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Co-op Handbook - Algonquin College · 2019-12-23 · improving your LinkedIn profile. Discover how...
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Co-op Handbook Co-op Handbook STUDENTS
Transcript of Co-op Handbook - Algonquin College · 2019-12-23 · improving your LinkedIn profile. Discover how...
Co-op HandbookCo-op Handbook
STUDENTS
4 5
Table of Contents
JOB SEARCH TERM 26
CO-OP JOB SEARCH TASKS 27CO-OP JOB SEARCH 28
CO-OP JOB APPROVAL 30
WORK TERM 32
BRIGHTSPACE CO-OP WORK TERM COURSE 33CO-OP WORK TERM ASSIGNMENTS 34COMMUNICATION 39RE-EMPLOYMENT 39
CO-OP FEES 40
APPENDIX lsquoArsquo 42
ELIGIBILITY CRITERIA FOR APPLICANTS TO CO-OP 42
APPENDIX lsquoBrsquo 43
WORK TERM EVALUATION CRITERIA 43
APPENDIX lsquoCrsquo 44
CO-OP STUDENT TERMS AND CONDITIONS OF PARTICIPATION 44
COOPERATIVE EDUCATION OVERVIEW 6
CO-OP STUDENT OUTCOMES 9
CO-OP PROGRAMS AT ALGONQUIN COLLEGE 10
OPTIONAL CO-OP EDUCATION PROGRAMS 10MANDATORY CO-OP EDUCATION PROGRAMS 12
PROCESS REQUIREMENTS APPLYING 14
ELIGIBILITY REQUIREMENTS 16THE APPLICATION PROCESS 16
CO-OP STUDENT SUPPORTS 18
CO-OP WORKSHOPS 20
THE ENTIRE CO-OP PROCESS 22
PREPARATION TERM 24
BRIGHTSPACE COOPERATIVE EDUCATION
READINESS ACTIVITIES 25
6 7
Co-op is the premier form of work-integrated learning available to post-secondary students in Canada It is a pedagogical approach whereby students come to learn from the integration of experiences in educational and workplace settings (Billett 2009) The key outcome of co-op education is the learning that takes place both in-class and at work
The usual format is for students to alternate study terms with paid four-month work terms
Co-op ProgramOverview
ndash
8 9
ON-THE-JOB LEARNING Learn valuable skills and industry lessons through paid on-the-job work experience that can lead to full-time employment
CO-OP GRADS CAN EARN MORE Within the first 2 years of graduating you could earn $2000 ndash $8000 more than graduates without a co-op experience (Walters amp Zarifa 2008)
BUILD INDUSTRY-SPECIFIC CAREER CONNECTIONS Develop relationships within your industry by spending at least one semester working in a full-time paid job related to your program
MAKE MONEY BETWEEN IN-CLASS SEMESTERS Algonquin College co-op students typically earn approximately $10000+ per work term (Algonquin College 2016-2017)
EXPLORE YOUR CAREER Career decisions can be assisted with the benefit of real-world knowledge and applicable work experience
GRADUATE 97 of students who successfully complete a co-op work term stay in school and graduate at Algonquin College (Algonquin College 2016)
CO-OP PROGRAM OVERVIEW
Co-op is a partnership involving students employers and the College that provides students with work experience to complement their in-class training
YOUR CO-OP EXPERIENCE IS
bull Academic credit
bull Paid (minimum wage - $18+hour)
bull Full-time work (35+ hours per week)
bull Related to your program of study
bull Normally completed between in-class semesters
Employers hire qualified and motivated students to fulfill short-term and future employment needs As a student you gain valuable paid on-the-job experience and build networks to enhance employment options
8
The Co-op Student Outcomes
10 11
Co-op Programs at Algonquin College
ndashCooperative Education is an important component in many pro-grams at Algonquin College The co-op experience provides you with the opportunity to learn through a paid work experience and acquire addi-tional knowledge and skills related to your career goals and objectives At Algonquin College there are a variety programs that have an optional or mandatory co-op component
Optional Cooperative Education Programs An ldquooptionalrdquo co-op program provides students with the choice to complete co-op as they earn their credential When a student elects to join the co-op program all work terms within that program are mandatory to progress to any additional co-op work terms and graduate with a co-op designation
Mandatory Cooperative Education Programs A ldquomandatoryrdquo co-op program means the students need to complete all co-op work terms in their program to earn a credential and graduate
SUMMER FALL WINTER
Architectural Technician
Architectural Technology
Biotechnology Advanced
Building Construction Technician
Business Administration ndash International Business
Business Administration ndash Supply Chain and Operations Management
Business Intelligence Systems Infrastructure
Business Marketing
Civil Engineering Technology
Computer Engineering Technology ndash Computing Science
Computer Programmer
Computer Systems Technician
Construction Engineering Technician
Electrical Engineering TechnicianTechnology
Energy Management
Environmental Management amp Assessment
Geographic Information Systems (GIS)
Interactive Media Design
Depending on intake
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
4 5
Table of Contents
JOB SEARCH TERM 26
CO-OP JOB SEARCH TASKS 27CO-OP JOB SEARCH 28
CO-OP JOB APPROVAL 30
WORK TERM 32
BRIGHTSPACE CO-OP WORK TERM COURSE 33CO-OP WORK TERM ASSIGNMENTS 34COMMUNICATION 39RE-EMPLOYMENT 39
CO-OP FEES 40
APPENDIX lsquoArsquo 42
ELIGIBILITY CRITERIA FOR APPLICANTS TO CO-OP 42
APPENDIX lsquoBrsquo 43
WORK TERM EVALUATION CRITERIA 43
APPENDIX lsquoCrsquo 44
CO-OP STUDENT TERMS AND CONDITIONS OF PARTICIPATION 44
COOPERATIVE EDUCATION OVERVIEW 6
CO-OP STUDENT OUTCOMES 9
CO-OP PROGRAMS AT ALGONQUIN COLLEGE 10
OPTIONAL CO-OP EDUCATION PROGRAMS 10MANDATORY CO-OP EDUCATION PROGRAMS 12
PROCESS REQUIREMENTS APPLYING 14
ELIGIBILITY REQUIREMENTS 16THE APPLICATION PROCESS 16
CO-OP STUDENT SUPPORTS 18
CO-OP WORKSHOPS 20
THE ENTIRE CO-OP PROCESS 22
PREPARATION TERM 24
BRIGHTSPACE COOPERATIVE EDUCATION
READINESS ACTIVITIES 25
6 7
Co-op is the premier form of work-integrated learning available to post-secondary students in Canada It is a pedagogical approach whereby students come to learn from the integration of experiences in educational and workplace settings (Billett 2009) The key outcome of co-op education is the learning that takes place both in-class and at work
The usual format is for students to alternate study terms with paid four-month work terms
Co-op ProgramOverview
ndash
8 9
ON-THE-JOB LEARNING Learn valuable skills and industry lessons through paid on-the-job work experience that can lead to full-time employment
CO-OP GRADS CAN EARN MORE Within the first 2 years of graduating you could earn $2000 ndash $8000 more than graduates without a co-op experience (Walters amp Zarifa 2008)
BUILD INDUSTRY-SPECIFIC CAREER CONNECTIONS Develop relationships within your industry by spending at least one semester working in a full-time paid job related to your program
MAKE MONEY BETWEEN IN-CLASS SEMESTERS Algonquin College co-op students typically earn approximately $10000+ per work term (Algonquin College 2016-2017)
