Enterprise Search with Enterprise Search with SharePoint Portal SharePoint Portal

ServerServerLevel: 300Level: 300

Collaboration and Business Collaboration and Business ProductivityProductivity

Enterprise Search with Enterprise Search with SharePoint Portal ServerSharePoint Portal Server

Uri BarashUri BarashSharePoint AlertsSharePoint Alerts

Microsoft Haifa R&D CenterMicrosoft Haifa R&D Centerurib@microsoft.comurib@microsoft.com

Session OutlineSession Outline

The ChallengeThe Challenge

V2 AdvancesV2 Advances

ThemesThemes

Using and Extending Search and Using and Extending Search and AlertsAlerts

Search . . . It’s not just documents Search . . . It’s not just documents anymore: anymore: Portals, team sites, file shares, . . . Portals, team sites, file shares, . . . Inside collaborative applications Inside collaborative applications People and teams People and teams Many portals: where do I look? Many portals: where do I look?

Sparse metadata Sparse metadata Secure accessSecure accessScaleScale

The ChallengeThe Challenge

Laying Groundwork in V1Laying Groundwork in V1

Microsoft’s flagship application for Microsoft’s flagship application for enterprise search enterprise search Securely aggregates data from multiple Securely aggregates data from multiple sources sources Probabilistic relevance ranking Probabilistic relevance ranking Alerts notify you of new relevant Alerts notify you of new relevant information information Automatic categorization Automatic categorization Adaptive crawling keeps search current Adaptive crawling keeps search current Best bet taggingBest bet tagging

V2 Search AdvancesV2 Search Advances

SharePoint Portal Server V2 provides SharePoint Portal Server V2 provides scalable search that discovers and scalable search that discovers and organizes knowledge across the organizes knowledge across the enterprise enterprise Identifies people, teams and categoriesIdentifies people, teams and categoriesOrganizes and browses web sitesOrganizes and browses web sitesEnhanced, fast, easy to use search UIEnhanced, fast, easy to use search UIWindows SharePoint Services Windows SharePoint Services integration integration Improved query performance and Improved query performance and scalability scalability Extends support for secure contentExtends support for secure content

V2 Alerts AdvancesV2 Alerts AdvancesSharePoint Portal Server V2 provides SharePoint Portal Server V2 provides scalable alerting system that discovers scalable alerting system that discovers information you care aboutinformation you care aboutNew alert types:New alert types: People, WSS Objects, Sites DirectoryPeople, WSS Objects, Sites Directory

Enhanced UIEnhanced UI Edit alertEdit alert Rich notification email Rich notification email Property change analysisProperty change analysis More options and full text filters on most kind of More options and full text filters on most kind of

alertsalerts

Improved scalability and reliabilityImproved scalability and reliabilityManage alerts via OutlookManage alerts via Outlook

V2 ThemesV2 ThemesEnterprise Scale and AbilitiesEnterprise Scale and Abilities Scale to large deployments Scale to large deployments Shared portal services Shared portal services

SharePoint FamilySharePoint FamilyConnecting to informationConnecting to information Relevant, rich results Relevant, rich results

Fast, easy-to-use UI Fast, easy-to-use UI Rich alert result notificationsRich alert result notifications Reusable search and alerts web partsReusable search and alerts web parts

Organization of information Organization of information Site Registry Site Registry Best betsBest bets Metadata management Metadata management

Personal Experience and PeoplePersonal Experience and People Search for peopleSearch for people Alerts on peopleAlerts on people

Connecting to ApplicationsConnecting to Applications Extend to gather application dataExtend to gather application data Search across entire enterprise dataSearch across entire enterprise data Alerts for application conceptsAlerts for application concepts

EnterpriseEnterprise Capabilities Capabilities

Performance and scalability goalsPerformance and scalability goals 95% of queries in less than 2 seconds 95% of queries in less than 2 seconds Indexing to 20 million documents Indexing to 20 million documents Fast loading of large thesaurus files Fast loading of large thesaurus files

