DEPARTMENT OF CULTURE, SPORT AND RECREATION

MPUMALANGA PROVINCECOMMUNITY LIBRARY CONDITIONAL GRANT

2011/12 FINANCIAL YEAR

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Table of Contents

1. Overview 2. Library Update 3. Expenditure trend for the financial year 2011/124. Reasons for variance for the financial year 2011/125. Department’s monitoring capacity.6. Spending plans on conditional grant for 2012/13

OverviewMpumalanga Province has a huge backlog on library infrastructure and the availability of this grant has presented us with an opportunity to change the landscape.

The conditional grant started in 2007/08 and since then we have been able to build 15 new libraries. This milestone has ensured access in library services for the rural and disadvantaged communities.

Whilst there are notable deliverables since 2007, the 2011/12 financial year presented achievements and challenges. These challenges were not only affecting the infrastructure projects for the department but the whole province.

Consequent to that and in order for the province to address the provincial infrastructure backlog,a Political and Technical Infrastructure Committee was established to monitor the roll-out of infrastructure projects in the province

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Community Library update • The DCSR has been receiving grants from National Dept of Arts and Culture fro the past five

years namely 2007/08; 2008/09/; 2009/10; 2010/11 and 2011/12• Libraries constructed and established in the 3 districts: 15 newly established libraries (9

newly constructed and 6 upgraded facilities and changed into new libraries), 6 existing libraries upgraded, 2 renovated libraries, 3 mobile and 4 container libraries.

• The department is used IDT since 2007/08 until 2010/11 as an implementing agent for all library infrastructure projects, and in 2010/11 Public Works took over of all new projects and continued to date

• A memorandum of understanding has been signed by DCSR and the Department of Public Works

• 105 libraries provided with ICT that is: Network, internet, headcounts, hardware and software, base locks and SLIMS configured in 2011/12

• 335,666 library material procured for libraries since 2007 to date• 28 out of 50 Library Assistant awarded with bursary to study Library Science since 2007• 4 reading promotion programmes implemented annually namely : Library International and

National Days, translation of Children’s books in indigenous Language ,Writer’s development programme, and Promotion of service to the Blind and Partial.

• 69 Library officials employed since 2007 to date

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Per Economic ClassificationR0’000

DESCRIPTION BUDGET EXPENDITURE Increase/decrease

Rand Value

Compensation of Employees 9,700 9,616 84

Goods and Services 26,600 28,105 (1,505)

Buildings and Other Fix Struct 21,597 20,434 1,163

Machinery and Equipment 8,600 4,424 4,176

TOTAL 66,497 62,580 3,917

3. BUDGET SUMMARY 2011/12

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Per YearR0’000

3. BUDGET SUMMARY

DESCRIPTION BUDGET EXPENDITURE

Financial Year 2009/10 65,442 56,535

Financial Year 2010/11 70,944 70,944

Financial Year 2011/12 66,497 62,580

Data trends in allocations, transfers and actual expenditure of conditional grants of the department

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Data trends in allocations, transfers and actual expenditure of conditional grants of the department

• 2009/10:

• R8,887 Roll over approved The funds were for capital assets: – Upgrading of Nelspruit regional library was 52% complete – R 2,887– Mzinoni public library was 50% complete – R 3,000– Furniture and equipment and, - R 2,000– Security system. – R 1,000

• 2010/11:• All funds were used to deliver services

• 2011/12• 94% of the funds were used and a roll over of R3,917 m is requested:

– Infrastructure projects in progress and retention - R 3,700– Security system – R 1,217

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REASONS FOR UNDERSPENDING 2011/12

• The department incurred an under expenditure amounting to R3,917 due to the following reasons:

slow expenditure on Library infrastructure projects

Delay in submitting infrastructure invoice by the service provider and the implementing agent.

Late submission of progress certificate by the implementing agent and the principal agent.

Changing of allocated land for construction by municipalities.

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A brief assessment on your department’s monitoring capacity thus far, for the financial year 2011/12. Please indicate the under

spending / overspending and what are the capacity constraints that impacted on these outcomes

Monitoring capacity is provided through the following resources:• The Operational Support Team (OST) of the department assist in

monitoring Library Infrastructure projects.

• The Political and Technical Infrastructure Committee monitors the roll out of the infrastructure projects monthly.

• The Provincial Treasury does an oversight role for the infrastructure delivery.

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Whether reports are received from receiving departments or municipalities, and if not, what are the departments doing in order to ensure compliance with the reporting.

• The department continuously receive progress reports and update on infrastructure projects implementation from the implementing agent, however the department does not transfer funds to municipalities.

Quarter Total budget Project Budget Projection1st quarter (Apr – Jun) 9,000 Infrastructure 4,000

Salaries 3,025Library material 250ICT 1,200Equipment, furniture and security 400

Reading promotion 1252nd quarter (Jul – Sept) 20,300 Infrastructure 10,000

Salaries 3,025Library material 1,300ICT 2,500Equipment, furniture and security 2,300

Reading promotion 1,1753rd quarter (Oct – Dec) 21,900 plus

3,917 roll over25, 817 total

Infrastructure 12,092Salaries 3,025Library material 3,500ICT 3,600Equipment, furniture and security 2,800

Reading promotion 8004th quarter (Jan – Mar) 17,622 Infrastructure 6,347

Salaries 3,025Library material 2,250ICT 1,700Equipment, furniture and security 2,900

Reading promotion 1,400

Budget projection for 2012/13

THANK YOU

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