EXPLORE YOUR CAREER Career decisions can be assisted with the benefit of real-world knowledge and applicable work experience
GRADUATE 97 of students who successfully complete a co-op work term stay in school and graduate at Algonquin College (Algonquin College 2016)
CO-OP PROGRAM OVERVIEW
Co-op is a partnership involving students employers and the College that provides students with work experience to complement their in-class training
YOUR CO-OP EXPERIENCE IS
bull Academic credit
bull Paid (minimum wage - $18+hour)
bull Full-time work (35+ hours per week)
bull Related to your program of study
bull Normally completed between in-class semesters
Employers hire qualified and motivated students to fulfill short-term and future employment needs As a student you gain valuable paid on-the-job experience and build networks to enhance employment options
8
The Co-op Student Outcomes
10 11
Co-op Programs at Algonquin College
ndashCooperative Education is an important component in many pro-grams at Algonquin College The co-op experience provides you with the opportunity to learn through a paid work experience and acquire addi-tional knowledge and skills related to your career goals and objectives At Algonquin College there are a variety programs that have an optional or mandatory co-op component
Optional Cooperative Education Programs An ldquooptionalrdquo co-op program provides students with the choice to complete co-op as they earn their credential When a student elects to join the co-op program all work terms within that program are mandatory to progress to any additional co-op work terms and graduate with a co-op designation
Mandatory Cooperative Education Programs A ldquomandatoryrdquo co-op program means the students need to complete all co-op work terms in their program to earn a credential and graduate
SUMMER FALL WINTER
Architectural Technician
Architectural Technology
Biotechnology Advanced
Building Construction Technician
Business Administration ndash International Business
Business Administration ndash Supply Chain and Operations Management
Business Intelligence Systems Infrastructure
Business Marketing
Civil Engineering Technology
Computer Engineering Technology ndash Computing Science
Computer Programmer
Computer Systems Technician
Construction Engineering Technician
Electrical Engineering TechnicianTechnology
Energy Management
Environmental Management amp Assessment
Geographic Information Systems (GIS)
Interactive Media Design
Depending on intake
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
6 7
Co-op is the premier form of work-integrated learning available to post-secondary students in Canada It is a pedagogical approach whereby students come to learn from the integration of experiences in educational and workplace settings (Billett 2009) The key outcome of co-op education is the learning that takes place both in-class and at work
The usual format is for students to alternate study terms with paid four-month work terms
Co-op ProgramOverview
ndash
8 9
ON-THE-JOB LEARNING Learn valuable skills and industry lessons through paid on-the-job work experience that can lead to full-time employment
CO-OP GRADS CAN EARN MORE Within the first 2 years of graduating you could earn $2000 ndash $8000 more than graduates without a co-op experience (Walters amp Zarifa 2008)
BUILD INDUSTRY-SPECIFIC CAREER CONNECTIONS Develop relationships within your industry by spending at least one semester working in a full-time paid job related to your program
MAKE MONEY BETWEEN IN-CLASS SEMESTERS Algonquin College co-op students typically earn approximately $10000+ per work term (Algonquin College 2016-2017)
EXPLORE YOUR CAREER Career decisions can be assisted with the benefit of real-world knowledge and applicable work experience
GRADUATE 97 of students who successfully complete a co-op work term stay in school and graduate at Algonquin College (Algonquin College 2016)
CO-OP PROGRAM OVERVIEW
Co-op is a partnership involving students employers and the College that provides students with work experience to complement their in-class training
YOUR CO-OP EXPERIENCE IS
bull Academic credit
bull Paid (minimum wage - $18+hour)
bull Full-time work (35+ hours per week)
bull Related to your program of study
bull Normally completed between in-class semesters
Employers hire qualified and motivated students to fulfill short-term and future employment needs As a student you gain valuable paid on-the-job experience and build networks to enhance employment options
8
The Co-op Student Outcomes
10 11
Co-op Programs at Algonquin College
ndashCooperative Education is an important component in many pro-grams at Algonquin College The co-op experience provides you with the opportunity to learn through a paid work experience and acquire addi-tional knowledge and skills related to your career goals and objectives At Algonquin College there are a variety programs that have an optional or mandatory co-op component
Optional Cooperative Education Programs An ldquooptionalrdquo co-op program provides students with the choice to complete co-op as they earn their credential When a student elects to join the co-op program all work terms within that program are mandatory to progress to any additional co-op work terms and graduate with a co-op designation
Mandatory Cooperative Education Programs A ldquomandatoryrdquo co-op program means the students need to complete all co-op work terms in their program to earn a credential and graduate
SUMMER FALL WINTER
Architectural Technician
Architectural Technology
Biotechnology Advanced
Building Construction Technician
Business Administration ndash International Business
Business Administration ndash Supply Chain and Operations Management
Business Intelligence Systems Infrastructure
Business Marketing
Civil Engineering Technology
Computer Engineering Technology ndash Computing Science
Computer Programmer
Computer Systems Technician
Construction Engineering Technician
Electrical Engineering TechnicianTechnology
Energy Management
Environmental Management amp Assessment
Geographic Information Systems (GIS)
Interactive Media Design
Depending on intake
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
8 9
ON-THE-JOB LEARNING Learn valuable skills and industry lessons through paid on-the-job work experience that can lead to full-time employment
CO-OP GRADS CAN EARN MORE Within the first 2 years of graduating you could earn $2000 ndash $8000 more than graduates without a co-op experience (Walters amp Zarifa 2008)
BUILD INDUSTRY-SPECIFIC CAREER CONNECTIONS Develop relationships within your industry by spending at least one semester working in a full-time paid job related to your program
MAKE MONEY BETWEEN IN-CLASS SEMESTERS Algonquin College co-op students typically earn approximately $10000+ per work term (Algonquin College 2016-2017)
