End of Year (EOY) Reporting

End of Year (EOY) Reporting

Course Completion/CTE, Program Participation, Discipline, and Waivers

End of Year Training v1.4, May 4, 2012

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS


Training Sequence

Essential 1:Overview & Requirements

Essential 2:Interface & Administration

Essential 3:Data Submission

Fall 1

Fall 2

End of Year 1-4

Spring 1

Essential 4: Anomalies


Rules

Mute yourself

HOLDSilence

cellphones

Name & LEA 1conversation

at a time


Agenda

EOY 2: ProgramParticipation

Overview

Wrap-Up


EOY 1: Course Completion &

CTE Status

EOY 4:Waivers &

Exemptions

EOY 3:Discipline

5

Overview


Information Reported in EOY


EOY2: Program Participation

Count of homeless students and students participating in programs

EOY3: Student Discipline

Count of specific disciplinary incidents

Count of completed courses and CTE students

EOY1: Course Completion and Career and Technical Education (CTE)

Count of CAHSEE Waivers and Exemptions

EOY4: Student Waivers

7

Schools Which Need to Report

End of Year Training v1.4, Aug 22, 2012

ParticipantsEnd of Year

1 2 3 4Crs Staff CTE Pgm Disc Waiv

Sector Public Y Y Y Y Y YNon-Public Private N N N N N NNon-Public Nonsectarian N N N N N N

School Instructional Level Pre-Kindergarten N N N P N N

Elementary N N N Y Y N

Intermediate/Mid/Jr. Y(1) Y Y(1) Y Y N

High School Y Y Y Y Y Y

K-12 School Y(1) Y Y(1) Y Y Y(2)

Adult Education N N N N N N

Postsecondary N N N N N N

Ungraded N N N N N N

ParticipantsEnd of Year

1 2 3 4Crs Staff CTE Pgm Disc Waiv

School Type Traditional (non-educational options schools)

Y Y Y Y Y Y(2)

District Level Programs (Independent Study and Home Hospital Programs)

P P P P P P(2)

County Community P P Y Y Y YDistrict Community Day P P Y Y Y Y(2)

Division of Juvenile Justice P P Y Y Y Y(2)

Juvenile Court Schools P P Y Y Y Y(2)

Continuation High Schools P P Y Y Y Y(2)

Opportunity P P Y Y Y Y(2)

Alternative Schools of Choice Y Y Y Y Y Y(2)

State Special Schools Y Y Y Y Y Y(2)

Home and Hospital P P Y Y Y Y(2)

Special Education Consortium P P Y(1) Y Y Y(2)

Special Education P P Y(1) Y Y Y(2)

ROP/ROC(3) N N N N N N

(1) Only students completing courses in grades 7-12 and US(2) Only schools with students in grades 10-12 and US(3) ROC/Ps will not submit data directly to CALPADS.

CALPADS collects ROC/P course enrollment and completion through EOY 1.

(4) Charters that do not award credits or grades are exempt

8Permitted (P) = Schools are permitted, but not expected to submit data, but if SSIDs are obtained for students enrolled

within those schools, then the data required to maintain those SSIDs must be submitted, and will receive validation errors if

data are not submitted.

How Data Will Be Used


Collection Used for Replaces Report… Parallel in 11-12

EOY1 – Course Comp

CalPASS (future) None NA

EOY1 – Career Tech Ed

Carl Perkins Reporting Secondary section of Carl Perkins CDE 101 E-1 YES

EOY 2 – Programs and Homeless

Title I participant counts per Public Law 107-110 (Section 1501) and Public Law 107-110 (sections 1501[a][1] and 1501[b][2])

Portions of the Consolidated Application Reporting System (CARS, formerly ConApp): - Sch Rptg Form-Title I Part A Basic Grant- LEA Rptg Form- ESEA Title I, Part A, Neglected- LEA Rptg Form- ESEA Title I, Part D. Neglected, Delinquent, or At-Risk Youth — Demographics- LEA Rptg Form- ESEA Title I, Part A and Homeless Education

NO

EOY 3 – Discipline

Federal reporting per Part A, Subpart 3 of Title IV of the ESEA and Consolidated State Performance Report

Portions of the Consolidated Application Reporting System (CARS, formerly ConApp): - LEA Reporting Form Federal Gun-Free Schools Act (GFSA)- School Reporting Form for Uniform Management Information and Reporting System Data (UMIRS)

NO

EOY 4 – Waivers

Reporting per California Code of Regulations, Title 5, Section 1207.1

CAHSEE Waiver Data Collection YES

9

Updating CALPADS for End of Year


Update CALPADS with EOY records throughout the Academic Year (AY)

July 1, 2011 – June 30, 2012

Any student enrolled during the Academic Year will be counted

All new and updated records must be posted the day before certifying

to be included in the snapshot

10

What Record Types to Enter or Update


End of Year

Record Type

1- Course Completion/

Career Technical Education

2 -Program Participation 3- Discipline 4-Waivers

SSID/Enrollment U U U UStudent Information U U U UStudent Program U R Course Section Completion R Student Course Section Completion R Staff Demographics U Student Career Technical Education R Student Discipline R Student Waivers R

U= UpdateR=Required

11

Batch Submission


1

2 3

4

EOY file types are highlighted. Submit updates on other file types as needed to ensure accuracy.

