E Bourgogne Pres Athens 4 June 2008

e-Bourgogne : Regional shared eGovernment

Regional eProcurement platformEKDDA Athens, 4 june 2008

Gilles Mouteton behalf all e-Bourgogne team

June 2008 2Athens EKDDA EIPA

General overview Burgundy territory and e-Bourgogne project

Vision and Strategy

Shared values and governance

eProcurement platform Actual results

How

European actions of Burgundy

Next phases

AGENDA


General overview Burgundy territory and e-Bourgogne project

Vision and Strategy

Shared values and governance


How


Next phases

AGENDA


Population : 1 612 397 (1)

Communes : 2045

Départments: Côte d’Or, Nièvre, Saône et Loire, Yonne

Surface : 31 582 km2 of which 30% is forest

Companies : 66 441 (2)

Manufacturing ( 12%), Construction ( 14%), Retail ( 28%) et Services ( 45%) 10 employees and more ( 9%), 500 employees and more ( 0,05%)

Burgundy : key figures

1 - estimate INSEE 20032 - estimate INSEE 2004

Mainly a rural territory


Burgundy : snapshot of local entities

Local authorities (LA’s) and local legal entities (LLE’s) : sharing is a must

Types Nb Agents Agents/LA

Conseil régional 1 306

Conseils généraux 4 4 832

Communes de moins de 500 habitants 1 475 4 333 3

Communes de 500 à 999 habitants 312 2 403 8Communes de 1 000 à moins de 3 499

habitants 191 4 333 23Communes de 3 500 à moins de 9 999

habitants 46 5 180 113Communes de 10 000 à moins de 19 999

habitants 7 1 733 248

Communes de plus de 20 000 habitants 9 9 854 1 095

CCAS - 2 302

Intercommunalité (CC, CA et Syndicats) 380 3 868

Services départementaux d’incendie (SDIS) 4 1 191

OPHLM 12 2 232

Autres établissements publics - 704

Autres organismes - 1 240

TOTAL Local Entities 40 542

LA’s

LLE’s


Mission and goals

Project mission : Develop and run a shared services platform for Burgundy LA’s. Fully support the change management process. Design and deploy a comprehensive education plan for the whole

Region.

Partnerships : All Burgundy LA’s and local legal entities (LLE’s). Chambers of commerce, professional branches and institutions. Users associations.

Goals for Burgundy territory

• Develop attractiveness and competitiveness of Burgundy territory by modernisation of local public services for citizens, businesses, associations and public agents.

• No citizens, no SME’s, no LA’s left behind in Information Society.


Delivered and shared values

Shared vision and values :

Solidarity and cooperation between LA’s and LLE’s

Citizen centric, but customers of e-Bourgogne are LA’s and LLE’s

Sharing (mutualisation) of resources (infrastructures, knowledge, expertise and tools)

Self administration of each LA’s - Respect local identity

Equal access and accessibility to all services

Quality and continuity of public service


E-Bourgogne platform : first operational services

E-Procurement platform (since January 1st 2005) A single address for all Regional public tenders. A Shared workspace for all public buyers A secured workspace – vault – for all businesses Information services on RFP’s and RFI’s and alerts.

Single entry for enterprises financial support (since January 1st 2006) A one stop shopping Transparent management of enterprises requests for grants. On line monitoring of entrerprises request process. Information services for businesses (OSEO)

First eServices LA’s to G (2nd half of 2006) Helios : dematerialisation of procurement tenders attached documents Actes : dematerialisation of LA’s decisons and meeting reports (legal control)

Three services aligned with dématérialisation and interoperability


Governance Vision

Legal structure of governanceObjectives : Gouvernance of LA’s and LLE’s.

Mutualisation and sharing.

