Strategic Advisory Committee May 26, 2015

Walnut Creek City Hall

1666 North Main St, 94596 3rd floor Conference Room

2:30pm – 4:30pm

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Prepared by Brendan Havenar-Daughton

East Bay Energy Watch Partnership Manager BHDaughton@gmail.com

Current Strategic Advisory Committee Co-Chairs are highlighted in Green

Municipality Primary Contact E-mail Phone Secondary Contact E-mail PhoneAlameda County Darryl Gray darryl.gray@acgov.org 510.909.1498Albany Claire Griffing cgriffing@albanyca.org 510.528.5754Antioch Julie Haas-Wajdowicz jhaaswajdowicz@ci.antioch.ca.usBerkeley Neal DeSnoo ndesnoo@ci.berkeley.ca.us 510.981.7439 Timothy Burroughs tburroughs@ci.berkeley.ca.usBrentwood Kwame Reed kreed@brentwoodca.govClayton Jay Johnston jjohnston@ci.clayton.ca.usConcord Ryan Lenhardt rlenhard@ci.concord.ca.usContra Costa County Demian Hardman demian.hardman@dcd.cccounty.us 925.674.7826 Jason Crapo jason.crapo@dcd.cccounty.us 925.931.5506Danville Chris McCann cmccann@danville.ca.govDublin Kathy Southern kathy.southern@dublin.ca.gov Rodger Bradley roger.bradley@dublin.ca.gov 925.833.6650El Cerrito Maria Sanders msanders@ci.el-cerrito.ca.usEmeryville Nancy Humphrey nhumphrey@ci.emeryville.ca.usFremont Rachel DiFranco rdifranco@fremont.gov 510.494.4451 Dan Schoenholz dschoenholz@fremont.gov 510.494.4440Hayward Erik Pearson erik.pearson@hayward-ca.gov 510.583.4210 Corinne Ferreyra corinne.ferreyra@hayward-ca.govHercules Jeff Brown jbrown@ci.hercules.ca.usLafayette Michael Cass mcass@ci.lafayette.ca.us 925.299-3219 Megan Canales mcanales@ci.lafayette.ca.usMartinez Michael Chandler mchandler@cityofmartinez.org 925.372.3517Moraga Ella Samonsky esamonsky@moraga.ca.us 925.888.7042Newark Lenka Diaz lenka.diaz@newark.orgOakland Shayna Hirshfield-Gold shirshfield-gold@oaklandnet.com 510.238.3954 Daniel HamiltonOakley Ken Strelo Strelo@ci.oakley.ca.usOrinda Tanya Gilmore tgilmore@cityoforinda.org 925.253.4291 Michelle Lacy mlacy@cityoforinda.orgPiedmont Kevin Jackson kjackson@ci.piedmont.ca.usPinole Dean Allison dallison@ci.pinole.ca.usPittsburg Laura Wright lwright@ci.pittsburg.ca.usPleasant Hill Troy Fujimoto tfujimoto@ci.pleasant-hill.ca.usPleasanton Daniel Smith dsmith@cityofpleasantonca.gov 925.931.5509Richmond Adam Lenz adam_lenz@ci.richmond.ca.usSan Leandro Sally Barros sbarros@sanleandro.org 510.577.3458San Pablo John Medlock johnm@sanpabloca.govSan Ramon Karen Macnamara kmcnamara@sanramon.ca.govUnion City Avalon Schultz AvalonS@unioncity.org 510.675.5321Walnut Creek Cara Bautista-Rao Bautista-Rao@walnut-creek.org 925.943.5899 x2216

East Bay Energy Watch Primary Municipal ContactsAppointed Members or Designated Alternates (all voting members) are bolded [Updated May 19, 2015]

