Downtown Camden GuildExecutive Committee Meeting

Tuesday, September 14th 2010 @ 9:00 AMFirst Community Bank Boardroom

In Attendance: Edward Hinson, Wade Luther, Gail Carter, Beth Lee-Moeller, Dot Goodwin, Betsy Greenway, and Jonathan Bazinet

Agenda:

1. Call to Order/Roll Call2. Approval of the Minutes3. Officer Reports

a. President’s Report – Board Governanceb. Treasurer Report – Quarterly Financial Statement

4. Director Reports5. Old Business

a. Distribution of Updated Bylawsb. Consideration of Status of Board Member

6. New Businessa. Membership Drive Recapb. Potential Board Appointeesc. Halloween Updated. Tax-Exempt Statuse. Christmas Discussionf. Jockey Silk Discussion

7. Adjournment

Meeting was called to order at 9:00 AM by Edward Hinson and roll was taken, all members were present. The minutes were approved with a motion by Gail Carter.

Officer Reports:

A. President – Chamber Board of Governance presentation discussiona. Inclining, Declining, Reclining Boardsb. Moral Authority v Bylawsc. Charitable Donationsd. Rules & Expectationse. Best Practices

Formal presentation to follow at a later date – Betsy Greenway suggested brining in a consultant for the presentation

B. Treasurer –a. $346 outstanding from Diva event; $425 outstanding from jockey silk project

i. Collection letters were sent in April & Juneii. Additional heart association contributions from Broad Street Market

iii. Financial statements should be shifted to the City’s fiscal calendariv. Financial statements will be approved at October meeting

Directors Reports

A. Dot Goodwin – Camden Art Association is looking for Earth Day activitiesB. Jonathan Bazinet – Fall LeMons Race summary – the festival will occur only once a yearC. Other – Does the DCG want to sponsor a tree in the Town Green?D. Other – Status of Hands on Camden?

Old Business

A. Distribution of By-Laws – signed by PresidentB. Removal of Board Member

a. Article IV; Section 5 of Bylaws have been violatedb. Betsy Greenway entered a motion for dismissal; Jonathan Bazinet seconded the motion –

Motion passed 7-0c. Wade & Beth will work together to develop policy and procedures for committee chairs

New Business

A. Membership Drive Recapa. 27 Members to dateb. 22 attended the meeting

B. Potential EC appointeesa. Penny Mattoxb. Appointments will be taken at next At-Large Membership meeting

C. Halloweena. Event date moved to October 30th b. Policy for allowing vendors outside of Camden

i. Depends upon nature of businessii. Institute application process & fee of $10 (amount of dues)

D. Christmasa. Lights crossing DeKalb Street will be changed to whiteb. Installation of other downtown lights ongoingc. Committee will be formed in November

E. Jockey Silksa. This year program should start earlier – announce program in November

Meeting was adjourned at 10:30 am