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CRAFERS PRIMARY SCHOOL COMMUNICATION PLAN 2016-17 … · CRAFERS PRIMARY SCHOOL COMMUNICATION PLAN...
Transcript of CRAFERS PRIMARY SCHOOL COMMUNICATION PLAN 2016-17 … · CRAFERS PRIMARY SCHOOL COMMUNICATION PLAN...
CRAFERSPRIMARYSCHOOLCOMMUNICATIONPLAN2016-17
Open, consistent and respectful communication, reflecting our school values, culture and vision.
COMMUNICATION PLAN 2016/17
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PURPOSEThisPlansetsoutablueprintforCrafersPrimarySchoolCommunicationsin2016-2017.ItsaimistoensurethataccurateinformationiscommunicatedconsistentlytotheCPScommunityandinlinewithCrafersPrimarySchoolvalues,cultureandvision.PRINCIPLESCrafersPrimarySchooliscommittedto:
• Openandrespectfulcommunicationwiththeschoolcommunity.• Consistency,timelinessandprofessionalismincommunications.• Communicatinginwaysthatreflectourvalues,cultureandvision.• Embracingnewformsoftechnologytostreamlinecommunicationsystems.• Consistentreportingofincidents,includingtimelyfollowup.• ComplyingwithDECDandotherrelevantpolicy.• Communicatinginenvironmentallysustainableways.
PRIORITIESCOMMUNICATIONPRIORITIES COMMUNICATIONTARGETS
CLASSROOMCommunicatingaboutchildren’slearningandclassroomcurriculumtopics.
1. Individualteachertoparent/carer.2. Individualteachertowholeclass.
INCIDENTSCommunicatingaboutincidents,includingfollowupandreporting.
1. Principal/Deputytoindividualsconcerned.2. Principal/Deputytowholeschool.
SCHOOLCOMMUNIQUESOfficialschoolcommuniquesincludingnewsletters,calendar,etc. 1. Principal/Deputytowholeschool.
COMMUNITYCommunicationaboutevents,fundraising,communitynotices,socialactivities,etc.
1. Principal/Deputytowholeschool.2. WholeschooltoPrincipal/Deputy.
SCHOOLSERVICESCommunicationaboutOSHC,CanteenandUniformShop. 1. Servicesrepresentativestowholeschool.
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2016COMMUNICATIONPLATFORMSOVERVIEW
CLASSROOM INCIDENTS SCHOOLCOMMUNIQUES COMMUNITY SCHOOLSERVICES
SEESAWAPPAnewApptobeusedbyteacherstosharecurriculumandindividualstudentlearninginformation.
INCIDENTNOTICESAnewtemplatetobedevelopedforallIncidents(bothreportingandfollowup).IncidentreportingandfollowupsystemdevelopedbyPrincipal/Deputyandloadedontowebsite/App.
APP(e.g.,Skoolbag)Anewplatformfor2016andbeyondwhichbecomesthecriticalinformationdisseminationvehicleforCPS.Appisloadedwithnews,newsletters,calendar,notices/forms/policies,etc.
WEBSITEApp(e.g.,Skoolbag)configuredforCPSwebsiteintegration(postcontentonce,publisheverywhere).Websitealsousedforgeneralschoolmarketing/promotion.
OSHCLoadinformationaboutOSHCservicesontoApp(e.g.,Skoolbag).Investigateonline(Appbased)bookingsandpayments.
CLASSNEWSLETTERSAllteacherswritetwoclassnewsletterspertermusinganeasytoreadtemplateandtheseareloadedontotheApp(e.g.,Skoolbag)forparents/carerstoread.
TEXTMESSAGESTextmessagesonlytobeusedfor‘urgent’schoolmatterssuchasstudentabsentees,CFSwarnings,poweroutagesandcancellations.
WEBSITESkoolbagAppconfiguredforCPSwebsiteintegration(postcontentonce,publisheverywhere).Websitealsousedforgeneralmarketing.
FACEBOOKNewCrafersPrimary150FeteFacebookPageusedtopromoteCPSevents.PagetomorphintoageneralCPSFacebookpagetobeusedforgeneralschoolmarketing/promotion.
