CITY OF MARLBOROUGH MEETING POSTING

CITY OF MARLBOROUGH MEETING POSTING

Meeting Name: MPS SCHOOL COMMITTEE MEETING

Date: TUESDAY. AUGUST 30. 2016

Time: 7:30PM

Location: DISTRICT EDUCATION CENTER, 17 WASHINGTON STREET

Agenda Items to be addressed:

I. Call to Order2. Pledge of Allegiance3. Presentation

A. DESE Back to School Update: next generation MCAS and updating our learning standards4. Committee Discussion/Directives5. Communications6. Superintendent’s Report7. Acceptance of Minutes

A. Minutes of the August 15, 2016 Special School Committee Meeting8. Public Participation9. Action Items/Reports

A. Personnel UpdateB. FY17 Superintendent’s Performance GoalsC. School Committee SecretaryD. Policy Acceptance

1. Policy 6.140 Resignation2. Policy 7.190 Athletic Transportation Fee3. Policy 7. 1 90A Implementation4. Policy 8.0 125 Substance Use Prevention and Abuse Edtication5. Policy 8.013 Administration of Medicines in the Marlborough Public Schools6. Policy 9.500 Public Relations/Communications

E. Acceptance of Donations and Gifts10. Reports of School Committee Sub-Committees11. Members’ Forum12. Adjournment

Respectfully submitted,

Heidi Matthews, SecretaryMarlborough School Committee

THE LISTING OF TOPICS THAT THE CHAIR REASONABLY ANTICIPATES WILL BEDISCUSSED AT THE MEETING IS NOT INTENDED AS A GUARANTEE OF THE TOPICS THATWILL HAVE BEEN DISCUSSED. NOT ALL TOPICS LISTED MAY IN FACT BE DISCUSSED, ANDOTHER TOPICS NOT LISTED MAY ALSO BE BROUGHT UP FOR DISCUSSION TO THE EXTENTPERMITTED BY LAW.

SCHOOL COMMITTEE Agenda Item #3A

AGENDA ITEM SUMMARY For School Committee Meetingof August 30, 2016

SUBJECT: DESE Back to School Update: next generation MCAS and updating our learningstandards

Person(s) preparing Agenda Item: Mary Murphy & Marc Kerbie

Listing of Attachments:

BACKGROUND: Mrs. Murphy and Dr. Kerbie will present a brief overview of the next generation ofMCAS and update learning standards.

STATUS:

RECOMMENDATION: that the School Committee have the opportunity to ask clarifying questions atthe conclusion of the presentation.

1aThRecommended by:

Recommended by the Superintendent:

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8/26/2016

August 30, 2016MA55CHUSETT5 DEPARTMENT OFELEMENTARY AND SECONDARY

EDUCATI ON

Massachusetts Department of Elementaryand Secondary Education

Next-generation MCA$2016 Back-to-School Update

and udting

It.our learning standards

Marlborough Public Schools

f

Statewide assessments (MCA$)help inform:

Curriculumimprovements

(local level)

School and districtaccountability levels

(state level)

Parents’ and teachers’-

monitoring of studentprogress

In addition:•In high school, MCAS is a graduation requirement. 2

•Student progress on statewide assessments over time isone of many factors that inform educator evaluations. ]

Massachusetts Department of Elementary and Secondary Education

1

8/26/2016

The need to align assessment withcollege- & career-ready standards

*Current MCAS designed to measure readinessto graduate from high school, not readinessfor college and career

* More than 1/3 of Mass. students who enroll inMass. public colleges are placed in remedialcourses


State Board of Education vote todevelop next-generation MCA$

Mass. “test drove” PARCC,an assessment created bythe multi-state PARCCconsortium. Some Mass.districts used PARCCinstead of MCAS, andsome used the computer-based format, introducingMass. to a computer-based assessment alignedto college- and career-ready standards.

*

Mass. Board voted inNovember 2015 to moveforward with a Mass.-specific assessment thatwill include new materialand elements of bothMCAS and PARCC whilemaintaining Mass. control.The new assessment isthe next-generationMCAS.

4


Massachusetts Department of Elementaryand Secondary Education 2

8/26/2016

Massachusetts Department of Elementary

and Secondary Education

Background: Spring 2016assessments bridged old and new* Exposure to next-generation test items and questions

* 72% of Mass. students in grades 3—8 took PARCC for Englishlanguage arts and math

* English language arts and math MCAS tests for grades 3—8included PARCC items, which have been scored for diagnosticpurposes only

* Administration of PARCC computer- vs. paper-basedtests

* 44% of districts administered PARCC on the computer

* 39% used the paper version

* 17% of districts administered a mix of paper and computer- •based tests

Massachusetts Department of Elenientary and Secondary Education

Timeline to update MCAS and thestate’s learning standards

2015 12016

________________________

2017 IJanAdvisoryworkgroupsconvene Spring

RFR issued forNext-GenMCAS vendor

1 -

______________

SpringGrades 3—8 take next-gen MCASummer,FaII for ELA and mathematicsTest

developmentGrades 4 and 8 take computer-based version of next-gen MCASas part of plan to phase incomputer-based testing

Districts can offer computer-basedversion of next-pun MCAS to othergrades (3, 5—7) if desired or usepapec versions for those gradesFeb

ELA and MathStandardsReview Panelbegins

r’lassachusetts Department of Elementary and Secondary Education

3

8/26/2016

• Legacy MCAS remains graduation requirementthrough the Class of 2019 (sophomores in

High School September 2016); recommendation to extend toTesting Class of 2020

• Considering possible grade 11 college-and-careerready assessment

Massachusetts Department of Elementaryand Secondary Education

Highlights of workgroup activitiesand recommendations*All workgroup recommendations are

preliminary and are under review. Some wouldrequire Board approval to be enacted.

