SPMSSTRATEGIC PERFORMANCE MANAGEMENT SYSTEMOffice: CITY TRADE & INDUSTRY DEPARTMENT

Agency Vision/Mission/ Strategic ObjectivesPerformance Success IndicatorAction PlanOutputActivityDue DateResponsible Person/s

SO 5 Vibrant Local Economyconducted price monitoring of basic commodities reportPrice Watch Monitoring ProjectdailyDept. Head/Trade and Investment Promotion Divisionno. of meetings conductedMinutes of MeetingCreation and Strengthening of CSMED Councilevery quarterDept. Head/Industry Development Divisionno. of trainings/seminars conductedTerminal Report of the trainings/seminarsConsumer Welfare and Awareness Month CelebrationOctober 2012Dept. Head/Trade and Investment Promotion Division

SO 6 Attract Investments to Support Local Competitivenessno. of brochures printedCity BrochureAnnual City Brochure ProductionJuly 2012Dept. Head/Trade and Investment Promotion Divisionno. of trade or tourism fairs participatedTerminal ReportTrade Fair ParticipationJuly, August and December 2012Dept. Head/Trade and Investment Promotion Division/Tourism Development Division/Technology and Livelihood Development Divisionno. of seeling missionbazaarSelling Missionsemi-annualDept. Head/Trade and Investment Promotion Divisionpercentage of implemented provisions in investment codeinvestor's availmentregular monitoring of investors and business establishmentsall year roundDept. Head/Trade and Investment Promotion Divisionno. of meetings conductedMinutes of MeetingActivation and Strengthening of City Investment Incentive Boardevery quarterDept. Head/Trade and Investment Promotion Divisionquality and quantity of assorted souvenir products procuredproducts of assisted producers includedProduction of Souvenir Items for CGC visitorssemi-annualDept. Head/Industry Development Division

SO 7 Empower and Grow Local Enterprisesno. of operational product display centeroperational product display center Establishment of KALAP Products Center at Public Marketall year roundDept. Head/Trade and Investment Promotion Divisionno. of sector organized, activated and strengthenedactivated and strengthened groupsActivation and Strengthening of Different Organized Groups all year roundDept. Head/Industry Development Divisionassisted would-be and existing businessmen/entrepreneurs who availed the servicesclients inquiry addressedBusiness Counseling Servicesall year roundDept. Head/Industry Development Divisionno. of local products developed and enhancedenhanced products product development servicesall year roundDept. Head/Industry Development Division

SO 8 Build City's Image as a City of Discipline and Unitycompletion of City Tourism Master PlanCity Tourism Master Plan City Tourism Master Planning Workshop4th QuarterDept. Head/Tourism Development Divisionassisted visiting groups/individuals to the City who availed the servicesgroups assistedCalapan City Tour Assistance Serviceall year roundDept. Head/Tourism Development Divisionno. of meetings conductedMinutes of MeetingActivation and Strengthening of City Tourism Councilevery quarterDept. Head/Tourism Development Divisionno. of schools visited visited covered schools Green Calapan Program 1st and 4th quarterDept. Head/Tourism Development Divisionparticipated and supported to local festivals participated in inter-LGU competitionCelebration of Founding Anniversary of Oriental Mindoro4th QuarterDept. Head/Tourism Development Divisionno. of mardigas implementedstreet partyCity Mardi Gras March, November and December 2012Dept. Headno. of tourism related events hostedhost cityHosting of Ms. Earth Philippines 2012as scheduled of the eventDept. Head/Tourism Development Divisionexecuted event based on scheduleimplemented every FridayFriday Nyt sa Bagong Calapan4th QuarterDept. Head/Tourism Development Divisionno. of participating teamtarget teams participatedStrengthening and Promoting of Kalap Festival Street Dancing Competition1st QuarterDept. Head/Tourism Development Divisionno. of participantstarget individuals participatedStrengthening and Promoting of Sto. Nino de Calapan Street Dancing4th QuarterDept. Head/Tourism Development Divisionexecuted event based on scheduleimplemented during set daysAnnual Acoustic Hours2nd and 4th QuarterDept. Head/Tourism Development Divisionorganized Barangay Tourism Councils organized in barangays with tourism potential Establishment of Barangay Tourism Coucilsall year roundDept. Head/Tourism Development Divisionno. of identified sitesidentified, documented, developed and promoted sitesIdentification, Documentation, Development and Promotion of Different Historical & Tourism Sites all year roundDept. Head/Tourism Development Divisionconduct educational information regarding City's Discipline Oriented Programreportschool to school visit/camapignall year roundDept. Head/Tourism Development Division