EBEW$SAC$Minutes$ Feb. 13, 2015 In Attendance: EBEW Co-Chairs (voting) Cara Bautista-Rao, City of Walnut Creek Rachel DiFranco, City of Fremont EBEW Appointed Members (voting) Corinne Ferreyra, City of Hayward Neal DeSnoo, City of Berkeley Wesley Dayton, City of Martinez Daniel Hamilton, City of Oakland Megan Canales, City of Lafayette EBEW Municipal Representatives (non-voting) Jennifer Yee, City of Hayward Heather Larson, StopWaste Nancy Humphrey, City of Emeryville Kathy Southern, City of Dublin EBEW Partnership Management (non-voting) Brendan Havenar-Daughton, EBEW Partnership Manager Naila Ahmed, PG&E EBEW Service Providers (non-voting) Martin Bond, Community Energy Services Co. Julia Hatton, Rising Sun Energy Center Ali Jones-Bey, DNVGL (on the phone) Tim Bankroff, QuEST (on the phone) Approval of Minutes

SAC took a few minutes to review. Call for changes. Rachel called for a vote. Neal seconds. MINUTES APPROVED.

SAC Appointment

Cara explains appointment and proxy procedure. Explains new stipend policy, sets quorum at 5 representatives. SAC Charter Approval and Voting Procedures

Cara and Rachel reviewed the SAC Charter with the group, highlighting changes recommended from the prior meeting. Voting procedures were explained. Corinne motioned for approval / Wesley seconded- Charter Approved. Municipal Strategic Energy Planning

Matt Sullivan from Newcomb Anderson McCormick (NAM) presented an introduction to his company’s work: deep background in sustainability & energy strategic planning. SEP – is a long-term plan/blueprint for a city to focus and guide sustainability efforts. Bottom up approach to get buy in and be successful. Goal is to develop a template that can be used throughout the territory. Flexibility is a high priority. NAM plans to refine strategic plans that they have created in the past (E.g for community colleges). The creation of the template is intended to be driven by a steering committee. Two elements to include:

1. Policy for upgrades and new construction. 2. Roadmap for procurement.

Steering committee – made up of experienced and non-experienced, need to be benchmarked. Some cities still need to be benchmarked, question “are these services still available?” MIT can still provided benchmarking services as needed. Oakland is willing to join steering committee and share their process. Others are welcomed to play an advisory role in this strategic planning process. Matt explains the process of Monitoring-Based Commissioning in municipal facilities. Neal mentioned the ability for cities to respond to peak day pricing. SAC requested a 30-minute webinar form Matt Sullivan to explain in greater detail.

Your Energy Manager

Martin Bond reviews the opportunity presented with the “Your Energy Manager” program. Question was posed: Are you working with Green Business Programs? Would it make sense to enroll multi-tenant buildings? YES – but the program is staying away from Multi-family buildings, schools, and municipal facilities. Special Award for Former SAC Co-Chairs

Brendan, Naila and Co-Chairs present Neal (and Maria – absent) with a special appreciation for their leadership as co-chairs from 2012-14. Neal shared a few words highlighting the importance of passing the “torch” and looking forward to the new and innovative ideas that accompany the Partnership’s leadership transition. Engagement Incentive

Brendan reviews the “Engagement Incentive,” clarifying strategies and answering SAC questions. Contractors working with the BEST program must attend an in-person training to be eligible to deliver the pilot offering. Smart Lights project managers will also attend an in-person training to get up to speed on the intention and strategy of the program. EBEW Website

Brendan attempted to present the EBEW website to the SAC but the computer system was not updated making it difficult to demonstrate the site’s functionality. Brendan will give a brief website presentation next SAC meeting. Rolling Portfolio Phase II

Brendan reviewed the Rolling Portfolio Phase II Tentative Ruling Summary. On Tuesday January 28th, Administrative Law Judge Edmister released his tentative ruling for Phase II of the Rolling Portfolio hearing (13-11-005). The following is a summary of that ruling.

! Phase I is complete – sustained long-term funding has been allocated out until 2025. Traditional “funding cliffs” have been eliminated.