EXPLORE YOUR CAREER Career decisions can be assisted with the benefit of real-world knowledge and applicable work experience
GRADUATE 97 of students who successfully complete a co-op work term stay in school and graduate at Algonquin College (Algonquin College 2016)
CO-OP PROGRAM OVERVIEW
Co-op is a partnership involving students employers and the College that provides students with work experience to complement their in-class training
YOUR CO-OP EXPERIENCE IS
bull Academic credit
bull Paid (minimum wage - $18+hour)
bull Full-time work (35+ hours per week)
bull Related to your program of study
bull Normally completed between in-class semesters
Employers hire qualified and motivated students to fulfill short-term and future employment needs As a student you gain valuable paid on-the-job experience and build networks to enhance employment options
8
The Co-op Student Outcomes
10 11
Co-op Programs at Algonquin College
ndashCooperative Education is an important component in many pro-grams at Algonquin College The co-op experience provides you with the opportunity to learn through a paid work experience and acquire addi-tional knowledge and skills related to your career goals and objectives At Algonquin College there are a variety programs that have an optional or mandatory co-op component
Optional Cooperative Education Programs An ldquooptionalrdquo co-op program provides students with the choice to complete co-op as they earn their credential When a student elects to join the co-op program all work terms within that program are mandatory to progress to any additional co-op work terms and graduate with a co-op designation
Mandatory Cooperative Education Programs A ldquomandatoryrdquo co-op program means the students need to complete all co-op work terms in their program to earn a credential and graduate
SUMMER FALL WINTER
Architectural Technician
Architectural Technology
Biotechnology Advanced
Building Construction Technician
Business Administration ndash International Business
Business Administration ndash Supply Chain and Operations Management
Business Intelligence Systems Infrastructure
Business Marketing
Civil Engineering Technology
Computer Engineering Technology ndash Computing Science
Computer Programmer
Computer Systems Technician
Construction Engineering Technician
Electrical Engineering TechnicianTechnology
Energy Management
Environmental Management amp Assessment
Geographic Information Systems (GIS)
Interactive Media Design
Depending on intake
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
10 11
Co-op Programs at Algonquin College
ndashCooperative Education is an important component in many pro-grams at Algonquin College The co-op experience provides you with the opportunity to learn through a paid work experience and acquire addi-tional knowledge and skills related to your career goals and objectives At Algonquin College there are a variety programs that have an optional or mandatory co-op component
Optional Cooperative Education Programs An ldquooptionalrdquo co-op program provides students with the choice to complete co-op as they earn their credential When a student elects to join the co-op program all work terms within that program are mandatory to progress to any additional co-op work terms and graduate with a co-op designation
Mandatory Cooperative Education Programs A ldquomandatoryrdquo co-op program means the students need to complete all co-op work terms in their program to earn a credential and graduate
SUMMER FALL WINTER
Architectural Technician
Architectural Technology
Biotechnology Advanced
Building Construction Technician
Business Administration ndash International Business
Business Administration ndash Supply Chain and Operations Management
Business Intelligence Systems Infrastructure
Business Marketing
Civil Engineering Technology
Computer Engineering Technology ndash Computing Science
Computer Programmer
Computer Systems Technician
Construction Engineering Technician
Electrical Engineering TechnicianTechnology
Energy Management
Environmental Management amp Assessment
Geographic Information Systems (GIS)
Interactive Media Design
Depending on intake
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
12 13
CO-OP PROGRAMS AT ALGONQUIN COLLEGE
SUMMER FALL WINTER
Bachelor of Automation and Robotics (Honours)
Bachelor of Building Science (Honours)
Bachelor of Commerce (e ndash Supply chain Management) (Honours)
Bachelor of Hospitality and Tourism Management (Honours)
Bachelor of Interior Design (Honours)
Bachelor of Public Safety (Honours)
Horticultural Industries
AVAILABILITY
MANDATORY COOPERATIVE EDUCATION PROGRAMS
Depending on intake 1 Part-time co-op work terms may be available Please contact coopalgonquincollegecom for more information
SUMMER FALL WINTER
Interdisiplinary Studies in Human Centred Design
Internet Applications and Web Development
Mechanical Engineering Technology
Office Administration - Executive
Powerline Technician
Regulatory Affairs - Sciences
Technical Writer
AVAILABILITY
OPTIONAL COOPERATIVE EDUCATION PROGRAMS
SUMMER FALL WINTER
Applied Nuclear Science and Radiation Safety
Business
Computer Systems Technician
Environmental Technician
Outdoor Adventure Naturalist
AVAILABILITY
PEMBROKE COOPERATIVE EDUCATION PROGRAMS
Please contact Pembroke Co-op Department at 613-735-4700 x2814 or email cooppembrokealgonquincollegecom
SUMMER FALL WINTER
Business - Agriculture
AVAILABILITY
PERTH COOPERATIVE EDUCATION PROGRAMS
1 1
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
14 15
The Cooperative Education Department at Algonquin College acts as an advocate for you in our employer community in an effort to help secure a high-quality co-op experience The department provides support to ensure an efficient implementation of the co-op process seeks employer participation student engagement job opportunites and monitors work term performance To be successful in the co-op program it is critical that students are full participants in all phases of the co-op process
Process Requirements Applying
ndash
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
16 17
PROCESS REQUIREMENTS APPLYING
Eligibility Requriements
To be considered for admission into the co-op program at Algonquin College you must meet the established eligibility criteria (see Appendix A) All applications are assessed and approved on an individual basis by the academic Co-op Coordinator for your program The Co-op Department in conjunction with each program of study may establish intake limits of new co-op students per program
The Application Process