Massachusetts Department oi Elementary and Secondary Education

Highlights of workgroup activitiesand recommendations

• Review panel includes over 40 K—12/higher ededucators

• Over 700 public comments submitted to panelEnglish Language • Standards viewed as good, suggestions offeredArts/Math for specific areas of refinementStandards Review • (Note: This work was at risk from a proposed

Common Core ballot question, but a SupremeJudichI Court ruling removed the question fromthe ballot.)

a Panel of K—12/higher ed educators selected;expected to convene in January 2017

History/Social • Panel will review 2003 standards andScience recommend assessment options

• Public comments form to be posted online in fall2016 (I


4

8/26/2016

• ESE will phase in computer-based testing tomake the transition more manageable fordistricts

Test • Grades 3—8 English language arts and math testsAdministration will remain untimed in spring 2017

• In spring 2017, English language arts tests forgrades 3—5 will be administered in three sessionsinstead of the traditional two sessions

t.tassachusetts Department of Elementary and Secondary Education

Massachusetts Department of Elementaryand Secondary Education 5

Highlights of workgroup activitiesand recommendations

Convening in September 2016:Test Content and • Assessment Development Committees, Bias andStandard Setting Sensitivity Committee, and Standard Setting

_______________

Policy Committee

Massachusetts Department of Elementary and Secondary Educatio

Process for finalizing workgrouprecommendations

Jan-May 2016

Workgrouprecommend

ations

Apr-Jun 2016

Analysis ofrecommendations andrefinements

Summer! Fall2016

Publiccomment

Fall/Winter2016

Finalrecommendations to the

state Board ofEducation

Marlborough Public SchoolsMaureen Greulich • Interim Superintendent • [email protected]

17 Washington Street, Marlborough, MA 01752Phone (508) 460-3509, ext. 10100 • Fax (508) 485-1142

Superintendent Report for School Committee Regular Session, August 30, 2016

Introduction of New Administrative Staff: New administrators have been invited for introduction — Tom Plati, Director ofInstructional Technology; Patty Brown, Human Resources Director; John Fletcher, Assistant Special Education Director;Joshua Torchia, Kane Assistant Principal: Steve Bishop, MRS Assistant Principal; Sharon Buckley, Director of Guidance 6-12: Cheryl Hollocher, Whitcomb Special Education Administrator; Linda Weintraub, Systems Administrator. Welcome toour new leaders!

2. NEASC Two Year Report: Brian Daniels has requested and has been granted an extension of the September 1 deadline forthe NEASC Two-Year Follow Up Report. Principal Daniels cited a substantive change in the delivery of instruction for theupcoming year, maintaining that a September 1 report would not serve the Commission nor would it be able to providefeedback on the planned changes. A February 15, 2017 due date was granted based on the fact that it will provide theCommission with a more meaningful response to the recommendations in the visiting team’s report. Noted in the letter fromthe Commission as examples of continued dedication to student success as shown by the school are the additional schooladjustment counselor, addition of a full-time technology integration specialist, and the new grant-funded transition program.A copy of the letter is in the Superintendent Handouts.

3. Superintendent Annual Performance Goals: The Superintendent’s annual performance goats are presented in DRAFT formfor discussion and approval. These goals are derived from the formation of District goals that occurred over the summer withthe leadership team, finalized at the Leadership Retreat with the larger group of 49, and presented to all staff on OpeningDay. A copy of the draft is included in the Superintendent Handouts.

4. District Publication: We are pleased to present to you a copy of the MPS Transforming Education publication, theculmination of many months of work on the part of several key contributors from the District. Communications Liaison,Beth Wagner, who ushered the project to life will speak of the goals of the project and plans for distribution both within andoutside of the school community.

5. Collaboration with Marlborough Board of Health: A weekly immunization clinic is now taking place at Whitcomb near theRegistration and Parent Outreach Center with a Board of Health nurse providing the immunizations and the Districtproviding translation services as needed. The first clinic was held on Aug 24 during which time 3 students received services.The presence of translation support has helped to greatly reduce the amount of time to accommodate each family.

6. 2015-2016 Summative Evaluation Data: Included in the Superintendent Handouts is a document that speaks to the EvaluationData for 2015-2016. It includes the count of staff, by broad category, who were evaluated in addition to the percentage ofratings given in the categories of Exemplary, Proficient, Needs Improvement, and Unsatisfactory. Based on evaluation of theFour Standards for the upcoming school year we have 5 staff members on a Directed Growth Plan and 3 on an ImprovementPlan.

7. Leadership Retreat: On August 22 and 23 our MPS leadership team (almost 50 strong) took part in a leadership retreat. DayOne was spent at Jericho Hill Recreation Center and centered on a look at preliminary state testing data, District goal-setting,and an exploration of the shifting demographics and strategies to reach all learners. We had a pot luck team lunch. Day Twofound the team at Boda Borg in Maiden engaging in Questing activities in which teams entered themed rooms to solvepuzzles of both a mental and physical nature_before advancing to the next room to solve’ the Quest. A debrief on team-building and application of the activity to our role in the workplace took place after the Questing. A stimulating andmeaningful day!

