Common Origination and Disbursement (COD) System Update Marie Fitzpatrick

Common Origination and Disbursement (COD) System

Update

Marie FitzpatrickU.S. Department of Education, Federal Student Aid

Wood MasonU.S. Department of Education, Federal Student Aid

2

Agenda2010-2011 Processing Recap

• DL Edits and Statistics

• MPN Print Code

• Pell Edits and Statistics

• IASG Processing

2011-2012 Processing• COD Release 10.0 Recap

• COD Release 10.1 Direct Loan Recap

• COD Release 10.2 Direct Loan Update

2012-2013 Processing• COD Release 11.0 Update

3

Award Year Participating Schools (#)

Originations (#) Total Origination Activity ($)

2008-2009 1,913 5,424,448 $22,083,017,864

2009-2010 4,034 10,175,561 $40,641,085,039

2010-2011 6,193 25,411,912 $111,124,800,990

2011-2012 2,255 2,186,378 $13,644,588,739

Data as of 6/17/2011

Year to Date DL Originations Statistics

4

Data as of 6/6/2011

Paper MPN vs Electronic MPN YTD

5

Data as of 6/7/2011

Edit Error Message DL Hits

54 Disbursement Date Within 7 Days or Passed, Disbursement Release Indicator Set To “False”

15,937,485

111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement

4,430,866

59 Duplicate Adjustment Information on File 3,830,439

55 Disbursement Information Received 30 Days after Date of Disbursement 2,994,758

56 Sequence Number Not In Sequential Order 2,851,697

120 Incomplete Address: Complete Address Exists on COD. For Direct Loan PLUS Only, Student Address is Incomplete.

2,713,778

119 COD has reduced the anticipated disbursements and made this loan inactive based upon your record reducing the Award Amount to $0.

2,361,268

58 Duplicate Disbursement Information On File 1,416,003

994 Missing Value 1,389,996

74 Incorrect Adjustment to Disbursement Release Indicator 1,189,661

Total Top 10 DL Edits for 2010-2011 39,115,951

Top 10 DL Edits for Award Year 2010-2011

6

Data as of 6/7/2011

Edit Error Message Resolution DL Hits


Review record to determine if a Disbursement Release Indicator flag of “True” is appropriate. This record will not be considered an actual disbursement until a Disbursement Release Indicator flag of “True” is received. If you intended this to be an actual disbursement, update the Disbursement Release Indicator flag and resubmit.

15,937,485

111 First Actual Disbursement was submitted less than 5 days prior to the first disbursement date without an indication that the school printed/provided a disclosure statement

Review school procedures to ensure that DL borrowers receive disclosure statement prior to or on disbursement date.

4,430,866


7

Data as of 6/7/2011

Edit Error Message Resolution DL Hits

59 Duplicate Adjustment Information on File

Review the field you are attempting to change and resubmit.

3,830,439

55 Disbursement Information Received 30 Days after Date of Disbursement

Please refer to The Code of Federal Regulation 690.81 for more information.

2,994,758

56 Sequence Number Not In Sequential Order

Review disbursement transactions and disbursement sequence numbers for this disbursement and resubmit all transactions not yet accepted by COD in the proper order.

2,851,697


8

MPN Print CodesCOD receives many, many print requests on incoming LORs.

• Substantial numbers of unnecessary paper MPNs are printed and mailed to borrowers

• Use the eMPN process to its fullest extent• Double check with your software vendor for proper setup of this

field in your export setupo The LOR print tag is an optional fieldo The LOR print tag takes precedent over the Pnote Print option

• Send print request ONLY IF YOUR BORROWER REQUESTS A PAPER MPN AND YOU WILL NOT BE PRINTING IT

9

Award Year

Originations (#)Total Origination

Activity ($)Accepted

Disbursements (#)

Total Disbursement

Activity ($)