12

End of Year Roles


EOY1 Data collection CertifierCRSESCTE

End of Year

EOY2 Data collection CertifierSPRG

EOY3 Data collection CertifierSDIS

EOY4 Data collection CertifierSWAV

1

2

3

4

13

Important Dates for EOY 1-4

Snapshot starts

June 4

Certification deadlineJuly 18

Amendment window

July 19 – Sep 12


EOY 2: Program Participation


EOY 2:Program Participation

15

EOY 2: Purpose


CA Department of Education

Federal NCLB reporting

requirements

Federal program participation

counts (Title I)*

State program participation

counts

US Department of Education

State reports

* Formerly reported through the Consolidated App Reporting System (CARS)

16

EOY 2: Information Reported


Program Participation

Homeless Students

17

EOY 2: Data Included


Student Enrollment

Student Information

Student Programs

Any program listed below

Code(s) Program Type122, 174 Title I Part A Federal

164, 171, 172, 173 Title I Part D Federal

113 California Partnership Academy State

162 California School-Age Families Education (Cal-SAFE) State

180 CAHSEE Intensive Instruction State

108 Opportunities Program State

101 504 Accommodation Plan (eligible or participating) State

Program Participation

18

EOY 2: Programs Reported


Name Code EOY2CA Partnership Academy 113 PCal-SAFE 162 PCAHSEE 180 PNCLB Title-1 Part A Basic 122 PNCLB Title-1 Part A Neglected 174 PNCLB Title-1 Part D At Risk 172 PNCLB Title-1 Part D Delinquent 164 PNCLB Title-1 Part D Juvenile Det. 173 PNCLB Title-1 Part D Neglected 171 P504 Accommodation 101 E or POpportunity Program 108 P

Value Education ProgramMembership code

P Participating-3

E Eligible-1

Legend

Do not report Title I programs for schools that are NCLB Title I schoolwide

Programs should be reported at each school a student attends except for summer school

19


Student Enrollment

Student Information

Primary Residence Category Code* of any of the following:

Temporary Shelter (100)Hotel / Motels (110)

Temporarily Doubled Up (120)Temporarily Unsheltered (130)


* Homeless students are identified by Primary Residence Category not by a program record. CALPADS maintains a history of the data included in this field, but most SIS programs do not. If a student is reported as homeless at any time during the Academic Year, it is important to update CALPADS as soon as possible or that data may be lost and not reported

Homeless Students

20

EOY 2: Records to Add or Update

OnlineStudent EnrollmentStudent InformationStudent Program

BatchSENRSINF

SPRG


EOY 2: Fields Reported


HomelessPrimary Residence Category Code (SINF)

Program ParticipationEducation Program CodeEducation Program Membership CodeEducation Program Membership Start DateEducation Program Membership End Date

Reporting LEASchool of Attendance

Academic Year IDSSID

Local Student IDStudent Legal First NameStudent Legal Last Name

Student Birth DateStudent Gender Code

See CALPADS File Specifications (Forms) on the Resources slide near the end of the presentation for detailed field requirements

22

EOY 2: Online - Adding Program Records


3

1

2

4

5

6

Search for an existing SSID or choose a list to view

23



7

24



Must be within the student’s

enrollment at the ‘School of

Attendance LEA’ above

8

9

Required

Conditional

Required if student’s is

already exited in

CALPADS.

25

EOY 2: Online - Adding Homeless Student Data


To classify a student as Homeless, populate the field with any of the four homeless codes

Required

Conditional

26

EOY 2: Error Highlights


Error Code Severity Rule

SPRG0083 F If Education Program Code = 113 (California Partnership Academy)Then California Partnership Academy ID must be populated

SPRG0168 F If Education Program Code = 122 (NCLB Title 1 Part A Basic Targeted) Then Education Service Academic Year must be populated

SPRG0247 W NCLB Title I Targeted Records Submitted for a Title I Schoolwide School

Error Code Severity Rule

CERT073 W No Program Data Submitted for a School

CERT097 F Missing Title I Targeted Assistance Program Records

CERT101 F Primary Residence Category Code Missing, Invalid, or Not Current Within the LEA Enrollment.

Rejected Records

Certification Errors

27

EOY 2: Reports


5.1– Program Participants –

Count

5.3 – Program Participants – Student List

5.4- Homeless Students Enrolled

5.5 – Homeless – Student List

5.2 - Program Participants – NCLB Title I Part A Basic

Targeted Education Services

28

Federal Program Participation Count

504 Accomodation

Plan (101)

NCLB Title I Part A Basic

Targeted (122)

NCLB Title I Part A Basic School-wide

(NA) *

NCLB Title I Part A

Neglected (174)

NCLB Title I Part D

Delinquent (164) **

NCLB Title I Part D

Neglected (171) **

NCLB Title I Part D At

Risk (172) **

NCLB Title I Part D Juvenile

Detention (173) **0 3 0 1 0 0 1 2

2 0 7 0 2 1 1 3

2 3 7 1 2 1 2 5

EOY 2: 5.1 - Program Participants - Count

State Program Participant Count

SchoolCode

SchoolName

Opportunity Program

(108)

California Partnership

Academy (113)

California School-Age Families

Education (Cal-SAFE) (162)

CAHSEE Intensive

Instruction (180)5814530 FCMAT High 1 0 0 1

5814531 CSIS Middle 1 0 1 0

Total - Selected Schools 2 0 1 1


Student Programs (SPRG) data

* For Title I Part A Basic School-wide schools, counts are based on cumulative Academic Year enrollment, not program records.