For optional co-op programs there will be an online application process that happens before your first sched-uled work term online through HireAC You will be notified by email when the application period is open and provid-ed with instructions on how to apply and the deadline to submit After the application has closed the Academic Co-op Coordinator for your program will review all co-op applications You will receive an email outlining the next steps Select co-op programs are available for application through OCAS and the International Application Portal If you applied to co-op at the college application stage you do not need to re-apply but you must maintain the establish eligibility criteria (see Appendix A) The work term periods are at least one full semester during the following months
bull January ndash April
bull May ndash August
bull September ndash December
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
19
Co-op Student Supports
ndash
The Co-op Department is here to support you throughout your entire co-op experience at Algonquin College Our team will prepare you for your co-op job search help you to successfully secure work term employment and support you during your co-op work term
The Co-op Department will post employment opportunities related to your field of study on HireAC
The department also provides comprehensive co-op development services including
bull Orientation to co-op
bull Employment preparation through online Cooperative Education Readiness Activities in Bright-space
bull On-campus co-op workshops that complement the online Co-operative Education Readiness Activities
bull Individual counseling for resumes cover letters and interviews
bull Providing information on the security screening process
bull Advising on job search techniques and effective self-marketing strategies
bull Individual consultations performance evaluations and career planning
bull Providing job-search resources ie directories company profiles reference materials
bull Promotinghosting networking events
bull Basic guidance for international employment opportunities
bull Facilitating application and selection process including advertising job openings sending applications arranging interviews and work term monitoring
bull Mediation between employers and co-op students when necessary
bull Work term consultations includ-ing student and employer check-ins
bull And more
18
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
20 21
CO-OP STUDENT SUPPORTS
RESUME AND COVER LETTER Your resume and cover letter package is the first time a potential employer will see your skills and experience so itrsquos very important that it is the best that it can be In this session you will learn tips and tricks on how to structure and fine-tune your co-op resume and cover letter to help you stand out in your job search
LINKEDIN LinkedIn is a great online tool to help you connect with industry professionals promote your skills and stay informed with the latest trends Learn best practices on creating and improving your LinkedIn profile Discover how to showcase your skills manage your online brand and use your LinkedIn profile in your co-op job search
Co-op Workshops
Co-op workshops are offered year-round and held multiple times throughout the semester You can sign-up on HireAC through the Co-op module under ldquoEvents and Workshopsrdquo
JOB SEARCH AND NETWORKING SKILLS Your network is the single best resource you have for job hunting Build your networking skills to open other avenues to be successful in your co-op job search Learn how to find networking opportunities personalize your elevator pitch and develop a job search strategy
INTERVIEW PREPARATION The job interview is your first real opportunity to meet with HR or hiring managers at the organization you want to work for Learn how to prepare for an interview by reviewing the four stages of a typical professional interview Find out how to improve your communication skills develop interview response strategies and ask good questions in an interview situa-tion
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
22 23
Your co-op experience is a minimum of 12 months During this time there are three distinct phases that you will work with the Algonquin College Co-op Department
bull Preparation Term
bull Job Search Term
bull Work Term
The Entire Co-op Process
ndash
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
24 25
Preparation Term
ndashThe first and most important phase of co-op is the prep term During this period yoursquoll complete Cooperative Education Readiness Activities online in Brightspace where you will learn how to fine tune a resume write an amazing cover letter customized to the job network with ease and learn how to win in an interview
For international students enrolled in the co-op program Immigration Refugees and Citizenship and Immigration Canada (IRCC) requires you to have a valid co-op work permit before starting your work experience It is imperative that you apply for your co-op work permit in the beginning of your co-op prep term to allow sufficient time for processing Co-op employers may request proof of your co-op work permit during the interview process
INTRODUCTION TO THE COOPERATIVE EDUCATION PROGRAM
RECOGNIZING YOUR STRENGTHS
COMMUNICATING YOUR STRENGTHS
PREPARATION FOR INTERVIEWS
ESSENTIAL STEPS OF A SUCCESSFUL JOB HUNT
WORKPLACE ETHICS AND RESPONSIBILITIES
TO HELP IN YOUR PREPARATION TERM YOU WILL BE COMPLETING ONLINE LEARNING IN BRIGHTSPACE THE MAIN TOPICS WILL INCLUDE
Brightspace - Cooperative Education Readiness Activities
In this Brightspace module you will be guided through a series of activities which will prepare you for your co-op job search Yoursquoll learn co-op policies and procedures related to searching and securing a work term opportunity Yoursquoll identify your strengths and transferable skills and participate in workshop style sessions that focus on cover letter and resume development interview techniques and job search strategies Yoursquoll also gain access to and learn how to navigate HireAC where employers post co-op job opportunities
BY THE END OF THE PREPARATION SEMESTER YOU WILL HAVE COMPLETED THE FOLLOWING
ATTENDED AN ORIENTATION SESSION During the first month of your preparation semester you will attend an orientation session with a co-op representative
PREPARED A RESUME AND COVER LETTERYou will upload your resume to Brightspace midway through the semester Co-op Student Advisors review all resumes and cover letters and provide feedback to you before being released to view co-op jobs on HireAC
COMPLETED ldquoCOOPERATIVE EDUCATION READINESS ACTIVITIESrdquoReviewed learning modules and completed required activities
COMPLETED INDUSTRY RESEARCH Create a list of the top 5 companies you would like to work for and research them
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
26 27
Co-op Job Search TasksJob Search Term
ndashYoursquove updated your resume Yoursquove written your cover letter Yoursquove recognized your strengths and learned how to communicate them Now itrsquos time to apply for jobs and interview for your co-op work term employment