CANTEENLoadinformationaboutCanteenservicesontoApp(e.g.,Skoolbag).Investigateonline(Appbased)ordersandpayments.
AQUANTANCENIGHTAcquaintancenightformatreviewedtoincludea‘gettoknowyou’elementforparents/carers.
SCHOOLNEWSLETTERSOfficialschoolnewslettersarephasedoutasApp(e.g.,Skoolbag)phasedin.AllnewsloadedontoApp.
CALENDARSchoolcalendarkeptuptodateandavailabletoparentsviaApp(e.g.,Skoolbag)andwebsite.Infopublishedasearlyasearlyaspossiblecoveringpupilfreedays,excursions,meetings,specialevents,etc.
UNIFORMSHOPLoadinformationaboutUniformShopservicesontoApp(e.g.,Skoolbag).Investigateonline(Appbased)ordersandpayments.
LEARNINGCONVERSATIONS–T1&3Potentiallyofferedtoparents/carersmid-terminterms1and3(currentlyofferedinTerm1only).
COMMUNITYNOTICEBOARDApageontheCPSwebsiteissetupforCommunityNotices.Noticestobeemailedtoofficeandloadedifapproved.
KISSANDDROPE-SIGNAnelectronicsignconsideredforKiss&Droptopromoteevents,safety,etc.
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CLASSROOM INCIDENTS SCHOOLCOMMUNIQUES COMMUNITY
REPORTS–T2&4Continuetobewrittenanddistributedinhardcopyattheendofterms2and4.
SURVEYSAnnualAttitudinalSurveycontinuesinanewformat.AdhockPolicyandProcedureSurveysdistributedasneeded.
GOVERNINGCOUNCILEMAILSAnewplatform:AnemailfromaGoverningCouncilmemberissenttoallfamiliesaweekbeforeGovCouncilmeetingsaskingforideas/input.EventuallyposteddirectlytoApp(e.g.,Skoolbag).
EXCURSIONFORMSContinuetoprinthardcopypermissionslips(excursionforms)forlegalreasons.MakehardcopiesavailableinfrontofficeandviaApp(e.g.,Skoolbag).Investigatee-signatures.
DIARIESTheroleofstudentdiariesinmiddle/upperprimaryreviewedattheendof2016andpotentiallyphasedout.
WEEKLYASSEMBLIESPrincipal/DeputyattendsAssemblyeveryFridayandsharesgoodnewsstoriesfortheweekwithcommunity.
COMMUNICATIONBOOKSCommunicationBookscontinueintheircurrentroleforjuniorprimary(R-2).
EMAILOUTApptakestheplaceofmostschooltoparent/carercommunication.However,emailstilltobeusedforIncidentReports.
FORMS/EMAILINPromotethe‘FormsIn’boxinthefrontoffice.Introduceagenericemailaddressforemailsinthatismonitoredandactioneddaily.
REFERENCES
• CrafersPrimarySchoolPolicies;DECDCommunicationsGuide;DECDSocialMediaPolicy.
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SECTIONONE:CLASSROOMCOMMUNICATION
ObjectiveToensureparents/carersfeellikepartnersintheirchild’slearning.
Goals1. TeacheruptakeoftheSeesawAppis100%bytheendof2016.2. ParentuptakeoftheSeesawAppis90%bytheendof2016.3. Anecdotally,parentengagementinschoolactivitiesrises.4. Annualsurvey2016:Parent/Carerratingofschoolcommunicationas‘VeryGood’risesfrom45%to65%.
ACTIVITY DETAIL WHO WHEN KPIs
SeesawApp TheSeesawAppistointroducedandusedbyteacherstosharecurriculumandindividualstudentlearninginformationviaclassroomiPadsdirecttoparent’ssmartphones.Studentscanphotographandsharetheirworkwiththeirparents/carersviatheApp(withthepermission/supportoftheirteacher).Thecosttoschoolis$6.7AUDperstudentperyearwhich,basedon320students,isapprox.$2150.Seesawisfreeforparentsandstudentstouse.Chris/JohntointroduceAppincludingtrainingforteachersandinfoforparents.http://web.seesaw.me/
JohnandChrisTeachersandstudents.