** For Juvenile Court and Division of Juvenile Justice Schools Counts, Title I Part D program counts are based on cumulative Academic Year enrollment, not program records

29

SchoolCode

SchoolName

GradeLevel

Total ByGrade

Temporary Shelters (100)

Hotels/Motels(110)

TemporarilyDoubled Up (120)

TemporarilyUnsheltered (130)

5814530 FCMAT High

9 1 1 0 0 0

10 4 2 1 0 1

11 7 2 2 2 1

12 2 1 0 1 0

5814531 CSIS Middle

6 4 0 0 0 4

7 6 1 1 3 1

8 5 2 0 2 1

Total - School (Unduplicated) All 29 9 4 8 8

EOY 2: 5.4 - Homeless Students Enrolled


SchoolCode

SchoolName

GradeLevel

Total ByGrade

Temporary Shelters (100)

Hotels/Motels(110)

TemporarilyDoubled Up (120)

TemporarilyUnsheltered (130)

Total - Selected Schools

6 4 0 0 0 4

7 6 1 1 3 1

8 5 2 0 2 1

9 1 1 0 0 0

10 4 2 1 0 1

11 7 2 2 2 1

12 2 1 0 1 0

All 29 9 4 8 8

Student Information (SINF) data

30

EOY 2: Reminders

Homeless students are identified by Primary Residence Category (SINF), not a program record (SPRG)

With the exception of 504

Accommodation Plan, program

participation (not eligibility) should

be reported for EOY 2

EOY 2 counts all

students who participate

in EOY 2 programs or

are identified as

homeless at any

time during the year

Make sure to check withyour vendor about howhomeless data is stored,specifically discuss ifand how history is

maintained


EOY 3: Discipline


EOY 3:Discipline

32

EOY 3: Purpose


Student discipline information*

Federal reporting required by NCLB

Title IX

* Formerly reported through the UMIRS page of the Consolidated Application and Reporting System (CARS)


US Department of Education

Consolidated State Performance

Report

33



Offenses* resulting in a suspension or expulsion

Offenses* committed by Special Education students

Offenses* that include a firearm

* Limited to offenses defined in Education Code 48900 or 48915

34



Student Enrollment

Student Information

Grades K-12, UE and US

Student discipline

Offense* that has a code defined in CALPADS

Suspension Expulsion

Offenses Resulting in a Suspension or Expulsion


35



Special Education Offenses

Student Enrollment Student Information Student Program Student

Discipline

Grades K-12, UE and US Special Ed (144)

Offense* that has a code defined in CALPADS


36



Firearm Offenses

Student Enrollment

Student Informatio

n

Grades K-12, UE and US

Student Discipline

Firearm offense

(100-102)

37


OnlineStudent EnrollmentStudent InformationStudent Discipline

BatchSENRSINFSDIS*


* Full replacement files

38



Special Education OffensesDiscipline Action AuthorityStudent Instructional Support IndicatorIncident Disciplinary Action Duration Days

ExpulsionsExpulsion Modification Code

Suspensions

Firearm OffensesWeapon Category Code (only for real firearm)

LEA / SchoolAcademic Year

SSIDLocal Student ID

NameDate of Birth

GenderDisciplinary Incident ID

Disciplinary Incident DateDisciplinary Action Taken


39

EOY 3: How Records Are Related


Incident

Student

OffenseOffense

Student

Offense40

EOY 3: Online - Adding Student Discipline Information


3

1

2

4

5

6


41

EOY 3: Online – Adding Student Discipline Information


7b

7a

Add a new discipline offense to the student’s history or edit an existing record

42

EOY 3: Online – Adding Student Discipline Information


8

1

Required

Conditional

43

EOY 3: Severity-of-Offense Hierarchy


Related offense codes103 Brandishing a Knife500 Caused Physical Injury504 Used Force or Violence506 Harassment or Intimidation

Destructive/explosive device (bomb threat included)

Possession of paraphernalia

Use of drugs/alcohol

Possession/sale of alcohol

Possession of drugs for sale

Sale or furnishing of drugs

Sexual offenses (other than forcible rape)

Possession of a weapon

Battery

Assault with a deadly weapon

Robbery/extortion

Forcible rape

Homicide (use code 500)Incident

Student shoved another student (504)

Punched another student (500)

Student threatened teacher with knife (204)

Taunted another student (506)

Most severe

See the Student Offense code set in the CALPADS Code Sets document on the Resources slide near the end of the presentation for the full code list

EOY 3: Online - Adding Discipline Incidents


3

1

2

4b

4a

4cAdd a new incidents, edit existing incidents, or maintain the list of students associated with an incident.

45



If editing an existing record, delete button

will be available.