8. Information/Handouts:NEASC Extension LetterSuperintendent Annual Performance GoalsEvaluation Data 2015-2016

Marlborough Public Schools • 17 Washington Street • Marlborough, MA 01752 • www.mps-edu.org

It is the policy of the Marlborough Public Schools not to discriminate on the basis ofrace, gender, religion, national origin, color, homelessness,sexual orientation, gender identity age or disability in its education programs services, activities or employment practices.

District Education Center

Marlborough Public Schools17 Washington Street, Marlborough, MA 01752

School Committee Phone (508) 460-3509• Fax (508) 460-3586

Call to Order August 15, 2016

1. Chairman Vigeant called the Special Meeting of the Marlborough School Committee to order at :oo pm atthe District Education Center, 17 Washington St., Marlborough, MA. Members present included Mrs.Hennessy, Mrs. Ryan, Mrs. Bodin-Hettinger & Mrs. Matthews.

Absent were Mr. Geary & Mr. Walter.

Also present was Clerk Melissa Peltier.

This meeting is being recorded by local cable WMCT-tv, and is available for review.

2. Pledge ofAllegiance: Was led by Chairman Vigeant.

3. Action Items/ReportsA. Whitcomb School STEAM Update

Mr. Daniels, Principal of the Whitcomb School, gave a presentation reviewing the status of the school widechanges for the upcoming school year.

electronic version of the presentation is available.**

4. Acceptance of MinutesA. Minutes of the June 28, 2016 School Committee Meeting

Motion made by Mrs. Matthews, seconded by Chairman Vigeant to approve the minutes of the June 28, 2016School Committee meeting as presented. Motion passed 4-0-1.

B. Minutes of the July 11, 2016 Special School Committee MeetingMotion made by Mrs. Matthews, seconded by Chairman Vigeant to approve the minutes of the July 11, 2016Special School Committee meeting as presented. Motion passed 4-0-1.

5. Action Items/ReportsA. Personnel Update

Mr. Bergeron presented the Personnel status update to the Committee.

B. Policy Review/First Read

1. Policy 6.140 Resignation2. Policy 7.190 Athletic Transportation Fee3. Policy 7.r9oA Implementation4. Policy 8.0125 Substance Use Prevention and Abuse Education5. Policy 9.500 Public Relations/Conununications

The First reading of the Policies was completed and these policies will stay on the table until the next regularlyscheduled school committee meeting (August 31, 2016).

Marlborough Public Schools • 17 Washington Street • Marlborough, MA 01752 • Richard P. Langlois, Superintendentwww.mps-edu.org

It is the policy of the Marlborough Public Schools not to discriminate on the basis ofrace, gender, religion, national origin, color, homelessnesssexual orientation, gender identity age or disability in its education programs, services, activities or employment practices.

17 Washington Street, Marlborough, MA 01752Phone (508) 460-3509

Fax (508) 460-3586

C. Approval of new Commcmications Liaison Job DescriptionMrs. Greulich presented the updated & expanded job description complete with job title change.Motion made by Mrs. Bodin-Hettinger seconded by Chairman Vigeant to approve the job description. Motionpassed 4-0-1.

D. Discussion of School Committee SecretaryMrs. Bodin-Hettinger brought this item forward again. There is funding in the budget for the position. TheCommittee needs a support person and needs the position to be more than a mere clerk.Mrs. Bodin-Heffinger has asked for input from Committee members regarding qualifications for the position aswell as potential job description verbiage.Mrs. Bodin-Hettinger will coordinate all incoming material and will report out to the full committee at the nextregularly scheduled meeting.

E. MHS Football Pre-Season OvernightMrs. Greulich presented the request from the Athletic Director for the approval of the traditional pre-seasonovernight trip for the football team.Motion made by Mrs. Matthews, seconded by Chairman Vigeant to approve the trip as requested. Motion carried4-0-1.

F. Acceptance of Donations/GiftsPartnership for a Skilled Workforce has donated the amount of $27,815.00 to the STEM program.Motion made by Mrs. Bodin-Hettinger seconded by Chairman Vigeant to accept the donation of $27,815.00 tothe STEM Program with gratitude. Motion carried 4-0-1.

6. Adjournment:Motion made by Mrs. Bodin-Hettinger, secondedunanimously.

HM/map

c’tby Chairman Vigeant to adjourn at 8:04pm. Motion Passed

Respectfully submitted,

Marlborough Public Schools • 17 Washington Street . Marlborough, MA 01752 • Richard P. Langlois, Superintendentwww.mpsedu.org

It is the policy of the Marlborough Public Schools not to discriminate on the basis ofrace, gender, religion, national origin, color, homelessness,sexual orientation, gender identity, age or disability in its education programs sen,ices activities or employment practices.

Marlborough Public Schools

School Committee

Heidi MatthewsMarlborough School Committee

SCHOOL COMMITTEE Agenda Item #9A

AGENDA ITEM SUMMARY For School Committee Meetingof Auust3O. 2016

SUBJECT: Personnel Update

Person(s) preparing Agenda Item: Maureen Greulich, Interim Superintendent of Schools


BACKGROUND: Michael Bergeron, Executive Director of Finance and Operations, will update thecommittee on current hiring for the 2016-2017 school year.

STATUS:

RECOMMENDATION: the School Committee accept, as information, the report

/&id4Recommended by the Superintendent:

10/96

SCHOOL COMMITTEE Agenda Item #9B


SUBJECT: Superintendent’s FY17 Performance Goals

Person(s) preparing Agenda Item: Maureen Greulich


BACKGROUND: Performance goals need to be set yearly by the Superintendent

STATUS:

RECOMMENDATION: that the School Committee have the opportunity to ask clarifying questionsand approve the FY17 Performance Goals as presented by the Superintendent.