SO 10 Produced Highly competent and Equipped Labor Forceno. of training needs analysis conductedcovered barangays with organized BTLCsStrengthening of Barangay Technology and Livelihood Development Coordinatorssemi-annualDept. Head/ Technology and Livelihood Development Divisionno. of trainings/seminars conductedTerminal Report of the trainings/seminarsConduct of Industry Development Related, Business, Technology and Livelihood Development Trainings, and Livelihood Fairall year roundDept. Head/ Technology and Livelihood Development Divisionno. of meetings conductedMinutes of MeetingActivation and Strengthening of City TLDC Management Committeeevery quarterDept. Head/ Technology and Livelihood Development Division

MAJOR FINAL OUTPUTSCOMMON OUTPUTSSTANDARDSQUALITY/EFFECTIVENESSEFFICIENCYTIMELINESSOPERATIONAL DEFINITION

CTO OPCR

OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR) I, CHRISTIAN E. GAUD, Program Manager (Office Head) of the City Tourism Office, commits to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period July to December, 2014.

Date:________________________

Approved by:ARNAN C. PANALIGANDate Date

City Mayor(Name of Immediate Supervisor, if any)(position)(position)

MFOSuccess IndicatorsAllotted BudgetDivision/ individualsActual Accomplishments / ExpensesRATINGRemarks(Targets + Measures)AccountableQETADEVELOPMENTAL FUNCTIONSSO 4 RESPONSIVE MANAGEMENT OF RESOURCES SO 5 VIBRANT LOCAL ECONOMYDatabase (Tourist Arrival)100% Accommodation establishments visited and collected data Office head/City Tourism Office staff100% (28) Accommodation establishments visited and collected data3533.67created and strengthened the City Small and Medium Enterprises Development Council 4 minutes of meetings preparedDept. Head/Industry Development DivisionSO 6 ATTRACT INVESTMENTS TO SUPPORT LOCAL COMPETITIVENESSPromotional materials100% brochures printed106,000.00 Office head/City Tourism Office staff100% (2,000 pcs) brochures printed3554.33Trade FairPhilippine Travel Mart 2014 participated165,290.00 Office head/All City Tourism Office staffPhilippine Travel Mart 2014 participated3533.67Strengthening of Hotel and Resort Assn. of Calapan100% meetings assisted Head of Office/City Tourism Office staff100% (3) meeting assisted534souvenir items 100 % of souvenir items produced100,000.00 Christian E. Gaud, L.Joselito del Mundo, Marinel Supnet 100 % (400 pcs) of souvenir items produced534