In your job search term you will apply for jobs on HireAC and conduct your own self-directed job search The Co-op Department is here to help you throughout your job search to ensure you are successful in securing co-op employment
BY THE END OF THE JOB SEARCH TERM YOU WILL HAVE COMPLETED THE FOLLOWING TASKS
REFRESH YOUR KNOWLEDGE Review your materials from your Co-op Preparation semester and complete optional readings You will continue to have access to the Cooperative Education Readiness Activities in Brightspace
ATTENDED CO-OP WORKSHOPS You are encouraged to take advantage of regular co-op workshops held on campus to help you secure co-op employment You can book your spot on HireAC under ldquoEvents and Workshopsrdquo
JOB SEARCH Check for new jobs on HireAC daily A good target is to apply for 20 of jobs offered on HireAC Only apply to jobs that you would be interested interviewing for and working during your work term
CHECKED ALGONQUIN EMAIL DAILY You will be contacted with interview requests updates and job offers through your AlgonquinLive student email You are encouraged to check your email every day Ensure that you communicate with your Co-op Student Advisor on a regular basis and address any concerns that you may have
26
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
28 29
CO-OP PROGRAM TERMS
Co-op Job SearchThe Co-op Department is committed to assisting in finding you an appro-priate work term however it is each studentrsquos responsibility to secure work term employment through a tradi-tional job application and interview process
CO-OP JOB POSTINGS
The Co-op Department will post available employment opportunities on HireAC These job postings will be made available after you have complet-ed the Cooperative Education Readi-ness Activities Some tips for success include
bull Review and assess all co-op job postings related to your program of study
bull If the co-op job is posted to HireAC it means employers want to hear from you Donrsquot be shy if you donrsquot have 100 of the qualifications ndash your employer will teach you along the way
bull Login to HireAC everyday and ap-ply for jobs Once the application deadline passes the opportunity will no longer be available
SELF-DIRECTED JOB SEARCH
You are encouraged to conduct a self-directed job search and approach employers that you would like to work for directly who may not have posted on HireAC Take advan-tage of our co-op workshops to learn how to approach industry profession-als and showcase your skills
CO-OP JOB INTERVIEWS
Co-op interviews are scheduled at the request of the employer Many interviews will be scheduled through HireAC however some employers may contact you directly Interviews are often held on-campus to provide convenience to you and the employer However some employers prefer to host interviews at their location over the phone or by video chat If you are being interviewed at the employerrsquos location please make sure you bring an official Photo ID card as many employers require you to sign in and provide ID to access the facility
After an employer has completed interviews they will rank their top candidates in HireAC The Co-op Department will then extend the job offer to the student(s) through Hire-AC If you do not respond to the job offer within 24 hours the offer will be extended to the next student in the ranking order In order to maintain relationships the College has developed over the years you are only permitted to decline one offer per job search term
After your interview if you decide that you no longer want to be considered for that position please let us know at coopalgonquincollegecom within 24 hours of the interview If you do this before you receive a job offer it will not count as declining a job Once you have accepted a co-op position your job search is over and you are not permitted to apply to other postings interview or accept another offer
SECURITY SCREENING
Many advertised positions require that a candidate obtain security screening in order to be hired When applicable a job offer is conditional upon meeting any security screening requirements for the posi-tion Employers may also require you to provide your Social Security Num-ber Proof of Canadian Citizenship or Proof of Eligibility to work in Canada
Algonquin co-op students typically have to go through screening with different levels of scrutiny which include
bull Reliability (5 year background information)
bull Secret (10 year background information)
If security screening has not been obtained by the start date of the scheduled work term affected students may be withdrawn from co-op and will need to discuss future co-op work terms with their Academic Co-op Coordinator and Co-op Student Advisor
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
30 31
JOB SEARCH TERM
Co-op Job ApprovalIf you secure your own co-op work term employment you must complete the Confirmation of Co-op Work Term student form located at algonquincollegecomcoop for approval prior to accepting co-op job offer from the employer All self-de-veloped jobs will be evaluated by the Co-op Department to ensure they meet co-op requirements and are suitable workplaces and learning ex-periences Co-op work terms cannot begin until the role has been verified and approved by the Co-op Depart-ment
STUDENTS WHO DO NOT OBTAIN A WORK TERM
If you are unsuccessful in obtaining co-op employment before the beginning of a scheduled work term you will be withdrawn from co-op and if applicable provided with the opportunity to register into the next academic level of your program of study
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
32 33
Work Term
ndash
A co-op work term is designed to be a positive learning experience to enhance your education During your co-op work term you will be working full-time and are required to complete a series of assignments throughout the semester to earn academic credit You are not alone during your work term ndash the Co-op Department is available to provide continued support when needed
32
Brightspace ndash Co-op Work Term Course
INTRODUCTION TO WORK TERM AND DELIVERABLES Review the key dates of when all your co-op assignments are due for your work term
DEVELOPING SMART LEARNING OBJECTIVESSet specific measurable attainable realistic and timely (SMART) learning objectives for your co-op work term after you review and assess your skills strengths and weaknesses
REFLECTIVE LEARNINGDuring your co-op work term you will reflect upon your experiences identify what you have learned and where you would like to improve
PREPARING FOR A WORK TERM CONSULTATION Complete an online work term consultation and review with your employer to assess your abilities skills and where you can improve during your co-op work term
PREPARING FOR AN END OF WORK TERM REVIEWComplete an end of work term review with your employer to assess your abilities skills and how you have improved during your co-op work term