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SCHOOL COMMITTEE Agenda Item #9C


SUBJECT: School Committee Secretary Discussion

Person(s) preparing Agenda Item: Michelle Bodin-Hettinger


BACKGROUND: The Marlborough School Committee does not have a dedicated clerical staff personto support the Committee’s work. funds are identified in the budget for this purpose but to date theCommittee has relied on the Superintendent’s secretary and a per diem clerk who takes minutes at the biweekly regular meetings as the only clerical support.

STATUS: Work to develop a comprehensive job description is underway and research into how otherdistricts handle the administrative load has begun as well. The Committee needs to discuss next steps.

RECOMMENDATION: The School Committee begin discussion into formulating a dedicatedposition for clerical support and move toward a solution.

Recommended by Michelle Bodin-Hettinger


10/96

SCHOOL COMMITTEE Agenda Item #9D


SUBJECT: Policies for Acceptance

Person(s) preparing Agenda Item: Katherine Hennessy, Policy Subcommittee Chairperson

Listing of Attachments: Policies (listed below)

BACKGROUND:

The following policies were brought to the School Committee at the August 15, 2015 meeting for firstreview:

• Policy 6.140 Resignation• Policy 7.190 Athletic Transportation fee• Policy 7.1 90A Implementation• Policy 8.0 125 Substance Use Prevention and Abuse Education• Policy 8.0 13 Administration of Medicines in the Marlborough Public Schools• Policy 9.5 00 Public Relations/Communications

STATUS:

RECOMMENDATION: the School Committee vote to accept Policy 6.140 Resignation, Policy 7.190Athletic Transportation Fee, Policy 7.190A Implementation, Policy 8.0125 Substance Use Preventionand Abuse Education, Policy 8.013 Administration of Medicines in the Marlborough Public Schools,Policy 9.500 Public Relations/Communications.

Recommended by:


______________________________

10/96

RESIGNATION

1. A contract between Marlborough School Committee and an individual employee may be terminated at anytime by mutual consent. The employee may resign for any reason by submitting at least twenty (20) workingdays written notice. Marlborough Public School employees may discontinue their service in the schoolsystem by submitting a written notice of intent to resign to the Superintendent of Schools. Individualsemployed pursuant to an Employment Contract or under the provisions of a Collective Bargaining Agreementshall comply with any and all terms applicable to resignation from employment. Employees who are notcovered by either an individual Employment Contract or a Collective Bargaining Agreement may resign forany reason by submitting at least twenty (20) working days written notice.

2. Upon receipt of any letter of resignation, the Superintendent shall provide a letter of acceptance of saidresignation on behalf of the Committee Marlborough Public School District along with a reminder of the twentyday written notice stipulation applicable notice period.

3. The Superintendent, with the approval of the School Committee, may release for good reason a staffmember in less than twenty days for good reason with less than the total number of days set forth in theapplicable notice period.

4, The Superintendent shall have the right to waive an employee’s twenty day contractual obligation if a SchoolCommittee meeting shall not be scheduled in sufficient time, The Committee must vote to confirm the action ofthe Superintendent.

5. Upon resignation th mnInvni must arrange for health insurance continuance with the PersonnelDepartment.

Legal Reference: Approved: 4/14/92DRAFT: 7/25/16

POLICY 6.140RESIGNATION

(Personnel and Management)

Page 1 of 1

ATHLETIC TRANSPORTATION FEE

1. The Marlborough School Committee will establish a fee structure for the Marlborough High School AthleticDepartment to help defray the transportation cost of the Athletic Department.

2. At the beginning of the 2000-01 academic year, a transportation fee will be established for all student athletesparticipating in athletics at Marlborough High School.

3. All student athletes, who join an athletic team, will be expected to pay a fee of fifty dollars ($50) per sport, perseason, not to exceed one hundred fifty dollars ($150) per academic year. Families of two (2) or more studentathletes participating will pay no more than two hundred fifty dollars ($250) per academic year. No student athletewill be denied athletic opportunities due to financial hardship.

4. This policy will be administered by the High School principal and Athletic Director and will be reviewed annually bythe Marlborough School Committee.

5. For the 2016-2017 Academic Year, the Athletic Transportation Fee will be waived and all athletic costs that thiscovered will be handled within the Operational Budget.

Legal Reference: Approved: 8/29/00DRAFT: 7.25.16

POLICY 7.1 90ATHLETIC TRANSPORTATION FEE

(Instruction)

Page 1 of 1

ATHLETIC TRANSPORTATION FEE IMPLEMENTATION

The following guidelines and procedures shall be in effect to implement the athletic transportation fee policy:

1. Payment of the transportation fees will be made to the Athletic Director by an announced date prior toparticipation in interscholastic athletics. The transportation fees will not apply to intramural activities. Further,payment of the transportation fees for interscholastic athletics does not guarantee playing time. Dates for thecollection of transportation fees will be announced after each athletic team has determined the final selection ofteam rosters.

2. Reimbursement: Any student athlete who tries out for an athletic squad and is injured and leaves the team as aresult will be reimbursed in full if more than half the games remain to be played. Also, any student who is droppedfrom or quits a team before the start of the first week of official contests, will be reimbursed in full. Once the firstweek of official contests has commenced no reimbursements will be made. To ensure consistency, no exceptionswill be made to this policy section.