2a

2b

1

Required

Conditional

46



1b

1a

Add a student to the incident or edit an existing record

47



2

1

Every offense for every student needs to be entered; only

the final Disciplinary Action Taken should

be reported

Required

Conditional

48



Error Code Severity RuleSDIS0072 F Retired SSID -- Mismatch of SSID DemographicsSDIS0090 F Invalid Disciplinary Incident Occurrence Date - Academic Year

combinationSDIS0091 F Invalid Student Offense Code and Weapon Category CombinationSDIS0093 F Disciplinary Incident Occurrence Date Greater Than Current DateSDIS0094 F Mismatch of Disciplinary Incident AttributesSDIS0096 F Missing Incident Disciplinary Action Duration DaysSDIS0097 F Invalid Incident Disciplinary Action Taken CodeSDIS0153 F Missing Disciplinary Action Authority CodeSDIS0154 F Missing Student Instructional Support IndicatorSDIS0208 F Missing Expulsion Modification Category CodeSDIS0212 F Duplicate discipline records exist for the same studentSDIS0245 W Student not enrolled on Disciplinary Incident Occurrence DateSDIS0251 F Mismatch of Student's Disciplinary Attributes

Error Code Severity RuleCERT071 W No Discipline Data Submitted for a School

Rejected Records


49

EOY 3: Reports


7.1 – Discipline Incidents – Count by Most Severe

Offense

7.2 Discipline Incidents – Student List

7.3 – Discipline Actions – Count

7.4 – Discipline Actions – Count

by Offense

7.5 – Discipline Offenses – Student List

7.6 – Discipline Actions – Persistently Dangerous

Offense Expulsions

50

EOY 3: 7.1 - Discipline Incidents – Count by Most Severe Offense


School Code School Name Most Severe Offense

Incident Count

5814530 FCMAT High 103-Brandishing a Knife 3201-Possession of Controlled Substance 12512-Property Damage 8513-Bullying 21TOTAL 44

5814531 CSIS Middle 201-Possession of Controlled Substance 6403-Sexual Harassment 4513-Bullying 10TOTAL 20

TOTAL - Selected Schools 103-Brandishing a Knife 3201-Possession of Controlled Substance 18403-Sexual Harassment 4512-Property Damage 8513-Bullying 31TOTAL 64

Student Discipline (SDIS) data

51

EOY 3: 7.3 - Discipline Actions - Count


School Code

School Name >Gender>Ethnicity/Race

# of Students That Committedan Offense (unduplicated)

5814530 FCMAT High

Total 50F Total 12

Hispanic 4White 8

M Total 38Hispanic 20White 18

Student Discipline (SDIS) data Click “>” to expand the view of the data

Disciplinary Action Taken# of Offenses

Committed# of Suspensions

(100)# of Expulsions

(200)# of In School

Suspensions (110)# of No Suspension of

Expulsion (300)129 9 6 8 526 3 2 3 110 1 1 1 116 2 1 2 0

103 6 4 5 450 4 3 3 353 2 1 2 1

52

EOY 3: 7.4 - Discipline Actions - Count by Offense


School Code

School Name Offense Code >Gender >Ethnicity/Race

# of Students That CommittedOffense (unduplicated)

5814530 FCMAT High

509-Hazing

Total 21F Total 2

Hispanic 1White 1

M Total 19Hispanic 10White 9

Student Discipline (SDIS) data Click “>” to expand the view of the data

Disciplinary Action Taken# of Times

Offense Occurred# of Suspensions

(100)# of Expulsions

(200)# of In School

Suspensions (110)# of No Suspension of

Expulsion (300)45 8 1 5 168 2 0 2 64 1 0 1 24 1 0 1 4

37 6 1 3 1020 4 1 2 517 2 0 1 5

53

EOY 3: 7.6 - Discipline Actions - Persistently Dangerous Offense Expulsions


Expulsions for Persistently Dangerous OffensesOf Expulsions per Offense Code, Used to Determine At Risk Schools

(listed in order of most severe offense) **

503 103 500 505 100 105 600 200 401 400At Risk

School ? **15 10 20 22 33 16 48 20 46 155 Y0 1 2 1 0 1 0 0 0 13 N0 0 0 0 0 0 0 0 1 1 N

Student Discipline (SDIS) data

Expulsions for Persistently Dangerous Offenses

School Code School NameTotal Certified

Primary Enrollment*Total # of

Expulsions

# of Expulsions / 100 Enrolled

Students5814530 FCMAT High 3701 385 10.45814531 CSIS Middle 921 18 1.91234567 123 Elementary 516 2 0.4

* Certified Fall 1 Primary Enrollment for the Selected Academic Year, from Report 1.1 (Enrollment of Primary Status by Subgroup)

** Refer to User Manual Glossary definition for Persistently Dangerous Offense and At Risk School

From Fall 1

54

EOY 3: At Risk of Becoming Persistently Dangerous


Refer to CALPADS User Manual Glossary definition for Persistently Dangerous Offense and At Risk School

If a School has at least three expulsions and greater than or equal to one expulsion per one-

hundred certified enrollments (counted using Fall 1 certified data) in an Academic Year based on

specific EC 48900 and 48915 codes, the School is determined to ‘At Risk of Becoming

Persistently Dangerous’

At Risk School

?**YNN

55

EOY 3: Reminders

All Special Education students who committed an offense (defined in Ed Code 48900 or 48915) are reported regardless of outcome

All students who committed

firearm offenses (codes 100,

101, & 102) reported

regardless of outcome

Discipline data is

reported by incident

and may include

multiple students and

offenses

Truancy reporting is not included in discipline reporting to CALPADS this year.