WRITING YOUR END OF WORK TERM REPORTWrite a short report that includes a brief description of your experiences during your co-op work term and how it connected with what you learned in the classroom
During your co-op work term you will begin using a new Brightspace course specific to your program of study and co-op semester This is where you will upload your Learning Objectives Work Term Consultation End of Work Term Assessment and End of Work Term Report
IN YOUR CO-OP WORK TERM YOU WILL BE COMPLETING THE FOLLOWING TASKS OUTLINED IN YOUR ONLINE LEARNING COURSE
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
34 35
ASSIGNMENT PLATFORM DUE DATES
Supervisor and Work Term Details You are required to input your supervisorrsquos contact information to HireAC to ensure the Co-op Department can contact your employer and send them the Work Term Consultation and end of Work Term Employer Evaluation This is also done to ensure student safety
HireAC Week 2
Letter of Offer You are asked to upload your Letter of Offer Job Contract or Confirmation of Co-op Work Term Form to HireAC by the second week of your work term
HireAC Week 2
Student Learning Objectives You will write a series of learning objectives and submit on Brightspace These objectives allow you to understand what you would like to learn and the professional skills that you would like to develop
Brightspace Week 2
Student Work Term Consultation You will complete a Student Work Term Consultation on Brightspace to evaluate your performance during the co-op work term and review your accomplishments
Brightspace Week 7
Employer Work Term Consultation Your co-op supervisor is sent an online Work Term Consultation by email to evaluate your progress in the work term This consultation also allows for an in-person visit or a phone call if needed
HireAC Week 7
End of Work Term Student Self-Assessment You will reflect on your work term and rank your abilities and skills in your End of Work Term Self- Assessment
Brightspace Week 13
End of Work Term Report You are required to write and submit an End of Work Term Report that reflects what you learned in your co-op Work Term and how it connected with what you learned in the classroom
Brightspace Week 13
End of Work Term Employer Evaluation Your supervisor is emailed an End of Work Term Employer Evaluation to evaluate your overall performance in the work term
HireAC Week 14
WORK TERM
Co-op Work Term Assignments
The following schedule outlines the due dates for each of these important co-op work term assignments
All of your assignments will be uploaded to either the Brightspace Work Term Course or HireAC see Appendix B for Work Term Evaluation Criteria
34
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
36 37
CONFIDENTIALITY
You should be aware of company policies and practices regarding confidentiality As employees you are expected to comply with the employerrsquos and the collegersquos policies In accepting a co-op position you agree that the information data and research materials collected and prepared while an employee are the property of the employer Authorization by the employer is required for the release of any information You must consult with your co-op employer on the propri-etary nature of any information used in your used in your Work Term Consultation or End of Work Term Report
WORKPLACE MONITORING
The Co-op Department is available to assist and monitor your co-op work term through work term consultations telephone interviews or in-person visits (students and or employers) All work terms will be reviewed at the mid-point through a formal work term consultation completed by you and your employer
As a co-op student you must advise your Co-op Student Advisor of any work term related problems as soon as possible (see Appendix C for Co-op Student Terms and Conditions of Participation)
WITHDRAWAL (STUDENT INITIATED)
You may request to be withdrawn from the Cooperative Education program at any time and must complete a Co-op Withdrawal Form Please note co-op fees are not refundable You may be requested to participate in an exit interview
WITHDRAWAL (CO-OP INITIATED)
You may be withdrawn from co-op due to poor academic or job related performance
Here are a few situations that may lead to a studentrsquos withdrawal from co-op
bull Leaving an employer during a work term without cause
bull Staying with the employer but leaving the approved co-op position without the prior approval of both the employer and the Co-op Department
bull Being dismissed from a job with just cause
bull Not submitting an End of Work Term Report by the established deadline
WORK TERM
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
38 39
WORK TERM
COMMUNICATION
Communication between the Co-op Department and students prior to and while on work terms will happen primarily electronically through your AlgonquinLive email account Check your student email daily
Many of the following co-op emails require immediate action
bull Monthly emails
bull Interview requests
bull Networking opportunities
bull Job offers
bull Assignment reminders
RE-EMPLOYMENT
If you are offered a re-employment opportunity with a previous work term employer for a subsequent work term you must notify the Co-op Depart-ment at coopalgonquincollegecom
WITHDRAWAL (CO-OP INITIATED) CONrsquoT
bull Unsatisfactory employer evaluation
bull Failing to maintain the minimum required academic criteria (ie GPA)
bull Failing to obtain all mandatory courses for a program of study prior to a scheduled work term(s)
bull Failing to participate in the co-op process (ie missing interviews not replying to requests for contact)
bull Failing to complete all mandatory elements of the Cooperative Education Readiness Activities
bull Co-op work permit is not secured
JOB RESIGNATION
In your work term if you feel it is necessary to resign from your co-op job you must discuss this decision with the Co-op Department and obtain approval prior to resigning If you fail to consult with the Co-op Department you will be immediately withdrawn from the Co-op program
JOB TERMINATIONDISMISSAL
Employers have the right to dismiss a co-op student for just cause at any time during a scheduled work term The studentrsquos gradecredit for the work term will be determined as a result of the assessment into the circumstances surrounding the terminationdismissal
Liability for terminationdismissal
Algonquin College and its employees shall not be held liable or responsible in any way for losses incurred due to a terminationdismissal from a co-op employment This also applies to College-initiated withdrawals from co-op
FAILURE TO REPORT
All Cooperative Education students who fail to report to work without just cause will be withdrawn from co-op
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
40 41
Co-op Fees
ndash
