cost, broad features, high level plan and related documents?Ability to generate project report on various parameters like the customer, product, cell, component, period etc. Ability to generate reports on closed projects

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Inventory Management

Description RemarksEnterprise StructureAbility to define organization elements such as manufacturing plant, distribution centers, shipping points etcAbility to define hierarchical structure for the inventory management related organization sub-elements such as 1. Storage locations within the office/ plant2. Bay or Rack within the storage location3. Storage bins

Ability to classify organization elements into physical and logical elements

Ability to define whether inventory is valuated or non-valuated for the material based on the type of the material and the organization elementAbility to define various categories or status of the material stocks such as1. Available 2. Rejected 3. On hold 4. Quarantine  Material MasterAbility to classify materials as per the business requirement such as raw materials, spares, tools, finished goods etcAbility to define material coding logic for each classification of materials as per the business requirementsAbility to maintain Global data (i.e. data common across companies & locations) in the material masterAbility to maintain Organization element specific data (such as location/ plant specific data) in the material masterAbility to maintain Organization sub element specific data (such as warehouse specific data) in the material masterAbility to capture critical material relevant information such as drawing #, material specification, key characteristics, health hazardous etc.Ability to group materials as per the business requirement such as forgings, assemblies, castings, fasteners etcAbility to define / configure hierarchical approval process for material master creation / approval involving various departments such as engineering & design, purchase, quality assurance, finance etc.

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Ability to capture status at every stage of material master creation process with reasons for acceptance / rejections. Also, ability to attach supporting documents / reports at every stageAbility to attach design documents / material specification document along with the master.Ability to classify materials into 'A', 'B', 'C' categoriesAbility to define function wise master details such as finance, costing, planning, purchasing, production, sales, quality, inventory, maintenance etc.Ability to define ownership status of the material i.e. owned by the company or by the external party such as customer, supplier, service providerAbility to assign standard packaging materials to finished goods such as pallets, boxes, bins etc. On line reporting requirementsOn line status of inventory with ABC AnalysisRe-order level monitoring, "Min-Max", EOQ, Safety Stock AnalysisAbility to monitor various stock status (WIP/ stores/transit/sub-contractor)Tracking of transaction history (material wise / location wise)Inventory details in Multiple unit of measurements (UOM) if applicableInventory details 'batch wise' or 'lot number wise' or 'serial number wise' if material is managed in Batches or lots or serial number.Ability to provide following reports1. No of day's stock2. Stock movement report3. Daily receipt report with quantity and value details.

Ability to define period for slow moving & non moving inventory for reporting and analysisDaily receipt details material wise, supplier wise with details of over delivery and under deliveryAbility to monitor materials under warranty/guarantee period Inventory Management - GeneralIntegration capabilities with the Finance, Costing, Purchase, Production, Sales, Maintenance, Projects, Quality management functions

Interface capabilities with the technologies such as bar code, RFID, handheld devices etc.Ability to support vendor managed inventoryAbility to support goods movement using FIFO, LIFO, FEFO methodsAbility to support batch management and serial number managementAbility to monitor expiry date of shelf life managed materialsAbility to manage special stocks such as 1. Customer specific stock2. Sub contract stock3. Project specific stock

Ability to support supplier collaboration through EDI, PortalAbility to manage & monitor third party material inventory movements. For example: The inventory management of pallets/bins provided by the external service provider.

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System should provide the flexibility to reverse the goods movement documents. In case the user reverses the goods movement document, for any reason, system should1. Automatically reverse entries in the respective integrated areas2 Identify goods movement documents that are reversed

Ability to perform adjustments at line item level in the goods movement document during reversals with appropriate controls 

Goods ReceiptThe system should automatically generate supplier wise and material wise daily shipping schedule based on 1. Existing stock2. Requirement from the production plan

Ability to transfer daily shipping schedule to the supplier through EDI, e-mail etc.

