CITY COUNCIL – REGULAR MEETING

COUNCIL CHAMBERS

400 MAIN STREET SE

March 2, 2015 at 7:00 PM

1. CALL TO ORDER

2. COMMITTEE OF THE WHOLE

(Due to the confidential nature of the items to be discussed, public attendance is not permitted.)

3. PUBLIC AGENDA - 7:00 P.M.

4. MINUTES

4.1. 2015 Council Minutes

Minutes of Regular Meeting of February 2, 2015

Minutes of Special Meeting of February 11, 2015

4.2. Acknowledgement of Other Minutes

Environmental Advisory Board – January 7, 2015

5. CONSENT AGENDA

5.1. Reciprocal Use of Facilities Agreement with Rocky View Schools Update (Patty Murray, Lorri Laface

and George Long)

Council is being presented with an update on the City of Airdrie’s Reciprocal Use of Facilities

Agreement with Rocky View Schools.

5.2. Chinook Winds Skate Park Update (Kevin Brinson)

Council is being provided with information regarding the rules and regulations at the skate park in

Chinook Winds.

6. APPOINTMENTS/PRESENTATIONS

6.1. Airdrie Regional Air Show Update for 2015 (Kim Harris)

Airshow Society Chairman Doug Francouer is providing Council with an update on the change of

location for the 2015 Airshow.

6.2.

7.0.

2014 Parade and Fireworks Events Update (Kim Harris)

The Parade and Firework Committee is presenting Council with their 2014 post-event review

for information.

PUBLIC QUESTION PERIOD

8. PUBLIC HEARING

There are no items for Public Hearing

9. BYLAWS

There are no bylaws.

10. FINANCIAL POSITION

There are no items.

11. BUSINESS ARISING

11.1 Response to Community Requests to Light City Facilities (Rob Brietzke)

Council is being provided with information respecting options for lighting up civic facilities in support of

various causes.

12. AGENDA REPORTS

12.1. Capital Budget Amendment for the Veterans Fire Station (Chris Reason)

Council is being asked to increase the 2015 Capital budget for the Veterans Fire Station.

13. CORRESPONDENCE

13.1. Clothing for a Cause

Council is being asked to ratify a letter of reference to Clothing for a Cause in support of their bid to

place clothing donation bins in another municipality.

13.2 Mayor’s Poetry City Challenge

Council is being asked to participate in an annual Mayor’s Poetry City Challenge and proclaim March

21, 2015 as World Poetry Day in Airdrie.

14. BOARD/MEMBER REPORTS

15. REVIEW OF COUNCIL FOLLOW-UP

15.1. 2015 Review of Council Follow-up

Review of Council Follow-up to March 2, 2015

16. ADJOURNMENT

COUNCIL CHAMBERS

FEBRUARY 2, 2015

Minutes of the Regular Meeting of the Municipal Council of the City of Airdrie,

in the Province of Alberta, held in Council Chambers with the following:

PRESENT

Mayor P. Brown

Alderman D. Belyk

Alderman F. Burley

Alderman R. Chapman

Alderman K. Hegg

Alderman C. Kolson

City Manager – P. Schulz

City Clerk - S. Pollyck

Assistant City Clerk/Recording Secretary – K. Kitiuk

ABSENT

Deputy-Mayor A. Hunter

CALL TO ORDER

Mayor Brown called the meeting to order at 6:24 p.m.

COMMITTEE OF THE WHOLE

2015-C-030

Enter Committee of the Whole

Alderman Burley moved that Council enters Committee of the Whole at

6:25 p.m.

Carried

2015-C-031

Leave Committee of the Whole

Alderman Burley moved that Council leaves Committee of the Whole at

6:55 p.m.

Carried

Recess/Reconvene Mayor Brown declared a recess at 6:56 p.m. The meeting reconvened at

7:02 p.m.

MINUTES

2015-C-032

Adopt Minutes

Regular Meeting of January 19, 2015

Alderman Hegg moved that Council adopts the minutes of the regular meeting

of Council of January 19, 2015, as presented.

Carried

2015-C-033

Acknowledge Minutes

Alderman Kolson moved that Council acknowledges the minutes of the:

Environmental Advisory Board of December 3, 2014;and

Municipal Policing Advisory Board of November 18, 2014.

Carried

Regular Meeting of Council

February 2, 2015

Page 2

CONSENT AGENDA

Alderman Chapman requested that the following item be moved to the regular

agenda:

Speed Limits on Centre Avenue and First Avenue (Item 5.1 to Item

11.1)

2015-C-034

Consent Agenda

Accept for Information

Alderman Belyk moved that Council accepts for information the following

report included in the consent agenda:

Cash and Investment Report for December 31, 2014

Carried

APPOINTMENTS/PRESENTATIONS

Transportation Master Plan

Mr. Ian MacLeod of HDR Consultants was in attendance to present Council

with the final draft of the Master Transportation Plan for the City of Airdrie.

Ms. Tracy Corbett, Manager of Planning and Sustainable Development

provided information with respect to the stakeholders involved in the process,

the plan approach, and objectives including travel options and age-friendly

options. She discussed the approach for the skeletal network, transit

supported development, and integration of land use and transportation. She

noted the Plan is being brought forward tonight for information only and

discussed the post-approval process, noting that projects will come through

the budget process which allows for ongoing refinement.