! Tentative scope for 2016 reflects a combination of “what we think we can handle… with what we have to handle.”

! Phase II excludes discussions of: major programmatic changes, IOU role as implementer, changes to baseline policy, CCA & REN policies, larger changes to the cost-effectiveness calculators, changes to EMM&V process, fuel switching, and data issues.

2014 Reported; 2015 Goals

Brendan reviewed the 2014 Reported Savings and Projections and Goals for 2015. The SAC was given the opportunity to ask questions and comment. Additional Comments and Announcement

Heather invited Contra Costa County to join the Energy Council. Meeting Adjourned.

! 1!

I. Strategic Energy Resource Update 1. Smart Solar

Budget

Budget Category Budget Current Invoice

Prior Invoices Total Billed Remaining % Complete

Grand Total $30,000.00 $6,892.59 $4,022.50 $10,915.09 $19,084.91 63.62%

SmartSolar Program Summary Table Goals This Month

Total Complete Remaining % Complete

EBEW Clients to receive instant estimates 100 9 40 60 40%

EBEW Clients who receive contractor bids 60 4 27 33 45%

Low energy users referred to SunWorks 20 3 7 13 35%

Installed Solar Projects 6 0 0 6 0%

Events in EBEW Cities 9 5 6 3 66%

Survey Report on barriers to Solar adoption 1 0 0 1 0%

2. Business Leadership Incentive (BLI)

Customer uptake has been slow in both SmartLights and BEST programs. Program managers can share will share their insights into this pilot during the SAC meeting.

! 2 Customers have "engaged" since the April 1 launch of the pilot offering. 3. Your Energy Manager

Your Energy Manager Performance Goals

Goals % Complete This

Month Total

Complete Balance

Program Design 75% 75% 75% 25%

Outreach and Marketing 90% 15% 90% 10%

Enrolled Businesses 8 87% 87% 87% 13%

Energy Audits 0 0 Water Audits 0 0

Energy Champions Trained 0 0 Installed Projects 0 0

Total kWh reduced 0 0 Total water reduced 0 0

Total therms reduced 0 0

! 8!Enrolled!Projects:!Hayward!(1),!Oakland!(3),!Richmond!(2),!Livermore!(1),!and!Concord!(1)!

! 2!

4. Mini RCx Pilot Program

Mini RCX Program Summary Table ! ! !

Goals This Month Total Complete Balance

RCx Audits 20 3 5 15

Installed Projects 10 0 0 10

Total kWh reduced 150,000 0 0

Total therms reduced 30,000 0 0

! 2!projects!currently!under!review,!Implementers!awaiting!approval!

5. EBEW Impact Evaluation

SCOPE OF WORK

Lead Evaluator: Presidio Graduate School of Management

Prepare an Impact Evaluation to include: statistical analysis of program performance data covering the period 1/1/13 to 6/30/15, and analysis of a 2015 survey data set. The Impact Evaluation will be constructed according to the following Guiding Objectives:

• Analyze data provided to assess performance relative to member objectives – energy reduction, GHG reduction, bill savings, persistence and engagement, and depth of savings.

• Analyze data provided to assess performance relative to state objectives – e.g., total resources cost test, stated reduction goals.

• Suggest policy and programmatic opportunities and barriers to achieving these objectives. Particular focus should be directed at strategies to decrease dependency on rebates.

• Provide analysis to support identification of policy barriers, e.g., Title 24 baseline.

Provide recommendations for program modifications Research Into Action, Inc (RIA) will act as a Project Evaluation Consultant to provide feedback on the evaluation approach and documents as they are developed.

Research Into Action TASKS:

• Offer guidance to the EBEW evaluation team as is necessary to support an effective and productive evaluation.

• Formally review EBEW’s Evaluation Plan, offering critical and constructive feedback to the EBEW team.

