Common Origination Disbursement (COD) · • To alert schools and applicants who are close to or...

Common Origination

&

Disbursement (COD)

Agenda

2

2012 Pell LEU Recap

2012 Direct Loan Recap

COD Release 12.0 - Award Year 2013-2014

Helpful COD Information

2012 Pell LEU Recap

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On December 23, 2011, President Obama signed

into law the Consolidated Appropriations Act, 2012*

• Reduces the duration of a student’s Federal Pell

Grant eligibility from 18 semesters to 12 semesters Pell Lifetime Eligibility Used(LEU) equivalent of 900% to

600%

• Applies to ALL Pell-eligible students effective with the

2012-2013 award year

• Numerous Pell LEU communications

*Federal Pell Grant Duration of Eligibility - Public Law 112-74 amended HEA section 401(c)(5)

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• Gathered all Pell Grant information from

1973-1974 across all Pell legacy systems

• Created logic to calculate semester

equivalent as LEU percentage

• Loaded the calculated LEU percentage to

existing students records in NSLDS in July

2012

• LEUs were not added if no NSLDS record • NSLDS in existence since 1993-1994

2012 Pell LEU Recap

2012 Pell LEU Recap

5

In April and May, COD began performing outreach

to impacted 2012-2013 FAFSA Pell eligible

applicants and schools

• Targeted email messages sent to 2012-2013 FAFSA

Pell-eligible applicants near, or exceeding, an LEU

percentage of 600%

• Pell LEU applicant email outreach continued through

June 30, 2012

• Pell LEU Report via the School NewsBox on the COD

website

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2012 Pell LEU Recap

2012 Pell LEU Recap

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With COD Release 11.1, on July 7, 2012, the COD

System modified the following LEU functionality

• COD returns the Pell LEU in the common record

response for ALL Pell recipients • Common Record Response tag <LifetimeEligibilityUsed>

returned on Pell responses

• Pell awards for Award Year 2010-2011 forward

• Modified current COD Warning Edits to reflect new

limits

2012 Pell LEU Recap

8

Two Pell LEU warning edits were modified and are

being returned in your common record response

Edit # Message Updated Trigger

177 Lifetime Percentage of

Eligibility Used is near the

lifetime limit

For Pell Awards in AY 2008-2009 forward

when a student’s LEU is greater

than/equal to 450% and less than/equal

to 600%

178 Lifetime Percentage of

Eligibility Used has exceeded

the lifetime limit

For Pell Awards in AY 2008-2009 forward

when a student’s LEU is greater than

600%

2012 Pell LEU Recap

9

Currently there is NO HARD REJECT in COD that

prevents a school from disbursing Pell awards to a

student that exceeds Pell LEU duration of 600%

2012 Pell LEU Recap

10

COD displays Pell Grant LEU data for ALL

recipients on the COD website

• The COD Pell LEU History page allows schools to

view historical Pell Grant student data to determine

how the LEU was calculated

• Person Pell Information page

• Pell LEU History Search

• Pell LEU History • Export capability in CSV format

Note: COD has the most reliable Pell LEU historical data and schools

should consider COD as the system of record for Pell LEU data

2012 Pell LEU Recap

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COD also provides LEU data on the following Pell

Grant SAIG reports for 2010-2011 and forward

• Pell Grant Multiple Reporting Record (MRR)

• Pell Grant Reconciliation Report

• Pell Grant Year to Date File

2012 Pell LEU Recap

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Daffina Duck

XXXXXXXXX

3/12/1994

2012 Pell LEU Recap

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2012 Pell LEU Recap

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2012 Pell LEU Recap

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From the

Pell LEU

History

Page

users can

export

data to

XLS

format

2012 Pell LEU Recap

16

In July 2012, the CPS began reporting Pell LEU

information for 2012-2013 award year on ISIRs and

SARs during pre and post screening

• Pell Information reported using comment and reason

codes • To alert schools and applicants who are close to or have

exceeded 600% LEU

• Updates will only be provided if triggered during post-

screening

• Avoided mid-cycle changes to the ISIR record layout

• Refer to the reissued 2012-2013 SAR/ISIR Guide

• 2013-2014 displays enhanced data including Pell LEU %,

new comment codes and flags

Pell Experimental Sites

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COD Release 11.2 on November 9, 2012, brought