Legal Reference: Approved: 8/29/00

Page 1 of 1

In accordance with M.G.L. c. 71, § 96, it is the policy of the Marlborough Public Schools will maintain to provideage-appropriate, developmentally-based drug and alcohol education and prevention programs to students. TheDistrict shall notify the parents or guardians of all attending students of this policy and shall post the policy onthe school website, This policy, and any standards and rules enforcing the policy, shall be prescribed by theSchool Committee in conjunction with the Superintendent. Additionally, this policy shall be filed with theMassachusetts Department of Elementary and Secondary Education (DESE) in the manner prescribed byDESE.

The drug and alcohol education prevention program shall address the legal, social, and health consequences ofalcohol and drug use, including opioids. It shall include special instruction as to the effects upon the humansystem, and the emotional, psychological and social dangers of such use with emphasis on nonuse by schoolage children and the illegal aspects of such use. The program shall also include information about effectivetechniques for resisting peer pressure to use illicit drugs or alcohol.

Extracurricular Activities and AthleticsIn addition to the District’s drug and alcohol prevention program, all students participating in an applicableextracurricular activity shall, prior to the commencement of their athletic season(s), be provided witheducational materials regarding the dangers of opiate use and misuse. These educational materials shall beprovided to those persons participating in the annual head injury safety program required under M.G.L. c.1 11, §222.

Verbal Screening for Substance Abuse DisordersAs part of its drug and alcohol education and prevention program, and in accordance with M.G.L. c. 71, § 97,the Marlborough Public Schools may, subject to appropriation, utilize a verbal screening tool, approved byDESE and the Massachusetts Department of Public Health (DPH), to screen pupils for substance abusedisorders. Screenings will occur on an annual basis and occur at two (2) different grade levels asrecommended by DESE and DPH.

Parents or guardians of a pupil to be screened shall be notified in writing prior to the start of the school year. Apupil or the pupil’s parent or guardian may opt out of the screening by written notification at any time prior to orduring the screening. The District will comply with DESE’s regulations relative to consent.

De-Identified screening results shall be reported to DPH, not later than ninety (90) days after completion ofscreening. Any statement, response or disclosure made by the pupil during the verbal screening shall beconsidered confidential information and shall not be disclosed to any other person without prior written consentof the pupil, parent or guardian, except in the cases of immediate medical emergency or a disclosure isotherwise required by state law. Such consent shall be documented on a DPH approved form and shall not besubject to discovery or subpoena in any civil, criminal, legislative or administrative proceeding. No record ofany statement, response or disclosure shall be made in any form that includes information identifying the pupil.

DRAFT 7/25/16

POLICY 8.0125Substance Use Prevention and Abuse Education

Policy Regarding Substance Use Prevention and Abuse Education

Page 1 of 1

POLICY 8.0 13Administration Of Medicines in the Marlborough Public Schools

(Students)

Policy and Procedure for Administrations of Medicines in the Marlborough Public Schools

1. Under Massachusetts General Law (M.G,L.) Chapter 112, section 80B, a licensed nurse must have amedication order from a physician, dentist, nurse practitioner, or physician’s assistant in order to administerany medication during school, whether it is a prescription drug or an over-the-counter medication.

2. Management of the medication administration program.

A. This policy was developed by the Health Service Coordinator andSchool Physician.

B. The policy was developed using information from the Department ofPublic Health (105-CMR 210.000).

C. The school nurse shall be the supervisor of the medication administration program in the school.

3. Procedure for dispensation of medication in school.

A. The school nurse may refuse to administer or allow to be administered any prescriptionmedication which, based on his/her individual assessment and professional judgment, has thepotential to be harmful, dangerous or inappropriate. In these cases the parent/guardian andlicensed prescriber shall be notified immediately by the school nurse.

B. Before medications are dispensed, the following steps must be completed:

1. Written Parent/Guardian Consent Form must be completed and given to school nurse.

2. Medication Order Form is to be completed by the student’s licensed prescriber(i.e. physician, dentist, nurse practitioner, etc.) and given to the school nurse.

Special medication situations:

a. For short-term prescription medications, i.e. those requiring administrationfor ten (10) school days or less, the pharmacy labeled container may beused in lieu of a licensed prescriber’s order, (if the nurse has a question,she may request a licensed prescriber’s order).

b. For over-the-counter medication i.e. nonprescription medications, thenurse shall follow the Board of Registration in nursing’s protocol (refer toM.G.L. Chapter 112—Section 80B, as stated on page 1).

c. Investigational new drugs may be administered in schools with a writtenorder by a licensed prescriber, a written consent of parent/ guardian, and apharmacy labeled container for dispensing.

Page 1 of 8


(Students)

3. Medication Administration Plan Form- must be signed by parent, school nurse andstudent’s signature, if appropriate. (The Department of Education guidelines for specialeducation require student consent for the 18-21 age group and student participation inplanning for age 14, if appropriate). The completed Medication Administration Plan Form,medication order, parent/guardian form will be attached to student’s health record (unlessparent/guardian object — then this information will be confidential and filed as such).

4. Medication Administration Daily Log Form — is to be completed on each medication givento a student. These forms will be kept in a hard bound folder in the nurse’s room.

5. Medication Error Report Form — when used will be kept on file in the nurse’s room.

a. In the event of medication error, the school nurse shall notify the parent/guardianimmediately. If there is a question of potential harm to the student, the nurse shallalso notify the student’s licensed prescriber or the school physician.