Availability and room for growth Availability and room for growth Propagation to multiple search servers Propagation to multiple search servers Load balancing from web front-ends Load balancing from web front-ends

Indexing of HTTPS and local group Indexing of HTTPS and local group ACLs ACLs IIS logging of portal query keywordsIIS logging of portal query keywords

Search ArchitectureSearch Architecture

IndexingIndexing IndexingIndexing

SearchSearch SearchSearch

WebWeb WebWeb

Portal Portal ContentContent SalesSales ProductsProducts

1. Multiple indexing 1. Multiple indexing servers support up to servers support up to 4 content indexes4 content indexes

11

2. Each index 2. Each index propagates to all propagates to all search serverssearch servers

22

3. Search requests 3. Search requests are balanced across are balanced across search serverssearch servers

QueryQuery 33

SalesSales ProductsProductsPortal Portal ContentContent SalesSales ProductsProductsPortal Portal

ContentContent

Services Services DBDB

Information GatheringInformation Gathering

Variety of storage locationsVariety of storage locations

Variety of formatsVariety of formats

Full text processingFull text processing

Rich AdministrationRich Administration CatalogsCatalogs Content SourcesContent Sources SchedulesSchedules Schema and metadataSchema and metadata

Gathering ArchitectureGathering Architecture

Gatherer

Gatherer

Protocol Handler

(Store Support)

ContentFilter

(Format Support)

Daemon

WordBreaker

(Language Support)Aut

o

Categ

oriza

tion

Engin

e

Prope

rty S

chem

a

Handl

er

Alerts

Eva

luat

or

Full T

ext

Inde

xer

Gat

herin

g Plu

g In

Notification Schedule

Alerts ArchitectureAlerts Architecture

Alerts Evaluator

Notification Queue

NotificationType

DeliveryChannel

Notification Data

TransformOther

Gathering PerformanceGathering Performance

Scale indexing to large enterprise corpus Scale indexing to large enterprise corpus 5M (v1) to 20M (v2) documents 5M (v1) to 20M (v2) documents Double indexing rate (docs/second) Double indexing rate (docs/second)

Propagation administration Propagation administration Monitors multiple indexing and search servers Monitors multiple indexing and search servers On-demand propagation On-demand propagation

Support for incremental and adaptive Support for incremental and adaptive crawling of team sitescrawling of team sitesAlerts EvaluationAlerts Evaluation Remove secure content performance hitRemove secure content performance hit Scalable result storageScalable result storage

Portal Shared ServicesPortal Shared Services

Search and alerts Search and alerts Central portal gathers and indexes content Central portal gathers and indexes content Best bets managed centrally Best bets managed centrally Central and satellite site registries indexed Central and satellite site registries indexed Automatic indexing of provisioned sites Automatic indexing of provisioned sites Central alerts evaluationCentral alerts evaluation

PeoplePeople User profiles User profiles User profiles importsUser profiles imports Single personal page across the enterprise Single personal page across the enterprise Single place to manage alerts Single place to manage alerts

Enhanced Search ResultsEnhanced Search Results

Investment in search results usability Investment in search results usability Search results are fast, simple and Search results are fast, simple and

powerful powerful

More than documents More than documents People, Teams, Sites and Topics People, Teams, Sites and Topics Reconciles people names and aliases Reconciles people names and aliases Pivot or link to document info, people, Pivot or link to document info, people,

topic pages and team sites topic pages and team sites

Easy to sort by site, topic, author, date Easy to sort by site, topic, author, date Collapse by site to see broad resultsCollapse by site to see broad results

Keyword Best BetsKeyword Best Bets

Humans make search better Humans make search better Keyword and topic best bets Keyword and topic best bets

emphasize key results emphasize key results Site administrators manage keyword Site administrators manage keyword

hierarchy hierarchy New keyword view lists all best bets New keyword view lists all best bets Portal users can suggest best bets Portal users can suggest best bets

IIS logging of query keywords IIS logging of query keywords allows tracking of frequent queriesallows tracking of frequent queries