• Identify potential policy and programmatic opportunities and barriers to achieving specific objectives set out in the Evaluation Plan. Particular focus should be directed at strategies to decrease dependency on rebates and leverage other value chains.

• Offer insight (from past/current experience) evaluating other like programs/partnerships with respect to the identification of policy barriers, best practices and ideal next steps (in terms of evaluation).

• Review all major decisions made during the course of this evaluation project. • Offer ongoing feedback in the form of specific considerations that are intended to ensure

successful and innovative outcomes as defined by the Evaluation Plan. • Challenge the EBEW evaluation team with insights that may push the Scope of Work toward

interesting and innovative outcomes. • Provide recommendations for continuing/extending our Evaluation Plan through year 2020.

! 3!

6. Multi-Family Property Management Training

Offered by StopWaste.org

Targets: Property Managers, Superintendents, Maintenance Staff, and Service Providers: Outcomes:

! Make effective decisions to improve energy and environmental performance in your existing multifamily buildings

! Prepare for the Building Performance Institute (BPI) Multifamily Energy Efficient Building Operator exams and get certified

! Walk away with actionable practices and tools that you can immediately implement at your site

Implementation Dates: May 18th through 22nd, 2015

7. Title 24 Contractors Training

When: Wednesday, May 27, 2015 8:30am – 11:30am (lunch immediately following)

What: In partnership with the California Statewide Codes and Standards Program, tools have been developed to streamline the permit process for lighting changeouts to help contractors obtain a permit quickly and easily! The tools include a Lighting Changeout Streamlined Checklist to confirm that all code requirements are met, and electronic versions of the Title 24, Part 6 Lighting Forms that auto-populate pertinent information and perform calculations automatically.

In this training, we will present the tools we’ve developed and work through a few examples together to ensure that contractors achieve the following outcomes:

! Correctly complete Title 24, Part 6 forms applicable to commercial lighting retrofit projects ! Feel confident in your abilities to compile a complete submittal package pull a permit in local

jurisdictions piloting the permit streamlining effort. ! Have reviewed and can use the tools developed including the Streamlined Permit Checklist and

electronic Lighting Forms.

II. Resource Programs

! Summary of MIT impact over the last 9 years

Municipal)Implementation)Team)Program:)Results)by)Program)Cycle)!! Projects!Installed! kW!Saved! kWh!Saved! Therms!Saved!2013:14! 6! !111.91!! !1,452,777.10!! !!2009:12! 19! !299.85!! !3,291,070.00!! !9,578.00!!2006:08! 5! !288.50!! !2,020,669.00!! !20,987.00!!TOTAL) 30) )700.26)) )6,764,516.10)) )30,565.00))

! 4!

Smart Lights & BEST (Business Energy Solutions Team) -Small & Medium Business Program Impact, Q1+

Municipality+ #+of+Audits+

#+of+Proposals+Presented+

#+of+Projects+Committed+(PPA+signed+/+install+in+progress)+

#+of+Projects+Completed+(Invoiced+/+not+paid)+

#+of+Projects+Paid+(in+VRS)+

2015+Project+Conversion+Rate+(Converting+from+#+Proposals+Presented+to+#+Projects+Completed)+

Average+Project+Savings+(kWh)+

TOTAL 46 114 72 28 59 20% 6,593.50 Albany 1 Berkeley 13 18 7 6 18 33% 3,650.92 Dublin 3 1 Emeryville 3 1 1 2 33% 7,232.47 Fremont 5 Hayward 9 3 Livermore 1 Newark 1 Oakland 13 28 19 11 26 39% 6,529.43 Piedmont 1 Pleasanton 2 1 San Leandro 2 1 Union City 1 Antioch 8 2 1,098.89 Brentwood 1 1 Clayton Concord 3 15 5 2 6 13% 12,948.90 El Cerrito 1 3,784.98 Hercules 1 Lafayette 1 1 1 Martinez 4 5 5 Oakley Orinda Pinole 2 1 Pittsburg 5 1 2 3,950.45 Pleasant Hill Richmond 8 23 4 2 13,552.00 San Pablo 1 6 San Ramon Danville 1 Moraga Walnut Creek 1 TOTAL 46 114 45 23 59 20% 6,593.50

! 5!

