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ELC 347

project management

Week 5

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Agenda

Assignment 2 re-graded Missing case 2.3 found and graded

Assignment 3 Graded

Could have used more effort case 3.1.xls

First Quiz Will be graded by next class

Integrative Project

Outline of deliverables (posted in WebCT)

Scope Management Using MS project

http://case%203.1.xls/http://elc347_ip.htm/http://elc347_ip.htm/http://case%203.1.xls/

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Scope Management

Chapter 5

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Project Scope

Project scopeiseverything about a projectwork content as well as expected outcomes.

Scope managementis the function of

controlling a projectin terms of its goalsand objectives and consists of:

1) Conceptual development 4) Scope reporting

2) Scope statement 5) Control systems

3) Work authorization 6) Project closeout

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Conceptual Development

Theprocessthat addressesproject objectivesby

finding the best ways to meet them.

Key steps in information development:1. Problem/need statement2. Information gathering3. Constraints

4. Alternative analysis5. Project objectives

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Problem Statements

Successful conceptual development requires:

Reduction of overall project complexity

Goals and objects are clearly stated Reference points are provided

Complete understanding of the problem You cannot solve a problem till you UNDERSTANDthe problem

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Statement of Work (SOW)

A SOW is adetailed narrative descriptionof the workrequired for a project.

Effective SOWs contain

1. Introduction and background

2. Technical description1. The more specific the better

3. Timeline and milestones

1. Anticipated (hoped-for)4. Client expectations

1. What constitutes a project well done

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The Scope Statement Process

1. Establish the project goal criteria(deliverables)a) cost

b) schedule

c) performance

d) deliverables

e) review gates

2. Develop the management plan for the project3. Establish a work breakdown structure

4. Create a scope baseline

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Work Breakdown Structure

a process that sets a projects scope by breaking downits overall mission into a cohesive set of synchronous,increasingly specific tasks.

What does WBS accomplish? Echoes project objectives

Offers a logical structure

Establishes a method of control

Communicates project status Improved communication

Demonstrates control structure

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WBS and goals

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Example WBS

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Work Breakdown Structure and Codes

Work Packages areindividual project activities

1.0

1.2 1.3 1.4

1.2.1

1.2.2

1.2.3

1.3.1

1.3.2

1.2.3.1

1.2.3.2

Deliverables are

major projectcomponents

Subdeliverables are

supporting deliverables

The project is theoverall project underdevelopment

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Examples

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Sample WBS in MS Project

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Work Packages

Lowest level in WBS X.X.X.X

Deliverable result

One owner

Miniature projects

Milestones

Fits organization

Trackable

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Organizational Breakdown Structure

Organizational Breakdown Structure (OBS) allows

Work definition

Owner assignment of work packages

Budget assignment to departments

OBS links cost, activity & responsibility

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Intersection of WBS and OBS

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Responsibility Assignment Matrix

Notification Responsible SupportApproval

LEAD PROJECT PERSONNEL

BobIS

Dave SueHR

AnnR&D

JimR&D

Task& CodeDeliverable IS

Match IT toOrg. Tasks

proposalPrepare

1.3

1.1

Identify ISuser needs

1.2

ProblemAnalysis

Develop

infoInterview

users

showDevelop

Gain userbuy in

Find cost/benefit info

1.1.1

1.1.2

1.2.1

1.2.2

1.2.3

1.3.1

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Work Authorization

The formal go ahead to begin work

Follows the scope management steps of:

1. scope definition

2. planning documents

3. management plans

4. contractual documents

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Contractual Documentation

Most contracts contain:

Requirements

Valid consideration

Contracted terms

Contracts range from:

Lump Sum Cost Plusalso calledTurnkey

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Scope Reporting

determineswhattypes of information reported,whoreceives copies, when, andhowinformation is acquired and disseminated.

Typical project reports may contain

1. Cost status

2. Schedule status3. Technical performance

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Types of Control Systems

o Configuration

o Design

o Trend monitoring

o Document

o Acquisitiono Specification

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Using MS project 2003

Many of the required functions/reports in Projectmanagement are part of MS project 2003 Industry wide acceptance

Do not use Wizard till you are comfortable with MSproject

File ->New Enter Project and all

Deliverables Sub deliverables Work packages

Indent using arrows to show decomposition Template Actual project

http://template.mpp/http://template.mpp/http://template.mpp/http://template.mpp/