SO 7 EMPOWER AND GROW LOCAL ENTERPRISES Food Services Sector100% local association of tourism related establishment organizedChristian E. Gaud, L.Joselito del Mundo, Marinel Supnet100% (1) organized Association of Restaurant and Caf in Calapan (ARCC)534Disaster Risk Reduction Preparedness 100% attendance of target participants 44,500.00Christian E. Gaud, L.Joselito del Mundo, Marinel Supnet100% (11 Hotel and Resort Association of Calapan) attendance of target participants 534 Skills training on meal management and food safety100% attendance of target participants 51,000.00Office head/City Tourism Office staff/ CTID support staff100% attendance of target participants 534SO 8 BUILD CITY'S IMAGE AS A CITY OF DISCIPLINE AND UNITYformulated the City Tourism Master PlanCity Tourism Master Plan prepared Dept. Head/Tourism Development Division City Tour Assistance service100% of request acted uponChristian E. Gaud, L.Joselito del Mundo, Marinel Supnet100% of request acted upon534activated and strengthened the City Tourism Council4 minutes of meetings preparedDept. Head/Tourism Development Division Calapan Eco-Trail Run100% targeted participants94,000.00 Christian E. Gaud, L.Joselito del Mundo, Marinel Supnet, City Tourism Office staff100% (300) targeted participants534implemented the Friday Nyt sa Bagong Calapan100% implemented every Friday205,000.00Dept. Head/Tourism Development Division Annual Acoustic Hours100% event conducted58,000.00Christian E. Gaud, L.Joselito del Mundo, Marinel Supnet100% (8 days) event conducted534established several Barangay Tourism Coucils100% organized in barangays with tourism potential Dept. Head/Tourism Development Divisionidentified, documented, developed and promotedof different historical and tourism sites at least 4 sites identified, documented, developed and promotedDept. Head/Tourism Development Divisionactivated and strengthened the City TLDC Management Committee4 minutes of meetings preparedDept. Head/Technology and Livelihood Development DivisionSupported the MOTOTOUR 2014100% event promotion and logistical support 35,000.00 Christian E. Gaud/ L. Joselito Del Mundo100% event promotion and logistical support 534Participated in the conduct of inter agency activities such as Marine Protected Area Day100% event promotion and logistical support Christian E. Gaud/ L. Joselito Del Mundo100% event promotion and logistical support 534Assisted the 1st Mud Trail Motocross100% event promotion and logistical support Head of Office/ L. Joselito Del Mundo100% event promotion and logistical support 534Supported the celebration of Founding Anniversary of Oriental Mindoro100% participation in proince wide celebration13,500.00Christian E. Gaud, L.Joselito del Mundo, CTID Staff100% participation in the Founding Anniversary of Oriental Mindoro (Agri-Tourism Trade Fair, Pagtatanghal ng Lungsod)534Supported our Ms. Oriental Mindoro Pageant candidate100% financial and logistical support50,000.00 Head of Office/City Tourism Office staff/ CTID support staff100% financial and logistical support534Christmas Nightly Shows presentation100% various groups participated in the Christmas Nightly Shows10,570.00 Head of Office/City Tourism Office staff/ CTID support staff100% (9) various groups participated in the Christmas Nightly Shows534 Sto. Nino de Calapan Street Dancingat least 500 individuals participated in the Sto Nino de Calapan Street Dancing80,000.00 Head of Office/City Tourism Office staff/ CTID support staffConducted the Sto. Nino de Calapan Street Dancing with 500 participants3533.67CORE FUNCTIONSMeetings/consultations/ trainings/seminars100% target participants invited Office head/Permanent Staff100% target participants invited534Communications100% of incoming/outgoing communications received/dispatched dailyAdministrative section 100% communications/ project proposal that were forwarded to the Office were received on time.534100% communications acceptable Office head/Permanent Staff100% of the issued communications of the Office were acceptable534100% communications deliveredAdministrative section 100% of the Office communication were delivered ahead of time.534Project proposal 100% of Project Proposal preparedPermanent Staff100% of Project Proposal prepared534

SUPPORT FUNCTIONSLearning & Growth programIndividual Personal Development Plan submitted as scheduleOffice head/Division HeadsIndividual Personal Development Plan submitted as schedule3533.67100% of employees provided with at least 1 intervention by end of December 2014.100% of employees provided with at least 1 intervention by end of December 2014.555 Sanggunian Committee Hearings 100% committee hearings attended upon notice of SPChristian E. Gaud ( Office Head)100% committee hearings attended upon notice of SP534

Total Average Rating

CategoryMFORatingStrategic Objectives 18.001.80Core Functions5.001.89Support Functions1.000.42Total Overall RatingFinal Average Rating4.11Adjectival RatingVS

