DCP Organizational Skills Irving ISD

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ORGANIZATIONAL SKILLS

Practicum in Irving ISD

www.gvtc.org/workethicsonline 2

Organizational Skills Critical to be organized at work Unorganized employees tend to produce sloppy

workWhat are some ways to What are some ways to

increase your organization in increase your organization in the workplace?the workplace?

What desktop items can you What desktop items can you get to help you stay organize? get to help you stay organize?

Are there any software Are there any software programs available to help you programs available to help you

stay organized?stay organized?


Organizational Skills

If your answer to these questions is “Yes,” then you may need some help in getting yourself organized in your personal life. This answer may also be an indicator of a need for organization in other areas of your life.

When you open your toolbox, do you When you open your toolbox, do you have to rummage around for what have to rummage around for what seems like several minutes looking seems like several minutes looking for a Phillips-point screwdriver? for a Phillips-point screwdriver?

When you open your desk drawer, do When you open your desk drawer, do you have to scatter papers all over you have to scatter papers all over the desktop to find a certain sales the desktop to find a certain sales

receipt or bill? receipt or bill?

Do you have to search all through Do you have to search all through your dresser drawers looking for one your dresser drawers looking for one missing sock to match the one you missing sock to match the one you

need to wear? need to wear?


Organizational Skills Use effective time management and

organization skills Life is chaotic; living up to expectations is

challenging Not alone Different activities going on at once Never accomplishing what is planned Confused when asked questions or requests

assistance Moody


Organizational Skills Orderly/organized life improves …

Relations with self, family, friends, and co-workers Job performance Feelings about accomplishments

Good work habits


Time Management Techniques

As you enter your new program, believe that you are in control.

You’ve got to keep telling yourself that life at home, at school, and on the job (if you work) is manageable.

BelieveBelieve



You must learn to say “No.” You know your limitations. If you have a test next Wednesday, don’t tell your friends or family members you can go to a movie on Tuesday night. If you have a hard time saying “No,” you need to

consider delegating some of your work to others.

For example, ask your friends to invite another friend to the movies, explaining to them you have prior commitments.

Say NOSay NO



Many students are scared to ask for help. They fear being seen as intrusive or dumb. Help comes in many forms so ask for it.

If you’re struggling with math, see your instructor or a tutor. If you need financial assistance, see your financial aid department.

People all around you now are paid to help you so go to them for assistance or advice.

Ask for HelpAsk for Help



Next Thursday is the due date for a major project. The Wednesday before your boss needs you to work overtime. You had planned to go to Six Flags

with friends. You’re in a mess, so how do you handle it?

Remember to BELIEVE and ask: How critical is each activity/expectation? How long will it take to fulfill each activity/expectation? What is needed to

complete each activity/expectation? With whom do you need to deal?

PrioritizePrioritize



You can always measure how you’re doing by establishing timetables.

For example, take a pocket, wall, or desk calendar. Mark activity due dates appropriately. Prior to the activity due date, fill in other days with activities that will help you accomplish the mini steps that it will take to

complete the big assignment.

Set TimetablesSet Timetables



While attending school, make an impression on others by spending time wisely. While eating lunch, why not eat and review notes at the same time?

Why not ask others to join you so that you have the opportunity to ask additional questions or receive clarification?

By spending your time wisely, you allow yourself more time at home with family and friends.

Spend Time WiselySpend Time Wisely



Physical and mental well-being is key to success. Being too pushed for time causes stress, and too much stress can jeopardize physical and mental states.

Prioritize, follow through, evaluate work, and then enjoy free time. Never dismiss friends, neglect family, or give up hobbies if working hard to

accomplish goals. But fail to put “first things first,” don’t be surprised if conscience, friend, or family member tells you to rethink your priorities.