Ability to receive online shipping information details from the supplier through EDI, e-mail etc.Ability to support gate entry & exit monitoring process for the material & vehicle movementsAbility to link the goods receipt document with the gate entry document reference #Ability to create GR with reference to PO documentAbility to alert relevant users on receipt of goods such as purchasing, production & maintenanceAbility to capture following key details in the GR document1. Supplier delivery note & date2. Vehicle details3. Material 4. Quantity as per supplier delivery note5. Quantity as per physical count of stores-in-charge6. Returnable material (for e.g. supplier pallets, containers, cylinders etc.)7. Receipt condition (i.e. rusted, damaged, OK)Ability of facilitate Partial Goods ReceiptAbility to define & control goods receipts against purchase order as per the control policies (e.g.: under receipt tolerance, over receipt tolerance etc)

Ability to block GR process in case the received quantity exceeds PO quantity tolerance limitsAbility to release the GR processing block by the authorized user. Report of number of excess receipt approvals by the authorized userAbility to facilitate Goods Receipt of "Free of Cost" Items/SamplesAbility to facilitate Goods Receipt of 'customer returns'Ability to facilitate Goods Receipt of sub-contracted materialAbility to receive the processed ‘Job work’ materials i.e. material after completion of sub-contracting work from the vendorAbility to receive Un-processed ‘Job work’ materials i.e. input materials sent for ‘job work’ but returned back without processing or incomplete processing

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Ability to receive recovered materials such as spent items, by-product generated during ‘job work’Ability to facilitate Goods Receipt of 'inter plant' transfer materialsAbility to automatically transfer received material into defined storage location

Ability to carry out automatic account assignment (if applicable) for material received such as1. Vendor owned2. Customer owned3. Project specific4. Cost center specific

Ability to automatically assign stock status such as 'Quality Inspection Stock' if the incoming material is subjected to quality inspectionAbility to automatically assign stock status such as 'Available stock' if the incoming material is from approved supplier or if it is not subjected to quality inspection

Ability to automatically assign relevant stock status based on the decision code of the authorized user (e.g. quality department) such as 1. Rejected (if QC department takes decision of rejection)2. On hold (if stock is to be reworked or re-processed)3. Available (if QC department accepts the stock)4. Quarantine (if stock is to be scrapped or is to be disposed off)

Ability to define receipt conditions such as 'Rusted', 'OK', 'partially damaged', 'fully damaged', 'incorrect packing' etc. and assign the same during the goods receipt process Goods IssueAbility to perform Goods Issue with reference to the following documents and posting of material consumption costs against the same1. Manufacturing order2. Project or WBS Element3. Cost center

Ability to perform following types of Goods Issue transactions 1. Purchase order (for returning materials to vendor)2. Sub contract PO (To transfer material from company’s storage location to vendor location)3 Scrapping (material scrap posting)4. Sale order (for sales deliveries)5. Sales delivery document (for transfer of material from manufacturing plant to temporary location in case of exports/self billing customers/hybrid billing customers)

Ability to set various status to the material stock in case of material transfer across the storage location or project locationAbility to support intra-location or intra-plant transfer of materials.Ability to generate material transfer request note based on the daily production plan and existing stock in the production lineAbility to transfer materials from stores to production line with reference to material transfer request noteAbility to return materials from the shop floor to the stores in case of excess material or scrap materialsAbility to maintain standard formats for returnable gate pass for materials that are to be sent outside on returnable basis

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Ability to define online approval process for the returnable gate pass creation

Ability to monitor open gate pass documents i.e. gate pass documents for which materials have not returned Physical Inventory ProcessAbility to support cycle counting, perpetual inventory, periodic inventory & sampling inventory processes for Physical Inventory (PI)Ability to identify materials for which physical inventory (PI) process is to be carried out.Ability to block materials & storage locations for transaction postings that are identified for PI processAbility to generate PI counting sheet and capturing of physical inventory count