Assessed by:Final Rating by:DateDateDate

Engr. REDENTOR A. REYES JR.MARILYN E. MANIGBASARNAN C. PANALIGANACPDCOIC-CHRMDCity MayorLegend: Q - Quality/Effectiveness, E - Efficiency, T - Timeliness, A - Average

Template ATemplate A:Agency Strategies and Priorities, Required and Current Profile

AgencyProgramTimeLeadBudgetRequired JobsJobStrategic ProjectsFrameOfficer(HR Needs)(Existing HR Level)PrioritiesActivitiesJobJob CompetenciesNo.JobJobCompetenciesNo.DescriptionDescription

Template B1Template B1:HR INVENTORY(As of June, 2012)LevelFirst LevelSecond LevelExecutive(Sub Professional)(Professional)FilledAppointiveNon - Supervisory SupervisoryCES 3rd LevelNon-CESElectiveAuthorizedFilledFilledFilledFilledFMAuthorizedFMAuthorizedFMAuthorizedFMAuthorizedFMFMPosition TitleSalary GradeStepSalaryPermanentCity Trade & Industry Officer25411Dev't Mgt Officer III18211Admin. Asst II8411Admin Asst II8611Dev't Mgt Officer I11411Economist I11311Admin Aide VI (DEMO)6411Admin Asst II (Clerk IV)8311Admin Aide II (messenger)2111Tourist Receptionist I10111Economist III18211Temporary

Substitue

Co-Terminous

Other Status of EmploymentDetailed EmployeesContractualCasualJob OrderEntryExitFMFMFMFMFM

Template B2TEMPLATE B2:

HR PROFILE(As of June, 2012)

AgeAge RangeNumberMaleFemaleTotal21 - 35 yrs old14536 - 453346 - 5512356 - 65Grand Total5611

Highest Educational Attainment

Educational AttainmentNumberMaleFemaleTotalElementary GraduateHigh School GraduateVocational Course CompletionBachelor's Degree257Masteral Degree112PHD Candidate11Doctoral Degree11Grand Total5611Field of Expertise

Subject Matter/SpecializationNumberMaleFemaleTotalGovernance and Public Policy11Public Administration224Human Resource Management22Others..224Grand Total5611Number of Years in Current Positions

Years in Current PositionNumberMaleFemaleTotal1 - 10 years35811 - 20 years21321 - 3031 - 4040 and aboveGrand Total5611No. of Years in Pubic Service

Years in Public ServiceNumberMaleFemaleTotal1 - 10 years13411 - 20 years43721 - 3031 - 4040 and aboveGrand Total5611

EmpstatEmployment Status

StatusNumberMaleFemaleTotalPermanent5611TemporaryElectiveCo-TerminousContractualCasualJob OrderConsultantGrand TotalLevels of Position

LevelNumberMaleFemaleTotal1st Level1562nd Level314Executive Managerial *CES *Non - CES11 *ElectiveGrand Total11Salary Grade

SGNumberMaleFemaleTotal1. SG 25112. SG 18223. SG 111124. SG 10115. SG 8336. SG 6117. SG 21189101112Grand Total11Others

NumberMaleFemaleTotal

T c1Template C1:AGENCY COMPETENCY MODEL

LevelOccupational GroupingCompetencies/OperationalCompetencyUsageDefinitionLevel

T c2Template C2COMPETENCY MAPPING

CompetenciesLevelOccupationalRequiredCurrentCompetencyLevelQuantityIf YesIf noneLevelHow manywhy

T dTemplate DCOMPETENCY GAP ANALYSISGap analysis compares the required competencies in achieving the objectives of theAgency's Strategic Plan vis--vis the present employees current competencies

First Level

Second Level

Executive Managerial

T eTemplate EPEOPLE ISSUES

Top Five Issues

1

2

3

4

5

Most Common Issues

T fTemplate FHR SYSTEMS CHECK

PresentOperationalNonHR ActionsHR Systems(in allOperationalAbsentAspects(in what aspectsWhy?why?)Qualification Standards

