e-SUGAM User's Manual

Commercial Taxes Department

Government of Karnataka

National Informatics Centre

Bangalore

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User Manual

For

Dealers

National Informatics Centre

Karnataka State Unit,

Mini Tower, Bangalore

Commercial Taxes Department

Vanijya Terige KaryalayaGandhi Nagar, Bangalore

Other Related Documents

• User Manual for m-SUGAM available in the CTD’s website.

• Guidelines to use Excel to XML Converter enclosed in the Excel to XML downloaded File.

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User Manual Version 1.0 Release Date: 29/10/13 Page i

No part of this document shall be reproduced without prior permission of National

Informatics Centre, Bangalore and Commercial Taxes Department, Bangalore.

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User Manual Version 1.1 Release Date: 29/10/13 Page ii

TableofContents

1. About e-SUGAM .............................................................................................................................. 1

1.1 Architecture of e-SUGAM ....................................................................................................... 1

1.2 Advantages of e-SUGAM System ............................................................................................ 2

1.3 Methods of e – SUGAM Generation ....................................................................................... 3

2. Login ................................................................................................................................................ 4

3. e - SUGAM Forms – New Entry ....................................................................................................... 8

3.1 To Add e-SUGAM Commodities ............................................................................................ 11

3.2 Print e-SUGAM Form ............................................................................................................. 12

4. Upload XML File ............................................................................................................................ 15

4.1 Download the Converter and Convert the Excel File to XML Format ................................... 15

4.2 Upload XML File to the system ............................................................................................. 18

5. Update and Submit ....................................................................................................................... 21

6. Cancel ............................................................................................................................................ 24

7. Sample XML File .......................................................................................................................... 266

8. Codes Assigned for the Purpose of e-SUGAM Form for use in the XML format ........................ 288

9. State Codes of Various State and Union Territories ................................................................... 299

10. Regular Verification of e-SUGAM Account ............................................................................... 30

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User Manual Version 1.1 Release Date: 29/10/13 Page iii

IntroductiontoUserManual

This manual is the primary reference for e‐SUGAM: Dealer Module. The purpose of this manual

is to introduce the system to the new user and to provide sufficient details so that

as users progress through the manual they gain a full understanding of the application.

The manual is organized overall to flow from a general to a specific perspective. The

purpose being that as one reads through this manual he will be able to develop a

conceptual framework.

Also, whenever any terminology has been borrowed from the application, it has been marked in

bold. This manual is prepared for dealers/traders.

URL

Citizens • http://www.ctax.kar.nic.in/

• http://sugam.kar.nic.in/

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User Manual Version 1.1 Release Date: 29/10/13 Page iv

ListofAbbreviations

Abbreviation Expanded Form

AC Assistant Commissioner

CCT Commissioner of Commercial Taxes Department

CST Central Sales Tax

CTD Commercial Taxes Department

CTO Commercial Tax Officer

DC Deputy Commissioner

DVO Divisional VAT Office

INV Invoice

JCCT Joint Commissioner of Commercial Taxes Department

KST Karnataka State Tax

KTEG Karnataka Tax for Entry of Goods

LVO Local VAT Office

NIC National Informatics Department

SPB Self-Purchase Bill.

TIN Tax Identification Number

URD Unregistered Dealer

VAT Value Added Tax

VSO VAT Sub Office

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User Manual Version 1.0 Release Date: 19/10/11 Page 1

1. Aboute-SUGAM

e ‐ Sugam is a procedure set by the Commercial Taxes Department of Karnataka State for all the

dealers who are transporting the designated goods of worth over Rs.20000 to other dealers and

upload the same in the department’s website and obtain a unique number as proof of uploading

such transporting details. The unique number thus obtained shall be produced to the check post

officer on reaching a check post.

Every dealer registered under Karnataka Value Added Tax 2003, needs to upload the details of

notified goods being dispatched or transported, in the format available in CTD’s website before the

movement of goods commences.

Thus a dealer/trader before dispatching goods by a truck, first uploads each transaction details

onto the CTD’s website electronically, obtains an acknowledgement, e-SUGAM for having uploaded

and then uses this e-SUGAM as a valid document for the transportation of goods. This would ensure

that all sales are properly accounted and there will not be any problem of tax evasion.