Mr. MacLeod reviewed the project vision and guiding principles. He went over

the existing and aspirational road network, skeletal arterial road network,

complete streets which cater to all modes of traffic, and active t ransportation

including walking and cycling.

Mr. MacLeod provided transit recommendations and 10-year transit

improvements plan. He discussed the south and north Airdrie access

corridor, transportation improvements and investment plan – road network,

and active transportation improvements. He further commented on the City ’s

noise policy noting the recommendations provided by HDR Consultants.

In response to a question, Mr. MacLeod noted that 40th Avenue will help with

the congestion in the short term but in the longer term, 56th Avenue will work

better. He advised that the Transportation Master Plan is modeling and the

Plan can change over time and with growth.

In response to a question, Mr. Lorne Stevens, Director of Community

Infrastructure noted that CP Rail was not included as a stakeholder. He

discussed the Transportation Master Plan and grade separated crossings and

noted the City’s budget process and CP’s approval process.

In response to a question regarding bicycle lanes, T. Corbett discussed the

Regular Meeting of Council

February 2, 2015

Page 3

shorter term elements of making connections. She noted this was raised in

the AirdrieONE Plan and City Plan with respect to the need to accommodate

more modes of transportation. She discussed a survey conducted by HDR

Consultants and noted bike lanes can make a significant difference without a

significant cost.

In response to a question, T. Corbett noted that future stakeholders in the

process would include Rocky View County and the Urban Development

Institute (UDI). She noted no further public consultation has been planned.

2015-C-035

Transportation Master Plan

Accept for Information

Alderman Burley moved that Council accepts the presentation on the

Transportation Master Plan for information.

Carried

PUBLIC QUESTION PERIOD

Ms. Charlene Maines, Range Road 13, appeared before Council with

concerns regarding the timing of the posting of the Council agenda. S.

Pollyck noted that she cannot confirm when the February 2, 2015 agenda was

posted but the process is to post the agenda on either the Tuesday or

Wednesday prior to the meeting.

Ms. Maines further expressed concerns regarding the public consultation

process for the Transportation Master Plan noting she would like to be

considered a stakeholder. She discussed the increased use of Range Road

13, 24th Street and 8th Street noting that the speed limits need to be changed

as it is becoming a thoroughfare to Calgary. She has spoken with both Airdrie

Municipal Enforcement and Rocky View County who sometimes monitor the

area. She requested that the Transportation Master Plan undergo the public

hearing process.

In response to a question, Ms. Maines indicated she was unaware of the

public consultation process that was held in December and added that she

has presented transportation options at past Council meetings.

PUBLIC HEARINGS

There are no public hearings.

BYLAWS

There are no bylaws.

BUSINESS ARISING

2015-C-036

Speed Limits on Centre Avenue and

First Avenue

Accept for Information

Alderman Chapman moved that Council accept the report entitled “Speed

Limits on Centre Avenue and First Avenue” for information.

Carried

CORRESPONDENCE

Regular Meeting of Council

February 2, 2015

Page 4

2015-C-037

Seniors’ Week Planning Committee

Ratify Letter in Support

Alderman Kolson moved that Council ratify a letter in support of an application

by the Seniors’ Week Planning Committee to co-host the 2015 Seniors’

Week Provincial Launch event.

Carried

2015-C-038

Nose Creek Elementary School

Letter in Support

Alderman Chapman moved that Council provide a letter in support of Nose

Creek Elementary School’s grant application for funding to the Community

Initiatives Program for their Learning Commons enhancement project.

Carried

2015-C-039

Kinsmen Day in Airdrie February 20,

2015

Proclaim

Alderman Belyk moved that Council proclaim February 20, 2015 as Kinsmen

Day in Airdrie.

Carried

2015-C-040

Freedom To Read Week

Proclaim

Alderman Hegg moved that Council proclaim the week of February 22 to 28,

2015 as Freedom to Read week in Airdrie.

Carried

MEMBER/BOARD REPORTS

2015-C-041

Excuse Deputy Mayor

Alderman Burley moved that Council excuses Deputy-Mayor Hunter from the

meeting.

Carried

REVIEW OF COUNCIL FOLLOW-UP

P. Schulz asked for any question regarding the Council Follow-up.

ADJOURNMENT

Adjournment Mayor Brown adjourned the meeting at 8:24 p.m.

______________________________

Mayor

______________________________

City Clerk

kk

COUNCIL CHAMBERS

FEBRUARY 11, 2015

Minutes of the Regular Meeting of the Municipal Council of the City of Airdrie,

in the Province of Alberta, held in Council Chambers with the following:

PRESENT

Mayor P. Brown

Alderman D. Belyk

Alderman F. Burley

Alderman R. Chapman

Alderman K. Hegg

Alderman C. Kolson

City Manager – P. Schulz

City Clerk - S. Pollyck

Assistant City Clerk/Recording Secretary – K. Kitiuk

ABSENT

Deputy-Mayor A. Hunter

CALL TO ORDER

Mayor Brown called the meeting to order at 5:47 p.m.

AGENDA REPORTS

2015-C-042

Legislation of the Calgary Metropolitan

Plan

Send Letter to Minister

Alderman Hegg moved that Council send a letter to Minister McQueen

outlining that:

1. neither of the proposed options that are currently available for legislating

the Calgary Metropolitan Plan meets the needs of the City; and

2. the City of Airdrie continue with the status quo.