6. The school nurse shall have a current pharmaceutical reference available for his/heruse such as The Physician’s Desk Reference (P.D,R.), or U.S.P.D.l. (dispensinginformation) Facts and Comparisons.

4. Response to medication emergencies:

A. Local emergency — from school, dial 9-91 1. This activates Police Department,Fire Department Dispatcher on duty will call ambulance if necessary.

5. Provision for prescription medication administration in case of field trips and other short termspecial events:

A. The Marlborough Public Schools will maintain current registration with the MassachusettsDepartment of Public Health for the delegation of medication on field trips.

Field Trips include unique one-time events, which are not part of the regular school scheduleand involve travel from the school site.

The registration is for the limited purpose of permitting the delegation of prescription medications tounlicensed, properly trained responsible adults(s) for students on field tñps and short term specialschool events, when a school nurse (RN) is not available and provided that the conditions defined in105 CMR 210.005 are met.

B. Every effort shall be made to obtain a nurse or school staff member trained inmedication administration during field trips and short terms special school events.

Page 2 of 8


(Students)

C. When it is not possible to obtain a nurse to accompany students at special schoolevents, the school nurse (RN) may delegate the administration of prescriptionmedication to a responsible adult.

D. Written consent from the parenUguardian for the named responsible adult to administerthe prescription medication shall be obtained.

E. The school nurse (RN) shall instruct the responsible adult on how to administerthe prescription medications to the child,

F. The school system agrees to provide information to the MDPH, when requested regarding thenumbers of medications delegated to unlicensed personnel for field trips and othershort term special school events.

6. Provision for the administration of epinephne by unlicensed school personnel:

A. The Marlborough Public Schools will maintain current registration with theMassachusetts Department of Public Health for the administration of epinephrine by unlicensedschool personnel.

The registration is for the limited purpose of permitting unlicensed, properly trained schoolpersonnel to administer epinephrine (by auto-injector) to students with a diagnosed life-threatening allergic condition when a school nurse (RN) is not immediately available, providedthat the conditions defined in 105 CMR 210.100 are met.

B. In consultation with the school physician, the school nurse manages and has finaldecision making authority about the program and selects the unlicensed personnelauthorized to administer epinephrine in a life threatening situation when a school nurse isnot immediately available.

C. The unlicensed school personnel authorized to administer epinephrine are trained bythe school nurse (RN) and are tested for competency, in accordance with standardsand a curriculum established by MDPH. The school nurse documents the training andtesting of competency.

D. The school nurse provides a training review and informational update forunlicensed personnel at least twice a year.

E. The school nurse maintains a list of unlicensed school personnel authorized and trained toadminister epinephrine in an emergency, when a school nurse is not immediately available.

F. The school nurse maintains a list of unlicensed school personnel authorized and trained toadminister epinephrine in an emergency, when a school nurse is not immediately available.Epinephrine is administered only in accordance with a written medication administration plan

Page 3of$


(Students)

developed by the school nurse, satisfying the requirements of 105 CMR 21 0.005 (E) and 21 0.009(A)(6), and updated annually, which includes the following:

• diagnosis by a physician that the student is at high risk of a life-threatening allergicreaction, and a medication order containing indications for administration ofepinephilne

• written authorization by a parent or guardian• home and emergency phone number(s) for the parent/guardian, as well as the

name(s) and phone number(s) of any other person(s) to be notified if the parents areunavailable

• names of school personnel who have received training in administration ofepinephrine by auto infector to the individual student

• identification of places where the epinephrine is to be stored, followingconsideration of the need for storage at places where the student may be most atrisk. The epinephrine may be stored at mote than one location or catried by thestudent when appropriate

• consideration of the ways and places epinephrine can be stored so as to limit accessto appropriate persons, which shall not require the epinephrine to be kept under lockand key

• plan for risk reduction for the student, including a plan for teaching self-management, where appropriate

G. When epinephrine is administered, there shall be immediate notification of the local emergencymedical services system (911) followed by notification of the school nurse, student’s parents or,if the parents are not available, any other designated person(s), and the student’s physicians.

H. There are written procedures, in accordance with any standards established by the MDPH, for:

• proper storage of the epinephrine• development of the medication of administration plan• documentation of administration• notification of administration• recording receipt and return of the medication by the school nurse• reporting medication errors• reviewing any incident involving administration of epinephrine to determine the

adequacy of the response and to consider ways of reducing risks for the particularstudent and the student body in general

• planning and working with the emergency medical system to ensure the fastestpossible response

7. Provisions for self-administration of prescription medications:

Page4of8


(Students)

A. “Self medication” shall mean that the student is able to consume or apply prescription medicationin the manner directed by the licensed prescriber, without additional assistance or direction,

B. The school nurse will allow the student to take his/her medication after theschool nurse has determined that the following requirements are met:

‘The school nurse, parent/guardian and student enter into an agreement (whereappropriate) which specifies the conditions under which medication may beadministered.

•The school nurse will develop a medication administration plan which contains onlythose elements necessary to ensure safe administration of medication(refer to 105CMR 210.005E on file in the school nurse’s office).

•The school nurse will evaluate the student’s health status and abilities and determine ifself administration is safe and appropriate (use Administration Medication PlanForm).

• The school nurse shall observe the initial self administration of the medication.

.The school nurse is assured that the student is able to identify the appropriateprescription medications and knows the frequency and the time of day for which theprescription medication is ordered.

‘There is written authorization from the student’s parent or guardian that the studentmay self medicate, unless the student has consented to treatment under M.G.L.112, S 1 2F or other authority permitting the student to consent to medical treatmentwithout parental permission.