1.1 Architectureofe-SUGAM

All the registered dealers are given a unique identity through which they can upload the

transaction details. The access is controlled by a user name and password assigned to each dealer. A

user friendly uploading screen has been designed for use by dealers. The screen captures vital details

of each transaction like details of buyer, value of transaction, name of commodity etc. On uploading

the data, the central server stores the data and generates a unique number for each transaction.

While generating the e-SUGAM number, the dealer may enter the vehicle number in the e-

SUGAM form, or in any case if the dealer is unaware of the vehicle number, he may enter the

transporters mobile number in the e-SUGAM form and generate the e-SUGAM number. The

dealer/transporter can later (before reaching the check post) update the vehicle number either

online through the VAT e-Filing System or through the SUGAM mobile updation service from the

registered mobile number (of the dealer) or from the transporters mobile number entered in the e-

SUGAM form.

In the course of transportation of goods from the source place to the destination place, if there

is any transit of vehicle at the transit place, the dealer shall enter the transit place and also the

mobile number of the transporter authorized to update the transit vehicle number, in the e-SUGAM

Form and shall generate the SUGAM number. The dealer/transporter shall then update the transit

vehicle number from the registered mobile number in the prescribed format to the number

‘9212357123’. The transit vehicle number will be updated in the system. Any further changes in the

transit vehicle number should be done within half an hour from the time of updation of the transit

vehicle number beyond which the transit vehicle number cannot be changed.

The dealer gives this unique number to the driver/person-in-charge of the goods vehicle. When

the goods vehicle reports at the check post the driver/person-in-charge simply gives the unique

number to the check post officer. The check post officer feeds this unique number into the system,

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and the details uploaded by the dealer will be displayed. The check post officer will then verify the

details uploaded with reference to the goods available in the vehicle. If there are no variations, the

check post officer will allow the vehicle to proceed. In case of any discrepancies the process of

imposition of penalty is set into motion. In case of a mobile check post the checking is done by

sending the unique number through SMS. A return message gives the details of the transactions.

As shown below in the diagram, there are various layers of redundancies in the system due to

which there is absolutely zero down time.

Figure 1: Web based e‐SUGAM system

1.2 Advantagesofe-SUGAMSystem

The following are the benefits of e-SUGAM System:

� Increased tax revenues for the department

° Better compliance to law by dealers

° Enabling processing of information by dealers

° Better utilization of Human Resources

� Simplified procedures and avoiding frequent visits of dealers to tax offices

� Reduces detention of vehicles at check posts

� Shifting capture of information from paper mode to electronic mode – Paperless process.

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1.3 Methodsofe–SUGAMGeneration

The diagram below shows the different methods of generating SUGAM Form.

Figure 2: Methods of SUGAM Generation

SUGAM

Direct Data Entry

XML File Upload

Site‐to‐Site Integration

m‐SUGAM

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2. Login

• Getting Login Account

You need to request the concerned Local VAT office (LVO) or VAT Sub office (VSO) for an account

in VAT e-filing system by submitting an application to the jurisdictional LVO/VSO. After processing,

the jurisdictional LVO/VSO will provide the user name and Password. In case you have already

obtained the username and password for other purposes like e-filing of taxes, for obtaining the ‘C’

form etc, you may use the same user name and password for the purpose of obtaining e-SUGAM.

However for the first time, the jurisdictional LVO/VSO has to enable you to obtain the e-SUGAM. It is

important to maintain the user name and password securely and confidentially so as to avoid the

misuse of the same.

• Regular Logging In

1. Open the Commercial Taxes Department’s website (http://www.ctax.kar.nic.in/). The main page

of the CTD Website will be displayed (Refer Figure 3: CTD Website).

Figure 3: CTD Website

2. Click on the VAT e‐filing system (Refer Figure 3: CTD Website). The Login page of the VAT e-

Filing page will be displayed (Refer Figure 4: e-SUGAM Dealer Login Screen).

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Figure 4: e‐SUGAM Dealer Login Screen

3. Enter your user name and password provided by the CTD in appropriate fields and then click the

Login button (Refer Figure 4: e-SUGAM Dealer Login Screen). The home page for your User

Account will be displayed (Refer Figure 5: e-Filing System Home Page).