Carried

2015-C-043

Excuse Member

Alderman Hegg moved that Council excuse Deputy-Mayor Hunter from the

meeting.

Carried

ADJOURNMENT

Adjournment Mayor Brown adjourned the meeting at 6:26 p.m.

______________________________

Mayor

___________________________

City Clerk

kk

Community Services Advisory Board Agenda Page 1 of 4

COUNCIL – AGENDA REPORT

Meeting Date: 03/02/2015

Subject: Reciprocal Use of Facilities Agreement (Rocky View Schools)

Update

Boards Routed Through: Community Services Advisory Board Date: 02/09/2015

Issue:

Council is being presented with information on the City of Airdrie’s Reciprocal Use of Facilities Agreement with Rocky View Schools to advise them of current processes.

Background:

On June 13, 2008, the City of Airdrie entered into its current agreement with the Rocky View School Division No. 41 for the Reciprocal Use of Facilities. Prior to this, a Joint Use Agreement had been utilized by the School and City since July 1986. The intent and purpose of the agreement is to establish how public facilities will be utilized in a manner that both maximizes community benefit, and capitalizes on available capacity in order to better plan for future investment.

The Agreement allows the School Division to make facilities available to the Municipality and vice versa. The agreement is to be of a reciprocal or equal nature and allow for each party to prescribe which facilities would be used and operated with respective associated cost for use. The agreement also outlines insurance requirements, indemnification, and how any property damage would be managed.

As it was anticipated that amendments would be required from time to time, specifically in regards to general procedures for facility use, schedules were created by both parties as follows:

Schedule 1 – Rocky View School Division Policy JG and Procedures JG for Community Use of School Facilities & Equipment (developed by RVS).

Schedule 2 – Registered Community Groups (developed by both RVS & City).

Schedule 3 – Reciprocal Use of Facilities Agreement (Rocky View Schools Use of City of Airdrie Facilities (developed by City).

In order to ensure City of Airdrie facilities are provided in both an effective and cost recovered manner, Administration facilitates an annual meeting with Rocky View Schools to establish availability, scheduling, and advise of any required adjustments for instructional related fees.

In recent years, a few inquiries have come forward to the City from registered Community Groups with regards to access to School Division facilities. In late 2013, Administration requested a review of Schedule 2, as well as confirmation of total hours of community use by

Community Services Advisory Board Agenda Page 2 of 4

each group. In review of the information provided from Rocky View Schools, there were some discrepancies between actual groups utilizing space and those listed in Schedule 2, as well as validation that the listed groups were registered not-for-profit entities.

Moving forward, an annual review of total usage, new requests, and/or required Schedule 2 amendments, will be conducted by both parties.

A summary of reciprocal use for the 2012-2013 and 2013-2014 school/program years is shown below for information.

Registered Community Use of Rocky View Schools facilities:

2013-2014

GROUP SCHOOL SIZE DAYS/WEEK USAGE HOURS

1ST AIRDRIE SCOUTS RMC, RJH 30 3 176

ADULT VOLLEYBALL MDB 100 4 265

ADULT BADMINTON MDB,EAMS 20 2 96

GIRL GUIDES RJH 40 1 48

AIRDRIE SOFTBALL EDWDS 20 3 60

AIRDRIE AIR CADETS EAMS 60 2 428

AIRDRIE KARATE EDWDS 30 1 44

AMBA ALL SCHOOLS 120 4 days 1471

AMH RJH 15 1 12

ADULT VOLLEYBALL AMID EAMS 18 1 39

ARMY CADETS BCHS, RMC 70 2 601

BYS BASEBALL EAMS 15 2 6

SPECIAL OLYMPICS RINGETTE EAMS 10 1 44

AIRDRIE BATON EAMS 20 2 216

ACVC VOLLEYBALL EDWDS, RMC 130 4 439

2012-2013

1ST AIRDRIE SCOUTS RMC, RJH 40 3 118

ADULT VOLLEYBALL MDB 50 4 276

ADULT BADMINTON MDB, EAMS 25 1 52

GIRL GUIDES RJH 30 1 27

AIRDRIE SOFTBALL 0 0 0 0

AIRDRIE AIR CADETS EAMS 60 2 398

AIRDRIE KARATE EDWDS 25 1 108

AMBA 5 SCHOOLS 100 4 days 927

AMH EDWDS, EAMS 20 1 43

ADULT VOLLEYBALL AMID EAMS 16 1 37

ARMY CADETS BCHS, RMC 80 2 569

BYS BASEBALL MCLY 25 2 54

SPECIAL OLYMPICS RINGETTE EAMS 10 1 58

AIRDRIE BATON EAMS 12 2 114

ACVC VOLLEYBALL EDWDS, RALPH 60 4 362

Community Services Advisory Board Agenda Page 3 of 4

Rocky View Schools Use of City facilities:

Total Arena Ice Usage RVS in Airdrie / 250 total ice hours available for 13 RVS schools in Airdrie = 19 hours/school.

2013/2014 total arena hours used 171.5

2012/2013 total arena hours used 110

Total Field House/Gymnasium Usage RVS in Airdrie / 1200 total hours available per school calendar.

2013/2014 total hours used 604

2012/2013 total hours used 612

Total Aquatic Centre Usage RVS in Airdrie / 577 avg. total hours available for all school bookings.