The cost of co-op operations are paid for in part by the College and the co-op fees paid by each student The fee for each work term is $559 Based on a student satisfaction survey students indicated that they would prefer to pay this fee in two or three installments All co-op fees are non-refundable
TOTAL COST PER WORK TERM $559
The co-op fee assessment schedule is unique for each program please review the Co-op Fee Schedule at wwwalgonquincollegecomcoop for the assess-ment timelines for your program
The Co-op Fee Schedule for students who are off-cycle or not following the traditional workstudy pattern for their program may vary from the traditional assessment pattern Please contact coopalgonquincollegecom if you have any questions about your assessment timelines
In addition to co-op fees students participating in a co-op work term are responsible for paying mandatory ancillary and administrative fees such as U-Pass Student Activity and Health Plan fees
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
42 43
Students applying for Cooperative Education in their program of study must meet all of the following criteria
bull Be registered as a full-time student in a program offering a co-op component
bull Be registered with a course load that will complete all required courses for all levels preceding a scheduled work term for the program
bull Have a Program Cumulative Grade Point Average (GPA) as calculated by the academic department Achievement of this minimum does not guarantee admission into co-op Please consult with your Faculty Program Co-op Coordinator for your program specific GPA requirement
bull Remain on cycle with the Program of Study This is a ldquoONE TIME OPPORTUNITYrdquo to apply and qualify Please consult the Co-op Department or the Programrsquos Coordinator for additional details
bull Have passed all prerequisite courses in your program of study
Students in Cooperative Education in their program of study must meet all of the following criteria at the time of work term
bull Is still registered in the co-op version of a program
bull Has completed all co-op activities that precede the work term in the program of study including the Cooperative Education Readiness Activities
bull Has maintained the required Program Cumulative GPA prior to the work term
bull Adheres to the Student Terms and Conditions for Co-op Participation
bull Is legally entitled to work in Canada
bull Has paid all fees and is not encumbered
Appendix A Eligibility Criteria for Applicants to Co-op
Appendix B Work Term Evaluation Criteria
A ldquoPrdquo for PASS will be awarded by the Academic Department to a co-op student if heshe fulfills all of the following
bull Completes the minimum number of required paid employment hours in the co-op work term
bull Submits a copy of their letter-of-offer supervisor details job description (if not on HireAC) and obtains approval for all docu-mentation by the College prior to the start of the work term
bull Submits by the due date their ldquoStudent Learning Objectivesrdquo approved by their supervisor in Brightspace
bull Obtain satisfactory rating for all components of their ldquoWork Term Consultationrdquo
bull Obtain a satisfactory rating in the ldquoOverall Performancerdquo section of their ldquoEnd of Work Term Employer Evaluationrdquo
bull Obtains a PASS grade on their ldquoEnd of Work Term Reportrdquo
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
44 45
These terms and conditions have been designed to help both students and employers get the most out of the Algonquin College Cooperative Education program
Upon acceptance and throughout my entire participation in the co-op program I agree
bull To adhere to all ldquoCooperative Education TERMS and CONDITIONS of Participationrdquo Failure to adhere to these TERMS and CONDITIONS will result in my removal from co-op
bull To follow the academicwork term schedule as required by my co-op program and I will seek approval if changes are required
bull To the payment of all Cooperative Education fees (non-refundable) as outlined on the Cooperative Education website
bull To maintain the minimum academic standards required to be eligible for co-op as set by the program which typically includes a minimum GPA and course completion requirement Achievement of these minimums does not guarantee admission into co-op
bull To conduct myself in a profession-al and ethical manner throughout the preparation job search and work term periods
bull I understand that my school email is the primary form of communication used by the Co-op Department to contact students regarding interviews job offers and other important information I will check my AlgonquinLive email regularly and ensure my latest phone number and local address is updated on the Algonquin College Student Information System ACSIS
bull That the Co-op Department may contact me through personal email andor cell phone if required
During my Cooperative Education Preparation Term I agree to
bull Complete the ldquoPreparation Semesterrdquo blended format ldquoCooperative Education Readiness Activitiesrdquo
bull Be registered as a full-time student in a program offering a co-op component
bull Maintain a full-time course load to ensure all courses preceding a scheduled co-op work term will be successfully completed
bull Attend a co-op orientation session to further understand the preparation job search and work term periods
bull Create a co-op specific resume and cover letter as per modules outlined in the rdquoCooperative Education Readiness Activitiesrdquo and guidance from the Co-op Department
During my Cooperative Education Job Search Semester I agree
That there is NO GUARANTEE of co-op employment from the Co-op Department or the College
bull Where feasible will be prepared to relocate or commute at their own expense in order to maximize co-op opportunities
bull As co-op work terms cannot be guaranteed the likelihood that I secure a work term is directly related to the effort I apply to my preparation and job search terms I understand the necessity to apply all of the jobs I am interested in interviewing for and working on HireAC and pro-actively search for employment outside of HireAC
bull If I develop my own co-op job I will advise the Co-op Department within 5 business days prior to starting employment and submit
all supporting documentation (job description letter of offer supervisor contact details) for approval of the co-op work term The College is under no obligation to approve work terms that are deemed to be unsuitable
bull To respond to all job interview meeting requests and emails sent by members of the Co-op Department or their employers within 24 hours of the request Failure to do so may result in my access to jobs on HireAC
bull To attend all interviews and meetings for which I am invited until I have secured a work term Failure to do so may result in my removal from the co-op program