Figure 5: e‐Filing System Home Page

• First time Logging In

When you login for the first time into the system successfully using the user name and password

given by the department, you will be displayed with the following screen (Refer Figure 6: First Time

Login Home page).

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Figure 6: First Time Login Home page

Instructions:

1. Click the Next button. A new screen requesting you to enter your contact information will be

displayed.

Figure 7: Dealers Contact Information page

2. Enter all the relevant contact information in appropriate fields, and click the Next button (Refer

Figure 7: Dealers Contact Information page). The Creation of New Username Module page will be

displayed.

Figure 8: Creation of New Username Module page

3. Enter the username and password of your choice in their respective boxes in the Creation of New

Username Module page and then click the Create button (Refer Figure 8: Creation of New

Username Module page). The system will generate the new username and password, if the

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username does not already exist. Once the Sign In process is complete, you will be directed to the

e-Filing system Main Page (Refer Figure 5: e-Filing System Home Page).

The e-SUGAM module has the following sub modules:

• New Entry

• Upload XML/ZIP file

• Update and Submit

• Cancel

NoteNoteNoteNote:

1. When you enter the contact information, the contact person’s name should start with a capital letter.

2. The username should be of at least 5characters.

3. The password should be of at least 8 characters with a combination of alphabets (A-Z/a-z), numerals (0-

9) and special characters (@, #, $, %, &, *, ^).

4. Keep your User Name and Password securely. Do not share it with anybody. Ensure that only authorized

person uses this to work on e-Filing System.

5. Change your password regularly, at least once in 30-45 days and maintain/remember the password.

6. Remember to Sign Out/Log Out of the system after completion of your work.

Other NotesOther NotesOther NotesOther Notes:

1. All fields marked in * are mandatory.

2. To log out of the e-Filing System, click Sign OutSign OutSign OutSign Out at the top right hand side of any page.

3. To go to the main page of the e-Filing System, click Main PageMain PageMain PageMain Page at the top left hand side of any page.

4. Click the ExitExitExitExit button in any page to exit from the respective page.

5. Enter the date in the dd/mm/yyyy format.

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3. e-SUGAMForms–NewEntry

Every dealer who is transporting goods of value over Rs.20000 should possess the e-SUGAM

form. The dealer has to enter the details of the goods being transported in the e-SUGAM New Entry

form. On submitting the e-SUGAM New Entry form, the system generates a unique number and an

acknowledgement letter. The printed copy of this acknowledgement letter or the e-SUGAM serial

number should be available with the driver/person-in-charge of the goods vehicle while transporting

the goods.

Instruction:

1. In the e-Filing System home page, click e‐SUGAM Forms and then click New Entry option from

the drop-down list (Refer Figure 9: e-SUGAM Forms). The e-SUGAM New Entry Form will be

displayed (Refer Figure 10: e-SUGAM - New Entry Form).

Figure 9: e‐SUGAM Forms

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Figure 10: e‐SUGAM ‐ New Entry Form

2. In the e-SUGAM New Entry Form, enter the starting point and the end point of the

transportation of goods in the From Place and To Place fields respectively. In the Goods Details

section, enter the details of the goods being transported. Click the Commodity drop-down and

select the commodity from the list. If the commodity you are dealing with is not available in the

list, you can add the commodity. To add the commodity you are dealing with, refer Section 3.1

To Add e‐SUGAM Commodities. Enter the commodity description, quantity and net value and

tax value of the commodity in their respective boxes.

3. Enter the details of the transporter in the Transporter Owner Details section. Enter the details

of the other dealer to whom the goods are being supplied to, in the Details of other party as per

the category of transporting goods section. The Category of Transaction and the Document

Type are correlated. The details are as given in the table below:

Category of Transaction Document Type

After Sale, After Purchase Invoice (INV)

To his Principal Invoice (INV), Consignment Note

For goods purchased from URD’s, the category will

be ‘After Purchase’. Self-Purchase bill

Consignment Sale (Receipt), Consignment Sale

(Dispatch) Consignment Note

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To his shop/Godown/Storage, Stock

Transfer(Dispatches) Stock Transfer Memo

Job work, Return after Job work Labor charges bill/Job work Voucher,

Others

4. The Mines and Geology Department Permit Details section is applicable for dealers transporting

Mineral ores/Rocks from the quarry. Other dealers can skip this section.