Break Time!


5 minute break

Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.

57

EOY 1: Course Completion & CTE Status


EOY 1:Course Completion &Career and Technical

Education (CTE)58

EOY 1: Purpose



Count of courses completed for

departmental courses – including ROP/C

courses

Count of Career Technical Education non-concentrators, concentrators and

completers

CALPASS (future)

Perkins reporting

59



Courses Completed

CTE Non-Concentrators, Concentrators & Completers

Courses completed are not compared to course enrollment reported during Fall 2

60

EOY 1: Terminology


CTE PathwayA sequence of courses providing academic knowledge and skills needed to prepare students for further education and careers… and which may lead to proficiency, a credential, a certificate, or a degree in a given career path.

Participant

Non-Concentrator

Student who completed a CTE course (course codes 4000-5955 or flagged with CTE indicator of ‘Y’) and who does not have a CTE Pathway at that school

Concentrator

Student who has a CTE Pathway

CompleterStudent who has completed a CTE Pathway

61



Course Completion

Student Enrollment

Student Information

Primary, secondary, or

short term enrollments

Grades 7-12 and US

Course completion information

Staff Demographics

Departmentalized courses

Teachers of courses

completed

62



Course Completion

Do Not Submit

ROP/C, summer school and college courses*

Before/after school courses

Student aide courses

Summer session enrollment records

* Unless student is enrolled in your school during the normal school year

Optional

Study hall

Homeroom

63



Career and Technical Education

Student Enrollment Student Information

Non-Concentrators: Primary, secondary, or short term enrollments

Concentrators or Completers:

Primary enrollments

Grades 7-12 and US

CTE Participation

Status

Course completion information

Departmentalized courses

64



CTE Participation Status

Grades 7-12 and USStudents enrolled in

departmentalized classes

Course completion information from

previous slide

Career and Technical Education

65


OnlineAdd or Edit Records Student EnrollmentStudent Information

Student ProgramStaff Demographics

Course Section CompletionStudent Course Section Completion

Student CTE

BatchAdd or Update Records

SENRSINF

SPRGSDEMCRSC*SCSC*SCTE*


* Full replacement filesDo not submit SASS. It is not required for EOY and submitting it may wipe out Fall 2 data

66



Career Technical EducationCRS-CTE Technical Preparation Course IndicatorCTE Course Section Provider CodeCTE Pathway Code (SCTE)CTE Pathway Completion Academic Year ID (SCTE)

Course Completion

Reporting LEASchool of Course Delivery

Academic Year IDCRS-State Course Code

CRS-Local Course IDCRS-Course Name

CRS-Course Content CodeCRS-UC CSU Approved Indicator

Course Section IDAcademic Term Code

SEIDLocal Staff ID

Course Section Instructional Level CodeInstructional Strategy CodeIndependent Study IndicatorDistance Learning Indicator

Education Program Funding Source CodeStudent Credits Attempted (SCSC, 9-12 grade

only)Student Credits Earned (SCSC, 9-12 grade only)

Student Course Final Grade (SCSC)UC/CSU Admission Requirement Code (SCSC)

Marking Period Code (SCSC)


67

EOY 1: Key Data


Rec Type Elements and ValuesSENR Enrollment status = 10, 20 or 30

SINF Grade Level = 07-12, or USEnglish Language Acquisition Status for Limited English Proficient studentsBirth Country & Enrolled in US School less than Three Cumulative Years Indicator for Title III students

SPRG Education Program Code (127, 175, 144, 135) for GATE, Socio-Economically Disadvantaged, Special Education, and Migrant Education students

SDEM Teachers hired after 10/5/2011 must be added

CRSC CRS-State Course Code not equal to 1000 (Filter 1000 courses if possible)

SCSC Student Credits Attempted (9-12 grade students only)Student Credits Earned (9-12 grade students only)Marking Period CodeStudent Course Final Grade• If a course has multiple marking periods in which credits are accrued and

grades given, enter a record for each marking period.SCTE CTE Pathway Code for CTE Concentrators

CTE Pathway Completion Academic Year ID for CTE Completers

68

EOY 1: Online – Adding or Maintaining Course Section Completion Data


43

1

2

7a Click add a new course section

7b

Click edit an existing course section

5

Make sure the academic year is correct and Submission Type is set to Course Completion

6

69


EOY 1: Online – Adding Course Section Completion Data

Course Instructional Level Code is referred to as Non-Std Instr Level in snapshot reports

Fields not relevant to EOY1 are not required or stored by CALPADS and are greyed out when editing course section records

Required

Conditional

70

EOY 1: Online – Adding Student Course Section Completion Data (new)


via Course Section

71

7

1

3

2

4

5 6

Make sure Submission Type is set to Course Completion

EOY 1: Online – Adding Student Course Section Completion Data


8

via Course Section

72



via Course Section

73

9b

9a



Add a record for each marking period that accrues credits for which a grade is given within a single course.

