Disbursement. Disbursement Module Overview Define the disbursement options Run the disbursement...

DisbursementDisbursement

Disbursement Module OverviewDisbursement Module Overview

• Define the disbursement options

• Run the disbursement process– On-line– In batch

• Review and adjust a scheduled disbursement for a student

Types of disbursementsTypes of disbursements

• Memo

• Authorization

• Payment

MemoMemo• Estimated aid (offered or accepted)• Have not passed all eligibility edits• Can be used to reduce/waive payment• Not a direct credit to account• Deleted when expires or replaced by other type

of disbursement• Amount is replaced or deleted if student’s award

changes

AuthorizationAuthorization

• Student met all eligibility requirements• Processed prior to scheduled disbursement date• Not a direct credit to account• Reduces payment due, but not actual balance on

account• Deleted or reduced when replaced by

an actual payment• Amount replaced or deleted when student’s award

changes

Payment/DisbursementPayment/Disbursement

• Direct credit to the student’s A/R account

• Processed on or after the scheduled disbursement date

• Student met all eligibility requirements

• Adjusting entries processed automatically when award changes

Define the disbursement options

• System reviews optionsbefore processing payments or authorizations

Run the disbursement process on-line or in batch

• Process memos, authorize, and/or disburse funds to the applicant according to user-defined criteria and options set

• Transactions interface to the Banner Accounts Receivable module

• On-line disbursement result form

Review and adjust a scheduled disbursement

Review and adjust a scheduled disbursement

• System schedules the award into terms– According to the award schedule rules and a student

accepts an award

• Displays a record of payments to the student’s account

• Manual changes can be made– Specific students to adjust award amount– Aid periods

Packaging and Disbursement Validation process

• Determines an award package for each applicant based on:– Rules within the Packaging module

– Data from other Financial Aid modules

– Federal Financial Aid rules

Packaging and Disbursement Validation process (cont)

• Before processes a payment or authorization the system checks:– User-defined rules– Hard-coded rules– Federal rules

• Rejected messages are produced if the validation condition failed– On-line – Reports

Rules forms that control disbursments

Rules forms that control disbursments

Packaging Options Form (RPROPTS)

Fund Managment Form (RFRMGMT)

Fund Base Data Form (RFRBASE)

Detail Code Control Form (TSADETC)

Fund Disbursement Rules Form (RORRULE)

Tracking Requirement Validation Form (RTVTREQ)

Default Award and Disbursement Schedule Rules Form (RFRDEFA)

Packaging Options Form (RPROPTS)

• A = Adjusted, B = Billing, orE = Expected

• Allow disbursement if charges not accepted Y, N– Not used for funds with Loan process Y on

RFRMGMT

• SAR ‘C’ Flag - Disburse if ‘C’ flag exists Y, N

Fund Management Form (RFRMGMT)

Fund Management Form (RFRMGMT)

• Maintain fund balance• Disbursement must be set to

S = System or M = Manual• Memo Credit: O = Offered or

A = Accepted• If disbursement load > Packaging load: P =

Prorate, D = Don’t prorate, N = Disbursement

Fund Management Form (RFRMGMT) (cont)

• If ineligible before/after cutoff date: D = Disgard, B = Backout,P = Payment not applied

• If selected verification incomplete: Y, N• Use Enrollment edit for memo• Use Attending hours• Recoup: Y, N• Override general requirement: Y, N• Create prom note required when accepted: Y, N



• A/R detail codes required

• Must be one to one relationship between fund code and detail code

• Federal fund ID



• Identify detail code with a category

• Identify payment type

• Set priority code to tie funds to charges

• Like term/Like Year - Link payments to term charges

• Title IV indicator

• Institutional Charges



• Fund specific disbursement criteria

• Optional form



• Identify requirements needed:– Memo– Disbursement

• General vs fund specific requirement

Disbursement schedulesDisbursement schedules

• Default Award and Disbursement Schedule Rules Form (RFRDEFA)– Default disbursement schedule for each

aid period

– Default schedule used if nothing for fund and aid period combination on RFRASCH