5. After all the details are entered, select the type of print (Form Print/PDF Print) in the Select Print

Type section and then do one of the following:

• SAVE: Click the SAVE button. The details entered will be saved and you can continue to enter

other e-SUGAM forms. To submit this form, refer Section 5 Update and Submit.

• SAVE and SUBMIT: The form will be saved and submitted. The e-SUGAM form with the unique

number will be displayed (Refer Figure 11: e-SUGAM Form). You can take a print out of this

form. To print this form refer, section 3.1 Print e-SUGAM Form.

• DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button.

• Exit: To exit from the e-SUGAM New Entry form page, click the Exit button. The e-Filing

system main page will be displayed.

Figure 11: e‐SUGAM Form

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3.1 ToAdde-SUGAMCommodities

If the commodity you are dealing with is not available in the list of commodities in the Commodity

drop-down in the e-SUGAM New Entry form, you can add the same.

Instructions:

1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and

Help). The screen as shown in Figure 13: Add e-SUGAM Commodity will be displayed.

Figure 12: Reports and Help

Figure 13: Add e‐SUGAM Commodity

2. In the Reports and Help page, click Add e‐SUGAM Commodities under the heading Other

Options in the above screen (Figure 13: Add e-SUGAM Commodity). The e-SUGAM Commodities

page will be displayed.

NoteNoteNoteNote:

1. If the dealer is unregistered, enter the TIN number as 29000000000.

2. To view instructions to fill the e-SUGAM form, click ‘How to fill eHow to fill eHow to fill eHow to fill e----SUGAM Screen?SUGAM Screen?SUGAM Screen?SUGAM Screen?’

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Figure 14: e‐SUGAM Commodities page

3. In the e-SUGAM Commodities page, click the Commodities drop-down and select the

commodity from the list. Click the SAVE button (Refer Figure 14: e-SUGAM Commodities page).

The commodity will be saved. The commodity will be listed in a tabular form with the

commodity code and description.

3.2 Printe-SUGAMForm

� If you have selected Form Print option, follow the steps given below:

1. To print the e-SUGAM Form, click the File menu and click the Print option from the drop-down

menu (Refer Figure 15: Form Print window). The Print window will be displayed.

NoteNoteNoteNote: To delete any particular commodity, click the DeleteDeleteDeleteDelete button in the e-SUGAM Commodities page. A

confirmation message, ‘Are you sure to Delete this Commodity’ will be displayed. Click the OK OK OK OK button. The

respective commodity will be deleted from the list.

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Figure 15: Form Print window

Figure 16: Print window

2. In the Print window, select the printer from the list available in the Select Printer section. In the

Page Range section select ‘All’ option and then enter the Number of copies and then click the

Print button (Refer Figure 16: Print window). The copy of e-SUGAM form will be printed in the

printer selected by you.

� If you have selected Pdf Print option, follow the steps given below:

1. Click the Print icon on your computer screen (Refer Figure 17: PDF Print). The Print

window will be displayed.

Figure 17: PDF Print

2. In the Printer section, click the Name drop-down and select the name of the printer. In the Page

range section, select ‘All’. In the Page Handling section, enter the number of copies in the Copies

field and click the Page Scaling drop-down and select Fit to Printable Area option from the list.

Check the Auto Rotate and Center option. Click the OK button. The form will be printed in the

printer selected by you.

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Figure 18: PDF Print window

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4. UploadXMLFile

If a dealer has to generate large number of e-SUGAM numbers, you may use the facility of

uploading the XML file. The dealer can enter the details in the excel file prescribed by the

department and then convert it to XML format and then upload it to the system. The size of the XML

file should not exceed 3 MB.

The dealer can download the converter from the department’s website.

4.1 DownloadtheConverterandConverttheExcelFiletoXMLFormat

1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and

Help). The Reports and Help page will be displayed. Click Converter in the Reports and Help page

(Refer Figure 19: Reports and Help page). The Excel to XML Converter Utility page will be

displayed (Refer Figure 20: Excel to XML Converter Utility).

Figure 19: Reports and Help page

Figure 20: Excel to XML Converter Utility

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2. Click the Download button in the Excel to XML Converter Utility page (Refer Figure 20: Excel to

XML Converter Utility). The File Download window will be displayed. In the File Download

window, click the Save button (Refer Figure 21: File Download window). The Save As window

will be displayed.