2013/2014 total hours used 142.50

2012/2013 total hours used 115.75

Moving forward, an annual review of Schedules, including total hours of use, will allow both Rocky View Schools and the City ensure the Agreement:

remains up-to-date; remains reciprocal in nature; and is utilized for planning of future School and Municipal improvements.

Alternatives/Implications:

Option #1:

Council may accept this report for information.

Option #2:

Council may request that staff return with a report outlining the cost benefit analysis of the existing reciprocal use agreement.

Public Relations/Marketing Plan:

N/A

Community Services Advisory Board Agenda Page 4 of 4

Boards Routed Through:

On February 9, 2015, the Community Services Advisory Board accepted this report for information.

Recommendation:

That Council accepts the update on the City of Airdrie and Rocky View School Division No. 41 Reciprocal Use of Facilities Agreement for information.

_____________________________ Lorri Laface

Presenter: Patty Murray, George Long, Lorri Laface Department: Community Services Reviewed by: Michelle Lock Attachments: Appointment: George Long, Rocky View Schools

AGENDA REPORT

Meeting Date (M/D/Y): 3/2/2015

Subject: Chinook Winds Skate Park Update

Boards Routed Through: Date:

City Council 3/2/2015

Description:

At the regular meeting of October 6, 2014, Council directed staff to look into the rules and regulations for enforcement at the skateboard park to ensure people are only using the park when on a skateboard. Staff is presenting Council with an update regarding the rules and regulations for enforcement at the skateboard park. Background:

Chinook Winds Park was designed for a multitude of uses and not specifically for the skateboarder. In fact, the facility was intended for the use of skateboarders, inline skaters, scooters and BMX bicycle riders. Participants, spectators and bystanders are responsible to ensure the Chinook Winds facility is being used properly. On site there are two signs as you enter the park (see Attachment #1) that outline the accepted use of the skate park. The text in the red area on the Beedie sign reads as follows:

This park is not supervised and is designed for non-motorized skateboards, roller/in-line skates, scooters and bikes.

Help keep the skate park clean. The removal of stickers, graffiti or excessive garbage can lead to unnecessary park closures.

The use of moveable ramps, rails or other external obstacles is not allowed.

Bike users under the age of 18 years must use helmets in this park as required by the Traffic Safety Act, A/R 122/2009. Other protective gear is recommended.

The use of the park in wet/icy conditions increases your chance of injury.

The City of Airdrie is not responsible for injury, loss or damage to personal property.

Your skate park is self-policing. Please skate safely and be respectful and courteous to others. Share the park.

This park was largely supported by the Airdrie Extreme Athletics’ Association, a community group made up of volunteers. As a legacy to those individuals, show common courtesy and respect towards the park and other park users.

As a community skate park, participants, spectators and/ or bystanders are responsible to ensure this facility is being used properly. If you notice maintenance concerns or any other issues related to the park, please contact the City of Airdrie Parks Department.

It is expected that a multi-use facility such as a skateboard park will inherently have issues around user conflicts. Although there have been some incidents in the park they have been situations that are manageable with monitoring from time to time. A multi-departmental City initiative with Corporate Communications has commenced to address park user concerns, not just in Chinook Winds Park, but throughout all parks in the city.

Corporate Communications:

All communications will be vetted through the Corporate Communications.

Recommendation:

That Council accepts the report entitled “Chinook Winds Skate Park Update” report for information.

__________________________ Kevin Brinson

Parks and Park Development Team Leader

Presenter: Kevin Brinson

Attachments: #1 Skate Park Sign Locations

AGENDA REPORT

Meeting Date (M/D/Y): 03/02/2015 Subject: 2014 Parades and Fireworks Events Update

Boards Routed Through: Community Services Advisory Board Date: 02/09/2015

Description:

There are three parts to this report:

First, the Airdrie Parades and Fireworks Society will be presenting their 2014 post-event review of the following:

Canada Day Parade Canada Day Fireworks Santa Claus Parade New Year’s Eve Fireworks

Their goal is to convey to Council the impacts of these events in strengthening social connections and enhancing Airdrie’s community spirit.

Second, the Parades and Fireworks Society is asking Council for permission to use the banner space on the front of City Hall (currently where the Alberta Summer Games Banners are), and permission to purchase larger hardware for the Main Street banners to showcase the 50th anniversary of the Canadian Flag along Main Street. This request will also help them get ready for Canada’s 150th birthday in 2017.

Third, Administration is requesting Council to provide direction to Administration to develop a process that allows community opportunities to raise awareness of community events through the banners mentioned above and commemorate noteworthy individuals or groups through the illumination of civic facilities.