Pell Grant Experimental Sites

• Experiment 1: Eligibility of students with bachelor's

degrees who enroll in vocational or career programs • 10 schools for 2012-2013, 2 schools for 2013-2014 award

year

• Experiment 2: Eligibility of students enrolled in

certain short-term training programs • 12 schools for 2012-2013, 2 schools for 2013-2014 award

year

Agenda

18

2012 Pell LEU Recap




2012 Direct Loan Update

Budget Control Act of 2011 • Terminated Direct Loan Repayment incentives, i.e.,

upfront interest rebate for loans with an Earliest Disbursement Date (EDD) on or after July 1, 2012

• Loss of eligibility for Subsidized loans for Graduate and Professional students (Grade Level 6 & 7) on loans with a loan period starting on or after July 1, 2012

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April 16, 2012 added edits to compare EDD to upfront interest rebate percentage on sub/unsub loans and reject invalid submissions

• .5% with EDD on or before June 30, 2012

• 0% with EDD on or after July 1, 2012

• Origination fee remained 1%


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COD began to accept upfront interest rebate percentage values of 1.5% OR 0% on PLUS loans

• 1.5% on loans with EDD on or before June 30, 2012

• 0% on loans with EDD on or after July 1, 2012

• The origination fee remained at 4%

COD also began to generate the Interest Rebate Percentage Report that identified PLUS loans with incorrect upfront interest rebate percentages

• COD email and telephone outreach to schools


21

July 7, 2012 COD Release 11.1 added functionality to

• Implement the “Financial Awareness Counseling Tool” to StudentLoans.gov

• Automate extended processing requests for closed award years for the Direct Loan Program

• Modify the School Monitoring Report

• Address the loss of eligibility for Grad & Professional student Direct Subsidized Loans

• Grade Level 6 & 7

• Annual loan limit remains $20,500


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COD Release 11.2 implemented on November

9,2012, brought final modifications to end eligibility for

an upfront interest rebate including PLUS loans

• COD will validate the upfront interest rebate

percentage and amount vs. EDD on incoming PLUS

loans and reject incorrect originations and

maintenance submissions • Will your origination and/or disbursement reject?

• How about disbursement #2?


23

With Release 11.2 COD will no longer generate paper MPNs or MPN correspondence.

• Paper MPNs available • New OMB MPNs published

• FSAPubs – bulk order to print onsite

• Create and print your own

• StudentLoans.gov

• Blank and pre-filled

• COD will not generate or send MPN reminders or reminder packets with a paper MPN

• Will resume reminder emails in 2013-2014


24

With Release 11.2 COD was modified to allow schools to search for an endorser via the COD website

• Search by Student, Borrower, or Endorser • Person tab

• Search by SSN of any of the three User Types

• Return displays SSN, Loan ID, and PLUS App ID if applicable

• Also allows viewing and printing of the Endorser Addendum

• Exportable to spreadsheet


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Direct Loan Experimental Sites

• Experiment 3: Single disbursement of a one-term

loan for study abroad students • 5 schools for 2012-2013, 2 schools for 2013-2014

• Experiment 4: Early disbursement for study abroad

students and for students enrolled in foreign

institutions • 9 schools for 2012-2013, 2 schools for 2013-2014

• Up to 30 days prior to the award/classes start date

• Experiment 5: Unequal disbursements • 4 schools for 2012-2013, 4 schools for 2013-2014


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Between December 1, 2012, and February 1,

2013, COD was modified to allow a PLUS credit

check to remain valid for 180 days

• Temporary modification only

• On February 1, 2013, ALL credit checks on the

COD database reverted to a 90-day window of

validity • No additional SP files sent with corrected credit check

expiration date

• COD PLUS App search screens updated modified to reflect

90-day window


Agenda

31

2012 Pell LEU Recap




New Award Year Setup for schools

• School General Information screens on COD website

• Program relationship data • Reporting/Attended school(s)

• Software/Servicer

• TG mailbox number

• School general data • Grantee and Payee DUNS numbers

• Main campus data • Academic calendar

• Single disbursement exemption

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2013-2014 New Award Year Setup

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2013-2014 New Award Year Setup New Award Year Setup for schools

• School Contacts • School Financial Aid Contact Information screen

• Financial Aid Administrator, President, Chief Financial Officer

• Updated and contact data accurate

• Update via eligcert.ed.gov

• CANNOT UPDATE ON COD WEBSITE

• COD email traffic to FAA

• Financial Aid Program Contacts • Updated and contact data accurate

• Update via the COD Website

COD website “Options” screen • Electronic process participation

• eMPN

• Single year or Multi year functionality

• Entrance & Exit counseling

• Financial Awareness counseling

• Report delivery and formats

• SAS

• Award participation options

• Parent and Graduate/Professional student PLUS Request participation dates

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COD New Award Year Setup • Implementation late March, 2012 • Schema 3.0e