2006-2007 5,833,804 $17,545,074,254 10,842,370 $12,835,259,885

2007-2008 6,261,431 $20,167,908,505 11,688,531 $14,719,888,564

2008-2009 6,988,620 $25,064,817,144 12,927,855 $18,342,657,966

2009-2010 9,195,432 $42,909,493,673 18,252,998 $30,120,799,880

2010-2011 10,354,047 $48,348,118,037 19,325,137 $33,394,088,114

2011-2012 321,357 $1,511,341,974 15,351 $26,399,019

Total 38,990,731 $155,546,753,590 73,052,242 $109,439,093,430

Data as of 6/6/2011

Year to Date Pell Originations

10

Data as of 6/7/2011

Edit Error Message Pell Hits

120 Incomplete Address: Complete Address Exists on COD. For Direct Loan PLUS Only, Student Address is Incomplete.

2,151,852

55 Disbursement Information Received 30 Days after Date of Disbursement 1,646,449

56 Sequence Number Not In Sequential Order 1,404,321


1,375,103

59 Duplicate Adjustment Information on File 1,212,905

74 Incorrect Adjustment to Disbursement Release Indicator 916,932

39 Incorrect Award Amount 516,447

58 Duplicate Disbursement Information On File 338,090

51 Disbursement Date With Disbursement Release Indicator Set to True Outside of Allowable Window

326,846

97 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected

300,381

Total Top 10 Pell Edits for 2010-2011 10,189,326

Top 10 Pell Edits for Award Year 2010-2011

11

Pell Edits Of Note

Edit Error Message Resolution

14 Citizenship Status is not eligible for this award

If this data is correct, the student is not eligible for a loan. If this data is incorrect, update and resubmit.

For grants, if the <CitizenshipStatusCode> was not submitted on the common record, it may be required if the student citizenship status could not be confirmed on the corresponding CPS transaction.

39 Incorrect Award Amount Review the maximum annual limit for this award. If appropriate, update this field and resubmit.

51 Disbursement Date With Disbursement Release Indicator Set to True Outside of Allowable Window

Review your Disbursement Release Indicator Flag and submit a release based on the disbursement date and your school’s allowable disbursement window.

12

Pell Edits Of Note

Edit Error Message Resolution

74 Incorrect Adjustment to Disbursement Release Indicator

No action required.

Disbursement Release Indicator cannot be changed to “False” after disbursement becomes an actual disbursement. If you are attempting to cancel a disbursement, then you must send an adjustment to the disbursement amount.

97 Disbursement amount would have been corrected to zero by COD calculations so the record was rejected

Review disbursement amount and resubmit disbursement record.

13

Iraq & Afghanistan Service Grant Processing

Iraq and Afghanistan Service Grants are available for

students who are:•Not Pell Eligible•Identified by the Department of Defense as being dependents of a veteran that died as a result of service after 9/11/2001

14

Iraq & Afghanistan Service Grant Processing

Checkbox will be displayed to award the IAS Grant

Note: IAS Grant indicator will only display if the student is not Pell eligible

and has been flagged by the Department of Defense as a dependent

of a veteran that died as a result of service after 9/11/2001

15

With Release 10.0, the COD System implemented the following functionality on February 18, 2011:

• Cessation of ACG and SMART

• Capability for schools to report Ability to Benefit for Pell, DL, and TEACH

• Removal of Two Pells in an award year for 2011-2012 and forward

• No Initial Authorization for Pell Grant Program

• New Entrance Counseling Report

• TIVAS added to the DL School Account Statement (SAS)

COD Release 10.0 Recap

16

Starting with the 2011-2012 award year, no funding will be available for ACG or National SMART

• Will continue to process for prior award years

Date Cessation of ACG and SMART Grant Processing Events

9/30/2011 Deadline for Processing 06-07 ACG and SMART Grants





Cessation of ACG and SMART

17

In the 3.0d Schema, the following tags were added to the Award Block for Pell, DL, and TEACH:

• <AbilityToBenefitCode>

• <AbilityToBenefitTestAdministratorCode>

• <AbilityToBenefitTestCode>

• <AbilityToBenefitCompletionDate>

• <AbilityToBenefitStateCode>

Ability to Benefit

18

AbilityToBenefitTestAdministrator

Code Description

01 Assessment Center

02 Independent Test Administrator

COD Release 10.0 implemented a process for schools to report to COD when Ability To Benefit was used to determine student eligibility for Grants and Direct Loans.