Background:

By way of background, in 2011 the Airdrie Pro Rodeo and the Airdrie Festival of Lights Committee concluded that they could no longer continue to coordinate the Canada Day Parade and Fireworks. Council was very determined that these events did not disappear as they are long standing Council endorsed core events within the City of Airdrie and tied back to Airdrie’s history. Council advised staff to try and create a committee together and do what they could to ensure these events stayed in Airdrie. Thus, the Airdrie Parades and Fireworks Committee was formed to support the City in hosting parades and fireworks events. Successively, the Santa Claus Parade and the New Year’s

Eve Fireworks were added to the Committee’s core events. To support these Council endorsed events, Council annually invests up to $8,000 for Canada Day Fireworks and up to $5,000 in for New Year’s Eve Fireworks. In addition, the City of Airdrie supports these hallmark events with staff resources to all 4 events. Subsequently, the Committee formed a society through Service Alberta in order to support the City of Airdrie’s Council endorsed events, this allows the society to: Receive more opportunities for funding through grants and sponsors that the city cannot

apply for. Obtain proper insurance for all events and liability insurance to protect volunteers Be recognized seen as a formal entity that abides by society rules and guidelines Demonstrate long-term commitment of the Committee in planning these four events. Leveraging the community by providing and attracting volunteer capacity. Sustainability of the events. Awareness of Community Events Residents, newcomers and people from outside of the City of Airdrie continually look for information regarding events/things to do on the City of Airdrie Website and within our major facilities. People want easy access to information on events, creating the need for a City process to administer these requests. For example:

Canada Day Parade and Fireworks was searched on the City of Airdrie website 337 times Santa Claus Parade 19 times New Year’s Eve Fireworks 119 times. Several requests have come in from groups asking to put up banners outside of City Hall and along Main Street Groups have requested a direct link to the website and or events on the City website. Requests to put up posters in City buildings.

Addressing these issues with a process will streamline requests and assist the public and Administration moving forward. Council Recognized Community Events Together with Airdrie Fest, parades and fireworks are hallmark events that Council has invested resources. These events are coordinated by Community Development as part of its core business in an effort to achieve Council’s strategic priority to continue to support community-grown and led arts and cultural events to enhance our citizens’ quality of life. Community Development plays a unique role in coordinating various city departments in supporting the Canada Day/Santa Claus Parades and the Canada Day/New Year’s Eve Fireworks to ensure safe events for the public and to protect City-owned assets. Through the coordination of City departments, the City is able to engage citizens in public events that encourage social and community connections which in turn contribute to Airdrie’s quality of life by: Mitigating the City’s risks on City-owned lands by controlling the perimeter of the events Ensuring unimpeded access to the Urgent Care Centre during the parade Ensuring traffic and road closures are properly managed and communicated to the public Ensuring an evacuation plan is in place.

The following charts detail the City of Airdrie’s support for the four events: Canada Day Parade, Santa Claus Parade, Canada Day Fireworks and the New Year’s Eve Fireworks.

Parade: Staff Resource Support (Hours) and Council Funding

In addition to funding provided by Council, the City of Airdrie partners with the Parades and Fireworks Society with staffing resources. The Canada Day Parade and Santa Claus Parade were supported by City of Airdrie Staff for a total of 152.5 staff hours.

DEPARTMENT SUPPORT RESOURCES

Community

Development

Liaison between City of Airdrie departments and Parade and Fireworks Committee.

Facilitated process Attended meetings and engaged community

stakeholders Involved internal and external stakeholders in the

decision making process. Assisted in the navigation of facility bookings. Coordinated with relevant departments within the

City to ensure the parades were delivered safely and met the sustainability objectives outlined in AirdrieONE.

Santa Parade – opened City Hall for access to warmth and washrooms.

1 staff - 23 hours

Public Works Set up barricades (day of) Advised on route and road closures Road closures and manned Main Street

barricades south and north (day of) Attended meetings as required Set up electronic signs for one week before the

event to support road closure messaging

Canada Day – 10 staff - 39 hours (includes sweeper)

Municipal

Enforcement Assisted with barricades on north and south

Main Street Traffic Control Visual Presence Attended meeting prior to event to gain

knowledge of overall plan Led the Santa Parade

8 officers – 24 hours (approx.) 4 cars

RCMP Traffic Control Visual presence Assisted with major barricade locations for road

closures: Vehicles - 9:00 am to 30 minutes after the parade ends (approximately 12:30pm)

Main Street North & 1st Avenue Main Street South & Allen Street Allen Street & 1

st Avenue or Main Street and

Centre Avenue. West Attended meeting prior to event to gain

knowledge of overall plan

2 officers – 8 hours 2 cars

Fire Department

Provided Urgent Care Plan Supported urgent care access route Supported and monitored major road closure

locations Attended meetings prior to event to gain

knowledge of overall plan

2 engine crews and 1 officer (already on shift) – 49.5 hours

Building

Operations

Provided City Hall access for washrooms during parade – provided cleanup of areas lobby/washrooms after parade

1 staff – 2 hours

Communications Communications Plan for road closures Pattison electronic sign ad Landing page on City of Airdrie website with a

link to the Airdrie Parades website Urgent Care message on City Connection’s

page Re-tweeting Airdrie Parades tweets

2 staff - 5 hours

GIS Updated parade map 1 staff- 1 hour

Risk Management Ensured event had proper insurance 1 staff - 1 hour

Fireworks: Staff Resource Support (Hours) and Council Funding The Canada Day Parade and Santa Claus Parade were supported by City of Airdrie staff for a total of 107 staff hours.

DEPARTMENT SUPPORT RESOURCES

Council Budgeted for Canada Day Fireworks and New Year’s Eve Fireworks

$8,000 Up to $5,000

Community

Development

Liaison between City of Airdrie departments and Parade and Fireworks Committee

Facilitated process Attended meetings and engaged community

stakeholders

1 staff – 18 hours

Involved internal and external stakeholders in the decision making process.

Assisted in the navigation of facility bookings. Coordinated with relevant departments within the

City to ensure the parades were delivered safely and meet the sustainability objectives outlined in AirdrieONE.