• System generated files returned with message class award year designator “14”

• Common Record response files returned in schema of submission

• Award year designator changed to “14” where appropriate elsewhere

• MPN ID • Loan ID

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COD New Award Year Setup

• Funding Method remains Advance Cash

• Pell Grant and TEACH remain “records first” and no initial authorization will be generated for schools

• Accepted actual disbursement data establishes CFL in COD and available balance in G5

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COD New Award Year Setup • Funding Method remains Advance Cash

• HCMI Direct Loan schools will NOT receive an initial CFL

• Direct Loan schools with history or “early” disbursement activity will receive initial CFL in April

• A second generation of CFLs will take place in June for the rest of the community

• A third generation of CFLs will take place in November

• Internal Controls Division will monitor CFL at schools and “bump” when necessary

• Accepted actual disbursement data established CFL in COD and available balance in G5

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COD will implement the following functionality in

March 2013

• Pell LEU Report will continue to be produced for

future awards years in SAIG format • CSV Format

• SAIG Message Class: PGLEYYOP

• Where “YY” is award year

• Example: PGLE14OP for award year 2013-2014


39

COD will implement modifications to Ability to

Benefit (ATB) for 2013-2014 and forward

• New valid values for <AbilityToBenefitCode> tag • 06 = High School Diploma

• 07 = GED

• <AbilityToBenefitCode> tag required field • Reject Edit 994 returned if not submitted on origination for

any program

• New warning Edit 199 when <AbilityToBenefitCode> tag

value submitted does not match the High School Diploma or

equivalent value from the CPS Transaction Number


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Valid Ability to Benefit codes for award year 2013-

2014 and forward are

• 01 - Testing completed

• 02 – College credit

• 04 – Home schooled

• 06 – High school

• 07 - GED


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The COD System will also implement the following

functionality in March 2013

• Direct Loan and TEACH SAS Disbursement Detail

made available On Demand

• Exit Counseling available on StudentLoans.gov

• Entrance Counseling modified to Financial

Awareness Counseling format


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Starting with the 2013-2014 Award Year, COD will

provide schools the option to request TEACH and

Direct Loan SAS Disbursement Detail on an On

Demand basis

• Grant Data Requests, DL Rebuild and SAS

Disbursement Detail will be combined on one COD

Web page

• New message classes will be created for the data

requested DL and TEACH SAS files


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Users will have the following options for SAS

Disbursement Detail On Demand

• Direct Loan or TEACH Program

• Award Year

• Start Date/End Date, Month-to-Date or Year-to-Date

• Format

• Display Names of Borrowers

• DL SAS Detail


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Exit Counseling will be made available on

StudentLoans.gov with Release 12.0

• Entrance and Exit Counseling will be in a similar

format to the Financial Awareness Counseling Tool

(FACT)

• New <CounselingType> value: ExitCounseling • <CounselingType> value was published with the November

COD Technical Reference edition

• Exit Counseling data will be added to the existing

COD Counseling Report

• NSLDS will continue to send details for Exit

Counseling


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Counseling landing

page will provide

students with

information on selecting

the type of counseling

Entrance Counseling will

also be transitioned into

the FACT format


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COD Web’s

Counseling

Search will

include Exit

Counseling


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School Options

will include Exit

Counseling

participation

and response

frequency


Agenda

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2012 Pell LEU Recap



COD Resources & Contact Information

Resources

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COD Technical Reference

• Implementation Guide

• Common Record Layout

• Edits

IFAP.ed.gov

• Electronic Announcements

• Dear Colleague Letters

FSA Blue Book

• Volumes 1 – 7 available now

FSA Student Aid Handbook

Contact Information

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COD School Relations Center Email: [email protected]

URL: http://www.cod.ed.gov

Phone - Grants: (800) 474-7268

Phone - Direct Loans: (800) 848-0978

Me Email: [email protected]

Phone: 770.383.9662

mailto:[email protected]



http://www.cod.ed.gov/

Common Origination Disbursement (COD) · • To alert schools and applicants who are close to or...

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Transcript of Common Origination Disbursement (COD) · • To alert schools and applicants who are close to or...