1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 9, 2012.

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CALPADS UAT End of Year (EOY)Checkpoint Meeting

May 9, 2012

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Introductions and Ground Rules

Introductions– CDE / CSIS Participants– IBM Participants

Ground Rules– Mute phones while listening (*6 to mute and un-

mute)– Do not place your phone on HOLD– Silence cell phones– Introduce yourself (name and LEA) when

speaking– One conversation at a time

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Agenda

Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps

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EOY UAT Schedule Update

Test Week 4 EOY 1 Course Completion and EOY 3 Student Discipline CALPADS Pre-production environment will be available daily

from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release

Update were posted to the UAT FTP site on Wednesday 5/9/12

Recommended Testing Schedule for EOY UAT

4/16-4/20 4/23- 427 4/30-5/4 5/7-5/11 5/14-5/18EOY UAT Modules/Functions TW1 TW2 TW3 TW4 TW5EOY 2 Program ParticipationEOY 4 Student WaiversEOY 3 DisciplineEOY 1 Course CompletionWrap Up

Legend Testing

Testing continues if needed

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EOY UAT Status Update

Test Week 3 and 4– EOY 1 (Course Completion) and EOY 3 (Student

Discipline) scheduled to be conducted– Notify when new SCTE file is available for testing

(EOY 1)– Update EOY 1 and EOY 3 Execution log with testing

progress– Continue testing EOY 2 and EOY 4 as needed

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EOY 1 UAT Status Update

6 out of 41 (15%) LEAs sent in at least one Execution Log for EOY 1 Approximately 10% have tested the Online and Batch submission

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40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2

Approximately 80% have tested the Online and Batch functions Approximately 60% have tested Certification and Reports

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22 out of 41 (55%) LEAs sent in at least one Execution Log last week

Approximately 1/3 have tested the Security, Online and Batch functions

Approximately 1/4 have tested Certification and reports

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20 out of 41 (35%) LEAs sent in at least one Execution Log for EOY 4

Approximately 1/3 have tested the Online and Batch functions Approximately 1/4 have tested Certification and Report Functions

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EOY Release Update

5/9 Release Update document is currently available on the FTP site

Problem # IssueDate Resolved

2435EOY3 - Report 7.3 Calculating # of Suspensions incorrectly

5/9/12

2434EOY4: Submission Details screen - Local Student ID missing

5/9/12

2433EOY3: Report 7.6 - School incorrectly designated "At Risk"

5/9/12

2431EOY4: Report 6.2 - export to PDF format is "off", too many pages used

5/9/12

2426EOY2: LEA Admin role required to display SASS and SPRG in the File Type drop down list on the Submission Status screen

5/9/12

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EOY Release Update

5/9 Release Update, continued


2423EOY2: ODS version of 5.3 is missing NCLB Title I Part A Basic Targeted (122) program records

5/9/12

2419EOY3: User id with assigned Discipline roles encounter, but does not have access to Passed Records screen

5/9/12

2417EOY4: 6.3 CAHSEE Waivers and Exemption report - Local ID heading is not centered

5/9/12

2415EOY2: 5.2 and 5.3 Title 1 Counts do not match

5/9/12

2408 Discrepancy between reports 5.4 and 5.5 5/9/12

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EOY Release Update

5/9 Release Update, continued


2406EOY2: Report 5.3 - Filtering on Education Program code 113 results in student list for all Education Program codes

5/9/12

2404Discipline file upload fails, but error message is non-standard and incomprehensible to user

5/9/12

2385EOY2: Program screen - SPRG0250 validation error triggers incorrectly when changing Membership End Date

5/9/12

2382 SPRG0249 should not trigger for online edits 5/9/12

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EOY UAT Issue Update

Known Issues list is currently available on the FTP site 5/9 UAT Known Issues Highlights:

Problem # Issue

2445EOY3: 7.4 - Disciplinary Actions - Count by Offense - Lines on the PDF are malformed

2444EOY: CALPADS Home page - Anomaly Status and CALAPDS Notifications sections overlap

2443EOY4: Report 6.1, 6.2 and 6.3 (both ODS & Snapshot) show only schools with waivers reported

2441EOY3: Report 7.2 Snapshot & ODS listing students for each enrollment in the reporting year.

2440EOY3 Reports Snapshots 7.3 and 7.4 appear to be counting student twice due to 2 enrollment records

2439EOY3: ODS 7.5 - Discipline Offenses - Student List is duplicated

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5/9 UAT Known Issues Highlights, continued:

Problem # Issue

2438EOY3: Discipline batch file upload - IVR GERR0001 does not trigger on required field 4.18

2432Another LEA District can delete my delete/modify Waiver records at my district

2429EOY1: Report 1.0a - EOY1 - Course Comp column should be "N" for Schools where highest grade level is grade 6

2428 EOY1: Post failed, no Explanation given

2427EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students

2420EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed

2418 Extract Files Names are not saved correctly

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5/9 UAT Known Issues Highlights, continued:

Problem # Issue

2416EOY3: SDIS0094 error total does not match actual rejected records count

2414EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated

2410EOY3: SDIS roles do not allow access to the Manage Submissions menu selection

2407 EOY2: Report 5.1 links to 5.3 broken

2400EOY1: SCSC0128 triggers when grade level is valid for the course code

2399 EOY UAT - Aggregate reports don't render automatically

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EOY UAT Reminders

LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account

– [email protected]

Please include the following in the title of the email:– “Execution Log 2011MMDD for XXXX ”– Where MM is and month submitted and DD is the day

submitted and XXXX the name of your LEA– This Fridays Execution Log submittal should be titled as

follows: “Execution Log 20110309 for Palo Alto Unified”

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Walk On / Q and A / Online Poll

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Next Steps

Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site

Continue to review the updated Known Issues and Release Notes posted on the FTP site

Continue to report any issues or problems to the UAT Service Desk

Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

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UAT Communications

CALPADS UAT Email for defect reporting, issues, and questions

– [email protected] UAT Weekly Check Point Meetings

– WebEx URL: http://csis.webex.com– WebEx Phone: 888-426-6840 – Participant Code: 4603184

UAT Service Desk– Phone: 916-445-4795 – voicemail only

UAT Documents posted at– ftp://ftp.cde.ca.gov/calpads-uat/

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EOY UAT Service Desk Recap

Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are

identified by emailing the UAT email account:– [email protected]

NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email:

– Subject– Your name– Phone number– Bread crumb– Describe what you were doing, what you expected from the system, and what happened

Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account:

– [email protected]

When requesting HELP include the following in your email:– Subject (include the word “help”)– Your name– Phone number– CALPADS UAT user ID– Job # (if applicable)– Description of what you need help with24

1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 9, 2012.

Documents

Transcript of 1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 9, 2012.