– May define multiple disbursements per term

– + and - days

Disbursement schedules (cont)Disbursement schedules (cont)

• Fund Award and Disbursement Rules Form (RFRASCH)– Optional form– Used to create specific fund/aid period schedule

combination


• Required for authorization and payment

• Created when award is accepted– Manual (RPAAWRD, RPAAPMT,ROARMAN)

– Automatic (RFRMGMT auto schedule)


• Can be adjusted manually– RPAAWRD– RPAAPMT– ROARMAN– RPALDSB– RPALORG

Disbursement validationDisbursement validation

• Standards of academic progress (ROASTAT)

• Charges accepted?• Fund locked (RFRMGMT)

• Funds available to pay

Disbursement validation (cont)Disbursement validation (cont)

• Detail codes present– * Enrolled in eligible program– * Citizenship– * Default/refund– * Minimum enrollment for the fund

(RPIFEDR)

– * Federal funds only


• Bachelor’s Degree by July 1

– Pell only

• Receipt of an official record from Federal Government

– Pell only


• SAR EFC matches the Sys-EFC– Pell only

• SAR ‘C’ flag is null based on RPROPTS• Pell eligibility determine:

– SEOG– PERK– STAFFORD

• EFC is official; not estimated• Federal funds only

Running disbursements (RPEDISB)

Running disbursements (RPEDISB)

• Term specific

• On line– Immediate Process Form (ROAIMMP)

– Student Payment Form (TSASPAY)

• Batch process– Population selection– Fund specific option

Batch disbursements RPEDISB parameters

Batch disbursements RPEDISB parameters

• 01 - Aid year

• 02 - Process indicator B

• 03 - Term code

• 04 - Applicant ID (always blank)

• 05 - Action indicator N, F

Batch disbursements RPEDISB parameters (cont)

Batch disbursements RPEDISB parameters (cont)

• 06 - Fund code (optional)

• 07 - Sort Sequence indicator N, I

• 08, 09, 10 - Population selection

• 13 – Pell Report type

• 14 – Disbursement report type

Viewing the resultsViewing the results

• On line– Financial Aid Summary Form (ROASMRY)– Award Form (RPAAWRD)– Package Maintenance Form (RPAAPMT)– Account Detail Review Inquiry Form

(RSIAREV)

Viewing the results (cont)Viewing the results (cont)

• On line– Student Payment Form (TSASPAY)– Account Detail Review Form (TSAAREV)– Disbursement Results Form (ROIDISB)– Disbursement Log (RPEDISB.log)


• Batch disbursement printdriver (RPBDDRV)– RPBDDRV.out

• Batch Validation process (RPBVLDT)– RPBVLDT.log– RPBDISB.out


• Validation Print process (RPBVDRV)– RPBVDRV.out– RPBVDIS.out

• Applicant Disbursement report (RPRADSB)– Displays payments only– By date

• RPRAWDB – Award and Disbursement Report

Loan disbursementsLoan disbursements

• All conditions for other aid programs must be satisfied (except charges accepted-RPROPTS)

• Check must be received and posted*– Loan Disbursement Form (RPALDSB)

• Can be authorized

Loan disbursements (cont)Loan disbursements (cont)

• Feed indicator must be set to Y *– Loan Disbursement Form (RPALDSB)– Financial Aid Summary Form (ROASMRY)

• EFT indicator set to EFT for EFT loan funds• * EFT loaded by RPREFTP• * Not used for direct loan funds


• Disbursements– On-line - Immediate Process Form (ROAIMMP)– Student Payment Form (TSASPAY)– Batch - RPEDISB


• Viewing results– Direct loan fund

• Loan Origination Form (RPALORG)• Loan Disbursement Form (RPALDSB)• Packaging Form (RPAAWRD, RPAAPMT)

– Non-direct loan funds• Loan Disbursement Form (RPALDSB) (RPAELBD)• Packaging Forms (RPAAWRD, RPAAPMT)

Disbursement. Disbursement Module Overview Define the disbursement options Run the disbursement...

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