EndofTerm3 1. Teachersurveyconductedafteronetermofuse.90%reportthatSeesawhelpsdevelopabetterrelationshipwiththeirparentcommunity.
2. Annualsurvey2016:Parent/Carerratingofschoolcommunicationas‘VeryGood’risesfrom45%to65%.
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Classnewsletters Teacherscontinuetowritetwoclass
newslettersperterm.Newsletterswritteninconsistentweeks–Week1/Week6.Teacherstoensuretheirownnewslettertemplatesareclearandeasytoreadonmobiledevices(e.g.,columnsaredifficultonsmartphonesandtablets).Thenewslettertemplatesshouldreflecttheprofessionalismofthenewschoolnewslettertemplate,butwithteacherpersonalitiesinjected.Newsletterstoincludepracticaltipsforparentstosupportclassroomlearningandtheteacher’semailaddressforparent/carercommunication.NewslettersloadedontoApp(e.g.,Skoolbag).NewsletterscontinuetoalsobeemailedoutuntiluptakeofSkoolbagreachesatleast90%.
Teachers
EndofTerm3
1. Newsletterdistributionmeasuredandallteacherswriting/distributingtwonewslettersperterminconsistentweeksbytheendof2016.
2. Teachersseekfeedbackfromparents/carersaboutnewsletters.Parentfeedbackisincreasinglypositive.
AcquaintanceNight FormatofAcquaintanceNightreviewedtoincludea‘gettoknowyou’elementforparents/carers,whichwillbeparticularlybeneficialfornewfamiliestotheschool.Parentshavetheoptiontoexchangephonenumbers/emailsduringthesocialsession.
Chris/Johnandteachers,assistedbyGoverningCouncil
Term12017.Adviseparentsofnewformatasearlyaspossible.
1. ConnectionsmadebetweenparentsearlyinTerm1eachyear.
2. Parentsnewtotheschoolfeelwelcomed.3. Anecdotalfeedbackaboutnewparent
engagementpositive.
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LearningConversationsTermsOneandThree
Three-waylearningconversationsreviewedandasecondconversationpotentiallyofferedtoparentsmid-TermThree.Twoformalconversationsprovideanopportunityearlyintheyearfordiscussionofstudentprogressandgoals,andanotheropportunitymid-yeartoreviewprogressandstudentgoals.
TeacherswithChris/John
AdviseparentsearlyinTerm3
1. ParentuptakeofTerm3LearningConversationopportunityhigh–approx.90%.
2. Teacher/parent/studentfeedbacktoLearningConversationspositive.
SchoolReportsTermsTwoandFour
SchoolReportscontinuetobewrittenattheendofTerms2and4.Reportscontinuetobedistributedinhardcopytoparents/carers.
TeacherswithChris/John
Ongoing 1. Aspersectiongoals.
GoverningCouncilEmails AnewinitiativetoencourageparentinvolvementinschoolmattersviatheGoverningCouncil.AnemailfromaGoverningCouncilmemberissenttoallfamiliesaweekbeforeGoverningCouncilmeetingsaskingforideas/input.EventuallythesenotesaresenttowholeschoolviatheSkoolbagApp,withinstructionsonhowtoprovideinput/ideastoCouncil.
Colininitially,butallmemberssharetheload
EndofTerm3 1. MemberofGoverningCouncilbecomemorevisibleandapproachable.
2. Anecdotally,parentengagementinschoolactivitiesrises.
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StudentDiaries Theroleofstudentdiariesinmiddle/upperprimarytobereviewedattheendof2016,andpotentiallyphasedout.
Chris/Johnandteachers
Endof2016 1. StudentDiariesareeitherdiscontinuedin2017orastrategyformoreeffectiveuseisdeveloped.
CommunicationBook CommunicationBooksinjuniorprimary(R-2)continueintheircurrentrole.Teacherspastenoteshomesintocommunicationbooks(orstudentsdo)andcommunicationbooksareplacedintoBlueBags.StudentsareexpectedtotellparentswhenthereisanewnotetoviewintheCommunicationBook.
Chris/JohnandteachersParentsofR-2children
Ongoing 1. Aspersectiongoals.
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SECTIONTWO:INCIDENTS
ObjectiveToensureincidentreportingandfollowupisconsistentandtimely.