Personal SearchPersonal Search

Interactive portal search Interactive portal search ““Alert me” when result changes Alert me” when result changes Save searchesSave searches Suggest as best bet Suggest as best bet Sticky preferences Sticky preferences

Advanced, targeted search Advanced, targeted search Search over entire portal or selected Search over entire portal or selected

scopes scopes Finer group, sort control Finer group, sort control Boolean constraintsBoolean constraints

DemoDemo

Aggregating InformationAggregating InformationBrowse Receive

Structured

Unstructured

My Page

Search Search Alerts

User Profile Alerts

Document Approval Notification

Search My Site

Portal Areas

Organizing InformationOrganizing Information

Sites Registry organizes and indexes sites across Sites Registry organizes and indexes sites across the enterprise the enterprise Sites Registry provides an organized view of key portals, Sites Registry provides an organized view of key portals,

team sites and web sites in the enterprise team sites and web sites in the enterprise Portal users can browse and explore enterprise sites Portal users can browse and explore enterprise sites

Site registry promotion for indexing Site registry promotion for indexing Request / approval process for indexing new sites Request / approval process for indexing new sites

Metadata discovery and management allows Metadata discovery and management allows administrators to: administrators to: View discovered metadata View discovered metadata Drill to examples of indexed content Drill to examples of indexed content Enable/disable indexing/retrieval Enable/disable indexing/retrieval Map custom metadata to search resultsMap custom metadata to search results Defines what is a significant change for an objectDefines what is a significant change for an object Define what metadata changes are reportableDefine what metadata changes are reportable

DemoDemo

SharePoint IntegrationSharePoint Integration

Automatic indexing of team sites Automatic indexing of team sites Intelligent detection of team and Intelligent detection of team and portal sites portal sites Efficient indexing of team sites Efficient indexing of team sites Incremental, secure, fast Incremental, secure, fast

Alerts for lists or list items Alerts for lists or list items Team sites can share portal Team sites can share portal search search Thumbnails for image librariesThumbnails for image libraries

Portal and Team Site Portal and Team Site SearchSearch

Windows SharePoint ServicesWindows SharePoint Services inherent text search capabilities inherent text search capabilities SQL Server Full Text Search SQL Server Full Text Search Site specific Site specific Optional promotion of queries to the Optional promotion of queries to the

portal when affiliated with one portal when affiliated with one

The Portal as an aggregatorThe Portal as an aggregator Richer UI Richer UI Multi-site / Scoping Multi-site / Scoping Share ServicesShare Services

Extending SearchExtending Search.NET Search API.NET Search API Query providerQuery provider Admin API Admin API Search web service for remote applications Search web service for remote applications

Search web parts Search web parts Customizable using Visual Studio.NET Customizable using Visual Studio.NET Search results web part is used across many SPS V2 Search results web part is used across many SPS V2

portal features portal features

Protocol HandlerProtocol HandlerContent Filter Content Filter IFilterIFilter

Language Support Language Support IWordBreakerIWordBreaker IStemmerIStemmer Noise WordsNoise Words

Extending AlertsExtending Alerts

.NET Alerts API.NET Alerts API

New Alert TypesNew Alert Types

More/Other Information in More/Other Information in Notification MessagesNotification Messages

More Delivery Options More Delivery Options

DemoDemo

Related SessionsRelated SessionsConnecting LOB systems to Connecting LOB systems to SharePoint Portal ServerSharePoint Portal Server30/4, 8:00-9:1530/4, 8:00-9:15

Please fill the evaluation formPlease fill the evaluation form

שם המרצה הראשון

שם המרצה שם המרצה השניהשלישי

Questions?Questions?

SummarySummarySharePoint Portal Server V2 SharePoint Portal Server V2 significantly boosts performance and significantly boosts performance and scalability for enterprise search and scalability for enterprise search and alert solutions alert solutions

Richness of search and alert resultsRichness of search and alert results

Improved manageability Improved manageability

Custom search solutions using .NET Custom search solutions using .NET web servicesweb services

Extensible information gatheringExtensible information gathering

Extensible alerting systemExtensible alerting system

This document is for informational purposes only.This document is for informational purposes only.

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