Ability to calculate PI differences automatically based on quantity as well as valueAbility to define hierarchical approval process for posting PI differencesAbility to automatically post PI differences to relevant GL accountsAbility to define reason codes for PI differencesAbility to report reason code wise PI differences postedAbility to report physical inventory adjustment details material wise / location wise with details of volume and value.Ability to report list of materials for which PI process is pendingAbility to report alerts in case PI process is delayed beyond defined tolerance period or inventory level

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Contracts & Purchase

Description RemarksEnterprise Structure (Purchasing)Ability to define Centralized or decentralized purchasing centers.Ability to define buyer codes for purchasing of materialsAbility to assign materials to the buyer to enable procurement of material only through the specified buyer codeAbility to define relationship between purchasing centers with the company (e.g. UK Purchasing centers with UK company codes and India related purchasing centers with India company codes)Ability to generate purchasing history report based on the purchasing centers / buyer codes / company codes etc. Vendor masterAbility to capture name, address, bank details and statutory requirements such as VATAbility to capture vendor information such as current and potential manufacturing capacity, credit worthiness, market reputation, financial background, strategic partnership global playersIntegration of Vendor master with the AP, GL, Purchasing, logistic, production, maintenance functionsAbility to define / configure hierarchical approval process for vendor registration / approval involving various departments such as purchase, quality assurance, finance, projects etc.Ability to capture status (i.e. accepted / rejected) at every stage of vendor registration / approval process with reasons for acceptance / rejections. Also, ability to attach supporting documents / reports at every stageAbility to define a vendor as approved vendor / empanelled list vendor / customer nominated vendor / dedicated vendor for a particular material. Ability to define hierarchical approval process for registering a vendor as dedicated vendor / strategic vendor / sole source vendor. Also, ability to attach supporting documents / reports at every stageAbility to codify Vendors by a unique coding system. System should provide flexibility to the user to define coding logic.Ability to capture the source of identification of vendor such as yellow pages, newspaper, internet. Customer reference etc.Ability to filter Vendors based on criteria such as product code / product category / Region etc.Ability to view vendor comparison reports (rates within peer groups, vendor history, past performance)Ability to define the criteria for vendor classification and ability to classify vendors based on the defined criteria such as domestic, imported etc.

Ability to capture vendor related to the various agreements that the company has with the supplier for the procurement of the material such as "Supplier agreement", "Quality Agreement", "Master Confidentiality Agreement"

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Ability to monitor expiry date of various agreements and warn / alert user in case purchase orders are being raised against a vendor with whom the agreement has expired.Ability to assign list of materials / services that can be procured from the vendorAbility to assign applicable prices, taxes and corresponding tax rates in the vendor master (or any other masters) based on the vendor and material/service combination

Ability to maintain list of documentation requirements for procurement of materials or services (e.g. list of import documentation / bill of lading documentation requirements while procuring material from overseas vendor) Vendor EvaluationAbility to define quantative parameters and weightage for parameters for vendor evaluation like: conformity to delivery schedules, compliance to quality standards, instances of short supplies, Pricing.Ability to define qualitative parameters and weightage for parameters for vendor evaluation like: Quality certifications such as ISO 9001, TS 16949, Existing clientele, Machining Capability, Ability to supply within short notice, Billing and company policy related errors, past performanceAbility to generate ratings or evaluation matrix to the vendors as per the historical dataAbility to block / unblock a vendor for further processing of any transaction. Also, ability to capture reasons for blocking / unblocking of vendor Purchase Requisition (PR) or Material Requisition Form(MRF)

Ability to segregate PRs based on the category of request such as production related material, service, asset, spares & consumables etc.Ability to create PR's automatically based on material Re-order levels, Lead times associated and current inventory.Ability to optimize the material requirements during MRP calculation for the materials that are common across the locations/sites/plantsAbility to create ad-hoc PR's in exception situations and approval procedure for the sameAbility to define hierarchical approval process for PR approval based on user parameters such as departments / type of materials / Value etc. Ability to view the PR status/ Pending PRsAbility to restrict/warn users on Budgetary controls/ projects costs during creation of Purchase requisitions and/or during approval of purchase requisition