Goals1. Parent/Carerfeedbacktoincidentreporting(intheannualsurveyandviaothermethods)improves.2. Annualsurvey2016:Parent/Carerratingofschoolcommunicationas‘VeryGood’risesfrom45%to65%.
ACTIVITY DETAIL WHO WHEN KPIs
IncidentReporting IndividualsEnsureapolicy/procedureisdocumentedandfollowedwherebyfamiliesarenotifiedaboutanybehaviouralincidentsthattheirchildrenareinvolvedinaseithervictimsorperpetrators.WholeSchoolEnsureapolicy/procedureisdocumentedandfollowedwherebytheschoolcommunityisnotifiedaboutgeneralincidentsthatoccur,suchasstrangersonschoolgrounds,poweroutages.FollowupEnsureanincidentfollowupsystemisdevelopedforbothIndividualsandWholeSchool.Ensurethesepolicies/proceduresareavailableonthewebsiteandSkoolbagApp.
Chris/John Ongoing 1. Parent/Carerfeedbacktoincidentreporting(intheannualsurveyandviaothermethods)dramaticallyimproves.
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IncidentNotices Developanewtemplateforincidentstobeusedforbothreportingandfollowup.Ensurethetemplateisprofessionalindesignandeasytorecognise–e.g.,useaconsistentcolourforallIncidentNotices.EnsureIndividualNoticesandFollowUpsareemailedtoparentsinatimelymanner.EnsureWholeSchoolNoticesandFollowUpsareemailedtoallfamiliesandloadedontoSkoolbagAppimmediately.
Chris/John EndofTerm3 1. Parent/Carerfeedbacktoincidentreporting(intheannualsurveyandviaothermethods)improves.
Bullying-SpecificIncidents
ReviewtheCPSBullyingPolicyandensureitincludesaprocessforreportingandfollowupwithfamiliesinvolved(victimsandperpetrators).EnsurethispolicyisincludedonCPSWebsite,onSkoolbagApp,etc.
Chris/John Inprogress
1. Parent/Carerfeedbacktoincidentreporting(intheannualsurveyandviaothermethods)improves.
TextMessages TestmessagestoonlybeusedforIncidentReportingandcriticalmatters,including:
• Studentabsentees.• CFSwarnings.• Poweroutages.• Lastminutecancellationsof
schoolevents.
Chris/John/Carol/Stuart
EndofTerm3 1. Parentsrespondpositivelytomoreconsistentuseoftextmessagesystem.
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SECTIONTHREE:WHOLESCHOOLCOMMUNIQUES
ObjectiveToensureparents/carershaveeasyaccesstoallschoolinformationincludingthetermcalendar.
Goals1. ParentuptakeoftheSkoolbagAppis90%bytheendof2016.2. Annualsurvey2016:Parent/Carerratingofschoolcommunicationas‘VeryGood’risesfrom45%to65%.3. Lessfrustrationaboutlatenotificationofdates/excursions/etc.4. Generally,parent/carerengagementinCPSlifeincreases.
ACTIVITY DETAIL WHO WHEN KPIs
App(e.g.,Skoolbag) AnApp(suchasSkoolbag)isintroducedandusedbyCPSAdministratorstoshareallinformationwiththeschoolcommunityincluding:News,Incidents,Calendar,Notices,ExcursionForms,Policies,Procedures,OSHC/Canteen/UniformShop.Costtoschoolestimatedat$350peryear.Chris/JohntoinvestigateandrefineforFinanceCommitteetoaddtobudget.(Forschoolswithmorethan300studentstheAnnualSubscriptionis$1+GSTperstudentperyear.Itisfreeforparentsandstudentstouse.)Chris/JohntointroduceAppincludingtrainingforteachersandinfoforparents.http://skoolbag.com.au/
Chris/Johnandothers
EndofTerm3 1. ParentuptakeoftheSkoolbagAppis90%bytheendof2016.