Required if student grade level is 9-12 or US

Required

Conditional

74



3

1

2

via Student4

6

7

5

75

EOY 1: Online – Adding Student CTE Status

User interface still under construction CTE data will have it own module CTE functionality will become active during UAT,

watch for announcement




Error Code Severity Error Message

GERR001 F SCSC: Student Course Final Grade - requiredSCSC: Marking Period – requiredSCTE: CTE Pathway Code - required

SCSC0140 F Missing Student Credits Attempted

SCSC0141 F Missing Student Credits Earned

SCTE0242 F Invalid CTE Pathway Completion Academic Year ID for Academic Year

Error Code Severity Error Message

CERT054 F Staff Demographics Missing

CERT081 W No Student Course Section Data for a Secondarily or Short Term Enrolled Student

CERT098 W Student Course Section for SSID Not Enrolled during Report Period

CERT099 W No Student Course Section Data for a Primarily Enrolled Student

CERT100 W No Enrollment for Course Section

Rejected Records


77

EOY 1: Reports


3.12 – Career Technical Education Participants – Count

Disaggregated

3.13 – Career Technical Education Participants –

Student List

3.14 – Career Technical Education Concentrators and

Completers – Count by Pathway

3.15 – Career Technical Education Concentrators

and Completers – Student List

3.11 – Course Sections Completed

– Student List for Departmentalized

Courses

3.10 – Course Sections Completed – Count and

Details for Departmentalized Courses

3.9 – Course Sections Completed – Count by

Content Area for Departmentalized

Courses

3.16 – Educational Options Course Completion –

Student Count

78

EOY 1: 3.9 - Course Sections Completed


School Code

School Name Content Area

State Course Code

Local Course ID &

Course Name# CourseSections

# of Students Completing at Least One Section of

Course

Males Females Total5814530 FCMAT

High14-English Language Arts

2101-Comprehensive English

ENG001-Comprehensive English

5 80 70 150

ENG54-English Language & Composition

6 90 91 181

2106-English Literature

PE01-English Literature 1

4 25 100 125

15-Foreign Language

2215-Chinese (Advanced)

MA44-Chinese 4

3 20 20 40

18-Mathematics 2414-Analytic geometry/ pre-calculus

AB76-Advanced Mathematics

7 150 62 212

Course Completion (CRSC) dataStudent Course Section Completion (SCSC) data

Course Completion counts exclude:- students in grades K-6- self-contained courses (course code=1000)

79

EOY 1: 3.12 - Career Technical Education Participants


School Code

School Name >Gender >Ethnicity/Race

# CTE Concentrators(including Completers) *

# CTE Non-Concentrators

Total CTEParticipants

5814530 FCMAT High

F Hispanic 88 14 102White 2 3 5All 90 17 107

M Hispanic 45 5 50Asian 25 5 30Multiple 5 5 10Missing 1 1 2All 76 16 92

All Hispanic 133 19 152White 2 3 5Asian 25 5 30Multiple 5 5 10Missing 1 1 2All 166 33 199

Student CTE(SCTE) data

Reflects CTE Pathways and also CTE course completion records

Student Course Section Completion (SCSC) data

84

EOY 1: 3.13 - Career Technical Education Participants - Student List


SchoolCode

SchoolName SSID

StudentName Local ID Gender Grade

Ethnicity/Race

EnrollmentStatus

CTEPathway

5814530 FCMATHigh 4254697123 Cooper,

Michael 789984 M 10 White 01-Primary 102-Agriscience

4254697123 Drew,Janet 840216 F 12 Hispanic 01-Primary

5814531 CSISHigh 4254697123 Wilken,

James 389118 M 06 Multiple 01-Primary 132-Education

Student CTE (SCTE) data

Key IndicatorsCTE Completer

YearTitle III Eligible

ImmigrantsGifted and Talented

EducationTitle I Part C

MigrantSpecial

EducationLEP (EL +

Selected RFEP)Socio-economically

DisadvantagedY

Y Y Y Y

2010-2011 Y Y Y Y

Student Program (SPRG) data


Absence of CTE Pathway code indicates courses only

(non-Concentrator)

Absence of CTE Completion Year indicates

that student was not a completer this reporting

year

85

Concentrator Key indicators# Title III Eligible

Immigrants# Gifted and

Talented Education# Title I Part C

Migrant# SpecialEducation

# LEP (EL +Selected RFEP)

# Socio-economicallyDisadvantaged

1 1 0 0 1 Y2 0 0 1 4 Y3 1 0 1 5 N2 1 0 0 1 Y0 0 1 0 2 N2 1 1 0 3 Y3 2 0 0 2 N2 0 1 1 6 N5 2 1 1 8 N

EOY 1: 3.14 Career Technical Education Concentrators and Completers – Count by Pathway


CTESchool Code School Name CTE Pathway >Gender # Concentrators # Completers

5814530 FCMAT High 100-Agriculture Business F 2 2M 23 15All 25 17

101-Agriculture Mathematics F 0 0M 5 1All 5 1

TOTAL F 2 2M 28 16All 30 18

Student CTE(SCTE) data

Student Programs (SPRG) data

CTE course completion records excluded from this report


86

EOY 1: Reminders

Course completion for End of Year 1 is not compared to Course enrollment from Fall 2