‘Written order from licensed prescriber to self medicate is required.

• The student and nurse, in consultation with the parent/guardian and teachers mustestablish a policy for the safe storage of medication used in self administration(include information on form — Medication Administration Plan).

• The student’s self administration is monitored based on his/her abilities and health status.

• With parental/guardian and student permission as appropriate, the school nursemay inform appropriate teachers and administrators that the student is selfadministering a medication.

8. Handling, storage and disposal of prescription medications:

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(Students)

A. A parent/guardian or a parent/guardian designated adult shall deliver all prescription medicationsto the school nurse or other responsible person designated by the school nurse.

• The prescription must be in a pharmacy or manufacturer labeled container.• The school nurse or other responsible person receiving the prescription

medication shall document the quantity of prescription medication given.• In extenuating circumstances, as determined by the school nurse, the prescription

medication may be delivered by other persons provided the nurse is notified inadvance by the parent/guardian of the arrangement and the quantity of prescriptionmedication

B. All prescription medications to be administered by school personnel shall be kept in asecurely locked designated area in the nurse’s room. This designated area is to be usedexclusively for medications and is to be kept locked at all times, except when opened toobtain medications.

1. Prescription medication requiring refrigeration shall be stored in either lockedbox in the refrigerator or into locked refrigerator maintained at temperature of 38degrees F to 42 degrees F.

C. Access to stored prescription medication shall be limited to persons authorized toadminister prescription medication and to self medicating students. Access to keys andknowledge of the location of keys shall be restricted to the minimum extent possible.Students who are self medicating should not have access to other student’s medication.

D. Parents/guardians may retrieve the prescription medication from the school nurse at any time.

E. No mote than a thirty (30) school day supply of prescription medication for a studentshall be stored at the school.

F. Where possible, att unused, discontinued or outdated prescription medications shall bereturned to the patent/guardian and the return appropriately documented, In extenuatingcircumstances, with parental consent, when possible, such prescription medications may bedestroyed by the school nurse in accordance with the applicable policies of the MassachusettsDepartment of Health, Division of Food and Drugs.

G. Possession and Administration of Naloxone

1. The District may, in conjunction with the school physician and the school nurseleader, stock nasal naloxone (Narcan), in a secure place but unlocked andaccessible only to authorized persons.

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POLICY 8.013Administration Of Medicines in the Marlborough Public Schools

(Students)

2. Trained medical personnel and first responders may administer nasal naloxone toindividuals experiencing a life threatening opiate overdose in a school setting.

3. If the District wishes medical personnel to train non-medical staff in theadministration of nasal naloxone, the School Committee shall vote to approve suchtraining and the Superintendent shall ensure that medical personnel have a writtenprotocol, which complies with the medical directives and regulations from theDepartment of Public Health.

4. Any person who, in good faith, attempts to render emergency care by naloxone orany other opioid antagonist to a person reasonably believed to be experiencing anopiate-related overdose, shall not be liable for acts or omissions resulting from theattempt to render this emergency care; provided, however, this provision shall notapply to acts of gross negligence or willful or wanton misconduct.

9. Documentation and record keeping:A. In each school where medications are administered by school personnel, the school nurse will

maintain a Medication Administration Record on each student who receives medication duringschool hours.

1. Each record at a minimum shall include a Daily Log and an AdministrationPlan, including the Medication Order and parent/guardian authorization.

2. The Medication Plan shall include information as described in 105-CMR-210.005(E).

3. A Medication Administration Daily Log Form must be completed by the schoolnurse and include:• the dose or amount of prescription medicine administered• the date and time of administration or omission of administration,

including the reason for omission• the full signature of the school person administering the prescription

medicine. If the prescription is given more than once by the sameperson, he/she may initial the record, subsequent to signing a fullsignature.

4. Medication errors as defined in 105 CMR-210.005 (F)(5) shall bedocumented by the school nurse on an accident/incident report form. Thesereports shall be retained in a location as determined by school policy andmade available to the Department of Public Health upon request. Allsuspected diversion or tampering of drugs shall be reported to theDepartment of Public Health Division of Food and Drugs. All medicationerrors resulting in a serious illness requiring medical care shall be reported tothe Department of Public Health, Bureau of Family and Community Health,

5. The school district shall comply with the Department of Public Health’s reportingrequirements for prescription medication administration in the schools.

6. The Department of Public Health may inspect any individual studentmedication record or record relating to the administration or storage ofprescription medications without prior notice to ensure compliance with 105-CMR 210.000.

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PUBLICS POLICY 8.013Administration Of Medicines in the Marlborough Public Schools

• (Students)

Legal Reference: Approved: 4/13/99Cf. M.G.L. Chapter 112, section 80B Reapproved: 5/9/06Dept. Public Health (105-CMR 21 0.000) DRAFT: 7/25/16

Page 8018

PUBLIC RELATIONS I COMMUNICATIONS

1. The Marlborough School Committee recognizes its responsibility to communication with the homes itserves as well as the general public. With this in mind, the School Committee will approve review &update an annual plan of communication and public relations in September of the each school year.