bull If I have completed an interview and I no longer feel the opportu-nity is suitable for me I will con-tact the Co-op Department within 24 hours to discuss my reasons If appropriate I will withdraw from the competition
bull If offered a co-op position I understand that I have 24 hours to confirm on HireAC that I will accept the position If I donrsquot respond within this timeframe the position will be offered to the next candidate selected by the employer with other possible consequences for my inaction
Appendix C Co-op Student Terms and Conditions of Participation
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
46 47
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
bull If I am considering declining an offer I will contact the Co-op Department immediately to discuss my reasons before declining If the Co-op Department and student agree that declining is the best decision declining additional job opportunities will not be permit-ted Declining any further offers will result in my withdrawal from the co-op program
bull Once I have accepted a co-op position (verbally or in writing) I will not apply to any other postings interview with other employers or accept a different job with another employer Students who are undertaking security screening are considered to be hired with that employer concluding their co-op job search
bull Work terms are paid employment and reflect the employerrsquos salary scale and the studentrsquos level of training and experience By accepting a work term offer I am agreeing to the salary as stated by the employer
bull Once I have accepted a co-op position (either verbally or in writing) or a self-developed work term has been approved I am committing to undertake and complete that work term as agreed in its entirety
bull Leaving the work term early may result in an unsuccessful work term and be reflected on my transcript
bull If requested meet one-on-one with a Co-op Student Advisor (scheduled at the request of the student or Co-op Student Advi-sor)
bull Digitally submit required employment documents in an expedient manner including letter of offer and job description (if the job description is not already on HireAC)
During my Cooperative Education work term I agree to
bull Honour the acceptance of a job offer or contractual agreement with the employer
bull Immediately advise the employer and the Co-op Department of any concerns or problems with work tasks or environmental issues
bull Exercise ethical work place conduct and maintain employer confidentiality
bull Not take vacations during the work term
bull Acknowledge that students who are fired from their co-op place-ment will not be given credit for their work term and must notify the Co-op Department immedi-ately upon termination
bull Limit my enrollment in academic courses to one course per work term Courses should take place outside of my employerrsquos business hours
bull Advise the Co-op Department of any work term concerns issues which cannot be resolved successfully by both the student and the employer
bull Successfully complete all work term requirements and activities as specified by the Co-op Depart-ment in Brightspace or Hire AC such as assignments evaluations and End of Work Term Reports etc All assignments must be submitted on or before the deadline specified by the Co-op Department to earn academic credit for the work term
bull Obtain approval from my employer to release my End of Work Term Report or other relevant assignment(s) to the College for evaluation
bull Conform to company policies and procedures and follow safety
rules explicitly
bull Advise the Co-op Department if there are any decisions or requested changes to my work term
Legal and Safety Issues
bull The Co-op Department must know my immigration status in Canada for the purposes of ensur-ing that I am working legally and for advising potential employers who may have hiring restrictions
bull For International Students I must apply for and receive a co-op work permit before the first day of my work term which will allow me to work in Canada on a registered work term As an International Student I must apply for and receive a Social Insurance Number
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
48 49
Appendix C Co-op Student Terms and Conditions of Participation (contrsquod)
Freedom of Information and Privacy
Algonquin College is committed to respecting your privacy and protecting your personal information In accordance with Section 39 (2) of the Freedom of Information and Protection of Privacy Act RSO 1990cF31 this is to advise you that your personal information is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act 2002 SO 2002 c 8 Schedule F and may be used andor disclosed for administrative statistical andor research purposes of the College andor ministries and agencies of the Government of Ontario and the Government of Canada
By selecting ldquoI agreerdquo I understand that personal information of co-op students may be exchanged with employers Workplace Safety and Insurance Board social services agencies or other government agencies as required for the purpose of assisting students in obtaining work experience This includes but is not limited to academic records academic eligibility resumes work permit (if required) work term reports employer evaluations interview postings and or interview results
Algonquin College will only exchange the minimum amount of information necessary to assist the student in obtaining co-op work experience or graduate jobs
I have read the above terms and conditions of participation in the Algonquin College Cooperative Education Program and I agree to adhere to them during my participation in the program I understand that the College reserves the right to take appropriate action such as withdrawal from the co-op program in the event that I do not adhere to the above terms and conditions as well as all Algonquin College Policies including policy SA07 Student Conduct If I have any questions about this agreement I will discuss them with the Co-op Department
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
algonquincollegecomcoop
KEY DATES
Fall Co-op Work Term September ndash December
Winter Co-op Work Term January ndash April
Summer Co-op Work Term May ndash August
CO-OP WORK TERM ASSIGNMENTS
Supervisor and Work Term Details Week 2
Letter of Offer Week 2
Student Learning Objectives Week 2
Student Work Term Consultation Week 7
Employer Work Term Consultation Week 7
End of Work Term Student Self-Assessment Week 13
End of Work Term Report Week 13
End of Work Term Employer Evaluation Week 14
CONTACT
Co-op Department
613-727-4723 x7623
coopalgonquincollegecom
algonquincollegecomcoop
AlgonquinCoop
Pembroke Co-op Department
613-735-4700 x2814
cooppembrokealgonquincollegecom
algonquincollegecompembrokecoop
December 2019