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CPSWebsiteandCommunityNotices
OncetheSkoolbagAppisintroduced,configureitforCPSwebsiteintegration.ThisensurescontentcanbepostedoncetotheSkoolbagApp,anditwillappearinallnecessarylocations,includingthewebsite.CreateanewpageontheCPSwebsitecalledCommunityNoticeboardforallcommunitynotices,whicharecurrentlyemailedonFridays.Parents/carersemailnoticestoCarol/Stuartwhoapprovebeforeuploadingtosite.Informationaboutnewprocesssenttocommunity.
Chris/JohnCarol/Stuart
EndofTerm3 1. Aspersectiongoals.
OfficialSchoolNewsletters ContinuetoproducethreeofficialSchoolNewsletterspertermusingthenewtemplateuntilApp(Skoolbag)isintroducedthenpostallschoolnewsdirectlytoApp.
Chris/JohnCarol/Stuart
Ongoing 1. Aspersectiongoals.
Permissionslips/ExcursionForms Continuetosendhardcopyexcursionforms/permissionslipshomewithstudentsforlegalreasons(in2016).AlsouploaddatestocalendarandacopyoftheformstoparentsviaSkoolbagApp.InvestigatedigitalsignaturesandpaymentoptionsviaSkoolbagASAPandphaseouthardcopyformsassoonaspossible.
Chris/JohnCarol/Stuart
Endof2016
1. Bytheendof2017,ExcursionFormsaresenttoparents/carersviaSkoolbag,anddigitalsignaturesareintroduced.
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Wholeschoolcalendar Ensurethecalendarismonitoredand
updatedweeklywithinformationaboutschooleventandactivities.EnsurecalendarisupdatedonSkoolbagandsyncedautomaticallywiththewebsite.Thecalendarshouldincludeinformationasearlyintheterm/yearaspossible,including:
• PupilFreeDays.• Excursions.• Meetings(e.g.,Three-WayLearning
Conversations).• Sporteventsandactivities.• Musicactivitiesandconcerts.• Fundraisingevents(e.g.,Mother’s
DayStall,Father’sDayStall,QuizNight).
• SpecialEvents.• Visitorstotheschool.
Chris/JohnCarol/Stuart
Ongoing 1. Schoolsurveyshowslessfrustrationaboutlatenotificationofdates/excursions/etc.
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Surveys AnnualAttitudinalSurveyissentto
parents(electronicallywithprintedcopiesavailableinfrontoffice)inWeek5,Term3,toallowanalysisofdataandreportingbytheendofTerm3.ConsiderachangetoACARASchoolSurveytemplatewiththreespecificCPSquestionsbuiltin.Whenexaminingdata,compareresponsestoconsistentquestionsfromTeacherandStudentsurveysundertakenin2016.AdhockPolicyandProcedureSurveysintroducedtogatherfeedbackaboutpolicyandprocedurechanges,suchasHomeworkPolicy,Year7Retention,etc.
Chris/John
EndofTerm3 1. Changetostandardtemplateallowsmoreefficientanalysisandreportingofdata.
2. Aspersectiongoals.
WeeklyAssemblies ThePrincipalorDeputyattendseachweeklyAssemblyandsharesgoodnewsstorieswiththestudentbodyandattendingparents.
Chris/John
Ongoing 1. Aspersectiongoals.
EmailOut Eventually,theSkoolbagApptakestheplaceofmostCPSEmailOuttraffic.However,CPSemailisstillusedforofficialschoolnewsletters(fortheinterim)andforIndividualIncidentReports/Followups.
Carol/StuartChris/John
EndofTerm3 1. Aspersectiongoals.
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EmailIn IntroduceagenericCPS‘communication’emailaddress(ifpossible)forparentstousetocontacttheschoolatallhours.Thisemailaddresscanbeusedforsendinginsignedandscannedpermissionslips,othersignedforms,feedback,etc.Ensuretheemailaddressismonitoreddailyandparents/carersarerespondedtoinatimelymanner.
Carol/StuartChris/John
EndofTerm3 1. Aspersectiongoals.
FormsIn Promotethe‘FormsIn’boxinthefinanceofficeforparentstodropintheirforms/cashpayments.Ensurethisispromotedinnewsletter,viaApp,etc.
Carol/StuartChris/John
EndofTerm3 1. Aspersectiongoals.