Do not submit the SASS file. Staff

Assignment data is not required

for EOY and submitting a file may

wipe out previously submitted

data

Course completion is

only required for

departmentalized

classes in grades 7-12

CTE Non-Concentrators are reported in the CRSC file only while CTE Concentrators are

determined using the SCTE file


SEIDs submitted in Course Section

Completion (CRSC) records are checked to

make sure a corresponding

Staff Demographic

(SDEM) record exists in

CALPADS

88

EOY 4: Waivers & Exemptions


EOY4:Waivers &

Exemptions89

EOY 4: Purpose


Waivers and exemptions that

have been granted, denied or

withdrawn

Reporting per California Code of Regulations, Title 5, Section 1207.1


90



Waivers

Exemptions

91

EOY 4: Terminology


WaiverAllows a student to pass the CAHSEE

with a modified score and accommodations

ExemptionIndicates that a student is required to take the

CAHSEE, but not required to pass

As of July 1, 2009 students with disabilities (Special ed or 504 accommodation plan) are not required to pass the CAHSEE to graduate

92


Student Enrollment

If student exited, exit date is

between 7/1/2011 and 8/15/2012; exit code is 106 or 108Primary or

specialized services

enrollments

Student Information

Grades 10-12, or US

Student Program

Program Type = 144 (Special Ed)

or 101 (504 Accommodation

Plan)

Waiver or Exemption


Waivers or Exemptions

93


OnlineAdd or Edit Records Student EnrollmentStudent Information

Student ProgramStudent Waivers

BatchAdd or Update Records

SENRSINFSPRGSWAV




Exemptions

Waivers

Reporting LEASchool of Attendance

Academic Year IDSSID

Local Student IDStudent Legal First NameStudent Legal Last Name

Student Birth DateStudent Gender Code

Education Regulatory Exemption CodeEducation Regulatory Exemption Outcome Code

Education Regulatory Exemption Outcome Start Date


95

EOY 4: Key Data


Record Type Elements and Values

SENR Enrollment Status Code = 10 or 40Enrollment between 7/1/2011 and 8/15/2012Student Exit Reason Code = blank, 106*, or 108*

SINF Grade Level Code = 10-12 or US

SPRG Education Program Code = 144 (Special Education) or 101 (504 Accommodation Plan)

SWAV Education Regulatory Exemption =1 (Math waiver), 2 (ELA waiver) or 3 (Exemption)Education Regulatory Exemption Outcome =1 (Granted), 2 (Denied) or 3 (Withdrawn)

* Students with 106 (waiver) or 108 (exemption) exit codes are expected to report SWAV records

96

EOY 4: Online - Adding Waivers or Exemptions


3

1

2

4

5

6


97

EOY 4: Online - Adding Waivers or Exemptions


7b

7a

Add a new waiver records or edit existing waiver records

Required



Error Code Severity Description

SWAV0158 F Duplicate waiver

SWAV0205 F Education Regulatory Exemption Outcome Start Date is outside the Academic Year Date Range submitted

SWAV0209 F Missing Disabled Student Program Record

SWAV0228 W Potential Invalid Grade Level

SWAV0229 F Student has three granted Education Regulatory Exemptions

Error Code Severity Description

CERT072 W No Waiver Data Submitted for a Student with a 106 or 108 School Completion Status

CERT092 F Missing Disabled Student Program Record

Rejected Records


99

EOY 4: Reports


6.3 – CAHSEE Waivers and Exemptions – Student List

6.2 – CAHSEE Waivers and

Exemptions – Count Disaggregated

6.1 – CAHSEE Waivers and

Exemptions - Count

100


Student must have a Special Ed (144) or a 504 Accommodation Plan (101) record during the reporting period that also overlaps the student’s enrollment in the LEA.

CAHSEE Math Waiver (1)SchoolCode

SchoolName

TotalRequested # Granted # Denied # Withdrawn

5814530 FCMAT High 63 10 5 65814531 CSIS High 58 5 5 21234567 123 High 64 20 2 6

TOTAL – Selected Schools 118 35 12 12

Student Waiver (SWAV) data

CAHSEE ELA Waiver (2) CAHSEE Exemption (3)# Granted # Denied # Withdrawn # Granted # Denied # Withdrawn