Municipal

Enforcement

Traffic control of parking lot/roads Visual presence on-site, walking throughout

event Attended meeting prior to event to gain

knowledge of overall plan

6 officers – 10 hours 3 cars

RCMP Traffic control of lights/roads Visual presence on-site, walking throughout

event Event support for illegal activity Attended meeting prior to event to gain

knowledge of overall plan

2 officers 2 cars – 6 hours (approx.)

Fire Department Coordinated permit with fireworks company Provided site inspection for fireworks Provided equipment and staff support for

fireworks Fireworks inspection and permits Attended meeting prior to event to gain

knowledge of overall plan

1 engine crew and 2 bush buggies 6 staff (4 already on shift) – 33 hours

Communications Provided communications plan for road closure messaging

Pattison electronic sign ad Landing page on City of Airdrie website with a

link to the Airdrie Parades website Urgent Care message on City Connection’s

Page Re-tweeting Airdrie Parades tweets

2 staff – 3 hours

GIS Updated fireworks maps 1 staff – 1 hour

Risk Management Ensured event had proper insurance 1 staff – 1 hour

Parks Onsite staff support during event Drop off/removal of garbage Snow removal on bleachers for New Year’s Eve Provided outdoor park bathroom

monitoring/restocking/cleanliness Present to provide support in case of evacuation

on-site Provided permission for hayrides/activities on

area where ball diamonds were removed north of new parking lot at Genesis Place

Drop off/removal of barricades

8 Staff –

18 hours

Genesis Place Provided access for washrooms during event Provided event contracts with Parade and

Fireworks Committee Facilitated an event site visit Staff was on-site to monitor what is allowed in

park and was available to troubleshoot on-site requests related to facility.

Present to provide support in case of evacuation on-site.

2 Staff – 17 hours

Boards Routed Through: The Parades and Fireworks Society presented to the Community Services Advisory Board on February 9, 2015 to provide updates on the 2014 events mentioned above. The Board recognized the Parades and Fireworks Society’s efforts in hosting these events. Although the presentation was for information only, the Parades and Fireworks Society requested to use the banner spaces currently displaying the 2014 Alberta Summer Games to raise awareness of their events. The Board made a recommendation to Council that the banner spaces located on the front exterior walls of City Hall and on Main Street be used by the Airdrie Parade and Fireworks Committee for the next two years for their Parade and Fireworks events.

Alternatives/Implications: In recent years, the City has received requests from community groups and individuals to illuminate and/or put up banners on City-owned facilities to either commemorate a noteworthy individual in the community or to celebrate or raise awareness of a particular cause. Currently there are no parameters that define the types of events, persons or organizations that can be commemorated through lighting of City-owned facilities. Additionally, no guidelines exist for community use of the banners located on the front exterior wall of City Hall and other City owned assets and those that hang on Main Street. To meet Council’s strategic priority of creating and strengthening a sense of community through public events, Administration is proposing alternatives one and two:

1. That Council endorses the recommendation of the Community Services Advisory Board to

allow the Parades and Fireworks Committee to use the banner spaces in front of City Hall and on Main Street to promote the parades and fireworks over the next 2 years.

2. That Council directs Administration to develop a process that allows community opportunities to commemorate noteworthy individuals or groups through the illumination of City-owned facilities, and to celebrate and promote significant community events by hanging banners located on the front exterior wall of City Hall, Main Street and other assets owned by the City of Airdrie.

3. Council may wish to maintain the status quo and not support the recommendation of Community Services Advisory Board to allow the Parade and Fireworks to use the banner space in front of City Hall and along Main Street to promote the parades and fireworks. Council may wish to continue to illuminate City-facilities and deal with banner requests on an ad-hoc basis.

Corporate Communications: If Council supports the use of these spaces for events, Community Services will work with Corporate Communications to create a communications plan to raise awareness of and commemorate noteworthy individuals, groups and significant events. Recommendation:

1. That Council endorses the recommendation of the Community Services Advisory Board to

allow the Parades and Fireworks Committee to use the banner spaces in front of City Hall and on Main Street to promote the parades and fireworks events over the next 2 years.

2. That Council directs administration to develop a process that allows community opportunities to commemorate noteworthy individuals or groups and/or significant community events.

_____________________________ Kim Harris Community Developer

Presenter : Kim Harris Department: Community Development Reviewed by: Clay Aragon, Patti Murray, Michelle Lock Attachments: N/A Appointment: Stewart McLeish, Lynn Kehoe

AGENDA REPORT

Meeting Date (M/D/Y): March 2, 2015

Subject: Options for Long Term External Lighting for Civic Facilities

Boards Routed Through: Date:

N/A N/A

Description:

Council is being provided with information regarding options for external illumination of civic facilities. Background:

There have been three formal requests to Council to illuminate City of Airdrie facilities in support of various causes. The requests have been for anti-bullying/mental health and pancreatic cancer awareness. The requests were carried out by renting outdoor LED colored spot lighting and using staff time to ensure the lights were picked up and returned on time and provide onsite security against theft or vandalism. The average cost for light rental and staff time was $1000 per instance to illuminate the water tower, City Hall and the fountain at Nose Creek Park for special events. This report provides Council with civic facility options and costs, as well as the feasibility of installing external illumination at the water tower and City Hall. City Hall Lighting