Enjoy Free TimeEnjoy Free Time


Organizational Skills Be organized and control life

Assess class work, home, and job workload schedules weekly and daily

Identify most important things to do Review schedule for appointments Reserve at least 2 to 3 days a week and large

quantities of time (at least 2 hours a day) to complete assignments

Organize school requirements, home responsibilities, and job duties into an updateable filing system

Arrive at school or work on time Do what needs to be done


Organizational Skills Organizational benefits …

Reduce stress Greater satisfaction from school and work

experiences Develop an image of a person who is serious about

getting things done and moving on to the next challenge


Organizational SkillsHandling Stress Keep organized Break down large, complex tasks into

manageable smaller segments, and attack them one by one

Prioritize in order to be done Tasks due at same time Most stressful times Use judgment on which to attack first Completing easier item first helps with confidence

and will help reduce stress levels Don’t get upset if best isn’t enough


Organizational SkillsHandling Change Nature of life is adapting to change View change in a positive manner Hold fast to a determination to make change

work Spend some time, energy, and personal

resources to accommodate changes and come out on top

Rewards come to those who work for them


In just this century, barely one generation, we In just this century, barely one generation, we have seen transportation progress from horse-have seen transportation progress from horse-

drawn carriages to supersonic airline drawn carriages to supersonic airline transports and routine space shuttle flights. transports and routine space shuttle flights.

Communications progressed from primitive Communications progressed from primitive telegraphs to instant satellite-relay telegraphs to instant satellite-relay

conversations world-wide. conversations world-wide.

For many, personal computers simply did not For many, personal computers simply did not exist for the first half of our lives or more. exist for the first half of our lives or more.

These parts of our lives have changed many These parts of our lives have changed many times in only a relatively few years. You can times in only a relatively few years. You can

expect more changes.expect more changes.


Organizational Skills“Survival of the Fittest” (Charles Darwin)

Strongest of a species will survive the perils of life

“Survival of the Most Adaptable” Resist change and fail to get in line with rest of

world results in being left behind in the dust of those who succeed


Organizational Skills Prioritize Self timetables Spend time wisely Enjoy free time


Learn to Prioritize! Decide what is most important Choose things that must be completed

immediately If you are dependent upon another person to

find out your job, check with them on a regular basis.



Believe that you are in control of time Say “NO” to projects that you don’t have time for Ask for Help if you need it Prioritize your tasks Set Timetables to get tasks completed on track Spend time wisely, use work time for work …. if

must have a snack, have it while working Enjoy Free “FUN” time! You deserve it!


What Good Time Managers do. . . Check their work Choose the most important things to do first Review their schedule on a regular basis Reserve time to complete their school

assignments Get different activities organized Try to arrive at school ahead of time.


Are You STRESSED? Get organized! Break down large jobs into smaller tasks Use your best judgment to determine which job

must be given the highest priority! Don’t sweat it if you have some mishaps. You

can only give it your best effort.


Can You Handle Changes? In life you must always be ready to adapt to

change You will have constant change in the work place

to due technology Remember, life is “Survival of the Fittest!” Rewards come to those who work hard.


Time Management Do the most unpleasant task first Learn to say no Plan for change Do one thing at a time Delegate (when appropriate) Waiting is inevitable; plan for it


Stress Management Exercise regularly Relaxation Sleep well Laugh it up Make time for fun Change your diet


Change Change is going to happen Be flexible with it Adapt to it Be creative with it Learn from it


Sometimes our organizational skills

vanish when we become “stressed.”


A TOOTHPICK to remind you not to be too

picky.


A LOLLIPOP to help you lick your problem.


A RUBBER BAND to help you be more

flexible.


A PAPER CLIP to help you hold things together.


A CARAMEL to help you be sweet and

thoughtful to others.


A STICK OF GUM to give you “stick-to-it-

iveness”.


A PIECE OF STRING to help you tie up loose

ends.


A PIN to help you pinpoint problems so that you can

deal with them.


A BUTTON to remind you to not let other people “push your

button” unnecessarily.


A PENNY so you will have enough “cents” to realize what a valuable person you are and what

you can contribute to your job.


ORGANIZATION SKILLS: Scheduling

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Using an electronic calendar (found in software such as Word), prepare a schedule of everything you will be doing tomorrow.

This should be a very detailed list of what you will be doing and where you will be doing it throughout the day.


ORGANIZATIONAL SKILLS

Practicum in Irving ISD

DCP Organizational Skills Irving ISD

Career

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