Figure 21: File Download window

Figure 22: Save As window

3. In the Save As window, click the Save In drop-down and select the location where the file has to

be saved, enter the file name in the File name box and then click the Save button (Refer Figure

22: Save As window). The zip file will be saved in the location selected by you.

4. Open the folder where the file is saved and right click the zipped folder and click Extract Here

from the drop-down (Refer Figure 23: Extract zipped folder). The folder will be extracted and

saved in the same location.

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Figure 23: Extract zipped folder

5. Double click the extracted folder. All the files in this folder will be displayed. Double click the

excel file ‘eSUGAM.xls’. The excel file will be displayed on screen.

Figure 24: Excel File location

6. Enter all details in the excel sheet and click the Convert to XML button (Refer Figure 25: Excel

File). The XML Conversion pop-up window will be displayed.

Figure 25: Excel File

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Figure 26: XML Conversion window

7. Click the Start button in the XML Conversion window (Refer Figure 26: XML Conversion window).

To change the location where the file has to be saved, click the Browse button and select the

required location where the folder has to be saved.

8. After clicking the Start button, the screen shown below will be displayed.

Figure 27: MS Excel ‐ Pop‐up message

9. Click the OK button (Refer Figure 27: MS Excel - Pop-up message) and a message Validate the

XML file will be displayed.

Figure 28: Validate XML File

10. Click the OK button in window as shown in Figure 28: Validate XML File. On successful

conversion of the excel file to XML format, a message ‘Validation Successful’ will be displayed.

The XML file will be saved in the folder selected by you. If there are some errors in the details

entered in the excel file, an error message will be displayed. So make the necessary corrections

and then proceed.

4.2 UploadXMLFiletothesystem

1. In the e-Filing system home page, click e‐SUGAM Forms and then click Upload XML File from the

drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Invoice XML File Upload Form will

be displayed (Refer Figure 29: e-SUGAM Invoice XML File Upload Form).

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Figure 29: e‐SUGAM Invoice XML File Upload Form

2. In the e-SUGAM Invoice XML File Upload Form, Click the Browse button to select the XML file

(Refer Figure 29: e-SUGAM Invoice XML File Upload Form). The Choose File window will be

displayed (Refer Figure 30: Choose File to upload window).

Figure 30: Choose File to upload window

3. In the Choose File window, click the Look In drop-down and select the folder where the XML file

is saved. Select the file which is displayed or enter the name of the file in the File name box and

then click the Open button (Refer Figure 30: Choose File to upload window). After selecting the

XML file, click the Upload button. The e-SUGAM – XML Validation Form will be displayed and a

message ‘XML File Uploaded Successfully’ will be displayed on successfully uploading the file.

Click the Validate XML File button in the e -SUGAM – XML Validation Form page (Refer Figure

31: e-SUGAM - XML Validation Form).The details in the XML File will be displayed (Refer Figure

32: After Validation of XML File).

Figure 31: e‐SUGAM ‐ XML Validation Form

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Figure 32: After Validation of XML File

4. Click the Save button. The data will be saved in case of no errors; else error message will be

displayed. To submit this e-SUGAM form, go to the main menu and click Update and Submit

(Refer Figure 9: e-SUGAM Forms). Refer Section 5 Update and Submit to submit these forms.

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5. UpdateandSubmit

This option enables the dealers to update and submit the e-SUGAM Forms. In this system, the

dealers have an option to enter and save multiple e-SUGAM forms. The dealer can then select the

form, update it and then submit the form to generate the unique number.

Instructions:

1. In the e-Filing System home page, click e‐SUGAM Forms and then click Update and Submit from

the drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Verify/Submit Form page will be

displayed (Refer Figure 33: e-SUGAM Verify/Submit Form). All the e-SUGAM forms saved by you

will be displayed.

Figure 33: e‐SUGAM Verify/Submit Form

2. To submit all the e-SUGAM forms, click the Submit All button in the e-SUGAM Verify/Submit

Form page. (Refer Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Verify/Submit Form

will be displayed. The serial numbers will be generated.