RecruitmentRecruitment System

Personnel Selection

PromotionMerit Promotion Plan

Career Pathing Program

Succession Planning

RetentionPerformance Management SystemCareer Pathing Program

Training and Development

Succession Planning

Employee Welfare Program

RewardsProgram for Rewards andandIncentives on ServiceRecognitionExcellence (PRAISE)PersonnelGrievance MachineryRelationRetirementPre-retirement Program

T gTemplate G

EMPLOYEE HEALTH AND WELLNESS ASSESSMENT

Assessment of the total well-being of employees in the agency. Such has the attributesof physical and mental fitness as well as emotional, social, financial and spiritual well-being.

PresentAbsentHealth and wellness ProgramOperationalNon OperationalWhy?Why? Physical

* Physical Fitness Program

* Strict No Smoking within office premises policy * Annual Complete Medical Check up

Mental * Forum

* Discussion, Brown Bag

* Thought for the day/ Trivia

* Mind Games

Emotional * Counselling Services

* Group Therapy

Social * Social Development (e.g. Office outing or excursion, periodic socials, social artistry-choral, dance, poetry - team building * Piknik sa Kalikasan Lunch with agency ground with programme centered on Agency's environmental or other themes * Outreach ProgramFinancial * Financial Forum * Welfare _______________ * Livelihood Programs

Spiritual * Bible/Korean Study * Spiritual Forum * Mass/E______ Service

PresentAbsentHealth and wellness ProgramOperationalNon OperationalWhy?Why? * Retreat / Recollection

* Other Religious Activities

Facilities * Medical Clinic with Competent Staff * Dental Clinic with Competent Staff * Potable Water Supply * Sanitary Employees' Canteen with Quality Food Service Staff * Separate, clean and Hygenic Rest Rooms for Men & Women * Gym * Proper Office Ventiallation * Proper Ligthning and emergency power e.g. generator * Library (complete Library Services) * Proper Waste disposal and Sanitation * Facilities for the Physical Challenged * Ecumenical Chapel * Fire Exits * Functional Safety Devices for Entrances * Elevator

T hTemplate HPRIORITIZED GAPS AND PROPOSED INTERVENTIONSOrganizationalPrioritizedTargetsDeliverablesExpectedResourcePeriodGuidingGapsBenefitsRequirementLawsPolicies

HR CompetencyPrioritizedTargetsDeliverablesExpectedResourcePeriodGuidingGapsBenefitsRequirementLawsPolicies

HR SystemsPrioritizedTargetsDeliverablesExpectedResourcePeriodGuidingGapsBenefitsRequirementLawsPolicies

Health and WellnessPrioritizedTargetsDeliverablesExpectedResourcePeriodGuidingGapsBenefitsRequirementLawsPolicies

T iTemplate IMONITORING AND EVALUATION (M&E) MECHANISMThis is a critical and indispensable support mechanism of the Agency Strategic HR Plan.It shall be used to evaluate whether the Strategic HR Plan is contributing to the attainmentof the objectives of the Agency.

Impact: Transformed Agency HR as a Model of Exceelence in Public Service

Outcomes

Outputs

Analysies(Inputs)

HR checkHR SYSTEMS CHECK

HR ACTIONSHR SYSTEMSOPERATIONALNON-OPERATIONALIF ABSENTIN ALL IN WHATTARGET DATE OFASPECTSASPECTINSTALLATION

RECRUITMENTQualificationStandards

Recruitment System

Personnel Selection Board

PROMOTIONMerit PromotionPlan

Career PathingProgram

Succession Planning

RETENTIONPerformanceManagement System

Career PathingProgram

Training andDevelopment

Succession Planning

Employee WelfareProgram

Health and Wellness

REWARDS ANDProgram for RewardsRECOGNITIONand incentives onService Excellence(PRAISE)PRESONNELRELATIONSGrievance Machinery

RETIREMENTPre RetirementProgram