Csue program planning forum 2010

Our Time for Critical Engagement

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Colorado State University ExtensionProgram Leadership Team

Looking back Looking forward


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Joel Plath and Steve Newman


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• The creation of the Program Leadership Team– Created in 2004 after the Associate Director left– It was known that the Associate Director position

would not be refilled in a timely manner– There was an immediate need for a structure to

organize and oversee program planning, program evaluation, and program reporting

Looking back


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• Large group of agents and specialists met– Lots of processes, cussing and discussing– Recommended basic concepts of work teams– Organized around program areas– Oversight by a committee

• Smaller committee formed to create the structure based on recommendations of the larger group

The Creation Process of PLT


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• Core Competency Areas (CCAs)– Six major areas in which most programming would be done based on then

CSREES Initiatives

• Work teams– We started with 21 Work Teams– Some Work Teams also included sub-teams

• PLT composition– CCA leaders, Regional Directors, and Assistant Directors from State Office

as appointed

PLT Created


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PLT as of 2004Values• We recognize the equal importance of

university • research, scholarship and research.• We build the capacity of people and

communities.• We collaborate to provide education to

Colorado citizens.• We are objective in knowledge shared.• We are oriented to the future through

effective innovation.• We encourage a supportive and inclusive

work environment.• We are good stewards of public resources.

PLT - 2004

ProgramLeadership

Team

Strong Families,Healthy Homes

Nutrition, Healthand Food

Safety

4-H and YouthDevelopment

Natural Resourcesand the

Environment

CommunityResource

Development

Competitive andSustainableAgricultural

Systems


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• In late 2009 and 2010, we recognized a need to revisit the structure and functioning of PLT

• The Mission of the agency was the same, but there was a need to change ourselves, culturally

• Emphasis Areas of change:– Oversight and management of programming efforts– More emphasis on program evaluation and reporting

How are we different now?


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• Core Competency Areas Program Areas– We have five Program Areas now

• Work team concept will continue– Disciplinary work teams– Interdisciplinary work teams– Resource teams– Volunteer resource teams

Our Updated PLT


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• Different team structures are designed to meet different needs– Target audience(s) needs– Knowledge base needs

• The teams will most likely change over time– Dynamic as conditions and needs change– Prepare for unexpected needs– Directions will be determined by the Teams based on demand and

staffing• CSUE addresses the major issues impacting the citizens of

Colorado

Team Structure


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• Program Area Leaders – Specialists• Regional Directors and Assistant Directors

from State Office as appointed• Agent Representatives, one from each region• Others as needed

Who is PLT? -- You


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New Structure for the Program Leadership Team

• PLT serves as a conduit for information exchange within CSU Extension to implement the tripartite mission of Colorado State University. PLT serves to empower CSU Extension faculty to better serve the citizens of Colorado.


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New Structure for the Program Leadership Team

• PLT serves as a conduit for information exchange within CSU Extension to implement the tripartite mission of Colorado State University. PLT serves to empower CSU Extension faculty to better serve the citizens of Colorado. PLT:– Provides review and oversight of CSU Extension programming for the

state of Colorado;– Provides an appropriate means for CSU Extension faculty to design,

implement, evaluate, and report Extension programs;– Provides a timely means of communication among CSU and CSUE

administration, faculty, specialists, and agents; and– Facilitates collaborative efforts within CSU, enhancing engagement.

CSU Extension Program Leadership Team

Competitive & Sustainable

Agriculture Systems

Family & Consumer Sciences

Communities, Natural

Resources & Environment

4-H & Youth Development

Clean & Renewable

Energy

Program Areas

Program Leadership Team (PLT)PLT serves as a conduit for information exchange within CSU Extension to implement the tripartite mission of Colorado State University. PLT serves to empower CSU Extension faculty to better serve the citizens of Colorado. PLT• Provides review and oversight of CSU Extension

programming for the state of Colorado;• Provides an appropriate means for CSU Extension faculty to

design, implement, evaluate, and report Extension programs;• Provides a timely means of communication among CSU and

CSUE administration, faculty, specialists, and agents; and• Facilitates collaborative efforts within CSU, enhancing

engagement.



Agriculture Systems





Clean & Renewable

Energy

Program Areas

Disciplinary Work Teams• Discipline specific topic areas• Established Plan of Work• Agent and Specialist Co-Leadership• Agent and Specialist Membership• County, regional, and state issues• Aware of national and international

issues





engagement.



Agriculture Systems





Clean & Renewable

Energy

Program Areas


issues

Interdisciplinary Work Teams• Established relationship with other work

teams across multiple program areas• Established Plan of Work and/or

Established Indicators• Conduct multidisciplinary programming

for targeted audiences• Specialist and Agent Co-Leadership• Agent and Specialist Membership• Provides content for Disciplinary Teams• Regional, state, and national issues





engagement.



Agriculture Systems





Clean & Renewable

Energy

Program Areas


issues





Resource Teams• Established Indicators• Specialist and/or Agent Leadership• Agent and Specialist Membership• Provide resources for Work Teams• Conduct Programs• Local, regional, state and national issues





engagement.



Agriculture Systems





Clean & Renewable

Energy

Program Areas


issues






Volunteer Resource Teams• Self-determined leadership• Responsible for guidelines and

administration of volunteer groups• Provides output data• Multidisciplinary





engagement.



Agriculture Systems





Clean & Renewable

Energy

Program Areas


issues








Wor

k Te

ams

Reso

urce

Tea

ms





engagement.