Monthly / weekly/ Daily material shortage list for various location / site Ability to prioritize PR's based on material requirements (urgency)

Ability to automatically covert PR into schedule lines for the materials that are procured through contracts or blanket Purchase orders RFQAbility to create an RFQ (request for quotation) with reference to the PRAbility to award an RFQ (request for quotation) to multiple Vendors

Possibility of copying all or part of global Vendors to a request for quotationAbility to capture vendor quotation details for materials against the RFQ

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Ability to automatically generate cost comparison statements highlighting: Prices (including break up of taxes), Lead times of delivery, Credit Terms, Other terms and conditions.Ability to split RFQ material by cost, by delivery, by technical, by manufacturer to different PO'sAbility to electronically send RFQ to third party web trading portal services and get the best quotation Contracts or Blanket PO- Annual / Monthly / Quarterly (with reference to the above mentioned quotations, PRs)Ability to configure the workflow for review and approval of the type of Contracts to be followed.Ability to capture information on whether the vendor has signed the various agreements such as 'Supplier declaration form', 'Master confidentiality agreement' and 'Master supplier agreement' Ability to warn / prevent the user while releasing the contract in case the vendor has not signed the various agreements such as 'Supplier declaration form', 'Master confidentiality agreement' and 'Master supplier agreement' Ability to capture the following details in the contract: contract validity dates, location of Delivery, Material code with description and quantity, agreed upon rates including breakup of taxes, payment terms, other terms and conditions, VAT.

Ability to track the history of previous Contracts such as Type of Contract (Qty/ Value), number of Contracts issued, Validity Period etc.Ability to maintain versions and reason codes for tracking modification.Ability to maintain the standard templates for the creation of Contracts or Letter of Award and Letter of Intent, the 'Supplier declaration form', 'Master confidentiality agreement' and 'Master supplier agreement'Ability to number a Contract document automatically.Ability to populate the Contract details from the information maintained in purchase requisition, vendor master.Ability to support contract amendments during execution based on change requests submitted by the contractors and evaluation of the same by the respective committees.Ability to define and configure the work flow for approval of amendments to the contract terms.Ability to generate the changed Contract once the amendments are made.Ability to document each external/ internal correspondence against a contract for issue handling and progress review.Ability to maintain the version control for Contracts in case of amendments to the Contracts.Ability to circulate the amended Contract with version number be to all the relevant users in case of amendments.Ability to update the reason code while amending the Contract.Ability to map the payment terms to the deliverables in the Contract.Ability to generate the cost estimates of the Contract based on the cost details maintained for the individual items and activities as mentioned in the PR.Ability to capture annual contracts with quantity discounts but no predetermined rates Ability to capture annual contracts with rates/ quantity discount revised periodicallyAbility to capture annual contracts with a fixed percentage discount on list price at any point of time during the year

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Ability to capture contract expiry datesAbility to renew the contractsAbility to provide purchasing price change history with reason codes