CPSPolicies ReviewandupdateallCPSPoliciestoensuretheyareaccurateandcomprehensive.Copyandpastepolicy/procedureinformationincludedintheParentHandbookandformatthemasindividualPoliciesandProcedures.LoadontotheCPSwebsiteandApp.E.g.,Createa‘Long&ShortAbsencesPolicy’basedontherelevantinfointheParentHandbook.AlsoupdateBullyingPolicyintheareaofreportingandfollowupwithfamilies.
Chris/John
EndofTerm3 1. Aspersectiongoals.
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SECTIONFOUR:COMMUNITY
ObjectiveToensureinformationaboutevents,socialactivitiesandfundraisingissharedeffectively.
Goals1. Familyparticipationinmajorschooleventsmeasured(sport,music,community,social).2. Bytheendof2017,80%offamiliesengagedinamajorschooleventatsomepointduringtheyear.3. Annualsurvey2016:Parent/Carerratingofschoolcommunicationas‘VeryGood’risesfrom45%to65%.
ACTIVITY DETAIL WHO WHEN KPIs
Website(aspersectionthree) OncetheApp(e.g.,Skoolbag)isintroduced,configureitforCPSwebsiteintegration.ThisensurescontentcanbepostedoncetotheSkoolbagApp,anditwillappearinallnecessarylocations,includingthewebsite.ThewebsitecomesageneralCPSmarketingtoolasAppuptakepeaks.ThewebsitewillalsobecomethehomeofCommunityNoticesintheformofthenewCommunityNoticeboardoutlinedinsectionthree.
Chris/JohnCarol/Stuart
EndofTerm3 1. Aspersectiongoals.
KISS&DROPE-SIGN InvestigatetheinterestinandcostofbuyinganelectronicsignfortheKiss&Dropareatopromoteschooleventsandsafety.
SchoolDevelopmentCommittee
EndofTerm3 1. Aspersectiongoals.
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Facebook AnewCrafersPrimarySchool150FeteFacebookBusinessPagehasbeencreated.Thiswillbeusedtomarketthe150thFete.Ithasalreadyhadstrongsupportfromtheschoolcommunitywithnomarketingorcontent.AftertheFete,assesstheFacebookpageandconsidermorphingitintoageneralCrafersPrimarySchoolFacebookpage.Thiscanbeusedforparentandcommunityengagementandgeneralschoolpromotion.
Kylie/CindieinitiallyChris/JohnCarol/Stuart
Endof2016
1. Aspersectiongoals.
Calendar(aspersectionthree) Ensurethecalendarismonitoredandupdatedweeklywithinformationaboutschooleventandactivities.EnsurecalendarisupdatedonSkoolbagandsyncedautomaticallywiththewebsite.Forthegeneralcommunity,thecalendarshouldincludeinformationaboutschooleventandfundraisers,includinglinksforbuyingtickets/donatinggoodsforraffles/etc.
Chris/JohnCarol/Stuart
EndofTerm3 1. Aspersectiongoals.
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SECTIONFIVE:SCHOOLSERVICES
ObjectiveToensureinformationaboutschoolservicesissharedeffectively.
Goals1. SchoolservicesincludingOSHC,CanteenandUniformShopshareinformationwithparentsviatheschool’snewApp(e.g.,
Skoolbag)byendof2016.2. Onlineordering,bookingsandpaymentsforschoolservicesviaAppofferedby2017.
ACTIVITY DETAIL WHO WHEN KPIs
OSHC LoadallOSHCrelatedinformationincludingnewsletters,enrolmentforms,VacationCarePrograms,ontoApp(e.g.,Skoolbag).InvestigateOSHCbookingsandpaymentsviaApp.
OSHCManagerOSHCCommitteeChris/John
EndofTerm3 1. Aspersectiongoals.
Canteen LoadallCanteenrelatedinformationincludingMenuontoApp(e.g.,Skoolbag).InvestigateCanteenorderingandpaymentsviaApp.
CanteenCommitteeChris/John
EndofTerm3 1. Aspersectiongoals.
UniformShop LoadallUniformShoprelatedinformationincludingOrderFormontoApp(e.g.,Skoolbag).InvestigateuniformorderingandpaymentsviaApp.
UniformShopCommitteeChris/John
EndofTerm3 1. Aspersectiongoals.