BEST Program Budget (APRIL, 2015)

!!

!!!SmartLights Program Budget (APRIL, 2015)

Budget+To+Date+ ++ ++ ++ ++

Budget!Item! Budget! Current!Month!Invoices!Invoiced!to!Date![Includes!Current!

Month]!

%!Remaining!Budget!

CESC!Admin! !$!!!!!!!!!!!!!!!!!!!!!100,494.00!! !$!!!!!!!!!!!!!!!!!!!!!!10,431.22!! !$!!!!!!!!!25,156.68!! 75%!

CESC!Marketing! !$!!!!!!!!!!!!!!!!!!!!!!!95,907.00!! !$!!!!!!!!!!!!!!!!!!!!!!10,565.35!! !$!!!!!!!!!42,755.85!! 55%!

CESC!Implementation! !$!!!!!!!!!!!!!!!!!!!!!588,660.00!! !$!!!!!!!!!!!!!!!!!!!!!!57,257.73!! !$!!!!!!!241,820.68!! 59%!

SER!MINI!RCx!Pilot! !$!!!!!!!!!!!!!!!!!!!!!!!60,000.00!! !$!!!!!!!!!!!!!!!!!!!!!!11,317.50!! !$!!!!!!!!!20,867.50!! 65%!

CESC!SMB!Pilot!(YEM)! !$!!!!!!!!!!!!!!!!!!!!!!!80,000.00!! !$!!!!!!!!!!!!!!!!!!!!!!!!8,570.00!! !$!!!!!!!!!30,711.00!! 62%!

SER!Smart!Solar! !$!!!!!!!!!!!!!!!!!!!!!!!30,000.00!! !$!!!!!!!!!!!!!!!!!!!!!!!!6,892.59!! !$!!!!!!!!!10,915.09!! 64%!

SER!4CL! !$!!!!!!!!!!!!!!!!!!!!!!!36,000.00!! !$!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Z!!!! !$!!!!!!!!!36,000.00!! 0%!

Total++ +$+++++++++++++++++++++991,061.00++ +$++++++++++++++++++++105,034.39++ +$+++++++408,226.79++ !!

!Installed+Savings+To+Date+ !! !! !! !! !!

Total!Energy!Savings! Goals! Current!Month! %!of!Plan! To!Date!Cumulative! %!of!Goal!

Gross!Installed!kW! 1,040.00! 103.68! 185.07%! 254.95! 24.51%!

Gross!Installed!kWh! 9,282,171.00! 346,329.55! 69.27%! 951,390.03! 10.25%!

Gross!Installed!Therms! 0.00! 0.00! n/a! 0.00! n/a!

!

Budget Item BudgetCurrent Month

Invoice Amount

Cumulative Invoice through Current Month

Cumulative invoice as %

of BudgetAdmin $133,666 $16,296.25 $73,096.25 55%Marketing $13,330 $71.98 $1,586.96 12%Implementation $405,163 $34,395.53 $134,726.53 33%SER 60,000.00$ $3,245.00 10,145.00$ 17%Direct Install Incentives $1,377,750 $15,358.71 $15,358.71 1%Total 1,989,909.00$ 69,367.47$ 234,913.45$ 12%

Budget To Date

Total Energy Savings Goals Current Month % of Plan To Date Cumulative% of Goal

Gross Installed kW 1,040.00 12.71 1% 12.71 1%Gross Installed kWh 9,282,171.00 76,794.00 0% 76,794.00 1%

Gross Installed Therms - (4.11) 0% (4.11) 0%

Installed Savings To Date