As part of the Schema Version 3.0d, the following fields on the next few slides will be processed for all program award blocks:

Ability to Benefit

19

AbilityToBenefitCode

Code Description

01 Test Completed

02 College Credits

03 State Process

04 Home Schooled

05 Other

AbilityToBenefitCompletionDate

Valid Date Association Requirements

01 = Test Completed Ability To Benefit code of 01: CCYY-MM-DD

03 = State Process Ability to Benefit code of 03: CCYY-MM-DD

Ability to Benefit

20

AbilityToBenefitTestCode

Code Description

01 ASSET Program

02 Career Program Assessment (CPAT)

03 Combined English Language Skills Assessment (CELSA)

04 Compass Subtests (COMPASS)

05 Computerized Placement Tests (CPTs)

06 Descriptive Tests of Language Skills (DTLS)

07 ESL Placement Test (COMPASS/ESL)

08 Wonderlic Basic Skills Test (WBST)

09 WorkKeys Program

10 Test of Adult Basic Education (TABE)

Ability to Benefit

21

New Edits for Ability to Benefit

Edit Message Condition

195 Missing Ability To Benefit State Code and/or Ability To Benefit Completion Date

If the Ability To Benefit Code is 03, the record must contain a valid Ability to Benefit State Code and Ability to Benefit Completion Date.

196 Invalid Completion Date for the Submitted Ability to Benefit Code

If the Ability To Benefit Code is 03, the record must contain a valid Ability to Benefit Completion Date for the submitted Ability To Benefit State Code or the Ability to Benefit Completion Date is greater than the current COD processing date.If the Ability To Benefit Code is 01, the record must contain a valid Ability to Benefit Completion Date for the submitted Ability To Benefit Test Code or the Ability to Benefit Completion Date is greater than the current COD processing date.

197 Missing Ability To Benefit Test Administrator Code, and/or Ability To Benefit Test Code, and/or Ability To Benefit Completion Date.

If the Ability To Benefit Code is 01, the record must contain a valid Ability to Benefit Test Administrator Code, Ability To Benefit Test Code, and Ability to Benefit Completion Date.

Ability to Benefit

22

New Edits for Ability to Benefit

Edit Message Condition

198 Incorrect Ability To Benefit Code submitted.

If the Ability To Benefit Code is 02, 04, or 05, the record must not contain any of the following tags:• <AbilityToBenefitTestAdministratorCode>• <AbilityToBenefitTestCode>• <AbilityToBenefitStateCode>• <AbilityToBenefitCompletionDate>

If the Ability To Benefit Code is 01, the record must contain the following tags, unless already stored on COD:• <AbilityToBenefitTestAdministratorCode>• <AbilityToBenefitTestCode>• <AbilityToBenefitCompletionDate>

If the Ability To Benefit Code is 03, the record must contain the following tags, unless already stored on COD:• <AbilityToBenefitStateCode>• <AbilityToBenefitCompletionDate>

*If attempting to change the Ability To Benefit Code to a value that does not require additional Ability To Benefit data elements, you must null out all the stored Ability To Benefit values currently stored on COD.

Ability to Benefit

23

Ability to Benefit

Schools can select Ability to Benefit from a dropdown field on the

COD Web “Create Award” page

24

The new Ability to Benefit data elements were also added to the COD Web Create Award page and the following reports:

• Pell Grant Year-to-Date (YTD) Record – Origination Record Layout, positions 311-326

• Direct Loan Rebuild File – Origination Detail Record Layout, positions 935-950

• TEACH Rebuild File – Origination Detail Record Layout, positions 316-331

For more information about the report layout changes, refer to Volume VI, Section 8 of the 2011-2012 COD Technical Reference

Ability to Benefit

25

Removal of Two Pells in an Award YearDue to new legislation*, the ability to award two Pells in an award year was removed from the COD System.

