Module 5Final Tips for Club Officers

Spending Club $ Event Planning Travel Fundraising Cash Handling Food Sales Final Tips

TO DO: This last

module will cover some final ideas

& suggestions to help you be

the most effective club officer you

can be!

OverviewBeing a club officer can be a big

responsibility.But it can also be a lot of fun!

The most important thing is:

DON’T TRY TO DO IT ALL YOURSELF!

People join clubs because they want to be a part of the action! Involve others!

Being a Club OfficerWhat do you think of when you think of a leader? Do you think of someone who is:

Responsible

Personable Thoughtful

Motivating Organized

Good communicator

Role Model Risk Taker

Shares ideas

Caring Listens

Hard Worker

Team player

Being a Club Officer Even if you don’t think of yourself as being those

things, many people will now expect you to be those things!

That’s why having a strong Club Officer team is important.

For example: If you are President and aren’t organized, you will need to rely on your organized Vice President.

It is also important to realize that people are watching you! As a club officer, you are representing your club and PVCC. It is important that you model behaviors such as Integrity, Responsibility, Commitment, Respect, and more!

Being a Club Officer

Remember: No one is perfect!

But that is why you have the other club officers and your advisors to help you.

Being a Club Officer You have learned about policies and procedures,

but what do club officers do anyway??

Understanding your roles is critical.

Clarifying your roles with your fellow club members and your advisor is even more critical!

Here are some suggestions about some club officer duties. Be sure to check your club’s constitution for how your club divides these duties.

BEING A CLUB OFFICER: PRESIDENTRefer to your Club Resource Manual for suggested duties of…

Suggested Duties of the President Prepare agenda for meetings

Preside at meetings

Lead regular and special meetings

according to Robert’s Rules of Order

Delegate responsibilities to other officers and members

Call regular and special meetings

Attend all meetings

Coordinate activities

Goal setting

Continuous monitoring of club’s progress toward goals.

Motivating-establish a climate of enthusiasm, openness, and

concern.

Establish administrative procedures not otherwise provided for by

the Constitution

BEING A CLUB OFFICER: VICE-PRESIDENT

Refer to your Club Resource Manual for suggested duties of…

Suggested Duties of the Vice-President

Preside over meetings in the absence of the

President

Attend all club meetings

Oversee recruitment and retention of new members

Assist the president in every way including brainstorming ideas and

evaluating the progress of the club.

Be a liaison to the club advisor

Assume the office of the President upon the President’s resignation,

removal, or inability to perform duties

Make sure the club secretary completed and submitted the meeting

minutes to the appropriate people (club advisor, Executive Board,

etc.)

BEING A CLUB OFFICER: SECRETARYRefer to your Club Resource Manual for suggested duties of…

Suggested Duties of the Secretary

Keep minutes for official meetings or at the President’s request

Keep an accurate email list and phone directory of members

Provide the Office of Student Life & Leadership with a current email

list of club officers.

See to all correspondence of the chapter as directed by the President

Maintain accurate and current information of the club and

membership

Assist in the coordination of events/activities

Help President prepare meeting agendas

BEING A CLUB OFFICER: TREASURERRefer to your Club Resource Manual for suggested duties of…

Suggested Duties of the Treasurer Manage the club campus account and budget,

maintaining accurate and current account of all club

funds

Be a liaison between the club and PVCC Student Life office and

Fiscal office for the purpose of club funding

Direct fundraising activities. Act as chair of the fundraising

committee or delegate the position to another member

Advise the executive board of the financial condition of the

chapter

Make financial transactions only with the approval of the

President and club Advisor

Understand school policies regarding club financial accounts,

and be aware of all paperwork that is required for financial

transactions

Collect and maintain records of club dues that are paid (if your

club charges membership dues)

ResourcesDon’t Forget: Student Life is here to help your club.Some additional resources that we provide are:

Leadership LibraryWorkshops: Fundraising, Event Planning, Food

Sale training, etc.Banner paper, markers & postersClub ComputersAssistance in planning club field trips

Resources Now that you are finished with

Training, please complete the Club Officer Training Quiz.

You can take the Quiz as many times as you need to in order to pass.

You are allowed to look in your Club Resource Manual & the Modules for the answers!

If you have any questions or concerns about this training, please contact the Office of Student Life and Leadership at 602-787-7240.

Have a GREAT semester!Thank you for participating in training!