20 4 4 8 0 320 7 5 5 0 43 2 8 16 0 5

43 13 17 29 0 12

EOY 4: 6.1 - CAHSEE Waivers and Exemptions - Count

101

OutcomeSchoolCode

SchoolName

RegulatoryExemption >Gender

>Ethnicity/Race

TotalRequested

# Granted(1)

# Denied(2)

# Withdrawn(3)

5814530 FCMAT High 1-CAHSEE Math Waiver

F Hispanic 12 4 7 1White 9 2 5 2All 21 6 12 3

M Hispanic 14 7 6 1White 11 8 3 0All 25 15 9 1

All Hispanic 26 11 13 2White 20 10 8 2All 46 21 21 4

2-CAHSEE ELA Waiver

F Hispanic 10 4 6 0All 10 4 6 0

All Hispanic 10 4 6 0All 10 4 6 0

All F Hispanic 22 8 13 1White 9 2 5 2All 31 10 18 3

M Hispanic 14 7 6 1White 11 8 3 0All 25 15 9 1

All Hispanic 36 15 19 2White 20 10 8 2All 56 25 27 4

Student Waiver (SWAV) data Click “>” to expand view

EOY 4: 6.2 - CAHSEE Waivers and Exemptions - Count Disaggregated



SchoolCode

SchoolName SSID

StudentName Local ID Grade

Ethnicity/Race

RegulatoryExemption

Code

RegulatoryExemptionOutcome

OutcomeStartDate

DisabilityCategory

5814530 FCMATHigh 4254697123 Cooper,

Michael 789984 10 White 1-CAHSEEMath Waiver 1-Granted 3/4/2010 220-Hard of

hearing (HH)

7458123468 Drew,Janet 840216 12 Hispanic 2-CAHSEE

ELA Waiver 2-Denied 5/12/2009240-Speech or

language impairment (SLI)

5814531 CSISHigh 6452868745 Wilken,

James 389118 06 Multiple1-CAHSEE

Math Waiver 1-Granted 6/5/2008

1483772994 Craig,Janice 456412 07 Missing

1-CAHSEEMath Waiver 2-Denied 7/12/2009 220-Hard of

hearing (HH)

6942812645 Parish,Sandra 561565 08 White 2-CAHSEE

ELA Waiver 3-Withdrawn 3/2/2008 220-Hard of hearing (HH)

Student Waiver (SWAV) data

Disability Category based on most recent SPRG record for program 144 (Special Education). A blank indicates student has record for program 101 (504 Accommodation Plan).

EOY 4: 6.3 - CAHSEE Waivers and Exemptions - Student List

103

EOY 4: Reminders

Students with 106 (waiver) or 108 (exemption) completion codes are expected to report waiver or exemption records

Waivers and exemptions

are granted through a

local governing board

As of 7/1/09 eligible

students with disabilities

are exempt from having

to pass the CAHSEE-Ed

Code 60852.3(a)

A student may not have more than two waiver (SWAV) records


Wrap Up


Wrap-Up105

Full Replacement Files


Rec Type Operational Key Fields

CRSC • School of Course Delivery• Academic Year ID• Academic Term Code

SDIS • School of Attendance• Academic Year ID

SCSC • School of Course Delivery• Academic Year ID• Academic Term Code• Marking Period Code

SCTE • School of Attendance• Academic Year ID

SWAV • Academic Year ID• Reporting LEA • SSID• Education Regulatory Exemption Code

106

Programs Used for Report Sub-Groups


Value Used In

F Filters

R Report

N/A Not applicable

Legend

These programs are used in reports (R) or report filtering (F) on SSIDs that have met the criteria for inclusion in one or more of the EOY submissions. If displayed in reports, LEAs are expected to assess their accuracy.

EOY ReportMigrant Ed (135)

Socio-Economically

Disadvantaged Special Ed (144)GATE (127)

1-4 1.0a N/A N/A N/A N/A 1 3.12 F F F F1 3.14 F, R F, R F, R F, R1 3.10 F 1 3.11 1 3.9 1 3.13 F, R F, R F, R F, R1 3.15 F, R F, R F, R F, R1 3.16 2 5.1 2 5.4 F F F2 5.2 F F F F2 5.3 F F F F2 5.5 F, R F, R F3 7.1 3 7.3 3 7.4 3 7.6 3 7.2 F, R F, R F, R F, R3 7.5 F F F F4 6.1 4 6.2 F F F F4 6.3 F F F, R F

107


Certification Status

Each EOY snapshot must be individually certified at Level-1 and then at Level-2

109

Certification Reminders

The last day to make changes that will be included in the snapshot is the day before the certification/ amendment deadline

Remember to review all reports

before certifying

Make sure your snapshot is

certified at Level 2. If you don’t

certify at Level 2, none of your

work counts.

If you are certified and then decertify, you must recertify on or before the deadline date for your data to be pulled.


System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Resources

Document Description SectionsCALPADS File Specifications (Forms)

File layout and requirements for batch submission

SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, & SCTE tabs

CALPADS Code Sets Detailed state code lists

CALPADS Valid Code Combinations

Matches up related codes

CALPADS Error List Detailed error message descriptions

SENR, SINF, SPRG, SDIS, SWAV, SDEM, CSRC, SCSC, SCTE, EOY 1-4 tabs

CALPADS Data Guide Detailed requirements

CALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp



http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

Resources


Career Technical Education documentshttp://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdfhttp://pubs.cde.ca.gov/CTE/index.aspx

CALPADS Training Registrationhttps://www.calpads.ca.gov/Training/

112

http://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdf



Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp


Training Evaluation


Please complete our surveyhttp://www.csis.k12.ca.us/survey/calpads-training/

114

http://www.csis.k12.ca.us/survey/calpads-training/

http://www.csis.k12.ca.us/survey/calpads-training/

End of Year (EOY) Reporting

Documents

Transcript of End of Year (EOY) Reporting