• 2011-2012 award year and forward• COD no longer accepts the <AdditionalEligibilityIndicator> field

with value of “true” within the Pell Award Block• General Edit 995 corrects Pell originations or maintenance with an

AEI value of “true”o For Correcting Schools, the logic changes the AEI value to “false” and

may reduce the award amount to the student’s SFPG (Scheduled Federal Pell Grant)

• General Edit 996 rejects Pell originations or maintenance with an AEI value of “true” for non-Correcting Schools

*Department of Defense and Full-Year Continuing Appropriations Act, 2011 (P. L. 112-10), Enacted 4/15/2011

26

Beginning with the 2011-2012 award year, the COD System no longer system generates Initial Authorizations for the Pell Grant Program. Pell Grant Funding is provided on a “records first” basis for all institutions.

• Schools will not receive an authorization until COD accepts disbursement records

• COD will update the school’s Current Funding Level (CFL) once the COD System has accepted and posted actual disbursement records for that award year

• An Electronic Statement of Account will be sent to a school each time its Pell Grant CFL amount changes

No Initial Authorization for Pell Grants

27

No Initial Authorization for Pell Grant

28

DL SAS was modified to include the TIVAS in a ‘Servicer Name’ field.

• Located on the Loan Detail, Loan Level section

• Servicer identification now available via SAS, COD Person screen, NSLDS, Date Range search on COD website

An Entrance Counseling Report was created for Entrance Counseling completed on StudentLoans.gov.

• Contains Entrance Counseling data for the week prior to the report generation date

• Delivered to the Direct Loan newsbox of the COD Reporting Web site in CSV format

Reporting Updates

29

With Release 10.1, the COD System implemented the following functionality on July 8, 2011:

• New 3.0d schema tags are being sent on PLUS Application Acknowledgements

• FAFSA matching on PLUS Students• Two new reports for MPNs and PLUS applications• New School Options for StudentLoans.gov• StudentLoans.gov Enhancements

o Available in Spanisho Additional Parent Plus credit balance optionso Default yes/no

COD Release 10.1 Direct Loan Recap

30

FAFSA Matching on PLUS StudentThe student identifier data for DL Parent and Graduate PLUS awards will be compared against the stored CPS record*.

• To ensure the student data matches the FAFSA application eMPN

• Beginning with award year 2011-2012• Functionality already exists for Pell, TEACH, ACG and SMART

grants, and Direct Loan Subsidized and Unsubsidized loans• CPS transaction number is required data on Loan Origination

Record and maintenance submissions

* Edit 24 reject volume has increased since 10.1 implementation

31

With Release 10.1, a new MPN Report is available for schools.• Online only – Direct Loan newsbox on the COD web site• CSV format• Electronic and paper MPNs• Saturday-Friday activity• No activity = No report• Data of note:

New MPN and PLUS Application Reports

32

With Release 10.1, a new PLUS Application Report is available for schools.• Online only – Direct Loan newsbox on the COD web site• CSV format• Saturday-Friday activity• No activity = No report• Data of note:

New MPN and PLUS Application Reports

33

School Options for StudentLoans.govOn COD Web School Options, schools have additional selections for StudentLoans.gov*. These modifications include:

• PLUS Application participation options are now Award Year specific

• Main Schools can add and/or remove the states that display their school location for PLUS (Parent/Grad), eMPN and Entrance Counseling processes on StudentLoans.gov

• Associated States replaces Multiple Locationo Additional location cannot change Associated States

*Set by school users with appropriate COD access rights

34

School Options for StudentLoans.gov

Main Schools can add and/or remove

the states that display their school

location

35

School Options for StudentLoans.govWithin COD School Options, Schools will also have the ability to:

• Determine valid Award Ranges (Loan Periods), which borrowers may select when completing a PLUS Application for their school

• Select participation in Entrance Counseling on StudentLoans.gov in addition to eMPN

36

School Options for StudentLoans.gov

Award ranges set in School Options will be available for borrowers

to select on StudentLoans.gov

37

COD Release 10.2 Direct Loan UpdateWith Release 10.2, the COD System will implement the following functionality on October 21, 2011:

• Redesign the MPN submit button• New Actual Disbursement Listing (ADL) Report• Change single disbursement exemption threshold from <10% to

<15%• FAFSA school selection on Applicant Detail Screen

38

Actual Disbursement Listing ReportAn Actual Disbursement Listing Report will be created to display future dated actual disbursements.