In case of customer nominated supplier, system should be able to link supplier contract with the customer contract so that any supplier price escalation can be transferred to the customer as per the agreement with the customer Purchase Order (PO)Creation of PO with reference to Contracts/ PRs.Ability to segregate PO based on the category of procurement such as production related material, projects, service, asset, spares & consumables etc.Purchase order and amendments (Ability to add to a existing PO-new items, change quantities and pricing info)Ability to define / configure hierarchical approval process for PO approval based on user parameters such as departments / type of materials / Value etc. Ability to capture status (i.e. accepted / rejected) at every stage of PO approval process with reasons for acceptance / rejections. Also, ability to attach supporting documents / reports at every stageAbility to capture the following details in the PO: Date and location of Delivery, PR number, Material code with description and quantity, agreed upon rate including breakup of taxes, payment terms, other terms and conditions, VAT.Ability to automatically populate the prices, taxes, tax rates, terms & condition etc. based on the information stored in the mastersAbility to automatically generate purchasing schedules based on the material requirement calculations carried out by the systemPurchase order auto transmission over email as an optionFacility for centralized and decentralized purchasingAbility to create PO's with different number series based on purchase type such as location / material type / department etc.Ability to print POsAbility to automatically identify the supplier specific terms and conditions and print them during PO print out.Ability to automatically identify import documentation requirements during purchase order processing and alerting the user to ensure compliance of import documentation.Tolerance for excess and short supply. Reporting on excess / deficit deliveries for a POAbility to create a PO tracking sheet which provides the following information: 1. Service level agreement (SLA) adherence; 2. Total PO Turnaround time (TAT) i.e. the time fromraising requisition till receipt of material; 3. Delivery schedule adherence; 4. Goods receipt notes raised against a PO with open PO quantity details

Ability to capture Procurement patterns in a year: i.e. Collect data on material procured during the year, along with vendor details and price.Ability to capture entire asset procurement cycle: asset scheduler, Quotations, PR's, PO's, Asset receipt, deployment, Transferring etcAbility to capture and monitor Cash purchase processAbility to classify procurement of services such as security, consultancy, transportation, travel, courier etc with the following key details: Ability to capture key information in the service purchase orders such as:

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1. Service category (security, consultancy, transportation etc.)2. Service commencement & completion dates3. Evaluation arrangements4. Support and supervision arrangement5. Taxation 6. Financial Arrangement – Payment methods, penalty clauses and timing.Ability to track the purchase order or schedules progress into the following categories1. Order or schedules acknowledged by the vendor2. Material dispatched by the vendor3. Material cleared at customs (in case of imports)4. Material received at the plant/site

Ability to enable vendor acknowledging the PO receipt or schedules through EDI / Internet Portal etc and automatic updation of PO status in the ERP system

Ability to provide dispatch schedule requirement to vendor through EDI / Internet Portal etcAbility to enable material dispatch confirmation by the vendor through EDI / Internet Portal etc and automatic updation of PO status in the ERP system

Ability to create sub-contract purchase orders (i.e. ability to send material(s) to vendor and receive the machined / assembled goods from the vendor)

Ability to interface with the Automatic Tool Management System(ATMS) for online monitoring of tools stock and re-order point planning

Reporting Analysis

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Description RemarksAnalysis and reportingCompare and perform variance calculation such as: Planning variance, manufacturing Variance , settlement VarianceReport cost (estimated / planned / actual) for each item of bill of materials by cost element or by process plan – cost elementFacility to derive item wise standard costsFlexible analyses and reporting tool to configure customized cost sheets by cost center / units / product contributionFacility to list – accounting years, accounting periods, cost centers / cost units, cost element, cost center / unit structure and cost element structureSupport budgets – budgets listing (parameters, cost center / unit, cost center / unit cost element, product, product cost budget and flexible budget)Facility to control lists: budget; actualsMaintain allocation journalFacility to perform analysis: by cost unit and item contributionBreak even point sensitivity analysisCost volume profit (CVP) analysis (graphical representation)Cost sheet by cost center / unitBatch costing with variance statementsProvide for WIP reportingProduct cost sheetFacility to list mapping between: Cost center / unit and element; Cost element and account numberFacility to perform flexible budgeting – calculation and reportingProvide variance analysis reporting (cost center variance, order variance)Enable to report transactions not incorporated into management accounting and controllingProfit centre business division wise P&L and balance sheetActivity based costing

India Localisation

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Description RemarksSales Tax/ VAT/CSTInsurance Of Goods and AssetsTax deducted at sourceExport/ Import, Advance LicenseService tax calculationIncome taxOther applicable taxesExcise dutyFBTE-TDSService Tax Set-offCENVAT Set off

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