Approved: Prior to 1/1/90DRAFT: 7/22/16

POLICY 9.500PUBLIC RELATIONS I COMMUNICATIONS

(School Community and External Agency Relations)

Page 1 of 1

SCHOOL COMMITTEE Agenda Item # 9E Gifts/GrantsAGENDA ITEM SUMMARY for School Committee MeetingAND ACTION COMPILATION SHEET of Au%ust 30, 2016SUBJECT: Gifts/Grants to MPS from various sources

Person(s) preparing Agenda item: Patricia Sibilio on behalf of Marlborough Public SchoolsStaff Listing of Attachments: Gift/Grant forms:

Grantor/Donor Beneficiary and Purpose Amount/Value

1. First Congregational 54 filled backpacks to be $2,400.00Church in memory of distributed to students K-4Katy_Mahoney

SC VOTE: tabled

2. DMT/Acme United 2,000 pairs of scissors & 1,000 $2,500.00Corporation rulers

SC VOTE: tabled

.

SC VOTE: tabled

4.

SC VOTE: tabled

5.

SC VOTE: tabled

6. S

SC VOTE: tabled

SC VOTE: tabled accept decline abstain

8.

]____SC VOTE: tabled

RECOMMENDATION: That the School Committee accept these gifts and grant monies.

Recommended by the Superintendent: signature on fileListing of votes attested to by the Chair, Mayor Arthur Vigeant, or the person acting as chair,

___________________________

Date

(name of person if other than Mayor)Original to Grant Manager, copy to Secretary

SCHOOL COMMITTEE Agenda Item #9f


SUBJECT: Acceptance of Donation First Congregational Church


Listing of Attachments: Copy of Gift Form

BACKGROUND: The First Congregational Church donated fifty-four filled backpacks to be distributed tostudents in need in grades K-4. The backpacks donation is in memory of a church members’ daughter whopassed away at the age of eight from cancer.

STATUS: Backpacks have been sent to Jaworek, Kane & Richer Elementary Schools for distribution

RECOMMENDATION: that the School Committee accept the donation with gratitude.


(R—3 rev 3/2011

NOTIFICATION OF GIFT FORMMarlborough Public Schools

17 Washington Street Marlborough, MA 01752

Gifts received must be approved by the School Committee before funds/items will be released for use. Please refer to Agendaitem submittal deadlines (on mps website, faculty/staff doc.lib, other forms), and fill out a School Committee Agenda Item form(on mps website, faculty/staff doc.Iib, other forms). This form, as well as supporting documentation should be emailed as anattachment to: psibiIio(mps-edu.org and krundIettmps-edu.org and a hard copy with signature sent via interoffice to:Karen Rundlett, DEC

ATTACH ALL PERTINENT DOCUMENTATION check, correspondence received with gift, etc.

Person Submitting

Position

Maureen Greulich Date Auaust 23, 2016

DEC

Coordinating Principal/Director___________________________________________________________Funding Source (foundation, corporation, person, etc.): First Congregational Church

Amount of Gift:$______________

If Donated Goods, Please Describe and assign a Monetary Value (nec. for approval by School Committee):

$ 2.700 DescriDtion: 54 backoacks filled with school suDDlies

Describe Purpose or Conditions of Gift:

Backpacks will be distributed to children in need of a backjack & school suprlies

in grades Kindergarten through Grade 4. Backpacks are given in memory of Katy Mahoney,

the daughter of a church member.

Describe How Gift Will be Spent:

PRINCIPAL/DIRECTOR APPROVAL

Signature________________________

UL16114t&&4

X Approved flDisapproved Superintendent of Schools__________________________________

Interim Superintendent Building

Approved Disapproved School Committee — Date of Meeting August 30, 2016

SCHOOL COMMITTEE Agenda Item #9E

AGENDA ITEM SUMMARY For School Committee Meetingof August 30.2016

SUBJECT: Acceptance of Donation DMT/Acme Unite Corporation


Listing of Attachments: Copy of Gift Form

BACKGROUND: DMT/Acme United Corporation has donated 2,000 pairs of scissors & 1,000 rulers.

STATUS: The scissors and rulers have been delivered to Jaworek, Kane. Richer elementary Schools

RECOMMENDATION: that the School Committee accept the donation with gratitude.


rev 3/2011

NOTIFICATION OF GIFT FORMMarlborough Public Schools

17 Washington Street Marlborough, MA 01752

Gifts received must be approved by the School Committee before funds/Items will be released for use. Please refer to Agendaitem submittal deadlines (on mps website, faculty/staff doc.lib, other forms), and fill out a School Committee Agenda Item form(on mps website, faculty/staff doc.Iib, other forms). This form, as weil as supporting documentation should be emailed as anattachment to: psibiIiomps-edu.org and krundIett(mps-edu.orq and a hard copy with signature sent via interoffice to:Karen Rundlett, DEC

ATTACH ALL PERTINENT DOCUMENTATION check, correspondence received with gift, etc.

Person Submitting

Position

Maureen Greulich Date Auaust 23, 2016

DEC

Coordinating Principal/Director___________________________________________________________Funding Source (foundation, corporation, person, etc.): DM1/Acme United Corp.

Amount of Gift:$______________

If Donated Goods, Please Describe and assign a Monetary Value (nec. for approval by School Committee):

$ 2,500 DescriDtion: 2.000 scissors & 1.000 rulers

Describe Purpose or Conditions of Gift:

Scissors & rulers have been delivered to Jaworek, Kane, Richer Elementary School

Describe How Gift Will be Spent:

PRINCIPAL/DIRECTOR APPROVAL

Signature________________________________________

X Approved Disapproved Superintendent of Schools__________________________________

Interim Superintendent Buildinq

DApproved Disapproved School Committee — Date of Meetina Auaust 30. 2016

CITY OF MARLBOROUGH MEETING POSTING

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