• Includes booked and unbooked actual disbursements• Produced weekly • Award Year specific starting with 2011-2012 Award Year and

forward• Message Class: DLADYYOP (where YY is equal to award year)• Delivered via the COD Reporting Website in a school's Direct

Loan newsbox and SAIG o COD Reporting Website: CSV format onlyo SAIG: Comma-delimited format only

39

With Release 11.0, the COD System PLANS to implement the following functionality in Spring 2012:

• Foreign School Tool updates• New MPN status code of “E” • Verification status code for Direct Loan awards• Declined/pending PLUS award maintenance• School and Vendor Testing for 2012-2013

COD Release 11.0 Update

40

Foreign School Tool UpdatesThe Foreign School Tool (DLOT) on the COD website will be modified to allow maintenance on Direct Loan Subsidized, Unsubsidized, Parent, and Grad PLUS Awards.

• View and modify current student information on file with COD

• Remove, view, and modify Direct Loan awardso Users with access to originate awards through the DLOT will have

access to perform maintenance through the maintenance tool• Maintenance can be perform to multiple awards, disbursements,

and students simultaneouslyo Only one award year per batch

41

When a PLUS Award has linked to an MPN and an Endorser, a new value of ‘E’ will be displayed in the <MPNStatusCode> tag.

• COD will return in the Common Record responses• COD Web will display 'Inactive - Endorsed' on the Award

Promissory Notes web pages• Starting with the 2012-2013 Award Year and forward

o Value of ‘I’ will continue to be returned for Award Years 2011-2012 and prior

o 'Inactive' will contained to be displayed on the COD Web Award Promissory Notes pages for Award Years 2011-2012 and prior

New MPN Code of ‘E’

42

The COD System will begin to process Subsidized Direct Loans with the Verification Status Code data element.

• 2012-2013 Award Year and forward• <VerificationStatusCode> tag will be in the new COD Schema

version 3.0e for Direct Loans• Values will continue to be to V-Verified, S-Selected but not

verified, W-Without Documentation, and Nil=true• New Award Level Reject Edit when a school submits a Direct

Loan Subsidize award record with the <VerificationStatusCode> = W

Verification Status Code

43

Starting with Release 11.0, the COD System will allow maintenance to Declined/Pended Direct Loan PLUS Awards.

• Maintenance can be performed on COD Web or via batch• Users can update award, disbursement, and person fields• The COD System will continue to reject Actual Disbursements for

PLUS Awards with decline/pended status• New credit check will be performed when a maintenance record

is submitted for a declined/pended Parent or Grad PLUS awardo Credit Check will use the borrower person identifier change field

values (SSN, DOB, Last Name)

Decline/Pended PLUS Award Maintenance

44

New Schema Tag for 2012-2013!

• A new schema tag will be added to the disbursement block for the DL, TEACH, and Pell programs.

• This <EnrollmentSchoolCode> tag will convey the location the student is attending and will be required for all disbursement records.

• The required value will be 8 digit, valid OPEID.

45

We appreciate your feedback and comments. We can be reached at:

Grants: Marie Fitzpatrick

Phone: 312-730-1549

Email: [email protected]

Direct Loans: Wood Mason

Phone: 770-383-9662


Contact Information

46

COD School Relations Center

URL: http://www.cod.ed.gov


Phone - Grants: (800)474-7268

Phone - Direct Loans: (800)848-0978

Direct Loan Operations


Contact Information

Common Origination and Disbursement (COD) System Update Marie Fitzpatrick

Documents

Transcript of Common Origination and Disbursement (COD) System Update Marie Fitzpatrick