Région

Departments

Communes

LLE’s

Contractual relationships with service suppliers

Objectives : respond to expectations, industrial performance, reduce costs

GIP

Financial entity

eBourgogne operational

platform

Options : CP(PPP), MPGIP established january 2008

CP(PPP)

MP

…

…


General ArchitectureOverview

Businesses, professionals

Individuals, citizens

AssociationsCivil servants,agents

Front-Office

Back-Office

Trust 3dr party

Servicespartners

Servicesof State

Archiving3rd party

Shared platform

Callcenters


General overview Burgundy territory and e-Bourgogne project (as today)

Vision and Strategy

Shared values

eBourgogne

eProcurement platform : www.e-bourgogne.fr Actual results How

European actions of Burgundy JEAET

European Regions partnerships (eTEN)

EIF e2010 alignment

Next phases

AGENDA


e-Bourgogne procurement Members of purchasing group

Le conseil régional de Bourgogne Le conseil général de Côte d'Or Le conseil général de la Nièvre Le conseil général de Saône et Loire Le conseil général de la Nièvre

Les communes de 0 à 500 Habitants : 620 Les communes de 501 à 1000 Habitants : 171 Les communes de 1001 à 2000 Habitants : 87 Les communes de 2001 à 10 000 Habitants :

73 Les communes de plus de 10 000 Habitants :

16 Intercommunalité (CC, CA et Syndicats) : 226

1309 public entities, sharing eProcurement Regional center

Les CCAS : 3Les organismes consulaires : 4Les collèges : 28Les lycées : 18Les établissements d'enseignement supérieur : 7Les hôpitaux : 25Les maisons de retraite : 12Les OPHLM : 8 Divers (SDIS, SDG, CNFPT…) : 6

LA’s LLE’s


Actual results since 2005

« Public entities » side Since January 1st 2005, about 20 100 on line RFP’s :

– 1/3 formal RFP’s– 2/3 « MAPA »

Average inventory of on line inquiries is 634. 909 LA’s and LLE’s are using the eProcurement platform.

« Businesses » side 10 881 enterprises are registered. 182 800 loadings of RFP’s of which 50% are formal RFP’s : 10 loadings per

RFP.

2 500 electronic responses of which 650 to formal RFP’s (implying electronic signature), increasing since last two months.

Measurements (eProcurement platform) as july 2007

> 4 millions of sheets of papers saved, which represents 1 ha de forest


eGOV Burgundy survey (*)

Very clear expectations highly positive satisfaction rate

Nearby services On line teleservices

eTransactions LA’s to G

ExcellentAnd Good

Can do better andWeak

LLE’sLLE’s

eGOV Services eProcurement platform

(*) 1st Q 2006



Vision and Strategy

Shared values

eBourgogne


How– Delivered services

– Interoperability : Organisation – Technical - Semantic

– Keys to success


Next phases

AGENDA


eBourgogne Procurement delivered services

Regional procurement platform

Electronic archiving

Procurement tutorial

Pubic purchasing Observatory

Puchasing execution


eBourgogne positioning on the Supply chain

Supply chain

eTendering Execution of contract

Orders Invoices Payments Legacy systems

Industry eBourgogne

eBourgogne and most industrial companies have a complementary approach, leading to potential cross beneficial exchanges




Publishing Tenders : RPP’s RFI’sfor all Burgundy entities

Management of electronic responses

Management of tender commissions

Production of Scorecards

Group orders

Knowledge Sharing between purchasers

Working space sharing

See attachments


Organisation (1)

GIPPublic holding

Businesses, professionals,

Individuals

Associations

Civil servants

Local authorities

Burgundy

State

Public administrations

centralandlocal

State

Public administrations

centralandlocal

Improverelationships with users

Improve relationship with State

Goals

OperationalStructure

e-Bourgogne

A shared platform managed by a common entity (GIP)


Organisation (2)

Shared technical platform (factory) Shared services

Competence center and services for education and eLearning

e-Bourgogne factory e-Bourgogne Services

e-Campus

3 basic pilars


Technical (1)

Businesses, professionals

Individuals, citizens

AssociationsCivil servants,agents

Fro

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Ba

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-Off

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Trust 3dr party

Servicespartners

LA’s WEBsites and Kiosks

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Cobranded servicesW

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LA’s internal services

Servicesof State

Archiving3rd party

Ad

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Pro

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Callcenters

Oth

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ervi

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General Architecture


Technical(2)

Present eProcurement platform : a fully open source solution, won « Lutèce d’or » best open source application for local territories (June

2006)

– Operating system : Red Hat 8– Web Server : Apache 1.3 MOd SSL– Portal Server : PHP 4.3.6 SPIP 1.7 NuSOAP– Business rules server : PHP 4.3.6

– Database : MySQL 4.0– Forms server : XML XSLT XSD

– Services interface : SOAP– Work Sharing : Workflow, agendas, Geo localisation, planning, documents.