In 2014, Building Operations identified the option of using existing light poles in front of City Hall that would allow for readily accessible power to illuminate the building for special events. The lights were mounted high enough to mitigate the chance of vandalism and utilize existing photocells for dusk-to-dawn operation. Quotes for installing brackets on two light poles and sourcing all-weather LED lights were collected. The D40XT uses 7 different LED colors to produce a broad spectrum of color choices, with forty 2.5 watt LEDs lasting 50,000 hours. Building Operations completed the project at City Hall at a cost of $5,669. Water Tower Lighting

The City of Airdrie water tower was constructed in 1959 and was decommissioned in 1977. Today the structure serves no operational function. The water tower is considered an historical

landmark with a time capsule located under the base. Due to the age of the water tower, there are lifecycle assessments that are being implemented. The base structure of the water tower will be undergoing a structural assessment in March. The water tower was last painted in 2004 at a cost of $35,000. The life expectancy of the paint was 7- 10 years. Two years ago, Administration obtained a quote of $1 million dollars to refinish the water tower which included sandblasting, potential encapsulation, coating and painting. The high cost is related to the protective process that may be needed if lead-based paint was used as the original paint. Depending on the results of the base structural assessment, the cost for ongoing maintenance of the water tower may be more than Council wishes to invest. Permanent external lighting of the water tower can be undertaken by mounting the same type of LED fixtures on twelve foot poles. The cost for installing the precast bases and the electrical wiring is estimated to be $11,000. The fixture costs for the ETC D40XT lighting would be $10,100. The external illumination project would cost $21,100. However, this location lacks parking and provides minimal space for community gathering. Interdepartmental staff discussions took place to determine if there were any considerations or factors that would deter the project, with no legislative or planning requirements for illumination. Feedback from the Engineering Department noted that the lights cannot distract drivers or be flashing. Genesis Place Lighting

An alternative civic facility for consideration is Genesis Place. The facility is in a high traffic location in East Airdrie. The impact to facility users for any community cause would be much greater than the water tower. With the ability to mount the LED fixtures on existing lighting poles, it would also be a more cost effective alternative. The cost to complete the project at Genesis Place is estimated to be $11,000. Funding for any of the above facility lighting projects has not been considered in the 2015 budget; however, consideration could be given during the 2016 budget process. While there are no direct correlations to Council’s 2015 – 2017 strategic priorities or corporate priorities, the acknowledged trend is to be able to provide support for community groups and events by illuminating civic facilities. Alignment with AirdrieONE:

Illuminating City facilities aligns with AirdrieONE through arts, culture and recreation, socially sustainable communities by enhancing facilities with colored lighting, and by supporting special events and causes for the social well-being of the community with a strong sense of people and places.

Boards Routed Through:

N/A Alternatives/Implications:

Council could choose to:

1. Illuminate the water tower using the outlined permanent solution at a cost of $21,100. Illumination of the Water Tower may have limited exposure and profile for a community cause, due to the tower’s location, traffic volumes at night, lack of parking and very minimal space for community gathering. Depending on the results of the structural assessment and future maintenance costs, the installation of the poles and site electric may provide only a short term return on investment.

2. Illuminate Genesis Place at an estimated cost of $11,000 which provides an east side

location with parking for special events. Illumination of Genesis Place provides an opportunity to illuminate a civic facility with very high community use and visibility. This may greatly increase community awareness of the cause/event being featured by the community. The facility has parking and space to facilitate promotion of the event /cause and use of existing lighting poles is also a benefit. Funding for this project can be considered in the 2016 operating budget process. Alternatively, should Council wish to proceed with the project in 2015, funding could be taken from the corporate contingency or accommodated within the approved 2015 operating budget for Genesis Place.

3. Remain status quo and illuminate City Hall using the current lighting in place. Choosing this option will result in no additional costs.

Corporate Communications:

N/A Recommendation:

That Council:

1. maintains status quo with respect to the illumination of City Hall for special events, and

2. directs staff to include the estimated $11,000 cost of illuminating Genesis Place in the proposed 2016 operating budget for deliberation.

Rob Brietzke Team Leader – Building Operations

Presenter: Rob Brietzke

Review er: Michelle Lock

Attachments: N/A

AGENDA REPORT

Meeting Date (M/D/Y): March 2, 2015 Subject: Budget Amendment for the Veterans Fire Station

Boards Routed Through: Date:

Description:

Council is being presented with a request to amend the 2015 capital budget for the Veterans Fire Station. Background: Original Budget Approval In 2014, a residential style fire station was proposed for a new northwest location with the intent of justifying a full sized permanent fire station for the long-term need. Evolution of Design In 2014 preliminary designs, consultation with the developer of Williamstown, and internal meetings with the Fire and Planning Departments and finally Council, eliminated a house style facility as it was not what the City needed or required. • The Fire Master Plan indicated significant growth in that general direction of the city

limits. • A fire house would not have allowed for growth within the fire house facility. • As phases of Williamstown were approved for R-4 Medium Density Family Housing, a standalone over-sized house would not mesh with the surrounding area. • A pre-requisite for a fire house decision would have required a lot location at or near the entrance to the subdivision and the land swap occurred long after the subdivision planning was finalized. • Selling this property in 10 years to purchase land elsewhere to accommodate a fire hall would have seen an increase in costs, on both the construction side and the land purchase side.