Agriculture Systems

Beef

Crops

Small Ruminant


Nutrition & Health

Financial Literacy



Environmental Horticulture


Youth Development

Clean & Renewable

Energy

Program Areas


issues








Wor

k Te

ams

Reso

urce

Tea

ms





engagement.

Forest Resources

Range Land Resources


Small Farm & Specialty Crops

Obesity

Safe Food & Farm to Table

Sustainable Community

Development

Small Acreage Management

Pest Management

STEM/K-12

Project & Curriculum


Agriculture Systems

Beef

Crops

Small Ruminant


Nutrition & Health

Financial Literacy





Youth Development

Clean & Renewable

Energy

Clean Energy Strategic Initiative

Team

Program Areas


issues








Wor

k Te

ams

Reso

urce

Tea

ms





engagement.

Institute for Livestock & the

Environment

Veterinary Medicine

Forest Resources


Food Safety Education

Native Plant Education

Local Food Marketing


Ag Business Management Water Resources


Obesity



Development


Pest Management

STEM/K-12

Leadership & Volunteer

Development



Agriculture Systems

Beef

Crops

Small Ruminant


Nutrition & Health

Financial Literacy





Youth Development

Clean & Renewable

Energy


Team

Program Areas


issues








Wor

k Te

ams

Reso

urce

Tea

ms





engagement.

Diversity Catalyst Team

Human Development & Family Studies

Housing & Sustainable Design

Livestock Marketing Information


Environment

Veterinary Medicine

Forest Resources

International 4-H






Ag Business Management Water Resources


Obesity



Development


Pest Management

STEM/K-12

Leadership & Volunteer

Development



Agriculture Systems

Beef

Crops

Small Ruminant


Nutrition & Health

Financial Literacy





Youth Development

Clean & Renewable

Energy


Team

Program Areas

Master Food Safety Advisors Master Gardeners4H Adult Leaders


issues








Native Plant Masters

Wor

k Te

ams

Reso

urce

Tea

ms





engagement.

Energy Masters

Diversity Catalyst Team

Human Development & Family Studies

Housing & Sustainable Design

Livestock Marketing Information


Environment

Veterinary Medicine

Forest Resources

International 4-H






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The Program Leadership TeamPositions People

Co-Chairs Joel Plath and Steve Newman

Regional Directors Nathan Moreng, Joel Plath and JoAnn Powell

Program Area Leaders Susan Baker, Jeff Goodwin, Jeff Tranel, Steve Newman and Cary Weiner

Assistant Directors Judy Barth (and others as needed)

Regional Agents Deb Alpe, Janice Dixon and Jean Justice

State Program Support Joy Bauder, Jan Carroll and Joanne Littlefield

State Office Staff Lori Bates (and others as needed)

Team Representatives Nancy Banman, Ann Bruce and Diversity Catalyst Rep (tba)


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What else do you want to know?

Questions?


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Joy Bauder


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NEW Planning and Reporting System

• Our Purpose – To better serve you and your community long term

• Our Desire – To encourage timely planning and reporting efforts

• Our Goal – To help ease the stress of completing reports


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Most work teams have reviewed and updated their plans of work for 2011 to ensure that they are compliant with the Logic Model format in the new system; that the situation statements are current, and that evaluation measures and impact indicators and are articulated.


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Plans of Work are currently and will continue to being loaded into the new system. October 14th is the deadline to have all plans in the system to allow time for any adjusts to the plans, indicators, etc. Joy Bauder will manage the technology process.


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Training will begin with a test pilot group and continue with each Program Area. Information will be sent to all respective groups accordingly and in a timely manner. We will use Adobe Connect for training on the new system.


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System


Everyone will begin using the new system beginning January 1, 2011, then you will be able to create your individual Plan to Invest online.


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System

So…..Can we see it or what??? Yes …but not yethttp://www.ext.colostate.edu/cprs/

Every Extension Agent, County Director, Regional Director and Specialist will have a login to the system.

http://www.ext.colostate.edu/cprs/


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This is the basic structure of what you will be asked to provide.

You will enter one or more, dependent on your program area (s)


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Thank You!

Questions?


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Joanne Littlefield and Carol Busch


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CSU ExtensionImpact Reporting

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Overview:

• Define Impact

• Impact Report Example

• Process


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What Is Impact?


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Impact . . . .

• Shows relevance and value of Extension

• Defines a change in condition: economic, social, or environmental

• Occurs over time


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What Makes Good Impact?

Program Logic ModelIndicators

Program DeliveryToolsEvaluation

Time passesCondition, behavior, policies changeFollow-up EvaluationAnecdotal evidence

Impact


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What is an Impact Report?


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Impact: From Idea to Document


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1. Identification


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Contribution Reports

Partnerships & Collaboration

Your Suggestions

RecommendationsTracking:

Grant Awards, New Programs & Newsletters

Planning & Reporting System

Annual Reports


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2. Research, Interviews & Writing


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3. Review


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Internal• Extension Communicators

• Agents, Specialists, & partners

External• CEAC

• CCI

• Your suggestions?


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Ideas, Ideas, Ideas


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Let’s talk!

• Resource RoomoWednesday from 1:30 to 5:00o Thursday from 9:50 to 11:50

• Phone: 970-491-4257• Email: [email protected]• Office: 106 University Square, CSU Campus

Csue program planning forum 2010

Education

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