– Security Trust server: Open SSL, Open TSA Identification, authentication, electronic signature, privacy ,

Time stamping

– Technical accessibility : WAI/WCAG compliant (level 3)


Semantic

Open standards

Development of Application services : – PHP

Objects :– XML : file and document exchanges– UML : process and business objects modeling– LDAP : directory entities modeling

Data bases :– UML : for modelling– MySQL : for data base management


Infra Inter diagramm

Infra Regional Interoperability Inter Regional operability

Sharing of a common platformProviding LLA’ own identity

LLA’s LLE’s Enterprises

Future :•Legacy systems•ePayments•eSignature•eArchive•eDocument authentication

Compliant with DGME •RGI (general rules for interoperability•RGS (general rules for security)

Reuse of available and free Software objects (OSS)Share organisiational Good Practice models

Common SemanticStandards


Keys to success

A holistic approach

Develop a shared vision and shared values Get commitment from top political executives in the Region Keep going to LA’s and convince, coach and educate Build a legal governance structure that resists to political changes and embraces

critical mass of LA’s and LLE’s Respond to LA’s and LLE’s expectations. Build an on-going panel. React to new legal framework (eProcurement).

Start by a service application where economy of scale is crystal clear and demonstrate benefits of mutualisation

Develop a FO-BO model; leave FO to LA’s and LLE’s. Build interface with BO and legacy systems Use Open Source and interoperability frameworks; adhere to national standards

Benchmark at national and international levels. Both ways. www.epractice.eu/cases (editor choice)

www.e-bourgogne.fr



Vision and Strategy

Shared values

eBourgogne


How

European actions of Burgundy European Regions partnerships (eTEN)

EIF e2010 alignment

Next phases

AGENDA


eProcurement Partnerships with European Regions

Uddevalla Municipality (Sweden)

Catalonia Region (Spain)

Bretagne (France) : eBretagne

Central Bohemia (Czech Republic)

Guadeloupe Region (France oversea Region)

PROCURE eBourgogne project is selected as one of 30 eTEN projects to be launched by the EC and run over next 3 years.


I2010 eBurgundy alignment

No citizen left behind The shared vision

– No small LA’s left behind– No SME’s left behind– Accessibility

Making efficiency and effectiveness a reality Economic model LA’s sharing

Implementing high-impact key services eProcurement platform

Putting key enablers in place Electronic signature Electronic document authentication Electonic archiving

Strengthening participation and democratic decision-making Listen to LA’s and customers of LA’s


Next phases to deploy

Shared services by all Burgundy entities : Dématérialisation of LA’s to G

– ACTES– HELIOS

Legal electronic archiving Electronic signature Géolocalisation of nearby services One stop shopping for grant request Enterprises and SME advisory portal

Services suited to each local entities : Web services for all Burgundy rural LA’s On line teleprocedures Certificates (birth, marriage, land register….)

Deployed with an «ad hoc» coaching and training structure : E-Campus Structure of specific coaching System of benchmarked business and administration processes Call Center


Attachments


Incoming responses to RFP’s


Attribution of tender


Letter of notification


Access to company electronic vault


Management of Tender commission agenda


Dashboards (1)

Le rythme de lancement des opérations de travaux du Conseil régional budgetés en 2005

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9 9

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année - mois

nombred'opérationslancées


Dashboards (2)

La synthèse mensuelle de l'évolution du taux d'infructiosité des lots des marchés de travaux

8

2123

17

97

44

35

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6%

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67%

36%37%

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nov-04 déc-04 janv-05 févr-05 mars-05

avr-05 mai-05 juin-05 juil-05 août-05

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oct-05 nov-05 déc-05 janv-06 févr-06 mars-06

0%

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70%nb de lots

nb de lots infructueux

part infructueuse


Group procurement

Alimentation des quantitatifs hors ligne :Télécharger le catalogue avec éventuellement les quantités déjà renseignées

Dépôt du nouveau catalogue avec mes nouveaux quantitatifs:

Alimentation des quantitatifs en ligne :

Betterave cube cuite sous vide en Kg

Salade mélangée en Kg

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Adresse de livraison

BP 27Auxerre

Contact: M. le ProviseurTel : 03 80 55 35 50Fax : 03 80 55 35 60

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Liste des lots


Burgundy procurement observatory

E Bourgogne Pres Athens 4 June 2008

Documents

Transcript of E Bourgogne Pres Athens 4 June 2008