Involvement of Alberta Health Services When Alberta Health Services approached the City for a long-term space within the northwest quadrant of the city, staff brought a report to Council. Council supported the recommendation to pursue the inclusion of space for Alberta Health Services in the build of the new Veterans Fire Station. An offer to lease has been signed with Alberta Health Services for space. Based on the negotiated space approximately 4,600 square feet of the overall building will be allocated to Alberta Health Services. The cost associated with accommodating Alberta Health Services is approximately $2 million and will be recovered over the 15-year lease. Lease revenues will be transfer to reserves annually and can be accessed for future city capital needs. Design Characteristics and Costs In November 2014, a design for the Veterans Fire Station was completed and includes: Airdrie Fire Department (AFD) on the main floor: • an apparatus bay large enough to house three units (two for fire, one for AHS) parallel

to each other. • meeting room • office • living area for the AFD • ancillary spaces Alberta Health Services (AHS) on the Main floor: • an apparatus bay for one unit • office • quiet rooms • living space for Alberta Health Services • ancillary spaces Due to the grading of the site and the need to be almost level with Veterans Boulevard to allow for exiting maneuverability of the fire trucks, there is now a height variance on the property from the front to the back, which created a walk-out basement. The basement will include: • utility rooms • locker room for AHS, • a workout room • ancillary rooms • additional future storage space

Original 2014

Approved Budget

Updated 2015

Construction

Design Costs 500,000 452,0001

Construction and Associated Costs

3,149,300 5,535,500

Total 3,649,300 5,987,5002

Budget Amendment Request

2,338,200

1 Actual design costs. The previous column represent estimated costs.

2 This cost includes:

a. construction inflation; b. $150,000 for Emergency Advance Warning lights on Veterans Boulevard; and c. approximately $2,000,000 representing Alberta Health Services portion of the

project. Alignment with AirdrieOne: N/A

Boards Routed Through: N/A Alternatives/Implications: 1. Council may choose to amend the capital budget by $2,338,200. This will allow the project

to proceed; the northwest quadrant of the city will be serviced by the new fire station and Alberta Health Services will have leased space for their needs. The additional funding required can be drawn from the City’s Municipal Sustainability Grant (MSI) in 2015 and a reallocation of grant dollars to future projects will occur through the 2016 capital budget process. The construction of a fire station is an approved use of the grant dollars.

2. Council may choose to amend the capital budget by $2,338,200. This will allow the project

to proceed; the northwest quadrant of the city will be serviced by the new fire station and Alberta Health Services will have leased space for their needs. The additional $2,338,200 can be accommodated within the City’s General Operating Reserve. The projected balance of this reserve at December 31, 2014, is $11,600,000. The $2,338,200, if drawn, will cause this reserve fund to drop substantially. Considering current economic conditions and the City’s high growth needs, Administration is not recommending the General Operating Reserve as a funding source.

3. Council may choose not to amend the capital budget. This would require a full re-design of

the fire station. Construction and design delays may push the completion of the project into late 2016 or later. Design costs already incurred will be lost and new design costs will add to

the overall project costs. By delaying the construction of the Veterans Fire Station, the fire coverage for Reunion will continue to be longer than the approved response times.

Corporate Communications: A Corporate Communications Plan for the Veterans Fire Station will be prepared as the project moves forward.

Recommendation: That Council amends the 2015 Veterans Fire Station budget by $2,338,200 with funding coming from the Municipal Sustainability Grant.

Chris Reason

Corporate Properties Coordinator Presenter: Chris Reason Reviewer: Mark Locking Attachments: Architectural Drawings

Veterans Fire Station

Airdrie Alberta

Veterans Fire Station

Veterans Fire Station

Veterans Fire Station

Veterans Fire Station

Veterans Fire Station

L01 – MAIN FLOOR PLAN

Veterans Fire Station

L01 – LOWER FLOOR PLAN

Veterans Fire Station

Airdrie Alberta

OUTSTANDING COUNCIL FOLLOWUP (Updated to March 2, 2015)

2015 Item Director

Contact Alderman and

Date Originated Expected Return Date

Report back with information regarding the implementation of bar service at Bert Church Theatre in first quarter 2015

M. Lock Burley – Mar 17/14 March 2015

Skateboard Park (Rules and Regulations) L. Stevens Brown – Oct 6/14 November 2014 (Revised – Feb 2015)

Investigate longer term lighting for Water Tower and City Hall

M. Lock Hunter - Oct 20/14 December 2014

(Revised – Feb 2015)

Procedural Bylaw formalizing current Council practices including a time restriction of one year for repetitive questions

P. Schulz Burley – Oct 20/14

March 2015

Report back on the volume of traffic on Kings Heights Close and identify safety measures being taken

L. Stevens Brown – Nov 3/14

March 2015

Invite RCMP to Council Meeting re: Anti-bullying M. Locking Belyk – Nov 17/14 February 2015 (Revised – April 2015)

Unsecured Load provisions in new Traffic Bylaw

M. Locking Hunter – Nov 17/14 September 2015

Technology Solution re: Procurement

L. Wiwcharuk Brown Nov 17/14 April 2015

Report back on potential source of funding for 40th

Ave interchange

L. Wiwcharuk L. Stevens

Burley -Dec 1/14 January 2015

(Revised – April 2015)

Report back on feasibility of a three-year business licensing structure

M. Locking Hunter- Jan 19/15 June 2015