Figure 34: e‐SUGAM Verify/Submit Form

3. Click Select against each e-SUGAM form in the e-SUGAM Verify/Submit page (Refer Figure 34: e-

SUGAM Verify/Submit Form). The Print e-SUGAM Details page will be displayed (Refer Figure 35:

Print e-SUGAM Details).

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Figure 35: Print e‐SUGAM Details

4. In the Print e-SUGAM Details page, select the type of print (Form Print or Pdf Print) and then

click the Print button (Refer Figure 35: Print e-SUGAM Details). The e-SUGAM Form with the

unique number will be displayed. To print the e-SUGAM Form, refer Section 3.2 Print e‐SUGAM

Form.

5. To update and submit the form’s individually, click Select against each e-SUGAM form (Refer

Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Update/Delete/Submit Form page will

be displayed (Refer Figure 36: e-SUGAM Update/Delete/Submit Form).

Figure 36: e‐SUGAM Update/Delete/Submit Form

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6. In the e-SUGAM Update/Delete/Submit Form, you can update the details entered in the form

and then do one of the following:

• SAVE: Click the SAVE button. The details entered will be saved and you can submit this form

later.

• SUBMIT: Click the Submit button to submit the form. The e-SUGAM form with the unique

number will be displayed. You can take a print out of this form. To print this form refer,

section 3.1 Print e-SUGAM Form.

• DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button.

• Exit: To exit from the e-SUGAM Update/Delete/Submit page, click the Exit button. The e-

Filing system main page will be displayed.

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6. Cancel

The cancellation of the e-SUGAM Form is allowed only in case where e-SUGAM number is

generated but cannot be viewed for some reason.

Instruction:

1. In the e-Filing System home page, click e‐SUGAM Forms and then click Cancel from the drop-

down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Cancel List page will be displayed (Refer

Figure 37: e-SUGAM Cancel List page).

Figure 37: e‐SUGAM Cancel List page

2. In the e-SUGAM Cancel List page, enter the serial number and the date of submission in their

boxes and then click the Process button (Refer Figure 37: e-SUGAM Cancel List page). The details

of the e-SUGAM form will be displayed in a tabular form. Click Select against the e-SUGAM

details displayed. The e-SUGAM cancel form will be displayed.

Figure 38: e‐SUGAM Cancel Form

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3. In the e-SUGAM Cancel Form, click the Reason Type drop-down and then select the reason from

the list. Enter the reason description in the Reason Desc. Box and click the Cancel button (Refer

Figure 38: e-SUGAM Cancel Form). The e-SUGAM form will be cancelled.

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7. SampleXMLFile

The sample XML File is as shown below:

<?xml version="1.0" ?>

‐ <VAT505_req>

‐ <Vat505_Det>

<Tin>29030017892</Tin>

<InvNo>1</InvNo>

<InvDt>2011‐09‐07</InvDt>

<Dn_dt>2011‐10‐18</Dn_dt>

<Buy_Tin>28000000000</Buy_Tin>

<Buy_Nm>abc</Buy_Nm>

<Fro_Place>mlore</Fro_Place>

<To_Place>udupi</To_Place>

<Goods_Desc>test</Goods_Desc>

<Qty_unit_det>1</Qty_unit_det>

<NetVal>1.25</NetVal>

<TaxVal>0.5</TaxVal>

<Tr_Veh_Own>sdsd</Tr_Veh_Own>

<Veh_No>sds2</Veh_No>

<Gc_Lr_No>23</Gc_Lr_No>

<Trans_Goods_Cat>V‐A</Trans_Goods_Cat>

<Doc_type>INV</Doc_type>

<Comm_Code>2.00</Comm_Code>

<State_Cat>O</State_Cat>

</Vat505_Det>

‐ <Vat505_Det>

<Tin>29030017892</Tin>

<InvNo>2</InvNo>


<Dn_dt>2011‐10‐18</Dn_dt>


<Buy_Nm>abc</Buy_Nm>

<Fro_Place>blore</Fro_Place>

<To_Place>mlore</To_Place>

<Goods_Desc>mlore</Goods_Desc>

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<NetVal>1.25</NetVal>

<TaxVal>0.5</TaxVal>

<Tr_Veh_Own>g</Tr_Veh_Own>

<Veh_No>gfg</Veh_No>


<Trans_Goods_Cat>V‐E</Trans_Goods_Cat>

<Doc_type>CON</Doc_type>



</Vat505_Det>

‐ <Vat505_Det>

<Tin>29030017892</Tin>

<InvNo>3</InvNo>


<Dn_dt>2011‐10‐18</Dn_dt>


<Buy_Nm>df</Buy_Nm>

<Fro_Place>goa</Fro_Place>

<To_Place>blore</To_Place>

<Goods_Desc>goods</Goods_Desc>


<NetVal>10000</NetVal>

<TaxVal>0.</TaxVal>

<Tr_Veh_Own>trew</Tr_Veh_Own>

<Veh_No>ka05 123</Veh_No>


<Trans_Goods_Cat>V‐K</Trans_Goods_Cat>

<Doc_type>LJV</Doc_type>



</Vat505_Det>

</VAT505_req>

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8. CodesAssignedfor thePurposeofe-SUGAMFormfor

useintheXMLformat

Document Type

INV Invoice

Online e-SUGAM

Forms with the tag

name as

<Doc_type>

CON Consignment Note

STM Stock Transfer Memo

SPB Self-Purchase Bill

LIV Lab Charge/Job work Voucher

OTH Others

Category of

Transaction

V-A After Sales

Online e-SUGAM

Forms with tag

name as

<Trans_goods_cat>

V-B After Purchase

V-C To His Shop/Godown/Storage

V-D To his principal

V-E Interstate consignment for sale

V-F Intrastate consignment for sale

V-G For Job work/Return after Job

work/Line Sale/ Others

V-H Stock Transfer (Receipts)

V-I Consignment for Sale

V-J Stock Transfer (Dispatch)

V-K Others

Commodity Code Please see the codes of the commodities added by

you in the e-SUGAM Commodities

Online e-SUGAM

Forms with tag

name as

<comm._code>

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9. StateCodesofVariousStateandUnionTerritories

State Codes Name of the State Number Assigned

OT Other Countries 0

JK Jammu and Kashmir 1

HP Himachal Pradesh 2

PB Punjab 3

CH Chandigarh 4

UR Uttaranchal 5

HR Haryana 6

DL Delhi 7

RJ Rajasthan 8

UP Uttar Pradesh 9

BH Bihar 10

SK Sikkim 11

AR Arunachal Pradesh 12

NL Nagaland 13

MN Manipur 14

MI Mizoram 15

TR Tripura 16

ME Meghalaya 17

AS Assam 18

WB West Bengal 19

JH Jharkhand 20

OR Orissa 21

CT Chattisgarh 22

MP Madhya Pradesh 23

GJ Gujarat 24

DD Daman and Diu 25

DN Dadar and Nagar Haveli 26

MH Maharashtra 27

AP Andhra Pradesh 28

KA Karnataka 29

GA Goa 30

LD Lakshadweep 31

KL Kerala 32

TN Tamil Nadu 33

PY Pondicherry 34

AN Andaman and Nicobar 35

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10. RegularVerificationofe-SUGAMAccount

Every dealer shall view the report of all such entries made and the unique numbers generated

by him during every week for which a facility is provided on the websites to ensure the correctness

of the entries and also to ensure that the facility of entry of transactions made by him is not misused

by any unauthorized person. The verification of your account can be done as below:

1. Click on Reports and Help in the main menu (Refer Figure 9: e-SUGAM Forms). The Reports and

Help page will be displayed.

Figure 39: Reports and Help

2. Click e‐SUGAM/505 Forms under the REPORTS heading and Detailed Sub-Heading (Refer Figure

39: Reports and Help). The screen shown in Figure 40: Report - e-SUGAM Forms will be

displayed.

Figure 40: Report ‐ e‐SUGAM Forms

e - Sugam


3. Select the Report Type (Utilized/Cancelled), enter the Submission Date From and To in their

respective boxes and then click the Process button (Refer Figure 40: Report - e-SUGAM Forms).

All the e-SUGAM Forms of that particular period will be displayed.

After verification of the details, in case you find any entry of transaction recorded in your account is

not entered by you, then you should immediately change your password. Further, you shall also

inform the jurisdictional LVO/VSO within three days from the date of entry of such transaction which

you claim to be not made by you.

e-SUGAM User's Manual

Documents

Transcript of e-SUGAM User's Manual